1[st] Nailsea Scouts
Trustees’ Report and Financial Statements for the year ended 31 December 2021
Charity Registration Number: 305628
1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Contents
Reference and administrative information ....................................................................................................................... 1 Report of the Trustees for the year ended 31 December 2021 ......................................................................................... 2 Independent examiner’s report to the Trustees of 1[st] Nailsea Scouts............................................................................... 7 Statement of financial activities ....................................................................................................................................... 8 Balance sheet ................................................................................................................................................................... 9 Notes ................................................................................................................................................................................ 10
1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Reference and administrative information
Trustees Mrs B Wyatt Group Scout Leader Mrs N Jelliss Group Scout Leader Mr H Merryweather Scout Leader Miss A Bolton Scout Leader Mrs E Bolton Cub Scout Leader Mr I Bourne ( resigned 11 May 2021 ) Chair Mr A Woodman Treasurer Mr A Winstone Assistant Treasurer (to 11 May 2021) Chair (from 11 May 2021) Mrs H Walsh Secretary Mrs E Merryweather Executive Member Honorary appointments Mr R Howes President (passed away 23 January 2022) Mr J Hobbs Vice President Mr B Billinger Vice President Mr S Harris Vice President Mr G Hoare Vice President Mr C Elliott Vice President Mrs L Hamey Vice President Custodian Trustee The Scout Association Trust Company holds the deeds of the Group’s property. Charity name 1[st] Nailsea Scouts Charity registration 305628 number Scout Association The group is registered with The Scout Association and its registered number is 9243. registration number Principal address The Activity and Training Centre Clevedon Road Nailsea BS48 1EH Bankers The Group’s principal bankers are: Lloyds Bank Crown Glass Place Nailsea BS48 1RD Insurance brokers Unity Insurance Services Suite 8 The Quadrant 60 Marlborough Road, Lancing Business Park Lancing, West Sussex BN15 8UW Independent examiner Jenny Gunningham 28 Crewkerne Close Nailsea BS48 2SN Website http://www.1stnailseascouts.org.uk
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1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Report of the Trustees for the year ended 31 December 2021
The Trustees are pleased to present their annual report together with the financial statements of the charity for the year ended 31 December 2021.
The financial statements have been prepared based on the accounting policies set out in note 1 to the financial statements. 1[st] Nailsea Scouts is a charity registered with the Charity Commission under registration number 305628.
Objectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity We act with integrity; we are honest, trustworthy and loyal Respect We have self-respect and respect for others Care We support others and take care of the world in which we live Belief We explore our faiths, beliefs and attitudes Co-operation We make a positive difference; we co-operative with others and make friends
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
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enjoy what they are doing and have fun
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take part in activities indoors and outdoors
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learn by doing
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share in spiritual reflection
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take responsibility and make choices
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undertake new and challenging activities
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make and live by their Promise.
A summary of the Group’s main activities in relation to these objects can be found below.
Public benefit statement
The group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Achievements and performance
Major activities and achievements
1[st] Nailsea Scout Group has continued to meet this year, with a variety of online and face-to-face meetings depending on the ever-changing rules in the UK. Having missed the opportunity to celebrate our 100[th] birthday in 2020, we were again unable to celebrate our 101[st] birthday, though things are looking hopeful for our 102-year camp in 2022.
As in the previous year, district scouting events were unable to go ahead as large events were prevented. Ten Tors challenges (35, 45 or 55 routes) were cancelled, however local events were run which enabled those taking part to experience something close to the real thing. The annual district Dragonslayer event was also cancelled, however 1[st] Nailsea ran a local Zoom event to get the group together, complete with St George as a special guest!
1[st] Nailsea Scouts however has worked very hard both at section and group level to keep Scouting going as things
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1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Report of the Trustees for the year ended 31 December 2021 (continued)
Achievements and performance (continued)
have opened up and then closed again through the year.
We were lucky enough to be not in a period of lockdown in November 2021 and hence were able to attend the local Remembrance parade to pay our respects in person with a large group of young people.
