1[st] Burrington & Wrington Scouts & Guides Group
# **1[st ] Burrington & Wrington Scout and Guide Group**
**Annual Report & Accounts for the year ended 31[st] March 2022**
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1[st] Burrington & Wrington Scouts & Guides Group
**Trustees’ Report For the year to 31 March 2022**
## **Reference & administration details**
|Scout Registration Number|35833|
|---|---|
|||
|Registered charity number|305644|
|||
|Charity’s principal address|1stBurrington & Wrington Scout & Guide HQ|
||School Road,
Wrington,
Bristol, BS40 5NJ|
Names of the charity trustees who manage the charity (as per Charity Commission):
|Trustee Name|Office (if any)|Dates acted if not for whole period|
|---|---|---|
|Dave Tomlinson|Chairperson||
|Jan Knott|Group Scout Leader||
|Paula Alvey|Group Guide Leader||
|Janet Walters|Treasurer||
|Louise Coates|Secretary||
## _Unit Leaders_
|_Unit Leaders_|||
|---|---|---|
|Hatty Alvis|Rainbows||
|Laura Laird|1stBrownies||
|Jean Davies|2ndBrownies||
|Paula Alvey|Guides||
|Laura Stuart|Beavers||
|Tom Lander, Marcus
Milliner & David Peacock|Cubs Bears||
|Sam Frost & Ian Williams|Cubs Wolves||
|Brian Armour|Scouts||
## **Names and addresses of Bankers, Advisors and Independent Examiners**
|Type of advisor|Name|Address|
|---|---|---|
|Banker|CAF Bank Ltd|25 Kings Hill Avenue
Kings Hill
West Malling
Kent, ME19 4JQ|
||Natwest|National Westminster Bank PLC
89 High Street
Weston-super-Mare, BS23 1JW|
||Shawbrook
Bank Ltd.|Lutea House, Warley Hill Business
Park, The Drive, Great Warley,
Brentwood. CM13 3BE|
|Independent
Examiner||Mrs Sophie Trafford
Chartered Accountant|
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1[st] Burrington & Wrington Scouts & Guides Group
## **Chairperson’s Introduction**
2021/22 has seen a strong demand for Scouts and Guides. We are now moving forward after the Covid Pandemic. We have excellent volunteers in our leadership without who we could not provide the activities that the children thrive on. Behind the scenes we have a team that I work with to keep the premises, vehicles, finances all on track and I thank them for supporting me.
## Premises
This year we have made major improvements to the hall to satisfy the requirements demanded by our Safe Scouting and guiding audit.
The big cost elements are the automated Fire Alarm system, fire doors and upgraded electrics. Approximately 50% of the costs are included in the 21/22 accounting year and the balance will occur in the 22/23 year.
This has reduced our funds in reserve substantially, but we are still in a strong financial position as we had accrued funds in anticipation of these works.
We also carried out an asbestos survey which fortunately showed no cause for concern or works required.
Improvements have been made to the kitchen cupboards, hand basin and pan racks and heaters added to the kitchen wall.
The next initiative is to decorate al the walls, remove and clean the window covers, repaint the exterior doors and cover the lower walls with panelling to contain the damaged plasterwork.
## Minibuses
This financial year showed additional cost to recommission the vehicles after they were laid up during Covid. Please be aware that we will have a substantial cost (about £4000) for replacing the head gasket etc.. on the larger bus (12-plate) in September 2022. We have no plans to replace these vehicles in the short term.
## Equipment
The Stores are currently in good order but we still need someone to keep an inventory of equipment.
## Safety and Insurances
The Group has insurance that covers Halls and Minibuses.
Leaders are covered by Scouting and Guiding insurance services.
Occasional helpers and Exec members are covered by Unity insurance which the Group pays for separately.
There has been a lot of activity making sure our premises are compliant with the Safe Scouting and Guiding guidance and there will be continual revisions as we go forward into 2023.
## Liabilities
The Group, through the membership fees, contributes to the Scout Association’s and the Guide Association’s national accident insurance policy.
