Scrutineer's Report to the Trustees of the
13TH IPSWICH SEA SCOUT GROUP I
I report on the accounts of the GrouplDistri6t for the year ended 31" March 2024
Respactlve responsibllltlos of Trusts8s and Scrutlneer
As the Group'sID￿¥S trustees you are responsible for the preparation of the accounts,. you consider thal neilher
the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without
carying out an audit or independent examination to scrutinise the accounts and to report to you.
Bas18 of Scrutlneerfs Statement
In accordance with the directions given in the Group,slg￿F￿SÈS constitution, I have 5CWtinised thé records and the
accounts Set out on pages 12 to 21 of the Trustèe report.
ScrutInee￿8 Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the con8titution.
Name..
Simon Palmer
Address: Potssh Farm, ChurGh Road
Crowfield,
Ipswich
.IP6 9TG...
January 2025
LT700005 {18t February 2017)

13th Ipswich Sea Scout Group
Receipts and Payments Account
Year end d2te
For tha
year
from
0110412023
To
3110312024
Receipts and payments
2023124
2022123
Unrestricted
funds
Unrestricted funds
Receipts
Donation8, legacies and similar Income
Membership subscriptions
Less'.Membership subscriptions paid on (NationallCountylArealDistrict)
Nel membership subscriptions retained
£6,334.00
£5,711.00
.£4,753.00
.£4,185.00
£581.00
£1,526.00
Donations
£4.257.00
£142.00
Legacies
£0.00
£0.00
Gift Aid
£3,1S7.19
£2,800.18
Note 1
Closure of Building Society and Scout Assocation deposit
accounts
£0.00
£0.00
Sub totsl
£7,995.19
£4.468.18
Grants
Lotlery Awards for all grant
Suffolk Foundation, Suffolk County Council, Scout Association
Localily Grant
£0.00
£0.00
£0.00
£0.00
£2,015.00
£0.00
Sub total
£2,015.00
£0.00
Fundralslng (gross)
Art Show
£4,054.71
£2,845.21
Jumble Sale
£3,397.60
£6,210.75
Hall and Equipment Hire
£11,788.10
£12,891.00
Vdbie paper13Grap MrtalltG￿tIl¢ inoomc
£1,350.01
C2.196.00
Electricity rebates - E.On
other fundraising activities (incl parent contributions to
activitiesluniforms)
£1,748.46
£0.00
£5,623.89
£3.305.98
Sub total
£27,970.77
£27,447.94
1 LT700002

Investment income
Bank interest
£0.00
£0.00
Building Society interest
£0.00
£0.00
The Scout Association Short Term Investment Service
£0.00
£0.00
Property Rent income
£0.00
£0.00
Other investment income & Refunds
£600.16
£0.00
Sub totsl
£600.16
£0.00
Total Gmss Income
£38,581.12
£31,916.12
Asset and investment sales, etc.
£0.00
£0.00
Total receipts
£38,581.12
£31,916.12
13th Ipswich Sea Scout Group
Receipts and Payments Account
Year start date
Yeai- end date
For the
year
from
0110412023
To
3110312024
Receipts and payments
2023124
2022123
Unrestricted funds
Unrestricted funds
Payments
Charitable Payments
Youth programme and activities {Ameri¢a)
Adult support and training
£0.00
£0.00
£0.00
£0.00
Rales
-£112.15
-£209.92
Water and Sewerage
-£449.09
-£416.54
Electricity
-£1,520.29
1.2S8.41
Insurance
-£1,466.19
1,244.20
Cleaning
-£1.183.47
41,381.56
Repairs and Renewals
Materials and equipment - incl scout building ad hoc costs
-£131.53
2,071.33
-£1.801.02
2 LT700002