Due to the cancellation of Nailsea Carnival our fundraising was impacted (see Financial Review below), but we continued to run the clothing collection via Bags2School which was very successful last year. We were also able to run the Christmas Post scheme again this year along with other local Scout groups which helped with fundraising and brought parents together in signing up for post delivery rounds.
Other fundraising events this year have had the goal of raising funds for our new climbing wall which has been a longheld ambition for the group. This was installed in the Autumn and fundraising continued at the end of the year to buy the associated harnesses and helmets for all ages. The official unveiling of the wall – named the Colin and Rita Warry Climbing Wall – took place in January 2022.
Lastly, several of our Scouts and Explorers attended a selection day for the next World Scout Jamboree to be held in South Korea in 2023, and one of our Explores was lucky to be awarded a space to attend.
Beavers
The two Beaver colonies continued to run at almost full capacity all year, with a gradual return to some form of face-toface Scouting as the year went on.
‘Bubbles’ allowed the first half of the year to continue face-to-face, and badge work was able to continue with as much meeting outside as weather allowed. Den building, litter picking, circus skills, wildlife walk, pond dipping and their cycling badge kept the beavers busy.
A fantastic visit to the Red Point Climbing Centre in Bristol wetted the Beavers’ appetite for climbing, ready for next year and the installation of our own climbing wall at 1[st] Nailsea Scout HQ.
First aid, a potato themed evening, the new ‘Money’ badge, chocolate and ‘Around the World’ were some of the meeting themes all counting towards a mountain of badges.
We were lucky to be able to run our autumn ‘spooky’ sleepover in the HQ with a limited group of Beavers (many of whom had not stayed away from home before). It almost started to feel like normality was returning! The year rounded off with a festive visit to the outdoor Santa Trail at Woodhouse Park Scout Activity Centre
All those who moved up to Cubs during the year achieved their Chief Scout’s Bronze Award , with some creative activities to fill in gaps from the last year of lockdown!
Cubs
Our three Cub packs have combined Zoom and face-to-face meetings in bubbles throughout the year.
The first part of the year saw online first aid, more cooking experiments and online Bingo. Once we were allowed to meet in person, all three Packs tried to be outside as much as possible, with some alternating weeks due to the sizes of the packs and restrictions on numbers.
Jack Warry Pack went far and wide this year, with a visit to the local Bird of Prey Centre, climbing at Sandford Quarry, and a hike to Jubilee Stone to list but a few adventures. Concorde and Compass Packs practised setting up tents, circus skills and orienteering at the local park (which allowed large groups to take part together). Gardening skills were developed along of course with backwoods cooking.
Jack Warry held a space-themed camp at Glenny Wood, with rocket building and an evening space themed fancy dress competition, as well as tunnelling, grass sledging and fun on the confidence course. They also rounded off the year with another weekend camp in December which helped make up for the last year of no camping!
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1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Report of the Trustees for the year ended 31 December 2021 (continued)
Achievements and performance (continued)
Meanwhile Concord and Compass Packs had lovely weather for their astronomy-themed summer camp at Chelwood, including a visit to Avon Valley Country Park, a hike and lots of wide games.
Chief Scout’s Silver Award and Gordano Challenge badges were also completed for those that moved up to Scouts.
Scouts
The year started with online meetings with some of the highlights being the Scouts cooking mini-pancakes on an empty tin can, a Magic show, Crystal Maze challenge and first aid online. Once allowed to meet face-to-face again, the Scouts enjoyed mainly outdoor activities to avoid the challenge of the leaders being heard in the hall with their face masks on!
Both Scout Troops carried out a litter pick locally, helping to clean up our environment and collecting 25 sacks of litter. Frisbee golf, raft building, circus skills and lots of outdoor cooking practice followed. Both Troops chose to run their summer camps close to home at Glenny Wood due the logistics of testing before departure and risks of positive cases throughout the camp leading to the need for potential early collection of children.
Tomahawk Troop spent the time making a useful camp gadget, learning how to safely use a knife, saw and axe, and of course practicing pitching and striking a tent. They also spent a day away from camp on a hike to Crook’s Peak, followed by an afternoon of Stand-up Paddleboarding at Cheddar Reservoir.