Risk assessments are undertaken before all activities. Additional insurance is also purchased on an as needed basis, e.g. occasional helpers and travel insurance.
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1[st] Burrington & Wrington Scouts & Guides Group
## Safeguarding
In accordance with Scout and Guide Policy, all adult members of the organisation are required to undergo standard DBS (Police Checks) and those working directly within the sections are in addition required to have safeguarding training (level 1). Parents who register as Occasional Helpers are required to have the same levels of background checks (i.e. a current DBS) but do not undergo the same level of training because they are always supervised by trained Leaders.
## Volunteers Leaders and Group Support
As an entirely volunteer-run organisation we rely entirely on individuals and parents to come forward to take on roles that support the organisation, either through running the sections or through activities of the Executive Committee to maintain/procure assets, ensure safety, and raise funds.
The current intensities of work and family life can make it difficult to maintain the organisation, and the burden often falls on a few exceptional individuals. We still have urgent need of parents and helpers to come forward to support sections. We currently have the following vacancies:
- Brownies Leader (Wednesdays)
- Rainbows Leader
- Group Fundraiser
- Quartermaster
## **Grant Applications and Fundraising**
The ability to maintain the buildings and vehicles, provide utilities and ensure effective insurance is dependent on subscriptions, hall and minibus hiring (to other organisations with charitable/ non-profit status) and ongoing Fundraising. The main fundraising event, 2022 Wrington Beer Festival, was deplayed from March to May, so will feature in next year’s accounts. Also Easyfundraising continued to run in 2021/22.
http://www.easyfundraising.org.uk/causes/1stburrwringsgg/
We are still looking for a new Fundraising lead.
## **Summary of Activities of 1[st] B&W Scouts and Guides**
## Overall Statement of Aims
The group aims to ensure that our young people, over a period of time, participate in balanced programmes of quality activities, events and experiences built around the national Scouting and Girlguiding programmes embracing areas such as indoor activities, outdoor adventure, community, fitness, creativity, global awareness and beliefs & attitudes. More detail can be found on the Scout and Guiding websites. Our Group adheres to these aims and principles.
## Public Benefit Statement
The Group meets the Charity Commission's public benefits criteria under both the advancement of education (of young people) and the advancement of citizenship or community development heading
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1[st] Burrington & Wrington Scouts & Guides Group
Please see individual reports from Sections: Appendix 1: Group Scout Leaders Report Appendix 2: 1[st] B&W Cubs Report Appendix 3: 1[st] B&W Beavers Report Appendix 4: 1[st] B&W Scouts Report Appendix 5: 1[st] Wrington Guides Report Appendix 6: 1[st] Wrington Rainbows Report Appendix 7: 1[st] Wrington and 2[nd] Wrington Brownies Report
## Explorers
In addition to the Scout and Guide Groups, 1st B&W also supports a District Explorer Unit through the provision of facilities and resources - access to meeting space, minibuses and equipment. Many Scouts and Guides who reach the upper age limit for their Section go on to continue their journey with Explorers. This is a very popular section with many active challenging and adventurous activities.
## **Financial Review**
## **Brief statement of the charity’s policy on reserves**
The Group’s primary source of funding is subscriptions from members to maintain Utilities (heat, light, water, rates) and the fixed running costs associated with the Group’s Headquarters and Store Buildings, Vehicles, fire protection, insurance etc. This is supplemented with additional funds raised through charitable fundraising. The Executive Group has discussed this on several occasions and our current Policy is to hold sufficient resources to continue the activities of the Sections should income and fundraising activities fall short and as a cushion against unforeseen expenditure (see financial report).
The Group does not have sufficient funds to place in long term investments. The Group has therefore adopted a risk adverse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies
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1[st] Burrington & Wrington Scouts & Guides Group
## **Report and Accounts for year ended 31 March 2022**
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1[st] Burrington & Wrington Scouts & Guides Group
## **Analysis of Cash Reserves**
The consolidated Group held cash reserves of £63,456 (31 March 2021: £63,452) of which £42,222 (31 March 2021: £52,542) is held by the HQ and £21,234 (2021: £10,910) across the sections.
