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2022-03-31-accounts

1[st] Burrington & Wrington Scouts & Guides Group

1[st ] Burrington & Wrington Scout and Guide Group

Annual Report & Accounts for the year ended 31[st] March 2022

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1[st] Burrington & Wrington Scouts & Guides Group

Trustees’ Report For the year to 31 March 2022

Reference & administration details

Scout Registration Number 35833
Registered charity number 305644
Charity’s principal address 1stBurrington & Wrington Scout & Guide HQ
School Road,
Wrington,
Bristol, BS40 5NJ

Names of the charity trustees who manage the charity (as per Charity Commission):

Trustee Name Office (if any) Dates acted if not for whole period
Dave Tomlinson Chairperson
Jan Knott Group Scout Leader
Paula Alvey Group Guide Leader
Janet Walters Treasurer
Louise Coates Secretary

Unit Leaders

Unit Leaders
Hatty Alvis Rainbows
Laura Laird 1stBrownies
Jean Davies 2ndBrownies
Paula Alvey Guides
Laura Stuart Beavers
Tom Lander, Marcus
Milliner & David Peacock
Cubs Bears
Sam Frost & Ian Williams Cubs Wolves
Brian Armour Scouts

Names and addresses of Bankers, Advisors and Independent Examiners

Type of advisor Name Address
Banker CAF Bank Ltd 25 Kings Hill Avenue
Kings Hill
West Malling
Kent, ME19 4JQ
Natwest National Westminster Bank PLC
89 High Street
Weston-super-Mare, BS23 1JW
Shawbrook
Bank Ltd.
Lutea House, Warley Hill Business
Park, The Drive, Great Warley,
Brentwood. CM13 3BE
Independent
Examiner
Mrs Sophie Trafford
Chartered Accountant

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1[st] Burrington & Wrington Scouts & Guides Group

Chairperson’s Introduction

2021/22 has seen a strong demand for Scouts and Guides. We are now moving forward after the Covid Pandemic. We have excellent volunteers in our leadership without who we could not provide the activities that the children thrive on. Behind the scenes we have a team that I work with to keep the premises, vehicles, finances all on track and I thank them for supporting me.

Premises

This year we have made major improvements to the hall to satisfy the requirements demanded by our Safe Scouting and guiding audit.

The big cost elements are the automated Fire Alarm system, fire doors and upgraded electrics. Approximately 50% of the costs are included in the 21/22 accounting year and the balance will occur in the 22/23 year.

This has reduced our funds in reserve substantially, but we are still in a strong financial position as we had accrued funds in anticipation of these works.

We also carried out an asbestos survey which fortunately showed no cause for concern or works required.

Improvements have been made to the kitchen cupboards, hand basin and pan racks and heaters added to the kitchen wall.

The next initiative is to decorate al the walls, remove and clean the window covers, repaint the exterior doors and cover the lower walls with panelling to contain the damaged plasterwork.

Minibuses

This financial year showed additional cost to recommission the vehicles after they were laid up during Covid. Please be aware that we will have a substantial cost (about £4000) for replacing the head gasket etc.. on the larger bus (12-plate) in September 2022. We have no plans to replace these vehicles in the short term.

Equipment

The Stores are currently in good order but we still need someone to keep an inventory of equipment.

Safety and Insurances

The Group has insurance that covers Halls and Minibuses.

Leaders are covered by Scouting and Guiding insurance services.

Occasional helpers and Exec members are covered by Unity insurance which the Group pays for separately.

There has been a lot of activity making sure our premises are compliant with the Safe Scouting and Guiding guidance and there will be continual revisions as we go forward into 2023.

Liabilities

The Group, through the membership fees, contributes to the Scout Association’s and the Guide Association’s national accident insurance policy.

Risk assessments are undertaken before all activities. Additional insurance is also purchased on an as needed basis, e.g. occasional helpers and travel insurance.

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1[st] Burrington & Wrington Scouts & Guides Group

Safeguarding

In accordance with Scout and Guide Policy, all adult members of the organisation are required to undergo standard DBS (Police Checks) and those working directly within the sections are in addition required to have safeguarding training (level 1). Parents who register as Occasional Helpers are required to have the same levels of background checks (i.e. a current DBS) but do not undergo the same level of training because they are always supervised by trained Leaders.

Volunteers Leaders and Group Support

As an entirely volunteer-run organisation we rely entirely on individuals and parents to come forward to take on roles that support the organisation, either through running the sections or through activities of the Executive Committee to maintain/procure assets, ensure safety, and raise funds.