Raptor Troop had an equally packed camp with climbing, caving, fencing, grass sledging and wide games to name but a few of the activities. A trip out for crazy golf and ice creams was also a highlight.
Some of our senior Scouts completed their Chief Scout’s Gold Award with a two-day hike, sleeping overnight at Glenny Wood.
Band
Unfortunately, the Band has not been able to meet due to the Covid restrictions. However we are working with local music groups to look at restarting the band in 2022.
Adventurous Activities Club
This section has had to focus mostly on planning/equipment and training this year due to the Covid restrictions. However, towards the end of the year we were able to run a couple of archery sessions and a kayaking session. It is hoped that 2022 will allow the full programme to resume.
Financial Review
The Covid-19 pandemic continues to have a financial impact on the group. Total income for the year increased to £62,431 (2020: £35,325), which included the receipt of government grants totalling £16,631 (2020: £12,334), along with a historical Gift Aid claim (covering a period of four years) of £15,026 (2020: £nil). Excluding these large one-off items, the charity’s underlying income increased by £7,783, due mainly to an increase in camps and activities income to £6,400 (2020: £3,415) and the group’s fundraising efforts, with fundraising income increasing to £5,190 (2020: £178).
Reflecting the gradual return to Scouting activities, the group’s total expenditure for the year increased from £34,279 in 2020 to £37,338 in 2021. Of this, £15,618 (2020: £15,718) represents the group’s fixed overheads (headquarters expenses) which have remained broadly consistent with last year. In respect of transport costs, one of the group’s two minibuses reached the end of its useful life, resulting in a lower depreciation charge and therefore a £515 reduction in minibus/transport expenses, from £6,332 in 2020 to £5,817 in 2021. Of course, with more activity being possible for the sections this year, our spending on training, equipment and activities increased from £10,834 to £14,333, consistent with the increase in camps and activities income mentioned above.
The group’s overall net income for the year was £25,093 (2020: £1,046), with the increase from last year largely being a consequence of the government grants received and the historic Gift Aid claim mentioned above. As a consequence, the group continues to have a strong balance sheet, with net assets of £237,791 (2020: £212,698) and net current assets of £64,449 (2020: £51,674), including cash of £67,072 (2020: £61,868). The additional income in the year has allowed
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1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Report of the Trustees for the year ended 31 December 2021 (continued)
Financial Review (continued)
the group to invest in a new climbing wall for the Scout HQ, whilst also making a large repayment of the loan from the Scout Association, the balance of which reduced to £17,200 from £34,400 in 2020.
Fundraising
Once again this year, the group’s main fundraising activity – Nailsea Carnival – was unable to go ahead due to the pandemic. Despite this, the group undertook a number of other fundraising activities with the result that net fundraising income for the year was £4,853 (2020: net expenditure of £30). With the majority of day-to-day charitable activities being funded by membership fees, the main objective of fundraising by the group is a) to fund repayments of the Scout Association loan (see note 14), and b) to fund other major capital expense as and when required. The objectives were met in the current year through the fundraising activities, with the balance being funding by the government grants received and the historical Gift Aid claim mentioned above. Without these sources of income in 2022, it is the Trustees’ hope that Nailsea Carnival will once again be able to go ahead, allowing a return to historical levels of fundraising income for the group.
Reserves policy
The group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short.
The Trustees consider that the Group should hold a sum in cash equivalent to 4 months’ (i.e. two terms’) running costs of approximately £18,000, plus sufficient funds to repay the loan from the Scout Association were this required (£17,200). As a minimum, the Trustees would therefore expect the Group to hold a minimum balance of cash in unrestricted general reserves of £35,200.
As explained in the group’s accounts for the year ended 31 December 2020, the reserves policy was temporarily revised in the early part of 2020 to reflect the uncertainty of the Covid-19 pandemic, with a revised policy of holding cash equivalent to 6 months’ (i.e. three terms’) running costs, in addition to the amount required to repay the Scout Association loan. During 2021, the Trustees reverted to the standard policy as outlined above.
