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Scouts 3rd Weston-super-mare (St Paul's) Annual Accounts 1st April 2023 - 31st March 2024
3rd Weston-super-mare Scout Group (Charity no. 305640) Receipts and Payments Account For the year from 1st April 2023 31st March 2024 Receipts and Payments 2023124 Unrestricted funds 2022123 Unrestricted funds Receipts Donatlons. legacies and similar income Membership Subscriptions {SqUIels) Membership sub5crlptions18eav8rs} Membership subscriptions {Cubs) Membership subscriptions {Scouts Donations Activities Income Gfft Aid Transfers (from seclional Ajc to General AJC) Transfers Ifrom Group Ajc to group Alc) Transfers Iseclion lo Section) other similar income £802.00 £1.894.00 £1.722.00 £1,426.00 £205.00 £3,284.00 £682.90 £1.942.00 £41.205.00 £500.00 £296.10 £0.00 £1,707.00 £1,956.00 £1,208.00 £165.67 £2,858.50 £1,299.15 £2,231.85 £23.252.03 £1,159.00 £0.00 Sub total Grants North Somerset Council Grants Other grants £0.00 £62,533.78 £0.00 £35,455.71 Sub total
Fundraislng events (gross) No Fundraising Events held in this Financial Period £111.23 £0.00 Sub total Scout hut Income Hire of building Hir8 of equipment Other Scout hut income £3,004.50 £0.00 £0.00 £3,237.95 £0.00 £0.00 Sub total Investment InGomg Bank interest Building Society interest The Scout Association Short Temi Investment SeNice Other investment income (Dividends) £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £48222 £458.28 Sub totsl Total Gmss Income 20.09•.73 £74989.14 Asset and investment sales, etc. £0.00 £0.00 Total receipts
3rd Weston-super-mare Scout Group (Charity no. 305640) Receipts and Payments Account For the year from 1st April 2023 31 st March 2024 Receipts and payments 2023124 Unrestricted funds 2022123 UnrestriGted funds Payments Charltable Payments Membership subscriptions paid on {Nation8UCountylArealDistrid) Youth programm8 and activities (Squirrels) Youth programme and aclivitie5 (Beavers) Youth programme and activities (Cubs) Youth programme and activities (Scouts) Adult support ancl training Water and Sewerage Electricity and Gas Insuranc R8pairs and Renewals Accountant Mainteneancelservicing Legal Fees Misc Payments Materials 8nd equipment Printing and photocopying Contribution to camplacttvity Costs Uniforms AGM and trustee expenses Transfers (From General AJ¢ To Buildings AJc} Transfers (From Sectonal accounts to General Alc) Transfers (Section to Section) £3,420.00 £2,640.00 £1,144.86 £2,624.74 £1,767.29 £1,695.16 £40.00 £2SO.00 £3.143.83 £1,341.24 £44,150.98 £0.00 £387.40 £880.00 £12.00 £391.06 £48.84 £36.76 £0.00 £49.12 £41,200.00 £0.00 £2,200.61 £2,429.08 £1,077.95 £80.00 £214.00 £1,286.65 £1.174.72 £1,312.81 £50.00 £488.50 £0.00 £0.00 £164.89 £48.74 £15.00 £0.00 £28.33 £23.252.03 £1,947.00 £500.00 £2.231.86 £1.159.00 Sub total £105,030.28 £39.854.17
Fundrai51ng expenses No Fundraising Events held in this Financial Period £0.00 £0.00 Sub total Total Gross Expendlture £3017 Asset and investment purchases, etc. £0.00 £0.00 Total payments Net of receipts/(payments) Cash fvnds last year end £75,560.77 £40,425.80 Cash funds this year end
3rd Weston-super-mare Scout Group (Charity no. 305640) Receipts and Payments Account For the year from 1st April 2023 31 st March 2024 Statement of assets and liabilities at the end of the year 31st March 31st March 2023 2022 Unrestrlcted funds Unrestricted funds Cash funds General Account Squirrel Account Beaver Account Cub Account Scoul Account Building Account Jamboree Account CashlFloals £1,817.62 £925.14 £1.310.39 £2,146.03 £620.31 £71.296.44 £11.952.77 £552.52 £5.934A7 £0.00 £727.13 £2,239.82 £733.69 £64,514.23 £1.286.75 £124.68 Total cash funds Other monetary assets Tax Claim Debts due from th8 CountylArealDistricVGroup Insurance claim £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Sub total Investment assets Scout Property, The Gilcraft Den, Totterdown Road (insurance Value) 3420 Shares held in F&C Investrn&nt Trust (Value of Shares on 31 st Marthl Other inv8Stments - No Other Investments £435,000.00 £435,000.00 £34.063.20 £31.122.00 £0.00 £0.00 Sub total
Non monetary assets for Charkty's own use Squirrel Badge Stock Beaver Badge Stock Cub Badge Slock Scout Badge Stock Group Badge Stock Shop slock Other 5lock Land and buildings Motor vehicles Scouting equipment, furniture etc Other £261.89 £0.00 £154.83 £489.58 £218.80 £106.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £212,89 £484.47 £220.05 £108.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Sub total £1331.1• £1.025A1 Llabilities Accounts not yet paid Expenses incurred but not invoiced Subscriptions not yet paid Loan detail Other liabiliknes £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Sub total Total net assets The above receipts and payments account and statement of assets and liabiliti8s were approved by the Board of Trustees on 3rd September 2024. Signature Print Name Bruce Badman Chair Allan Piggott Treasurer Nlgel Neads GSL