The current intensities of work and family life can make it difficult to maintain the organisation, and the burden often falls on a few exceptional individuals. We still have urgent need of parents and helpers to come forward to support sections. We currently have the following vacancies:

Grant Applications and Fundraising

The ability to maintain the buildings and vehicles, provide utilities and ensure effective insurance is dependent on subscriptions, hall and minibus hiring (to other organisations with charitable/ non-profit status) and ongoing Fundraising. The main fundraising event, 2022 Wrington Beer Festival, was deplayed from March to May, so will feature in next year’s accounts. Also Easyfundraising continued to run in 2021/22.

http://www.easyfundraising.org.uk/causes/1stburrwringsgg/

We are still looking for a new Fundraising lead.

Summary of Activities of 1[st] B&W Scouts and Guides

Overall Statement of Aims

The group aims to ensure that our young people, over a period of time, participate in balanced programmes of quality activities, events and experiences built around the national Scouting and Girlguiding programmes embracing areas such as indoor activities, outdoor adventure, community, fitness, creativity, global awareness and beliefs & attitudes. More detail can be found on the Scout and Guiding websites. Our Group adheres to these aims and principles.

Public Benefit Statement

The Group meets the Charity Commission's public benefits criteria under both the advancement of education (of young people) and the advancement of citizenship or community development heading

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1[st] Burrington & Wrington Scouts & Guides Group

Please see individual reports from Sections: Appendix 1: Group Scout Leaders Report Appendix 2: 1[st] B&W Cubs Report Appendix 3: 1[st] B&W Beavers Report Appendix 4: 1[st] B&W Scouts Report Appendix 5: 1[st] Wrington Guides Report Appendix 6: 1[st] Wrington Rainbows Report Appendix 7: 1[st] Wrington and 2[nd] Wrington Brownies Report

Explorers

In addition to the Scout and Guide Groups, 1st B&W also supports a District Explorer Unit through the provision of facilities and resources - access to meeting space, minibuses and equipment. Many Scouts and Guides who reach the upper age limit for their Section go on to continue their journey with Explorers. This is a very popular section with many active challenging and adventurous activities.

Financial Review

Brief statement of the charity’s policy on reserves

The Group’s primary source of funding is subscriptions from members to maintain Utilities (heat, light, water, rates) and the fixed running costs associated with the Group’s Headquarters and Store Buildings, Vehicles, fire protection, insurance etc. This is supplemented with additional funds raised through charitable fundraising. The Executive Group has discussed this on several occasions and our current Policy is to hold sufficient resources to continue the activities of the Sections should income and fundraising activities fall short and as a cushion against unforeseen expenditure (see financial report).

The Group does not have sufficient funds to place in long term investments. The Group has therefore adopted a risk adverse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies

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1[st] Burrington & Wrington Scouts & Guides Group

Report and Accounts for year ended 31 March 2022

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1[st] Burrington & Wrington Scouts & Guides Group

Analysis of Cash Reserves

The consolidated Group held cash reserves of £63,456 (31 March 2021: £63,452) of which £42,222 (31 March 2021: £52,542) is held by the HQ and £21,234 (2021: £10,910) across the sections.

The funds held with the Sections are specifically designated for running / delivering their programme.

Included within the HQ funds are: -

Minibus replacement fund
£ 21,125 (31 March 2021: £1,125)
Hall renovations
£ 2,500
Camping equipment
£ 1,500
Group reserve
£ 10,000 (31 March 2021 £10,000)
Balance of Covid grants from NSC £ 6,322 (31 March 2021
£21,128)

This leaves £ 775 (2021: £12,465) as a general reserve.

Up to the end of July 2022 a further £11,000 of costs have been incurred in bringing the premises up to standard following the Fire Risk Assessment

Gift Aid monies held by Group at 2020/1 year end plus monies received in 2021/2 have been returned to the units. The NatWest account is left with a small balance and is now used purely for the receipt and distribution of Gift Aid.