The group’s total cash balance at the year-end was £67,072 (2020: £61,868), of which £39,124 (2020: £36,733) was in unrestricted general funds. During 2022, the Trustees will be undertaking a number of capital purchases, including a new minibus and the replacement of the boiler at The Activity and Training Centre, and therefore £20,000 has been transferred into a new capital fund for this purpose. After taking into account these expected capital costs, the Trustees are satisfied that the group’s cash balance is in line with our policy.
Investment policy
The Group has adopted a risk-averse strategy to the investment of funds. All funds are therefore held in cash using only mainstream banks or building societies.
Structure, governance and management
Governing document
The group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules (POR) of the Scout Association.
The group is a trust established under its rules which are common to all Scouts.
Trustee selection methods
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Governance
The group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation
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1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Report of the Trustees for the year ended 31 December 2021 (continued)
Structure, governance and management (continued)
applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parents’ representation and meets on average every 2 months during the course of the year.
Members of the Executive Committee complete ' Essential Information for Executive Committee ' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
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The maintenance of Group property;
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The raising of funds and the administration of Group finance;
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The insurance of persons, property and equipment;
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Group public occasions;
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Assisting in the recruitment of leaders and other adult support;
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Appointing any sub committees that may be required;
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Appointing Group Administrators and Advisors other than those who are elected.
Risk and internal controls
The principal risks facing the Group relate to the possibility of injury by a young person while participating in activities, and the financial risk of income being insufficient to cover the charity’s fixed costs. In respect of the former, comprehensive risk assessments are completed, following guidance from the Scout Association, with leaders undertaking all required training, including first aid training. Completion of training is monitored by both the Trustees, and by Gordano District Scouts.
In respect of financial risk, the Group is fortunate to have a strong pipeline of young people waiting to join, giving some certainty over the receipt of future membership fees. These are set at such a level to ensure the Group generates sufficient income to fund its activities each year, and to cover any shortfall from fundraising.
The Group has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss. This includes the requirement that all payments be authorised by two signatories and comprehensive insurance policies to ensure that insurable risks are covered.
Plans for the future
The Group will continue offering young people an opportunity to participate in Scouting. The immediate priority for the Trustees during 2022 is to continue returning the group to a degree of post-Covid normality. In the medium term, our objectives continue to be identifying new section leaders and other adult volunteers, particularly with a view to reinvigorating the currently dormant Beaver colony. Significant planned upcoming capital expenses include the purchase of new minibuses for the Group and improvements to The Activity and Training Centre.
The Trustees’ Report was approved by the Trustees on
and signed on their behalf by:
Andrew Winstone
Chair
Alex Woodman Treasurer
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Independent examiner’s report to the Trustees of 1[st] Nailsea Scouts
I report to the trustees on my examination of the accounts of the 1[st] Nailsea Scouts for the year ended 31 December 2021.
Responsibilities and basis of report
As the charity trustees of the 1[st] Nailsea Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 1[st] Nailsea Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the 1[st] Nailsea Scouts as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Jennifer Gunningham
Relevant professional qualification or membership of professional bodies (if any): n/a
Address: 28 Crewkerne Close, Nailsea, N. Somerset
Date:
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1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Statement of Financial Activities
For the year ended 31 December 2021