Scouts 3rd Weston-super-mare (St Paul's) Annual Reports
3rd Weston super Mare Scout Group Annual General Meeting AGENDA Introduction and welcome Apologies for absence To approve th8 minutes of the Annual General Meeting Iheld on 15th September 20231 GovernanGe topics a. Adopt the Groups constitution from (Based on the model Con5ti1ution in POR. July 23) b. Not8 the Group's financial year Review of the previous year a. The Group Scout Leader's review of Scouting. b. To receive and consider the Annual Report of the Group Trustee Board including the annual Statement of the Accounts Making appointments a. To approve the Group Scout Leader's nomination of the Group Chair b. Election of the Group Secretary Election of the Group Treasurer d. Elections of members to the Group Trustee Board e. To approve Ihe Group Scout Leader's nominations to the Group Trustee Board f. To appoint the Scrutineer I Independent Examiner l Auditor for the Current Financial year Awards a. Youn9 People Awards b. Adult Awards District Rep Close
3rd Weston super Mare Scout Group Annual General Meeting Minutes 15 september l. Introduction and welcome Bruce and Nigel opened the meeting at 19.20. Bru welcomed everyone and thanked everyone for their attendan. - 17 people attended the meeting 2. Apologies for absence Apologies were received from Adam Cashmore, Dani Stopford. John Wheatley and Barbara Murlis 3. To approve the minutes of the Annual General Meeting (held on 21st September 2022) The minutes of the 2022 AGM were tsken as a true record, These were proposed by Bruce Badman and Seconded by John Moon. 4. Govemance topics Bruce introduced this section of the meeting. explaining that the nexi part of the meeting is necessary to make sure the Groups foundation (from a charity point of view) is in good order. note the dates of charity's financial year 4a agree the number of members that may be ele¢ted to the Trustee Board In line with the recommendation from POR. Bru proposed thal the Scout Group adopt the model constitution from chapter 5 of POR. Nigel Explained to the meeting how the group has used the model constitution and tweaked it make it relevant to the group Nigel Mentioned that the following POR points were removed due to them district specific- 5.4.2.7 15.4.3.3 15.4.4.5 1 5.4.5.8. The following POR points were removed due to them being county specific- 5.4.2.3 C 15.4.2.8 1 5.4.3.415.4.4.6 15.4.5.7D 15.4.5.9 The Following POR points were removed as the group dS not have a sponsoring authority - 5.4.2.5.F The Following POR points were removed as the group does not have any paid employees - 5.4.4.3L The following POR points were removed due lo the group not having an explorer unit - 5.4.2.5.D 15,4.3.5.E In point 5.4.6.4 15.4.7.715.4.4.4A We added the Building Trustee sub committee
in point 5.4.2.5 - We expanded the Int that the District Commissioner may send hislHer Rep in their place. in point 5.4.4.4 A a, We refer to the diswsal of assets to the 1932 trust deed. The conslitution was distributed before the rneeting With copies available at the meeting. Nigel and Bruce both proposed that we adopt the model constitution with the above adaptstions In place, This was seconded by Rob Hase. 4b. Financial Year it was noted that the groups financial year is 1st April -31st March, 4c. To agree on the quorum for each meeting. Bruce asked that the quorum for the meeting of the group Scout Council {AGM) be 12 people - This was seconded by Angus Donald Bruce asked Ihat the quorum for meetings of the Trustee Board (also known as the board of trustees) be 6 trustees. This was seconded by Nigel Neads Bruce asked that the quorum of th8 Holding trustee Sub-committee be 3. Nigel Added at this point that although the quorum of these meetings will be 3, any decisions relating to the buildinglshares holdingsldeeds would need approval from all 4 hokjing trustees. This was Seconded by Gary White and Angus Donald. 