The funds held with the Sections are specifically designated for running / delivering their programme.
Included within the HQ funds are: -
|Minibus replacement fund|||
|---|---|---|
||£ 21,125 (31 March 2021: £1,125)||
|Hall renovations|||
|||£ 2,500|
|Camping equipment|||
|||£ 1,500|
|Group reserve|||
||£ 10,000 (31 March 2021 £10,000)||
|Balance of Covid grants from NSC||£ 6,322 (31 March 2021|
|£21,128)|||
This leaves £ 775 (2021: £12,465) as a general reserve.
Up to the end of July 2022 a further £11,000 of costs have been incurred in bringing the premises up to standard following the Fire Risk Assessment
Gift Aid monies held by Group at 2020/1 year end plus monies received in 2021/2 have been returned to the units. The NatWest account is left with a small balance and is now used purely for the receipt and distribution of Gift Aid.
## **Receipts & Payments Account Summary**
|Total Receipts
Total Payments
Net surplus / (deficit) for the year
Cash, bank and similar funds b/f
Cash, bank and similar funds c/f|Page
2
3
5|**2022**
**£**
**29,420**
**(29,416)**
**4**
**63,452**
**63,456**|**2021**
£
**45,067**
**(17,437)**
|
|---|---|---|---|
||||
**27,630**
**35,822**|
||||
**63,452**|
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## 1[st] Burrington & Wrington Scouts & Guides Group
|**Receipts**
Membership Subscriptions
Less Paid
Investment Income Received
Bank
Donations
Activities
Vehicles
Camps
Other Activities
Fund Raising (gross)
Hall Hire
Events
Other Income
Income Tax Recovered
Covid-19 grants
Sundry receipts
**TOTAL RECEIPTS**
**Payments**||**2022**
**£**
**22,068**
**(11,317)**
**10,751**
**48**
**120**
**______**
**379**
**5,131**
**830**
**6,340**
**525**
**889**
**1,414**
**-**
**10,667**
**10,667**
**80**
**80**
**29,420**
**2022**||**2021**
**£**
**8,145**
**(6,655)**|
|---|---|---|---|---|
|||||**1,490**|
|||||**67**
**355**
**______**
**-**
**547**
**385**|
|||||**932**|
|||||**597**
**8,575**|
|||||**9,172**|
|||||**1,368**
**29,431**|
|||||**30,799**|
|||||**2,252**|
|||||**2,252**|
||||||
|||||**45,067**|
|||||**2021**|
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## 1[st] Burrington & Wrington Scouts & Guides Group
|Premises
Rates, Fuel, Insurance
Repairs, Maintenance, Cleaning
Renovations
Donations and Gifts
Activities
Vehicles
Camps
Group section expenditure
Other activities
Fund Raising Expenses
Bank charges
Admin/Postage & Stationery
Purchase of Capital Equipment
Equipment
Minibus
Purchase of Badges, Uniforms etc
Sundry Payments
**TOTAL PAYMENTS**|**£**
**3,828**
**9,637**
**96**
**13,561**
**10**
**5,310**
**3,917**
**512**
**3,549**
**13,288**
**-**
**594**
**62**
**656**
**-**
**-**
**-**
**1,098**
**______________**
**803**
**29,416**|**£**
**4,316**
**1,087**
**6,213**|
|---|---|---|
|||**11,616**|
|||**-**|
|||**2,114**
**-**
**306**
**2,100**|
|||**4,520**|
|||**27**
|
|||
**270**
**4**|
|||**274**|
|||
**-**
**-**|
|||**-**|
|||
**529**
**________**
**471**|
||||
|||**17,437**|
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1[st] Burrington & Wrington Scouts & Guides Group
|**Statement of Assets and Liabilities**
**Note**
**Monetary Assets**
Cash, Bank, and similar funds
1
**Non– Monetary Assets- Charity’s Own Use**
Land & Buildings
Motor vehicles & Trailer
Scouting equipment, furniture etc.