| NoteUnrestricted Funds 2021 £ Income: Voluntary income Donations and grants 2 17,796 Gift Aid reclaimed 15,026 Fundraising income 3 5,190 Sundry income 19 Income from charitable activities Membership fees 14,498 Less: Scouts Capitation Fee - Explorers Partnership agreement - Camps and activities 6,400 Income from other trading activities Premises and equipment hire 2,975 Interest receivable - _ Total income for the year 61,904 _ Expenditure: Costs of raising funds Fundraising expenses 3 337 Expenditure on charitable activities: Headquarters expenses 4 15,618 Training, equipment and activities expenses 5 14,333 Minibus/transport expenses 6 5,817 Miscellaneous expenditure 7 1,222 _ Total expenditure for the year 37,327 _ Net income/(expenditure) 24,577 Transfers 313 _ Net movement in funds 24,890 ____ Reconciliation of funds Total funds brought forward 209,268 _ Total funds carried forward 15 234,158 ____ |
Restricted Funds 2021 £ 527 - - - 8,349 (8,349) - - - - _ 527 _ 11 - - - - _ 11 _ 516 (313) _ 203 ____ 3,430 _ 3,633 ____ |
Total Funds 2021 £ 18,323 15,026 5,190 19 22,847 (8,349) - 6,400 2,975 - _ 62,431 _ 348 15,618 14,333 5,817 1,222 _ 37,338 _ 25,093 - _ 25,093 ____ 212,698 _ 237,791 ____ |
Unrestricted Funds 2020 £ 13,320 - 178 75 14,632 - - 3,415 3,697 8 _ 35,325 _ 208 15,718 9,552 6,332 1,187 _ 32,997 _ 2,328 - _ 2,328 _ 206,940 _ 209,268 _ |
Restricted Funds 2020 £ - - - - 8,056 (8,056) - - - - _ - _ - - 1,282 - - _ 1,282 _ (1,282) - _ (1,282) _ 4,712 _ 3,430 _ |
Total Funds 2020 £ 13,320 - 178 75 22,688 (8,056) - 3,415 3,697 8 _ 35,325 _ 208 15,718 10,834 6,332 1,187 _ 34,279 _ 1,046 - _ 1,046 _ 211,652 _ 212,698 _ |
|---|---|---|---|---|---|
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1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Balance Sheet
As at 31 December 2021
| Note Fixed assets Tangible fixed assets 9 Current assets Debtors 10 Cash at bank and in hand Liabilities Creditors:amounts falling due within one year 11 Net current assets Total assets less current liabilities Creditors:amounts falling due after more than one year 12 Net assets Funds Unrestricted funds 15 Restricted funds 15 Total funds |
2021 £ 190,542 _ 190,542 _ 1,050 67,072 _ 68,122 _ (3,673) _ 64,449 _ 254,991 (17,200) _ 237,791 _ 234,158 3,633 _ 237,791 _ |
2020 £ 186,824 _ 186,824 _ 143 61,868 _ 62,011 _ (10,337) _ 51,674 _ 238,498 (25,800) _ 212,698 _ 209,268 3,430 _ 212,698 _ |
|---|---|---|
Approved by the Trustees on and signed on their behalf by:
Andrew Winstone Chair
Alex Woodman Treasurer
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1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Notes
Forming part of the financial statements
1. Accounting policies
A summary of the principal accounting policies adopted (which have been applied consistently for each period presented, except where noted), judgements and key sources of estimation uncertainty, is set out below.
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard Applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) (Charities SORP (FRS 102)) and FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
1[st] Nailsea Scouts meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Going concern
The charity had net income for the year of £25,093 (2020: £1,046), net current assets of £64,449 (2020: £51,674), and net assets of £237,791 (2020: £212,698), including unrestricted reserves of £234,158 (2020: £209,268) and cash at bank and in hand in unrestricted general funds (see note 15) of £39,124 (2020: £36,733). In preparing the financial statements, the Trustees have had regard to the financial performance and position, as well as future cashflow forecasts, and consider that there are no material uncertainties in respect of the ability of the charity to continue as a going concern. This has included an assessment of the impact of the coronavirus disease (COVID-19) pandemic. Accordingly, they continue to adopt the going concern basis of accounting in preparing the financial statements.
Income
Income is recognised when the charity has entitlement to funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be reliably measured.
Government grants are not recognised until there is reasonable assurance that the charity will receive the grant and will comply with any attached conditions. Grants are recognised in the Statement of Financial Activities using the accrual model.
Expenditure
Expenditure is recognised when a liability is incurred.
Costs of raising funds are those costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.
Leases
Rental payments under operating leases are charged as expenditure on a straight-line basis over the term of the lease.
Taxation
Irrecoverable VAT is not separately analysed and is charged to the Statement of Financial Activities, or included in the cost of tangible assets, when the expenditure to which it relates is incurred and is allocated as part of the expenditure to which it related.
Tax recovered from voluntary income received under Gift Aid is recognised when the related income is receivable.