Receipts & Payments Account Summary

Total Receipts
Total Payments
Net surplus / (deficit) for the year
Cash, bank and similar funds b/f
Cash, bank and similar funds c/f
Page
2
3
5
2022
£
29,420
(29,416)


4
63,452

63,456
2021
£
45,067
(17,437)

27,630
35,822

63,452

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1[st] Burrington & Wrington Scouts & Guides Group

Receipts
Membership Subscriptions
Less Paid
Investment Income Received
Bank
Donations
Activities
Vehicles
Camps
Other Activities
Fund Raising (gross)
Hall Hire
Events
Other Income
Income Tax Recovered
Covid-19 grants
Sundry receipts
TOTAL RECEIPTS
Payments
2022
£
22,068
(11,317)
10,751
48


120
______




379
5,131
830

6,340


525
889

1,414


-
10,667
10,667

80
80


29,420
2022
2021
£
8,145
(6,655)
1,490
67
355
______
-
547
385
932
597
8,575
9,172
1,368
29,431
30,799
2,252
2,252
45,067
2021

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1[st] Burrington & Wrington Scouts & Guides Group

Premises
Rates, Fuel, Insurance
Repairs, Maintenance, Cleaning
Renovations
Donations and Gifts
Activities
Vehicles
Camps
Group section expenditure
Other activities
Fund Raising Expenses
Bank charges
Admin/Postage & Stationery
Purchase of Capital Equipment
Equipment
Minibus
Purchase of Badges, Uniforms etc
Sundry Payments
TOTAL PAYMENTS
£
3,828
9,637
96
13,561

10


5,310
3,917
512
3,549
13,288

-


594
62

656


-
-
-


1,098
__


803

29,416
£
4,316
1,087
6,213
11,616
-
2,114
-
306
2,100
4,520
27

270
4
274

-
-
-

529
__
471
17,437

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1[st] Burrington & Wrington Scouts & Guides Group

Statement of Assets and Liabilities
Note
Monetary Assets
Cash, Bank, and similar funds
1
Non– Monetary Assets- Charity’s Own Use
Land & Buildings
Motor vehicles & Trailer
Scouting equipment, furniture etc.
2
Movement in Fund
Value at beginning of year
Surplus / (Deficit) in year
(Decrease) in value of other assets
Value at end of year
Notes to the Accounts
1). Cash, Bank and similar funds
2022
£
63,456
300,000
16,478
783
317,261
380,717
391,336
4
(10,623)
380,717
2021
£
63,452
300,000
19,386
8,498
327,884
391,336
368,072
27,630
(4,336)
391,336
Current Deposit
Cash Account Account Total
£ £ £ £
Rainbows 1 1,466 1,467
1stBrownies 81 1,969 2,050
2ndBrownies - 2,211 2,211
Guides 3 1,593 1,596
Mendip Beavers - 2,786 2,786
Bear Cubs 24 3,578 3,602
Yeo cubs - - -
Scouts 89 7,433 7,522

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1[st] Burrington & Wrington Scouts & Guides Group

Group accounts:
Cash (HQ lets)
CAF current account
NatWest current account
Deposit account
. Non – Monetary Assets
Included at valuation:
School Road
Storage Buildings
HQ Contents
Camping Equipment
Vehicles
11
-
-
-
209
31,936
275
53,247

2). Non – Monetary Assets

The value of the HQ and that of the store has been included at Trustee valuation. The valuation is based on a market value not rebuilding cost for insurance purposes.

The value of HQ contents and camping equipment (including recent purchases) has been depreciated at a rate of 10%. The value of vehicles has been depreciated at a rate of 15%.The value of HQ contents has been depreciated at a rate of 10%.and the value of vehicles has been depreciated at a rate of 15%.. There is no camping equipment with an expected life of more than 5 years and all items have been written off

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1[st] Burrington & Wrington Scouts & Guides Group

Independent examiner's report to the trustees of 1[st] Burrington and Wrington Scout and Guide Group

I report on the accounts of the Trust for the year ended 31 March 2022, which are set out on pages 6 to 11

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 13 October 2022

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1[st] Burrington & Wrington Scouts & Guides Group

Section G -Declaration

The Trustees declare that they have approved the Trustees’ Report above.

Signed on behalf of the Charity’s Trustees:

Signature
Full Name David Tomlinson Janet Walters
Position Chairman Treasurer
Date

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1[st] Burrington & Wrington Scouts & Guides Group

Appendix 1

Group Scout Leader’s report

It seemed rather strange coming out of lockdown and having meetings face to face. I’m so proud of everything our amazing leaders have done, they were brilliant during lockdown providing activities at home, and came back to face to face meetings as if they’d never been away.

We are more aware of people’s mental health than we used to be, everyone is more open about admitting when they’re struggling. A study done by the Universities of Edinburgh and Glasgow has shown that scouts and guides are less likely to develop mental illness or depression, 15% less likely in fact. A ground-breaking study conducted by the World Organisation of Scout Movements studied young people in Kenya, Singapore and the United Kingdom. The findings from this report similarly identified that Scouts across the three continents out-performed their non-Scout peers in nearly every category measured. Young people who have gone through Scouting were better at problem solving, team-work, decision making and were more resilient. They were more likely to go to university, even if they came from disadvantaged backgrounds. It’s the work our dedicated leaders do that achieve this.