5. Review of the previous year 5a. The Group Scout Leader's review of Scouting. Nigel Thanked all the leaders for their contribution over the past year. Nigel then showed a presentation showing what the group has got up to over the past 12 months. b. To receive and consider the Annual Report of the Group Trustee Board including the annual Statement of the Accounts Bruce said that the accounts for the previous year were prepared by the treasurer, and approved by the Group Trustee Board. and that the accounts had been independently examined. Allan Piggott. Explained the accounts to the Group scout council. Bruce then asked the floor if there were any questions in relatbon to the accounts. No questions were received. 6. Making appointments Bruce Explained that the next part of the meeting sets the Group up to be well led during the period to the next AGM. in particular the Group scout council appoints a trustee board to ensure good governance for the charity over the next year. a. To approve the Group Scout Leader's nomination of the Group Chalr
Bruce handed control of the meeting to Nigel. Nigel Nominated Bruce to stand as chairman for another year. Thi5 was supported and approved by all. Nigel Handed control of the meeting back to Bruce. b. Election of the Group Secretary Bruce Proposed that lh8 secretary for the next year - Scott Mchaddan This was seconded by Ann Coombs . Election of the Group Treasurer Bruce proposed that the Treasurer for the next year - Allan Piggott This was seconded by Rob Hase, d. Elections of members to the Group Trustee Board Bruce proposed the following members be elected on to the Trustee board Adam Cashmore, Gary White. Rob Hase. and Angus Donald. This was seconded by Nigel. e. To approve the Group Scout Leader's nominatlons to the Group Trustee Board The following mernbers were nominated to the board of trustees - Ann Coombs, John Moon. Chris Batten. Nigel also asked that when a booking secretary is found. that they will also sit on the board of trustees as a nominated member. This was accepted by all at the meeting. f. To appolnt the Scrutineer I Indendent Examiner l Auditor for the Current Financlal year Bruce asked the Group Scout Council permission for the Trustee board to appoint a relevant person(s) once the financial year has ended. We will then know whether we need to appoint a examiner or auditor d8pending on the amount of money the group has tumed over, This was agreed by everyone at the meeting. 7. Awards Bruce handed the meeting over to Nigel so we could recognize the efforts of the young people in the group a. Young People Awards Squirrel of the year. - Ivan Richardson. Beavers of the year- Samantha Wheatley Cub of the Year- Lucas Farrelly.
Scout of the year- Leah rncnally and Nate hutchison In the past year the following young people have earned their Chief scouts award bronze Oliver Nyamunda, Hunter Mccloud, Jenson John Loader, Hugo Drake, Ginevra Parker, Kyrie Shute, Aria Page, Mason Mayes, Zephyr John Barker, Samantha Wheatley In the past year the followng young people have earned their Chief scouts award Silver Safyre Meek, Shannon Woodfield, Esther Brickley. Pearl Brickley, Ari Drake, Jude Clements. Noah Clements. Harold Barber. Saul Hucker In the past year the following young people have earned their Chief scouts award Silver Joshua Woodfield, b. Adult Awards Nigel had the pleasure of nominating John Wheatley for the Dick and Bety Abraham Award. This is traditionally presented by a member of the Abraham Farnily, but John was not present at the meeting, due to him running the Troop. Nigel Asked Les Abraham if he could present it John at the nexf troop Meeting. 8. District Rep Graham Meikle apologized for being late, as he was stuck in traffic. Graham told the meeting that Ihere are 57 million people across the world enjoying scouting, and that scouting today is as relevant as it was back in 1917 when BP held his experirtiental camp on Brownsea island. Graham Explained that the district is now back to pre-pandemic numbers, and that this number has grown across all sections and thanks to the 'creation' of sqUie1 scouts. Graham said he was proud to be a scoul. and proud to be a scout in axe district. Graham also brought some aVrdS with him. for some of th8 adulls in the group. Graham awarded The Chief scouts commendation for good service lo Fiona Hayrows, Bru Badman, and Maria Neads Graham also mentioned that Robe Hase and Nigel Neads were invited to the District awards ev8ning in October for their long service awards. 40 years to Rob, and 20 years to Nigel. Graham also told the the meeting that Nigel would be awarded the award for merit at the Districls award evening. 9. Close No AOB raised Bruce Closed the meeting at 20.20 and invited everyone to take part in the quiz.