Licences & Registration {incl music licence)
-£20.00
217.73
Printing and photocopying
302.13
-£345.73
Camp costs
5.825.96
1.560.38
Uniforms - incl badges and Gerificates
-£2,662.57
-£1,095.91
AGM and trustee expenses
-£200.00
£0.00
Section costs
-£1,737.73
-£1,856.16
Mini buslboautrailer expenditure (incl insurance)
7,388.77
-£S,524.19
campIng￿ent Equipment costs
-£4,564.74
872.44
Depreciation
£0.00
£0.00
Miscellaneous - incl bank charges
-£124.80
-£128.80
Sub totsl
-£29,629.22
-£18,044.52
Fundraising 6xpen8e8
Art Show
-£1,569.22
-£725.2S
Jumble sale
36.63
-£134.73
Other fundraising Costs
-£150.00
160.00
Sub totsl
1,755.85
1,019.98
Total Gmss Expenditure
31,385.07
-£19,064.SO
Asset and investment purchases, etc. Icar park
resurfacing)
£0.00
£0.00
Total payments
31,385.07
19,064.50
Net of receipts/(payments)
Cash funds last year end
Cash funds this year end
£7,196.05
£12,851.62
£47,495.88
£34,644.26
£54,691.93
£47,495.88
Statement of assets and liabilities at the end of the year
2023124
Unrestricted funds
2022123
Unrestricted
funds
Cash funds
Bank current account
£47,904.37
£42,383.21
3 LT700002

Bank No 2 account
£6,787.56
£5,112.67
Building society account
The Scout Association Short Term Investment Service
£0.00
£0.00
£0.00
£0.00
CashlFloats
£0.00
£0.00
Total cash funds
£54,691.93
£47,495.88
Other monetary assets
Tax claim
£0.00
£0.00
Debts due from the CountylArealDislricVGroup
Credit due re duplicate payment
£0.00
£0.00
£0.00
£0.00
Sub total
£0.00
£0.00
Investment assets
Investment property - detail
£0.00
£0.00
Quoted investments
£0.00
£0.00
Other investments - detail
£0.00
£0.00
Sub total
£0.00
£0.00
Non monetsry assets for charity's own use
Badge stock
£50.00
£50.00
Shop stock
£0.00
£0.00
other stock
£0.00
£0.00
Land and buildings
£522,120.00
£531,433.00
Motor vehicles (minibus)
£7,056.00
£8,165.00
Scouting equipment, furnilure elc (powerboat, tents, trailer)
Other
£14,696.50
£17,005.50
£0.00
£0.00
Sub total
£543,922.50
£556,653.50
Note 3
Liabilities
Payments not cleared as at
£0.00
£0.00
Expenses incurred but not invoiced
£0.00
£0.00
Subscriptions not yet paid
£0.00
£0.00
Other liabilities
£0.00
£0.00
Sub total
£0.00
£0.00
Contingent liabilities and future obligations
£0.00
£0.00
4 LT700002

The above recelpts and payments account and statement of assets and liabilities were approved by
the Trustees on 5th July
2024 and signed on their behalf by
nature
Print Name
TRACY CRABTREE
Chairman
ANNELIESE DA COSTA
Treasurer
5 LT700002

Trustees. Annual
Report Jul 2024
From
{start
date)
to end date
Section
Reference and administration details
Charity name
Registered charity number (if
any)
13TH IPSWICH SEA SCOUT GROUP
Charity's principal address
THE DRIFT
RUSHMERE ROAD
IPSWICH
Postcode
Names of the Chari
trustees mana
e Ihe charit
Trusteo Name
Offlce (If any
Dates acted if not for
whole year
MAX RAFFE
TRACY CRABTREE
CAROL RAFFE
ANNELIESE DA COSTA
KATHRYN CASTLE
GSL
CHAIRMAN
SECRETARY
TREASURER
Cub Leader
JANE LLOYD
Beaver Leader
Section
Referencè and admlnistration details
contlnued
Names and addresses of advisers
tional information but encoura
ed as best
Type of
advisor
None
ractice
Name
Address
Section
Structure, governance and management
The Group's governing documents are Ihose of the The Scout
AssoGiation. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.
Type of
governing
document
The Group is a trust established under its rules which are common to all
Scouts.
Trustee
selection
methods
The Trustee positions are advertised and are appointed in accordance
th the Charity Commission and the Policy, Organisation and Rules of
The Scout Association.
18