We’ve got lots to be proud of in our group. All our leaders are dedicated to provide the best experience they can for our young people and they do a fabulous job. I thank them one and all. Three of our leaders have been awarded the Chief Scout’s Commendation for Good Service this year; Brian, who had his presented on the top of the Mendips, Jono will have his presented at the AGM, and Tracey had hers presented at Axe Awards evening. These awards recognise when leaders have gone above what would be expected of them in the roles, so a huge “Well done and thank you”. Dave, our Chairman and Janet, our Treasurer, have both been awarded a Commissioners’ Commendation Award. Again, this is in recognition of the tremendous work they have done pulling together the backlog of work we needed doing on the premises and to our transport, and seeing it through.

We are delighted to share that one of our Scouts has been awarded the Chief Scout’s Personal Award. This is an honour indeed, and Charles Knott is the only person in Axe District to have been awarded this prestigious award.

This year, Scouting successes have been rewarded with two particularly important awards. Avon Scout County was one of several counties put forward for the Queen’s Award for Voluntary Service – we didn’t expect to win because only 25% of nominated services are given the award. This is the group volunteer equivalent of an MBE, so imagine our delight when we heard we had been chosen to receive this prestigious award. The Scout Association is also incredibly proud to be named Charity of the Year in the Charity Times Awards 2022.

Lastly but very importantly, I’d like to thank our Treasurer and Chairman, Secretary, Exec committee, people doing fundraising and don’t forget leader's partners and families for letting them disappear so regularly! The fabric of the hall is much improved and we thank Dave and the Exec for their tremendous work. Thanks also go to our Section Treasurers, who take so much pressure off Leaders by doing everything for the annual accounts. We are always looking for more support to share the work that enables the good stuff to happen. If you can spare some time or are interested in finding out how you can help, please speak with me or contact me jan.knott@axescouts.org.uk. Jan Knott

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1[st] Burrington & Wrington Scouts & Guides Group

Appendix 2

1[st] Burrington & Wrington Cubs

The year started very well with some huge changes. We had a situation where the leader who was going to step into Akela’s shoes couldn’t attend on Thursdays, and as we would have lost quite a few Cubs by changing the night, we decided to split the Pack and run on both Tuesdays and Thursdays. David, Tom, Marcus and Huw have done a super job for Thursday, the Bears Pack, and Sam, Ian and Emma, led by Shonah, have also done a super job for Tuesdays, the Wolf Pack. Unfortunately, Shonah resigned at the start of our Autumn term, but Sam, Ian and Emma have stepped up and are doing a brilliant job. Thank you Shonah for everything you did!

Cubs have enjoyed several opportunities to camp, the latest one being the weekend before the AGM when the two Packs came together. They’ve enjoyed hiking, bridge building, cooking and of course, camp fire and camp fire songs. Here’s their Da Vinci Bridge!

Throughout the year, Cubs have taken part in excellent activities, most of which have been outdoors. They’ve played games and learned tracking skills, done incident hikes and learned some first aid. They’ve had super activities at Mendip Activity Centre. Our trip to PGL will be remembered for many by the unplanned fire alarm that had us standing in the cold car park for what seemed like hours! At least we didn’t wake up to three inches of snow, which happened last time!

Our Leaders’ face the same problems as everyone else and have to concentrate on their own families, work and businesses; we thank them for everything they do because the time they give up to prepare activities, then run them, then record what they’ve done so Cubs can get their badges sometimes gets lost in day to day traffic. This is our opportunity to recognise the tremendous efforts everyone puts in and say, ‘Thank you.’

Thank you to the Exec as well for everything they’ve done; the building is looking great! We appreciate everything the Exec provides for us, it means we’ve got the equipment we need to take Cubs away to camp – this is what we do.

Jan (Raksha) on behalf of The Leaders.

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1[st] Burrington & Wrington Scouts & Guides Group

Appendix 3

1[st] Burrington & Wrington Beavers

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1[st] Burrington & Wrington Scouts & Guides Group

Appendix 4

1[st] Burrington & Wrington Scouts

B&W Scouts are back in their stride with things being ‘back to normal’ but the feedback from the troop is that they’ve loved being outside so much over the previous 18months, it’s great to have a win from adversity and we’ve tried to build on that with them. We’ve also been back to camping this year which has been great for the Scouts - you can see the excitement and also the challenges for them with it being something many are new to.

