2023-03-31-accounts

					R		e	ceipts and	Paymen	ts Accou	nt
									For the
									year	01/04/2021	To	31/03/2022
									from
					~	~	~
										2021/22		2020/21
										Unrestricted		Unrestricted
										funds		funds
										f
Receipts
Donations,	legacies				and		similar income
Membership	subscriptions									25,510.00		2521.00
Less:Membership subscriptions (National/County/Area/District)								paid on		i83,612.00		-22,592.00
Net membership		subscriptions						retained		21,898.00		-22,071.00
Donations										2575.00		250.00
Legacies										20.00		20.00
Gift Aid										2767.52		22,636.04	1
Closure of Building			Society			and		Scout Assocation
deposit accounts										2525.56		2000	Note
													3
				Sub		total				23,766.08		2615.04
Grants
Lottery Awards		for	all	grant						20.00		20.00
Suffolk Foundation, Association			Suffolk			County Council, Scout				FO.OO		20.00
RIBgrant for	powerboat									20.00		66,500.00
IBC —Covid support grant										Bf0,667.00		219,907.43	Note 2
Grant for paddleboards										22,500.00		20.00	Note 4
				Sub		total				213,167.00		226,407.43
Fundraising		(gross)
Art Show										25,891.45		21,975.12
Jumble Sale										21,410.05		20.00
Craft Fair										ro.oo		20.00
Amenca Tnp										20.00		20.00
Hall and Equipment			Hire							sf1,297.17		24,124.50	5
Waste paper/scrap			metal/textile					income		23,993.00		22,954.00

Electricity rebates - E.On			F1,279.35	21,626.20
Other fundraising activities	(incl parent contributions
to activities/uniforms)			21,978.22	2655.38
Sub	total		225,849.24	211,335.20
investment income
Bank interest
			20.00	20.00
Building Society interest			FO.OO	FO.OO
The Scout Association Short Term Investment Service			20.00	2000
Other investment income (solar panel loan)			20.00	FO.OO
Sub	total		20.00	20.00
	Total	Gross Income	F42,782.32	238,357.67
Asset and investment	sales,	etc.	20.00	20.00
		Totalreceits	242,782.32	F38,357.67

						For the
						year	01/04/2021		To	31/03/2022
						from
			~	~
							2021/22			2020/21
							Unrestricted			Unrestricted
							funds			funds
Payments
Charitable	Payments
Youth programme		and	activities (America)					20.00		20.00
Adult support	and	training						20.00		20.00
Rates
							-2107.16			20.00
Water and Sewerage
							-235080			&160.54
Electricity
							-2480.00			-21,471.58
Insurance
							-21,207.95			-st 184.27
Gleaning
							-St,t	10.00		-2740.00
Repairs and	Renewals
							-st	62.00		-F228.00
Matenals and	equipment		-	incl scout building	ad hoc
costs							-21,034.82			&461.80
Licences & Registration			(incl music licence)
							-F135.51			-2169.94

Printing and	photocopying	photocopying	photocopying	photocopying	photocopying
											-F243.22	-8424.52
Laptop Purchases
											20.00		20.00
Contribution	to camp				costs
											80.00		FO.OO
Uniforms - incl badges and							cerificates
											-81,463.47	-8188.47
AGM and trustee			expenses
											cx0.00		20.00
Section costs
											-21,807.79	-K12.18
Mini bus/boat/trailer				expenditure										Note
											-26,001.24	-F3,350.27		5
Camping/Tent		Equipment				costs		-	incl	paddleboards				Note
											-82734.83		FO.OO	4
Solar panel loan repayment
											80.00	-22,500.00
Depreciation
											80.00		20.00
Replacement		heating			Ce scout hut
											80.00	-F11,439.73
Covid costs
											FO.OO	-83	139.58
Miscellaneous		- incl		bank charges
											-837.60	-850.00
					Sub		total
											-F16,876.09	-825,520.88
Fundraistng		expenses
Art Show											-83,641.76	-21,184.43
Jumble sale
											-8160.00		80.00
Other fundraising			costs
											20.00		FO.OO
					Sub		total
											-83,801.76	-81	184.43
			Total				Gross Expenditure				-820,677.85	-826,705.31
Asset and		investment					purchases, etc.
(car park resurfacing)														Note
											-212,385.24		20.00	6
								Total payments			-233)063.09	-226)705.31
		Net			ofreceipts(payments)						29,719.23	F11,652.36
Cash funds		last			year		end				224,925.03	213,309.92
			Cash funds						this year end		234„644.26	224,962.28		Note 9
									~	~
											2021/22	2020/21
											Unrestricted	Unrestricted
											funds	funds
Cash funds
Bank current		account									F31,206.60	223,187.57
Bank No 2 account											F3,437.66	21,737.46