2
**Movement in Fund**
Value at beginning of year
Surplus / (Deficit) in year
(Decrease) in value of other assets
Value at end of year
**Notes to the Accounts**
1). Cash, Bank and similar funds|**2022**
**£**
**63,456**
**300,000**
**16,478**
**783**
**317,261**
**380,717**
**391,336**
**4**
**(10,623)**
**380,717**|**2021**
**£**
**63,452**
**300,000**
**19,386**
**8,498**|
|---|---|---|
|||**327,884**|
|||**391,336**|
|||**368,072**
**27,630**
**(4,336)**|
|||**391,336**|
||||
|||**Current**|**Deposit**||
|---|---|---|---|---|
||**Cash**|**Account**|**Account**|**Total**|
||**£**|**£**|**£**|**£**|
|Rainbows|1|1,466||**1,467**|
|1stBrownies|81|1,969||**2,050**|
|2ndBrownies|-|2,211||**2,211**|
|Guides|3|1,593||**1,596**|
|Mendip Beavers|-|2,786||**2,786**|
|Bear Cubs|24|3,578||**3,602**|
|Yeo cubs|-|-||**-**|
|Scouts|89|7,433||**7,522**|
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## 1[st] Burrington & Wrington Scouts & Guides Group
|Group accounts:
Cash (HQ lets)
CAF current account
NatWest current account
Deposit account
. Non – Monetary Assets
Included at valuation:
School Road
Storage Buildings
HQ Contents
Camping Equipment
Vehicles|11
-
-
-
209|31,936
275
53,247|||
|---|---|---|---|---|
||||||
||||||
## 2). Non – Monetary Assets
The value of the HQ and that of the store has been included at Trustee valuation. The valuation is based on a market value not rebuilding cost for insurance purposes.
The value of HQ contents and camping equipment (including recent purchases) has been depreciated at a rate of 10%. The value of vehicles has been depreciated at a rate of 15%.The value of HQ contents has been depreciated at a rate of 10%.and the value of vehicles has been depreciated at a rate of 15%.. There is no camping equipment with an expected life of more than 5 years and all items have been written off
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## 1[st] Burrington & Wrington Scouts & Guides Group
## **Independent examiner's report to the trustees of 1[st] Burrington and Wrington Scout and Guide Group**
I report on the accounts of the Trust for the year ended 31 March 2022, which are set out on pages **6 to 11**
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 13 October 2022
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1[st] Burrington & Wrington Scouts & Guides Group
## **Section G -Declaration**
The Trustees declare that they have approved the Trustees’ Report above.
Signed on behalf of the Charity’s Trustees:
|Signature|||
|---|---|---|
|Full Name|David Tomlinson|Janet Walters|
|Position|Chairman|Treasurer|
|Date|||
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1[st] Burrington & Wrington Scouts & Guides Group
**Appendix 1**
## **Group Scout Leader’s report**
It seemed rather strange coming out of lockdown and having meetings face to face. I’m so proud of everything our amazing leaders have done, they were brilliant during lockdown providing activities at home, and came back to face to face meetings as if they’d never been away.
We are more aware of people’s mental health than we used to be, everyone is more open about admitting when they’re struggling. A study done by the Universities of Edinburgh and Glasgow has shown that scouts and guides are less likely to develop mental illness or depression, 15% less likely in fact. A ground-breaking study conducted by the World Organisation of Scout Movements studied young people in Kenya, Singapore and the United Kingdom. The findings from this report similarly identified that Scouts across the three continents out-performed their non-Scout peers in nearly every category measured. Young people who have gone through Scouting were better at problem solving, team-work, decision making and were more resilient. They were more likely to go to university, even if they came from disadvantaged backgrounds. It’s the work our dedicated leaders do that achieve this.