We’ve had another great year, lots of enthusiastic scouts doing good things and broadening their horizons, bravery and skills, we’ve been out doing .. (in no particular order)

Archery, Shooting, Gutting fish, Military manoeuvres, camping, racing from Zombies, wild camping in the Brecon Beacons, remembrance at a remote wartime aircrash memorial, residential with the Explorers in the welsh mountains, Climbing mountains, walking the welsh waterfalls,

Bivvying in the winter, Orienteering with Crampus (Christmas tradition in Austria) chasing us with Chocolates, running round assault courses, night hikes, cooking pheasants, walking around with pheasant heads on our fingers… ,

Chinese cooking, Forums, games in the hall (hockey, Armageddon ball, quarter ball, dodge ball, electric chair, corner grabs and more) Pioneering with the poles from the store, rock climbing, caving, wide games in the Mendips, creative challenges,

Monopoly competition around the streets of Bristol (we won the shield!), Summer camp at Botany Bay nr Tintern, waterslides, cooking competitions, challenge hike, shopping (a lidl visit on camp is a must), Monopoly on the Mendips and Hunted camp - 36hrs being chased by hunters from Bristol Wrington like the Channel4 tv programme.

Plus lots of badges handed out to recognise the skills, achievements, participation and learnings covered in the year.

Once again we had lots of scouts enter the Ten Tors and achieve their objectives - some rather close to their time limit but success nonetheless. It was also nice to see so many of our ex-Scouts now achieving 35miles, 45miles and 55 miles as Explorers. I also joined the Explorers on their summer camp to France and hiking across the Pyrenees into Spain - again so nice to see the ex-B&W scouts maturing and growing into the larger challenge and environment that Explorers brings.

Ian Evans, Jason Pope and Rach Norrish have stepped back towards leaving the troop after 10 years. They have brought so much creativity, skill and experience to shape the troop over such a long period that they are very much missed. However we still have some experienced leaders and have enjoyed a lot of parent support this year. However the troop operations, the scouts, and the leaders will welcome more adults becoming part of the team of regular leaders.

Lots of reasons for all the scouts, their parents and scout leaders to feel proud - well done everyone!

Thank you for everyone’s support in providing the hall, vans, trailer and kit that make all of our adventures possible.

Brian for the Scout leadership team.

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1[st] Burrington & Wrington Scouts & Guides Group

Appendix 5

1[st] Burrington & Wrington Guides

We have been at Wrington guides for a number of years and done many interesting activities. Over the past year specifically, we have done the following:

  1. A-Z Litter pick / treasure hunt – walking around Wrington collecting something of every letter of the alphabet.

  2. Flower and stick trails – again, around Wrington we made a trail of flowers and sticks around the village for each other to follow.

  3. Cooking – we have made hot chocolate, shortbread, popcorn, s’mores, bacon and egg sandwiches all in the woods (and some more successful than others!).

  4. Blindfolded guiding in the woods

  5. Waterpark – this was AMAZING!

  6. Jubilee activities – we made beautiful bunting and decorated wooden spoons for a royal tea party.

  7. Various charity / fund raising events – we made and sold cakes, and hot food at an international tug of war competition and kept the village in nibbles at our very own Wrington Beer Festival.

As fun as drawasaurus on Zoom was, it has definitely been better being able to meet in person this year. There have been a few leavers and joiners, but the biggest change was when Kate left. Paula and Kate were a funny duo and always made Guides fun. We look forward to all the things that Louise and Paula have in store for us this year.

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1[st] Burrington & Wrington Scouts & Guides Group

Appendix 6

1st Wrington Rainbows

Since the last AGM the Rainbows have been doing lots of badge work. Earning their Nature, Recycling, Construction and Storyteller badges. Highlight from this have included making new paper from scraps of previous crafts, building marble runs and transforming autumnal leaves into glorious wreaths. This year Rainbows is celebrating is 35th birthday, to mark the occasion we joined other units in Yeo Vale Division for a trip to Noah’s Ark. Of course we are also working on a challenge badge to mark the special birthday.

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1[st] Burrington & Wrington Scouts & Guides Group

2nd Wrington Brownies

Over the past year the 2nd Wrington Brownies have been choosing which ‘retro’ badge they would like to do from Brown Owl’s stock of badges from the previous Girlguiding programme. What a trip down memory lane that has been. The girls have picked up traditional brownie and guiding skills. In the summer term we try to be outside as much as possible. Very recently the girls remade their Brownie Promise to reflect the change in it to ‘Serve the King and the community’. This current term has great adventures including tobogganing and visiting a Fire Station.

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