Tangible fixed assets and depreciation
Tangible assets are stated at cost, including irrecoverable VAT. and depreciated on a straight-line basis over their useful economic lives at the following rates:
| Land | Not depreciated |
|---|---|
| Freehold buildings | 50 years |
| Fixtures & fittings | 10 years |
| Furniture & equipment | 10 years |
| Minibuses | 8 years |
| Band equipment | 10 years |
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1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Notes (continued)
1. Accounting policies (continued)
Where the recoverable amount of a tangible asset is found to be below its net book value, the asset is written down to its recoverable amount and the loss on impairment is charged to the relevant expenditure category in the Statement of Financial Activities. Where an asset is not primarily used to generate income, its impairment is assessed by reference to its service potential on its initial acquisition.
Donated equipment is capitalised at its estimated cost or market value and the Statement of Financial Activities is credited with the value of the donation.
2. Donations and grants
| Donations Grants |
2021 £ 1,692 16,631 ____ 18,323 ____ |
2020 £ 986 12,334 _ 13,320 _ |
|---|---|---|
During the year, the charity received Covid-related government grants totalling £16,631 (2020: £12,334).
3. Fundraising income and expenditure
| Carnival Anniversary dinner Christmas Post Miscellaneous 2021 Total 2020 4. Headquarters expenses Building and maintenance Utilities Cleaning Insurance Boat store rental Interest payable on building loan Depreciation |
Income 2021 £ Expenditure 2021 £ Net income /(expenditure) 2021 £ Net income /(expenditure) 2020 £ - - - (21) - - - 30 570 - 570 - 4,620 (337) 4,283 (39) _ _ _ _ 5,190 (337) 4,853 (30) _ _ _ _ 178 (208) (30) ____ ____ ____ 2021 £ 2020 £ 1,265 861 1,733 1,982 1,550 1,541 2,848 2,774 972 818 542 1,186 6,708 6,556 ____ _ 15,618 15,718 _ ____ |
|---|---|
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1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Notes (continued)
| 5. Training, equipment and activities expenses Camps and activities Badges and handbook purchases Training Equipment repairs and maintenance Depreciation 6. Minibus/transport expenses Running expenses Depreciation Other transport costs 7. Miscellaneous expenditure Administration costs Donations/grants made Bank charges Sundry expenses |
2021 £ 10,069 1,797 410 1,505 552 ____ 14,333 _ 2021 £ 3,168 2,066 583 ____ 5,817 _ 2021 £ 445 20 349 408 ____ 1,222 ____ |
2020 £ 6,092 1,683 1,437 1,082 540 _ 10,834 _ |
|---|---|---|
2020 £ 3,180 3,152 - _ 6,332 _ |
||
2020 £ 256 135 337 459 _ 1,187 _ |
8. Trustees’ remuneration and expenses
No Trustees received any remuneration or payment of expenses for their services (2020: £nil).
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1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Notes (continued)
9. Tangible fixed assets
| Cost At 1 January 2021 Additions Disposals At 31 December 2021 Accumulated depreciation At 1 January 2021 Charge for the year Disposals At 31 December 2021 Net book value At 31 December 2021 At 31 December 2020 |
Land & buildings £ 222,754 - - ____ 222,754 ____ 54,625 4,452 - ____ 59,077 ____ ____ 163,677 _ 168,129 _ |
Fixtures & fittings £ Furniture & equipment £ 26,370 48,657 12,119 925 - - _ _ 38,489 49,582 _ _ 17,705 45,954 2,256 552 - - _ _ 19,961 46,506 _ _ _ _ 18,528 3,076 _ _ 8,665 2,703 _ _ |
Vehicles £ 24,206 - - _ 24,206 _ 16,879 2,066 - _ 18,945 _ _ 5,261 _ 7,327 ____ |
Band £ 5,781 - - _ 5,781 _ 5,781 - - _ 5,781 _ _ - _ - ____ |
Total £ 327,768 13,044 - _ 340,812 _ 140,944 9,326 - _ 150,270 _ _ 190,542 _ 186,824 ____ |
|---|---|---|---|---|---|
The cost of land and buildings at 31 December 2021 includes the estimated cost of £50 for the purchase of the land in 1930, the estimated cost of constructing the present main building of £10,000 in 1965 and the cost of improvements since then.