Group Report 2023-24 Over the past 12 months. We have managed to secure enough money so we could start the refurbishments to the Gilcraft Den. In December we engaged with our preferred contractor to start the ball rolling to order the materials and equipment so Phase 1 could be started in March. In April The Den was handed back to us, and as I'm sure you will see the transformation, the exterior of the Den has gone though. We have had cladding placed on all the exterior walls. to keep the warmth in (and the damp out!), we have had the entire roof replaced with a thermal efficient roof, with full width skylights, so we can make use of the natural light where possible (as well as retaining the heat and the water out)- Double glazing windows have been installed throughout the building. as well as new fire doors, and 2 complete rewire throughout to bring the building up to current specs. Thank you to my Team of Helpers thatioined me in 'The Big Clean up, after the works had finished to make sure the Den was ready to be used. Thank you Adam, Angus, Allan, and Helen Since April, The team have been working quietly away in the background. to explore some more funding streams, and planning Phase 2 of the wks. Phase 2 will see the refurbishment of the kitchen and Toilet area. We are still working on the final plans for these areas, but hopefully they will be completed later in 2024 (or eady 2025). We have been slowly Filling holes. prepping the walls. and painting them to bring the interior decoration up to scratch. (Thank you Gary) Later in this pack, you will see where some of our money has come from for the project, and without them we know the refurbishments wouldnl have happened. so Thank you to everyone who has supported us. We have also had some 'personal' donations. and grants from organizations that do not want to be named - We thank you for your gen8rosity. As we look to the Future. we would like to encourage you all to sign up to Gift Aid. this is a fantastic opportunity for us to claim back Gift Aid on everything you donate, providing you are a UK Taxpayer. we can claim back 20p for every £1 you donate. All you have to do is to fill in a form which will take most people under 30 seconds. Pl8ase scan the QR code (these are located around the hall. and at the end of this report) to tské you straight to the online form, or if you prefer, please ask us for a traditional paper form. I'm sur8 many of you like to shop online. If you do, please sign up to 'ea5y fundraising,. On you have signed up (takes a few minutes to sign up) and then everytime you shop online, we get a donation (at no extra cost to you). Again there is a QR Code at the end of this report that will lake you to the sign up page. Each time you shop, we get a small Ok of the value you spend at the retailer. Since we started using 'easy fundrasing a couple of years ago our supporters have shopped 528 times. giving us a donation worth over £260.
Last year we spoke of Scouting Transformations by Scout Headquarters. These are still happening, but the launch has been delayed. We should be going live with the transfomiations by the end of this year. Last year we reported that the group had grown Year on Year. Well We have done it again. The Group has had a 20Yo increase in youth membership between January 2023, and January 2024. Thank you to the amazing leadership teams that keep the sections running every week. We know how rnuch time,effort and dedication that gS into organizing the activities that you run for the young people. In the last year, we have presented 12 chief scouls awards (4 Acom. 3 Bronze, 4 Silver. and 1 Gold). These awards are the highest awards that a young person can achieve in their sections, and it is alway great to be able to present these awards to the young people. This year. We had Helen come on board as Booking Secretary and she has done a great job in looking after the bookings. and keeping the Den fidy. Thank you Helen. Nigel Neads Lead Volunteer Bruce Badman Group Chair QR Codes General Donation Gift Aid Subs Gift Aid Easyfundraising Sign up
stee 202 This evening we have heard how the Transformation of the Scout movement in the UK is progressing in particular changes of titles and names. Focussing on the changes made last year from group executive committee lo Board of Trustees I would like to remind the scout council we as a group have had Group trustees dating back to 1932 when the Gilcraft Den was obtained from a farm for the use of scouting. yes it was a cow shed and on occasions still smells like one! Numbering four in total we the Holding Trustees are responsible for holding the title deeds of the Den and the share investments in trust for the good of Ihe group. In the light of these changes we are now known as Holding Trustees to avoid any confusion with the new board of trustee titles. We also hold seat5 on the Board of Twstees. The past year has seen amazing changes to the Den with the long hoped and promised refurbishment of the property and we all hope the scout council will agree the overall appearance, abundant natural light filling the main hall has transformed the feel of this repurposed cow shed. The Holding Trustee line up remains the same and I would like to express my thanks for the work and input volunteered by Adam. Gary and Angu5 to achieve what you see in the Den tonight. It should also be noted that a good deal of thanks should be given to Nigel and the Board of Trustees for their support with the project. We still have Powells our soliators working on a voluntary registration of the Den with the Land Registry. This is deemed necessary