## ||||||R||e|ceipts and|Paymen|ts
Accou|nt||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||For the||||| ||||||||||year|01/04/2021|To|31/03/2022|| ||||||||||from||||| ||||||~|~|~||||||| |||||||||||2021/22||2020/21|| |||||||||||Unrestricted||Unrestricted|| |||||||||||funds||funds|| |||||||||||f|||| |Receipts|||||||||||||| |Donations,|legacies||||and||similar income||||||| |Membership|subscriptions|||||||||25,510.00||2521.00|| |Less:Membership
subscriptions
(National/County/Area/District)||||||||paid on||i83,612.00||-22,592.00|| |Net membership||subscriptions||||||retained||21,898.00||-22,071.00|| |Donations||||||||||2575.00||250.00|| |Legacies||||||||||20.00||20.00|| |Gift Aid||||||||||2767.52||22,636.04|1| |Closure of Building|||Society|||and||Scout Assocation|||||| |deposit accounts||||||||||2525.56||2000|Note| ||||||||||||||3| |||||Sub||total||||23,766.08||2615.04|| |Grants|||||||||||||| |Lottery Awards||for|all|grant||||||20.00||20.00|| |Suffolk Foundation,
Association|||Suffolk|||County Council, Scout||||FO.OO||20.00|| |RIBgrant for|powerboat|||||||||20.00||66,500.00|| |IBC —Covid support grant||||||||||Bf0,667.00||219,907.43|Note
2| |Grant for paddleboards||||||||||22,500.00||20.00|Note
4| |||||Sub||total||||213,167.00||226,407.43|| |Fundraising||(gross)|||||||||||| |Art Show||||||||||25,891.45||21,975.12|| |Jumble Sale||||||||||21,410.05||20.00|| |Craft Fair||||||||||ro.oo||20.00|| |Amenca Tnp||||||||||20.00||20.00|| |Hall and Equipment|||Hire|||||||sf1,297.17||24,124.50|5| |Waste paper/scrap|||metal/textile|||||income||23,993.00||22,954.00|| |Electricity rebates - E.On|||F1,279.35|21,626.20| |---|---|---|---|---| |Other fundraising
activities|(incl parent contributions|||| |to activities/uniforms)|||21,978.22|2655.38| |Sub|total||225,849.24|211,335.20| |investment
income||||| |Bank interest||||| ||||20.00|20.00| |Building Society interest|||FO.OO|FO.OO| |The Scout Association
Short Term Investment
Service|||20.00|2000| |Other investment
income (solar panel loan)|||20.00|FO.OO| |Sub|total||20.00|20.00| ||Total|Gross Income|F42,782.32|238,357.67| |Asset and investment|sales,|etc.|20.00|20.00| |||Totalreceits|242,782.32|F38,357.67| ## |||||||For the||||| |---|---|---|---|---|---|---|---|---|---|---| |||||||year|01/04/2021||To|31/03/2022| |||||||from||||| ||||~|~||||||| ||||||||2021/22|||2020/21| ||||||||Unrestricted|||Unrestricted| ||||||||funds|||funds| |Payments||||||||||| |Charitable|Payments|||||||||| |Youth programme||and|activities (America)|||||20.00||20.00| |Adult support|and|training||||||20.00||20.00| |Rates||||||||||| ||||||||-2107.16|||20.00| |Water and Sewerage||||||||||| ||||||||-235080|||&160.54| |Electricity||||||||||| ||||||||-2480.00|||-21,471.58| |Insurance||||||||||| ||||||||-21,207.95|||-st 184.27| |Gleaning||||||||||| ||||||||-St,t|10.00||-2740.00| |Repairs and|Renewals|||||||||| ||||||||-st|62.00||-F228.00| |Matenals
and|equipment||-|incl scout building|ad hoc|||||| |costs|||||||-21,034.82|||&461.80| |Licences & Registration|||(incl music licence)|||||||| ||||||||-F135.51|||-2169.94| |Printing
and|photocopying|photocopying|photocopying|photocopying|photocopying|||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||-F243.22|-8424.52||| |Laptop Purchases||||||||||||||| ||||||||||||20.00||20.00|| |Contribution|to camp||||costs|||||||||| ||||||||||||80.00||FO.OO|| |Uniforms