The Group is managed by the Group Trustees and Group SupportTeam.
There are 6 Trustees.
The 'Charity Trustees, of the Scout Group which is an educational
Charity and as Gharity trustees they are responsible for Complying with
legislation applicable to charities.
This includes the registration, keeping proper accounts and making
retums to the Charity Commission as appropriate.
Policies and procedures adopted
for=
a) the induction and training of
trustees,. bl trustee, consideration
of major risks and the systems
and procedures to manage them
The Group Support Team consists of 3 independent representatives,
Chair, Treasurer and Secretary togelher with the Group Scout Leader
and 2 other trustees, plus parent's representation and meets every 3
months.
The trustees are responsible for the safe running ofthe Scout Group with
emphasis on the following items.
11Maintenance of Group property and ensuring it is suitable and safe.
2}Administration of Group finances and reserve policy.,
3)The insurance of persons, property and equipment.,
4)Ensuring activities are carried out safely and Risk Assessments have
been carried out and recorded.
Ensuring all Leaders and helpers are properly trained and training is up
to date.
5) Appoinling Group Administrators and Advisors other than those who
are elected.
ointin
an
sub committees that ma
bere
Section
Structure,
overnance and mana
ement
continued
Risk and Internal Control (Specimen 1
The Group Support Team has identified the major risks to which they
believe the Group is exposed, these have been reviewed and systems
have been established to mitigate against them. The main areas of
Concern that have been identified are.
Damage to the building, property and equipment.
The Group would request the use of buildings, property and equipment
from neighbouring organisations such as the Church, cornmunity centre
and other Scout Groups.
Similar reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members.
The Group through the membership fee contributes to the Scout
Associations national accident insurance poliGy.
Risk Assessments are undertaken before all activities and Camps by
Leaders and recorded centrally within the Group.
Nights Away Risk Assessments and Notifications are approved by the
Orwell District approver.
Reduced income from fund raising. The Group is primarily reliant upon
income from subscriptions, equipment and hall hiring and fundraising
events.
The Group holds a financial reserve to ensure the continuity of activities
should there be a major reduction in income.
The Group Support team could raise the value of subscriptions to
increase the income to the group on an ongoing basis, eithertemporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers
to run and administer the activities of the group.
If there was a reduction in the number of leaders to an unacceptable level
in a particular section or the Group as a whole then there would have to
be a contraction, consolidation or closure of a section. In the worst case
scenario, the complete closure of the Group.
19

Reduction or loss of members. The Group provides activities for all young
people aged 6 to 18. If there was a reduction in membership in
particular section or the group as whole then there would have to be
contraction, consolidation or closure of a section. In the worst case
scenario, the complete closure of
the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal contmls that are designed
to provide reasonable assurance against material mismanagement or
loss, these include TWO signatories for all payments and
comprehensive insurance policies to ensure that insurable risks are
covered.
Section
Ob'ectives and activiti8S
Summary of the objects of the
charity set out in its governing
document
The objectives of the Group are as a unit of the Scout Association.
The Aim of The Scout Association is lo promote the development of
young people in achieving their full physical, intellectual, social and
Spiritual potentials, as individuals, as responsible citizens and as
members of their local national and international communities.
The method of achieving the Aim of the Association is by providing an
enjoyable and attractive scheme of progressive training, based on the
Scout Promise and Law and guided by adult leadership.
Summary of the main
activities in relation to these
objects
Section
Achievements and performance
Fundraising continues to be our priority to cover the running costs of the
Group as well as fijnding improvements to the HQ building and
equipment and subsidising youth activities.
During the past 4 years we have replaced the heating system in the HQ
with a new Air Source system and have put a fully drained hard surface
to the car parking area.
Summary of the main
achievements of
the charity during the year
The Group is now fundraising for the construction of a new extemal
store building for camping equipment and a sorting area for jumble.
This is likely to cost £30k to build.
Section
Financial Review
Brief statement of the charity's
policy on reserves
Reserve8 Policy
The Group's policy on reserves is to hold sufficient resources to continue
the charitable activities of the group should income and fundraising
activities fall short.
The Group Support Team considers that the Group should hold
a reserve sum equivalent to 12 months running costs, circa £7,500.
The Group also holds an amount allocated to the JDP Fund currently
standing at £2,500 to be used for the benefit of the Scouts rather than
running costs.
The Group's Income and Expenditure is small and as a consequence
does not have sufficient funds to invest in longer-term investments such
as stocks and shares. The Group has therefore adopted a low risk
strategy to the investment of its funds.
All funds are held in cash using only mainstream banks or building
societies or The Scout Association's Short Term Investment Service.
the charity's principal sources of
funds (including any fundraising).,
20

Section
Other O tional Information
None
Sectton
Declaration
The Irustees declare that they have approved Ihe trustees, report above
Signed on behalf of the charity's trustees
Signature
Full
namels}
TRACY CRABTREE
MAX RAFFE
Position {eg Secretary,
Ghair)
CHAIRMAN
GROUP SCOUT LEADER
Dale
21