## **1[st] Nailsea Scouts**
Trustees’ Report and Financial Statements for the year ended 31 December 2021
Charity Registration Number: 305628
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Contents**
Reference and administrative information ....................................................................................................................... 1 Report of the Trustees for the year ended 31 December 2021 ......................................................................................... 2 Independent examiner’s report to the Trustees of 1[st] Nailsea Scouts............................................................................... 7 Statement of financial activities ....................................................................................................................................... 8 Balance sheet ................................................................................................................................................................... 9 Notes ................................................................................................................................................................................ 10
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Reference and administrative information**
**Trustees** Mrs B Wyatt Group Scout Leader Mrs N Jelliss Group Scout Leader Mr H Merryweather Scout Leader Miss A Bolton Scout Leader Mrs E Bolton Cub Scout Leader Mr I Bourne ( _resigned 11 May 2021_ ) Chair Mr A Woodman Treasurer Mr A Winstone Assistant Treasurer _(to 11 May 2021)_ Chair _(from 11 May 2021)_ Mrs H Walsh Secretary Mrs E Merryweather Executive Member **Honorary appointments** Mr R Howes President _(passed away 23 January 2022)_ Mr J Hobbs Vice President Mr B Billinger Vice President Mr S Harris Vice President Mr G Hoare Vice President Mr C Elliott Vice President Mrs L Hamey Vice President **Custodian Trustee** The Scout Association Trust Company holds the deeds of the Group’s property. **Charity name** 1[st] Nailsea Scouts **Charity registration** 305628 **number Scout Association** The group is registered with The Scout Association and its registered number is 9243. **registration number Principal address** The Activity and Training Centre Clevedon Road Nailsea BS48 1EH **Bankers** The Group’s principal bankers are: Lloyds Bank Crown Glass Place Nailsea BS48 1RD **Insurance brokers** Unity Insurance Services Suite 8 The Quadrant 60 Marlborough Road, Lancing Business Park Lancing, West Sussex BN15 8UW **Independent examiner** Jenny Gunningham 28 Crewkerne Close Nailsea BS48 2SN **Website** http://www.1stnailseascouts.org.uk
1
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Report of the Trustees for the year ended 31 December 2021**
The Trustees are pleased to present their annual report together with the financial statements of the charity for the year ended 31 December 2021.
The financial statements have been prepared based on the accounting policies set out in note 1 to the financial statements. 1[st] Nailsea Scouts is a charity registered with the Charity Commission under registration number 305628.
## **Objectives and activities**
## _The Purpose of Scouting_
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## _The Values of Scouting_
As Scouts we are guided by these values:
**Integrity** We act with integrity; we are honest, trustworthy and loyal **Respect** We have self-respect and respect for others **Care** We support others and take care of the world in which we live **Belief** We explore our faiths, beliefs and attitudes **Co-operation** We make a positive difference; we co-operative with others and make friends
## _The Scout Method_
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
A summary of the Group’s main activities in relation to these objects can be found below.
## _Public benefit statement_
The group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **Achievements and performance**
## _Major activities and achievements_
1[st] Nailsea Scout Group has continued to meet this year, with a variety of online and face-to-face meetings depending on the ever-changing rules in the UK. Having missed the opportunity to celebrate our 100[th] birthday in 2020, we were again unable to celebrate our 101[st] birthday, though things are looking hopeful for our 102-year camp in 2022.
As in the previous year, district scouting events were unable to go ahead as large events were prevented. Ten Tors challenges (35, 45 or 55 routes) were cancelled, however local events were run which enabled those taking part to experience something close to the real thing. The annual district Dragonslayer event was also cancelled, however 1[st] Nailsea ran a local Zoom event to get the group together, complete with St George as a special guest!
1[st] Nailsea Scouts however has worked very hard both at section and group level to keep Scouting going as things
2
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Report of the Trustees for the year ended 31 December 2021** _(continued)_
## **Achievements and performance** _(continued)_
have opened up and then closed again through the year.
We were lucky enough to be not in a period of lockdown in November 2021 and hence were able to attend the local Remembrance parade to pay our respects in person with a large group of young people.
Due to the cancellation of Nailsea Carnival our fundraising was impacted (see _Financial Review_ below), but we continued to run the clothing collection via Bags2School which was very successful last year. We were also able to run the Christmas Post scheme again this year along with other local Scout groups which helped with fundraising and brought parents together in signing up for post delivery rounds.