- incl badges and|||||||cerificates|||||||| ||||||||||||-81,463.47|-8188.47||| |AGM and trustee|||expenses|||||||||||| ||||||||||||cx0.00||20.00|| |Section costs||||||||||||||| ||||||||||||-21,807.79|-K12.18||| |Mini bus/boat/trailer||||expenditure||||||||||Note| ||||||||||||-26,001.24|-F3,350.27||5| |Camping/Tent||Equipment||||costs||-|incl|paddleboards||||Note| ||||||||||||-82734.83||FO.OO|4| |Solar panel loan repayment||||||||||||||| ||||||||||||80.00|-22,500.00||| |Depreciation||||||||||||||| ||||||||||||80.00||20.00|| |Replacement||heating|||Ce scout hut|||||||||| ||||||||||||80.00|-F11,439.73||| |Covid costs||||||||||||||| ||||||||||||FO.OO|-83|139.58|| |Miscellaneous||- incl||bank charges||||||||||| ||||||||||||-837.60|-850.00||| ||||||Sub||total|||||||| ||||||||||||-F16,876.09|-825,520.88||| |Fundraistng||expenses||||||||||||| |Art Show|||||||||||-83,641.76|-21,184.43||| |Jumble sale||||||||||||||| ||||||||||||-8160.00||80.00|| |Other fundraising|||costs|||||||||||| ||||||||||||20.00||FO.OO|| ||||||Sub||total|||||||| ||||||||||||-83,801.76|-81|184.43|| ||||Total||||Gross Expenditure||||-820,677.85|-826,705.31||| |Asset and||investment|||||purchases, etc.|||||||| |(car park resurfacing)||||||||||||||Note| ||||||||||||-212,385.24||20.00|6| |||||||||Total payments|||-233)063.09|-226)705.31||| |||Net|||ofreceipts(payments)||||||29,719.23|F11,652.36||| |Cash funds||last|||year||end||||224,925.03|213,309.92||| ||||Cash funds||||||this year end||234„644.26|224,962.28||Note
9| ||||||||||~|~||||| ||||||||||||2021/22|2020/21||| ||||||||||||Unrestricted|Unrestricted||| ||||||||||||funds|funds||| |Cash funds||||||||||||||| |Bank current||account|||||||||F31,206.60|223,187.57||| |Bank No 2 account|||||||||||F3,437.66|21,737.46||| |Other monetary|Other monetary||assets|assets|assets||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |Tax claim|||||||||||| ||||||||||KO.OO|KO.OO|| |Debts due from the|||County/Area/District/Group||||||KO.OO|K0.00|| |Credit due re|duphcate|||payment|||||KO.OO|KO.OO|| ||||||Sub total||||fO.OO|f0.00|| |Investment|assets||||||||||| |Investment
property|||—detail||||||KO.OO|KO.OO|| |Quoted investments|||||||||f0.00|KO.OO|| |Other investments|||- detail||||||f0.00|KO.OO|| ||||||Sub total||||f0.00|FO.OO|| |Non monetary||assets for charity's|||||own use||||| |Badge stock|||||||||f50.00|K50.00|| |Shop stock|||||||||60.00|K0.00|| |Other stock|||||||||f0.00|KO.OO|| |Land and buildings|||||||||f531,433.00|f540,440.00|| |Motor vehicles|||||||||f8,165.00|f9,072.00|| |Scouting equipment,|||furniture etc (Mini|||bus|and powerboat)||K17,005.50|K18,895.50|| |Other|||||||||KO.OO|K0.00|| ||||||Sub total||||f558,853.50|F568,457.50|Note 5| |Liabilities|||||||||||| |Payments
not|cleared as||||at||||KO.OO|f0.00|| |Expenses
incurred|||but|not invoiced|||||KO.OO|KO.OO|| |Subscnptions|not yet paid||||||||KO.OO|KO.OO|| |Other liabilities|||||||||f0.00|KO.OO|| ||||||Sub total||||KO.QQ|KO.QQ|| |Contingent|liabilities||||and future|obligations|||||| ||||||||||KO.OO|KO.OO|| |The above receipts and payments
account and statement
approved
by the Trustees on
4th July 2023 and signed|||||||||ofassets and liabilities
on their behalf by|were|| |||||Signature|||||Print Name||| |||||||||TRACY CRABTREE||Chairman|| |||||||||ANNELIESE DA COSTA||Treasurer|| ## ## ## ## ## ||Names|Names|and addresses
of advisers
(optional
information
but encouraged
as best practice)|and addresses
of advisers
(optional
information
but encouraged
as best practice)|and addresses
of advisers
(optional
information
but encouraged
as best practice)|and addresses
of advisers
(optional
information
but encouraged
as best practice)|and addresses
of advisers
(optional
information
but encouraged
as best practice)||| |---|---|---|---|---|---|---|---|---|---| ||Type of||||||||| ||advisol'|||Name|Address||||| ||None||||||||| ||Description
of|the|||||||| ||charity's
trusts||||||||| ||Type of||||||||| ||governing||||||||| ||document||||||||| ||(e.g. trust
deed,
constitution)|||The Group's governing
documents
are those ofthe The Scout Association.