We’ve got lots to be proud of in our group. All our leaders are dedicated to provide the best experience they can for our young people and they do a fabulous job. I thank them one and all. Three of our leaders have been awarded the Chief Scout’s Commendation for Good Service this year; Brian, who had his presented on the top of the Mendips, Jono will have his presented at the AGM, and Tracey had hers presented at Axe Awards evening. These awards recognise when leaders have gone above what would be expected of them in the roles, so a huge “Well done and thank you”. Dave, our Chairman and Janet, our Treasurer, have both been awarded a Commissioners’ Commendation Award. Again, this is in recognition of the tremendous work they have done pulling together the backlog of work we needed doing on the premises and to our transport, and seeing it through.
We are delighted to share that one of our Scouts has been awarded the Chief Scout’s Personal Award. This is an honour indeed, and Charles Knott is the only person in Axe District to have been awarded this prestigious award.
This year, Scouting successes have been rewarded with two particularly important awards. Avon Scout County was one of several counties put forward for the Queen’s Award for Voluntary Service – we didn’t expect to win because only 25% of nominated services are given the award. This is the group volunteer equivalent of an MBE, so imagine our delight when we heard we had been chosen to receive this prestigious award. The Scout Association is also incredibly proud to be named Charity of the Year in the Charity Times Awards 2022.
Lastly but very importantly, I’d like to thank our Treasurer and Chairman, Secretary, Exec committee, people doing fundraising and don’t forget leader's partners and families for letting them disappear so regularly! The fabric of the hall is much improved and we thank Dave and the Exec for their tremendous work. Thanks also go to our Section Treasurers, who take so much pressure off Leaders by doing everything for the annual accounts. We are always looking for more support to share the work that enables the good stuff to happen. If you can spare some time or are interested in finding out how you can help, please speak with me or contact me jan.knott@axescouts.org.uk. Jan Knott
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1[st] Burrington & Wrington Scouts & Guides Group
**Appendix 2**
## **1[st] Burrington & Wrington Cubs**
The year started very well with some huge changes. We had a situation where the leader who was going to step into Akela’s shoes couldn’t attend on Thursdays, and as we would have lost quite a few Cubs by changing the night, we decided to split the Pack and run on both Tuesdays and Thursdays. David, Tom, Marcus and Huw have done a super job for Thursday, the Bears Pack, and Sam, Ian and Emma, led by Shonah, have also done a super job for Tuesdays, the Wolf Pack. Unfortunately, Shonah resigned at the start of our Autumn term, but Sam, Ian and Emma have stepped up and are doing a brilliant job. Thank you Shonah for everything you did!
Cubs have enjoyed several opportunities to camp, the latest one being the weekend before the AGM when the two Packs came together. They’ve enjoyed hiking, bridge building, cooking and of course, camp fire and camp fire songs. Here’s their Da Vinci Bridge!
Throughout the year, Cubs have taken part in excellent activities, most of which have been outdoors. They’ve played games and learned tracking skills, done incident hikes and learned some first aid. They’ve had super activities at Mendip Activity Centre. Our trip to PGL will be remembered for many by the unplanned fire alarm that had us standing in the cold car park for what seemed like hours! At least we didn’t wake up to three inches of snow, which happened last time!
Our Leaders’ face the same problems as everyone else and have to concentrate on their own families, work and businesses; we thank them for everything they do because the time they give up to prepare activities, then run them, then record what they’ve done so Cubs can get their badges sometimes gets lost in day to day traffic. This is our opportunity to recognise the tremendous efforts everyone puts in and say, ‘Thank you.’
Thank you to the Exec as well for everything they’ve done; the building is looking great! We appreciate everything the Exec provides for us, it means we’ve got the equipment we need to take Cubs away to camp – this is what we do.
Jan (Raksha) on behalf of The Leaders.
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1[st] Burrington & Wrington Scouts & Guides Group
**Appendix 3**
## **1[st] Burrington & Wrington Beavers**
16
1 $1 Burrington & Wrington Scouts & Guides Group
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