10. Debtors
| Gift Aid receivable Prepayments Accrued income Other debtors |
2021 £ - 292 570 188 ____ 1,050 ____ |
2020 £ - 144 - - _ 144 _ |
|---|---|---|
11. Creditors: amounts falling due within one year
| Trade creditors Accruals Deferred income (note 13) Loans and borrowings (note 14) Other creditors |
2021 £ 509 192 1,111 69 1,792 ____ 3,673 ____ |
2020 £ 257 224 1,231 8,600 25 _ 10,337 _ |
|---|---|---|
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1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Notes (continued)
12. Creditors: amounts falling due after more than one year
| Loans and borrowings (note 14) | 2021 £ 17,200 ____ 17,200 ____ |
2020 £ 25,800 _ 25,800 _ |
|---|---|---|
13. Deferred income
During 2020, the charity collected deposits for the 100[th] Anniversary Camp which, due to the Covid-19 pandemic, was initially deferred to 2021. Due to the ongoing restrictions during 2021, it was not possible for the camp to go ahead, and it has again been deferred to 2022. Where other activities have taken place during the year, parents/carers have requested that their deposit be used toward these other activities, and therefore £120 has been released to income resources during the year. The remaining balance continues to be held as deferred income and will be released to incoming resources during 2022.
| Balance at 1 January Amount released to incoming resources Amount deferred in the year Balance at 31 December |
2021 £ 1,231 (120) - ____ 1,111 ____ |
2020 £ - - 1,231 _ 1,231 _ |
|---|---|---|
14. Loans and borrowings
| Building loan from The Scout Association | 2021 £ 17,200 ____ 17,200 ____ |
2020 £ 34,400 _ 34,400 _ |
|---|---|---|
During 2015, the charity received a loan from The Scout Association to complete the rebuild of the main hall. The loan is repayable in equal instalments of £8,600 over ten years. With the agreement of The Scout Association, the principal repayments due in December 2021 and December 2022 were paid in June 2021, along with interest accrued to that date. The next principal repayment is therefore due in December 2023. Interest is payable at 2.1% (2020: 2.75%) over the Bank of England base rate. Interest of £69 (2020: £nil) accrued at 31 December 2021 is included in current liabilities and was paid in January 2022.
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1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Notes (continued)
15. Funds
Analysis of movements in funds
| Balance at 1 Jan 2021 £ Unrestricted funds Unrestricted general funds 69,212 Designated funds Building fund 138,560 Band fund 1,496 Capital fund - _ 140,056 _ Total unrestricted funds 209,268 _ Restricted funds Capitation fund - David Marshall Memorial Fund 3,430 Climbing Wall Fund - Other restricted funds - _ Total restricted funds 3,430 ____ Total funds 212,698 ____ |
Income £ Expenditure £ 61,571 (30,330) 58 (6,945) 275 (52) - - _ _ 333 (6,997) _ _ 61,904 (37,327) _ _ - - - - 527 (11) - - _ _ 527 (11) ____ ____ 62,431 (37,338) _ _ |
Transfer £ (19,687) - - 20,000 _ 20,000 _ 313 _ - - (313) - _ (313) ____ - ____ |
Funds 31 Dec 2021 £ 80,766 131,673 1,719 20,000 ____ 153,392 _ 234,158 _ - 3,430 203 - _ 3,633 ____ 237,791 _ |
|---|---|---|---|
Depreciation for the climbing wall and associated equipment has been charged against general unrestricted funds during the year. As explained in the description, nature and purposes of funds note on page 16, amounts held in the climbing wall fund were raised for the purposes of funding the climbing wall and climbing accessories. Consequently, an amount of £313, being equal to the depreciation charge for the climbing wall and associated equipment during the year, has been transferred from the climbing wall fund to unrestricted general funds to meet this cost.