They consist ofa Royal Charter,
which
in turn gives authority
to the Bye Laws
ofthe Association
and The Policy, Organisation
and Rules ofThe Scout
Association.|||||| ||How the||||||||| ||charity
is||||||||| ||constituted||||||||| ||(e.g. trust,||||||||| ||association,
company)|||The Group
is a trust established
under
its rules
Scouts.|which are common to all||||| ||Trustee||||||||| ||selection||||||||| ||methods||||||||| ||(e.g.||||||||| ||appointed
by,
elected by)|||The Trustees are appointed
in accordance
with
Rules ofThe Scout Association.|the Policy, Organisation|||and|| ||Additional||governance|issues (optional
information
but encouraged
as|best practice)||||| ||You may choose to||||||||| |Policies
for:|include
additional
information,
where
relevant,
about:
and procedures
adopted|||The Group
is managed
by the Group
Executive
Committee,
the members
of
which are the 'Charity
Trustees'
of the Scout Group
which
is an educalional
charity. As charity trustees
they are responsible
for complying
with legislation
applicable to chanties.
This includes
the registration,
keeping
proper accounts
and making
returns
to the Charity Commission
as appropriate.|||||| |a) the induction
and training|||of||||||| |trustees;
b) trustee' consideration
of major risks and the systems
and procedures
to manage
them||||The Committee
consists
of 3 independent
representatives,
Chair, Treasurer
and
Secretary
together
with
the
Group
Scout
Leader
and
parent's
representation
and meets every 2 months.|||||| |||||This Group Executive Committee
exists to support the Group Scout Leader
meeting
the responsibilities
ofthe appointments
and is responsible
for:
The maintenance
of Group property;|||||in| |||||The raising
of funds and the administration
of Group finance;
The insurance
of persons,
property
and equipment;|||||| |||||Group public occasions;|||||| ||||Assisting
in the recruitment
of leaders and other adult support;| |---|---|---|---| ||||Appointing
any sub committees
that may be required;| ||||Appointing
Group
Administrators
and
Advisors
other
than
those
who
are
elected.| ||||Risk and Internal
Control (Specimen 1)| ||||The Group
Executive
Committee
has identified
the major risks to which
they
believe the Group
is exposed, these have been reviewed
and systems
have
been established
to mitigate against them. The main areas ofconcern that have
been identified are:| ||||Damage to the building,
property
and equipment.
The Group would request the
use of buildings,
property
and equipment
from neighbouring
organisations
such
as the church,
community
centre and other Scout Groups.
Similar reciprocal arrangements
exist with these organisations.
The Group has
sufficient
buildings
and
contents
insurance
in
place
to
mitigate
against
permanent
loss.| ||||Injury to leaders, helpers,
supporters
and members. The Group through
the
capitation fees contributes
to the Scout Associations
national
acmdent| ||||insurance
pohcy.| ||||Risk Assessments
are undertaken
before all activities.| ||||There are now additional
COVID Risk Assessments
which are approved
by
the Orwell
District approver.| ||||Reduced income from fund raising. The Group is pnmarily
reliant upon income
from subscriptions
and fundraising.| ||||The Group does hold areserve to ensure the continuity
ofactivities should there
be a major
reduction
in income.