because the property has not changed hands or been subject to any conveyancing since 1932, which explains the length of time it is taking. The shareholding remains unchanged and continues to provide the group with a steady income, please see treasurer's report. With the remaining funds raised for the improvements, both environmental and decorative of the building, we in the next year aim to concentrate on the inside namely the kitchen and WC areas as major projects. We therefore consider that On these areas are addressed the Den will again be a superb building to facilitate first class scouting at 3rd and be actively used by local community groups which helps to provide an income for the group, which all in turn achieves growth in the number of young people who enjoy all scouting has to offer at the Den. Robert Hase (Senior Holding Trustee)
ui We have had an exciting year, exploring lots of different badges and activities. We have had a mix of indoor and outdoor meetings. meeting at the Park, Bluebell woods and the Beach. not forgetting the community gardens, We have also done some fab activities at the Hut including a visit from the local police force We lebrated our first birthday wilh our friends and family. playing some garnes and having snacks together. The Squirrels have attended a nhtS away experience with the Beavers, for many of the squirrels this was the first time they have been away from Uieir parents for the night. Having said that, they all had a fantastic time. Trudy Meek Squirrel Scout Leader ave The beavers have completed many tasks through this year towards their badges. They have completed creative activities. cooking activities, beavers have tried to grow some seeds which some turned out amazing and had a campfire with smores. The beavers have completed many hikes through the year counting a night hike through the woods. they attended a district and a group day out to Woodlands and Puxton park which where ovey days and game the beavers the opportunity to meet other beavers from other groups and spend time with leaders and children from our group from the different sections. There were 2 camps this year that the beavers attended. which consisted of science activities, fun on the beach and a Halloween camp. The end of tem we managed to spend loads of time out of the hut and made the most of the weather. We went on a bike ride, porKI dipping, archery in the hut and lazer tag in the woods to end our brilliant and engaging term. Sirrena Richardson Beaver Scout Leader
Cub We currently have 15 Cubs in the pack. Betsveen April 2023 and March 2024, four of our oldest Cubs achieved their Chief Scout Silver Award. the highest avRrd in Cubs. which is a fantastic achievement for them all. As well as working towards a number of the Challenge Awards. we also completed several activity badges including Chef, Local Knowledge, Alhletics. and Entertainer. We took part in a wide range of activities, such as fire lighting and Christmas craft, Sl David's Day and Mardi Gras themed evenings. learning magic tricks and planning and cooking meals. We also went ice skating. went on a bike ride. wsited a church and took part in a group trip to Puxton Park. We held sleepovers in May 2023 and December 2023, where the Cubs enjoyed sleeping at the Den, and taking part in activities including fire lighting, baking and shooting. This year we have welcomed back Anlhea to our leadership team after a break of a couple of years. We are also delighted to have welcomed Shelley to our leadership team. l am as always very grateful to Nikki and Barbara. as w811 as Shelley and Anthea for their commitment. support and dedication in everything they do for our Cubs. We are very fortunate to have had four Young Leaders over the last year who have given up their time each week. and I have been delighted to see them develop in their leadership, and hopefully having fvn too as they help us deliver our programme to the Cubs- a big thank you to Joshua, Imogen. Dylan and William. We are always looking for more adult help and if anyone is interested in finding out more about joining our leadership team as a leader. or helping on an occasional basis, please let me know, or Speak to our Group Scout Leader Nigel Neads. We have a fvn, supportive team and it is a rewarding role! Emma Welch Cub Scout Leader
t Troo This year, our troop has grown to a fvll roll of 24 scouts. with a balanced mix of ages and genders. We welcomed three new leaders: Poppy. Chloe. and Sarah, who have brought fresh 8nergy and ideas. Our activities were diverse and engaging. ranging from night hikes, kite flying, den building, map reading, fire lighting and survival skills, to more social activities like pizza making at the allotments, baking, and DIY skills. We also enjoyed outdoor cooking, shooting, wide games, and a beach walk. We visited various locations including Uphill, Weston Woods. W8Ston Beach, Coleridg8 Road Allotments. and Sea Monster Garden. A highlight was our summer camp at Glenny Woods. While our Den underwent refurbishment, we spent time at the Loxton Road Community Hub. We are delighted with our wamer. brighter, and smarter Den. In October, we joined the district for their annual Jots Joti intemational event, which was a great experien for all. Leah and Nate, our Scouts of the Year, continued to be excellent peer leaders. We are also grateful for Dylan, who has been a dedicated young leader throughout the year. Looking forward lo another exciting year ahead! Thank you to the Team of amazing volunteers who have supported me in the scout section ov8r the past 12 months John wheatley Scout Leader