In addition, £20,000 has been transferred into a new designated fund (the capital fund) as this represents amounts the Trustees expect to use to fund significant capital expenditure in the coming years, including the purchase of a new minibus (see note 16).
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1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Notes (continued)
15. Funds (continued)
Analysis of movements in funds – previous year
| Balance at 1 Jan 2020 £ Unrestricted funds Unrestricted general funds 59,450 Designated funds Building fund 145,946 Band fund 1,544 _ 147,490 _ Total unrestricted funds 206,940 _ Restricted funds Capitation fund - David Marshall Memorial Fund 3,430 Other restricted funds 1,282 _ Total restricted funds 4,712 ____ Total funds 211,652 ____ |
Income £ Expenditure £ 35,232 (25,470) 89 (7,475) 4 (52) _ _ 93 (7,527) _ _ 35,325 (32,997) _ _ - - - - - (1,282) _ _ - (1,282) ____ ____ 35,325 (34,279) _ _ |
Transfer £ - - - _ - _ - _ - - - _ - ____ - ____ |
Funds 31 Dec 2020 £ 69,212 138,560 1,496 _ 140,056 _ 209,268 _ - 3,430 - _ 3,430 ____ 212,698 ____ |
|---|---|---|---|
Description, nature and purpose of funds
Unrestricted funds
General fund The ‘free reserves’ after allowing for all designated funds. Building fund Designated fund for income and expenses connected with the group’s property Band fund Funds related to the Group’s Band. Capital fund Funds set aside by the Trustees to fund future capital purposes.
Restricted funds
David Marshall Memorial The David Marshall Memorial Fund was established in in 1988 in memory of a Scout Fund who was tragically killed in a lorry accident. It exists to assist Group members to attend functions throughout the United Kingdom and abroad.
Capitation Fund The charity collects and pays a capitation fee to the Scout Association for all members of the group. This is included in the membership fees paid by group members. The Trustees’ policy is to hold membership fees collected for the purposes of paying capitation in a restricted fund.
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1[st] Nailsea Scouts Trustees’ Report and Financial Statements Year ended 31 December 2021
Notes (continued)
15. Funds (continued)
Description, nature and purpose of funds (continued)
Climbing Wall Fund
Other restricted funds
This fund represents amounts raised during 2021 toward the cost of installing a new climbing wall at the Scout HQ and associated climbing equipment.
This includes grants and other donations received by the charity for specific purposes. The balance in 2020 of £1,282 represented a grant received from The Scout Association toward the cost of minibus driver training which was spent during that year.
Analysis of net assets between funds
| General fund £ Tangible fixed assets 61,396 Cash at bank and in hand 39,124 Other net current assets/(liabilities) (2,554) Creditors due in more than one year (17,200) _ Total funds at 31 December 2021 80,766 _ |
Designated funds £ 129,146 24,315 (69) - _ 153,392 _ |
Restricted funds £ - 3,633 - - _ 3,633 _ |
Total £ 190,542 67,072 (2,623) (17,200) _ 237,791 _ |
|---|---|---|---|
Analysis of net assets between funds – previous year
| General fund £ Tangible fixed assets 68,474 Cash at bank and in hand 36,732 Other net current assets/(liabilities) (10,194) Creditors due in more than one year (25,800) _ Total funds at 31 December 2020 69,212 _ |
Designated funds £ 118,350 21,706 - - _ 140,056 _ |
Restricted funds £ - 3,430 - - _ 3,430 _ |
Total £ 186,824 61,868 (10,194) (25,800) _ 212,698 _ |
|---|---|---|---|
16. Related party transactions
During the year, the Trustees paid aggregate donations and membership fees to the group of £905 (2020: £1,319). In addition, the group made purchases of badges and other printed material from Polar Products, a related party by virtue of the business being owned by a Trustee. Total purchases in the year amounted to £226 (2020: £129). The balance outstanding at the end of the year was £nil (2020: £nil).
17. Post balance sheet events
In February 2022, the group sold one its two minibuses, recognising a profit on disposal of £1,604. At the same time, a new minibus was acquired for a total cost of £21,594. This will be included in fixed asset additions in the charity’s accounts for the year ending 31 December 2022.
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