The Committee
could
raise
the
value
of
subscnptions
to increase the income to the group on an ongoing
basis, either
temporarily
or permanently.| ||||Reduction
or loss cf leaders. The group is totally reliant
upon volunteers
to run
and administer
the activities of the group.
If there was a reduction
in the number
of leaders to an unacceptable
level in a
particular
section
or the Group as a whole
then there
would
have to be a| ||||contraction,
consolidation
or closure
of a section.
In the worst case scenario| ||||the complete closure ofthe Group.| ||||Reduction
or loss of members.
The Group
provides
activities
for all young
people aged 6 to t8. If there was a reduction
in membership
in a particular
section
or the group
as whole
then
there
would
have
to be a contraction,
consolidation
or closure of a section.
In the worst case scenario the complete
closure of the Group.| ||||Risk and Internal
Control (Specimen 2)| ||||The group has in place systems
of internal controls that are designed
to
provide reasonable
assurance
against
material
mismanagement
or loss,
these include TWO signatories
for all payments
and a comprehensive
insurance
ohcies to ensure that insurable
risks are covered.| |||~ ~|| |Summary|of the objects ofthe||| |charity set out in its governing|||| |document|||The objectives ofthe Group are as a unit ofthe Scout Association.| |Summary
activities
objects|of the main
in relation to these||The Aim of The Scout Association
is to promote
the development
of young
people
in achieving their full physical,
intellectual,
social and spiritual
potentials,
as individuals,
as responsible
citizens
and as members
of their local national
and
international
communities.
The
method
of achieving
the
Aim
of the| ||||19| |||||Association
is by providing
an enjoyable and attractive
scheme of progressive
training,
based on the Scout Promise and Law and guided
by adult leadership.|Association
is by providing
an enjoyable and attractive
scheme of progressive
training,
based on the Scout Promise and Law and guided
by adult leadership.|Association
is by providing
an enjoyable and attractive
scheme of progressive
training,
based on the Scout Promise and Law and guided
by adult leadership.| |---|---|---|---|---|---|---| |Summary
ofthe main
achievements
of
the charity during
the year||||Fundraising
continues
to be our priority to cover the running
costs of the
Group as well as funding
improvements
to the HQ building
and equipment
and subsidising
youth activities.||| |||||During the past 2years we have replaced the heating
system
in the HQ with a
new Air Source system
and have put a fully drained surface to the car parking
area.||| |||||We are now fundraising
for the construction
ofa new external store building
for camping
equipment
and a sorting area for jumble.||| |Brief|statement
ofthe charity's|||||| ||policy on reserves|||Reserves Pohcy||| |||||The Group's
policy on reserves
is to hold sufficient
resources
to continue|the|| |||||charitable
activities
of the group
should
income and fundraising
activities
short.||fall| |||||The Group Executive
Committee
considers
that the group should
hold a sum
equivalent
to f2 months
running
costs, circa 27,500.||| |||||The Group also holds an amount
allocated to the JDP Fund currently
standing
at 22,500to be used for the benefit of the Scouts rather than running
costs.||| |||||A sum of2200 is also reserved
for the next Group Camp.||| |Quantify|and explain any|||||| |designations||||||| |Details|of any funds
materially||in|||| ||deficit|||NONE||| |(circumstances
plus||steps to||||| ||eliminate)|||||| |You|may choose to include|||||| ||additional|||||| |information,
where||relevant,||||| ||about:|||||| |~ the charity's
principal sources of
funds (including
any fundraising);||||The Group's
Income and Expenditure
is small and as a consequence
does
not have sufficient funds to invest
in longer-term
investments
such as stocks||| |||||and shares. The Group has therefore
adopted a low risk strategy
to the
investment
of its funds.
All funds are held in cash using
only mainstream
banks or building societies or The Scout Association's
Short Term Investment||| |||||Service.||| |- how expenditure
has supported
the key oblectives
ofthe charity;||||The Group Executive regularly
monitors
the levels of bank balances
and the
interest rates received to ensure the group obtains maximum
value and||| |||||income from its banking
arrangements.||| |||||Occasionally
this may involve using an account that requires a period of
notice before funds
may be withdrawn,
before doing so the Group Executive||| |||||considers the cash flow requirements.||| ## ## ## ## ## ##