Other monetary	Other monetary		assets	assets	assets
Tax claim
									KO.OO	KO.OO
Debts due from the			County/Area/District/Group						KO.OO	K0.00
Credit due re	duphcate			payment					KO.OO	KO.OO
					Sub total				fO.OO	f0.00
Investment	assets
Investment property			—detail						KO.OO	KO.OO
Quoted investments									f0.00	KO.OO
Other investments			- detail						f0.00	KO.OO
					Sub total				f0.00	FO.OO
Non monetary		assets for charity's					own use
Badge stock									f50.00	K50.00
Shop stock									60.00	K0.00
Other stock									f0.00	KO.OO
Land and buildings									f531,433.00	f540,440.00
Motor vehicles									f8,165.00	f9,072.00
Scouting equipment,			furniture etc (Mini			bus	and powerboat)		K17,005.50	K18,895.50
Other									KO.OO	K0.00
					Sub total				f558,853.50	F568,457.50	Note 5
Liabilities
Payments not	cleared as				at				KO.OO	f0.00
Expenses incurred			but	not invoiced					KO.OO	KO.OO
Subscnptions	not yet paid								KO.OO	KO.OO
Other liabilities									f0.00	KO.OO
					Sub total				KO.QQ	KO.QQ
Contingent	liabilities				and future	obligations
									KO.OO	KO.OO
The above receipts and payments account and statement approved by the Trustees on 4th July 2023 and signed									ofassets and liabilities on their behalf by	were
				Signature					Print Name
								TRACY CRABTREE		Chairman
								ANNELIESE DA COSTA		Treasurer

	Names	Names	and addresses of advisers (optional information but encouraged as best practice)	and addresses of advisers (optional information but encouraged as best practice)	and addresses of advisers (optional information but encouraged as best practice)	and addresses of advisers (optional information but encouraged as best practice)	and addresses of advisers (optional information but encouraged as best practice)
	Type of
	advisol'			Name	Address
	None
	Description of	the
	charity's trusts
	Type of
	governing
	document
	(e.g. trust deed, constitution)			The Group's governing documents are those ofthe The Scout Association. They consist ofa Royal Charter, which in turn gives authority to the Bye Laws ofthe Association and The Policy, Organisation and Rules ofThe Scout Association.
	How the
	charity is
	constituted
	(e.g. trust,
	association, company)			The Group is a trust established under its rules Scouts.	which are common to all
	Trustee
	selection
	methods
	(e.g.
	appointed by, elected by)			The Trustees are appointed in accordance with Rules ofThe Scout Association.	the Policy, Organisation			and
	Additional		governance	issues (optional information but encouraged as	best practice)
	You may choose to
Policies for:	include additional information, where relevant, about: and procedures adopted			The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees' of the Scout Group which is an educalional charity. As charity trustees they are responsible for complying with legislation applicable to chanties. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
a) the induction and training			of
trustees; b) trustee' consideration of major risks and the systems and procedures to manage them				The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader and parent's representation and meets every 2 months.
				This Group Executive Committee exists to support the Group Scout Leader meeting the responsibilities ofthe appointments and is responsible for: The maintenance of Group property;					in
				The raising of funds and the administration of Group finance; The insurance of persons, property and equipment;
				Group public occasions;

			Assisting in the recruitment of leaders and other adult support;
			Appointing any sub committees that may be required;
			Appointing Group Administrators and Advisors other than those who are elected.
			Risk and Internal Control (Specimen 1)
			The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas ofconcern that have been identified are:
			Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
			Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national acmdent
			insurance pohcy.
			Risk Assessments are undertaken before all activities.
			There are now additional COVID Risk Assessments which are approved by the Orwell District approver.
			Reduced income from fund raising. The Group is pnmarily reliant upon income from subscriptions and fundraising.
			The Group does hold areserve to ensure the continuity ofactivities should there be a major reduction in income. The Committee could raise the value of subscnptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
			Reduction or loss cf leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a
			contraction, consolidation or closure of a section. In the worst case scenario
			the complete closure ofthe Group.
			Reduction or loss of members. The Group provides activities for all young people aged 6 to t8. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
			Risk and Internal Control (Specimen 2)
			The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include TWO signatories for all payments and a comprehensive insurance ohcies to ensure that insurable risks are covered.
		~ ~
Summary	of the objects ofthe
charity set out in its governing
document			The objectives ofthe Group are as a unit ofthe Scout Association.
Summary activities objects	of the main in relation to these		The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the
			19

				Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.	Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.	Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Summary ofthe main achievements of the charity during the year				Fundraising continues to be our priority to cover the running costs of the Group as well as funding improvements to the HQ building and equipment and subsidising youth activities.
				During the past 2years we have replaced the heating system in the HQ with a new Air Source system and have put a fully drained surface to the car parking area.
				We are now fundraising for the construction ofa new external store building for camping equipment and a sorting area for jumble.
Brief	statement ofthe charity's
	policy on reserves			Reserves Pohcy
				The Group's policy on reserves is to hold sufficient resources to continue	the
				charitable activities of the group should income and fundraising activities short.		fall
				The Group Executive Committee considers that the group should hold a sum equivalent to f2 months running costs, circa 27,500.
				The Group also holds an amount allocated to the JDP Fund currently standing at 22,500to be used for the benefit of the Scouts rather than running costs.
				A sum of2200 is also reserved for the next Group Camp.
Quantify	and explain any
designations
Details	of any funds materially		in
	deficit			NONE
(circumstances plus		steps to
	eliminate)
You	may choose to include
	additional
information, where		relevant,
	about:
~ the charity's principal sources of funds (including any fundraising);				The Group's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks
				and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment
				Service.
- how expenditure has supported the key oblectives ofthe charity;				The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and
				income from its banking arrangements.
				Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive
				considers the cash flow requirements.