Other fundraising events this year have had the goal of raising funds for our new climbing wall which has been a longheld ambition for the group. This was installed in the Autumn and fundraising continued at the end of the year to buy the associated harnesses and helmets for all ages. The official unveiling of the wall – named the _Colin and Rita Warry Climbing Wall –_ took place in January 2022.
Lastly, several of our Scouts and Explorers attended a selection day for the next World Scout Jamboree to be held in South Korea in 2023, and one of our Explores was lucky to be awarded a space to attend.
## _Beavers_
The two Beaver colonies continued to run at almost full capacity all year, with a gradual return to some form of face-toface Scouting as the year went on.
‘Bubbles’ allowed the first half of the year to continue face-to-face, and badge work was able to continue with as much meeting outside as weather allowed. Den building, litter picking, circus skills, wildlife walk, pond dipping and their cycling badge kept the beavers busy.
A fantastic visit to the Red Point Climbing Centre in Bristol wetted the Beavers’ appetite for climbing, ready for next year and the installation of our own climbing wall at 1[st] Nailsea Scout HQ.
First aid, a potato themed evening, the new ‘Money’ badge, chocolate and ‘Around the World’ were some of the meeting themes all counting towards a mountain of badges.
We were lucky to be able to run our autumn ‘spooky’ sleepover in the HQ with a limited group of Beavers (many of whom had not stayed away from home before). It almost started to feel like normality was returning! The year rounded off with a festive visit to the outdoor Santa Trail at Woodhouse Park Scout Activity Centre
All those who moved up to Cubs during the year achieved their _Chief Scout’s Bronze Award_ , with some creative activities to fill in gaps from the last year of lockdown!
## _Cubs_
Our three Cub packs have combined Zoom and face-to-face meetings in bubbles throughout the year.
The first part of the year saw online first aid, more cooking experiments and online Bingo. Once we were allowed to meet in person, all three Packs tried to be outside as much as possible, with some alternating weeks due to the sizes of the packs and restrictions on numbers.
Jack Warry Pack went far and wide this year, with a visit to the local Bird of Prey Centre, climbing at Sandford Quarry, and a hike to Jubilee Stone to list but a few adventures. Concorde and Compass Packs practised setting up tents, circus skills and orienteering at the local park (which allowed large groups to take part together). Gardening skills were developed along of course with backwoods cooking.
Jack Warry held a space-themed camp at Glenny Wood, with rocket building and an evening space themed fancy dress competition, as well as tunnelling, grass sledging and fun on the confidence course. They also rounded off the year with another weekend camp in December which helped make up for the last year of no camping!
3
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Report of the Trustees for the year ended 31 December 2021** _(continued)_
## **Achievements and performance** _(continued)_
Meanwhile Concord and Compass Packs had lovely weather for their astronomy-themed summer camp at Chelwood, including a visit to Avon Valley Country Park, a hike and lots of wide games.
_Chief Scout’s Silver Award_ and _Gordano Challenge_ badges were also completed for those that moved up to Scouts.
## _Scouts_
The year started with online meetings with some of the highlights being the Scouts cooking mini-pancakes on an empty tin can, a Magic show, Crystal Maze challenge and first aid online. Once allowed to meet face-to-face again, the Scouts enjoyed mainly outdoor activities to avoid the challenge of the leaders being heard in the hall with their face masks on!
Both Scout Troops carried out a litter pick locally, helping to clean up our environment and collecting 25 sacks of litter. Frisbee golf, raft building, circus skills and lots of outdoor cooking practice followed. Both Troops chose to run their summer camps close to home at Glenny Wood due the logistics of testing before departure and risks of positive cases throughout the camp leading to the need for potential early collection of children.
Tomahawk Troop spent the time making a useful camp gadget, learning how to safely use a knife, saw and axe, and of course practicing pitching and striking a tent. They also spent a day away from camp on a hike to Crook’s Peak, followed by an afternoon of Stand-up Paddleboarding at Cheddar Reservoir.
Raptor Troop had an equally packed camp with climbing, caving, fencing, grass sledging and wide games to name but a few of the activities. A trip out for crazy golf and ice creams was also a highlight.
Some of our senior Scouts completed their _Chief Scout’s Gold Award_ with a two-day hike, sleeping overnight at Glenny Wood.
## _Band_
Unfortunately, the Band has not been able to meet due to the Covid restrictions. However we are working with local music groups to look at restarting the band in 2022.
## _Adventurous Activities Club_
This section has had to focus mostly on planning/equipment and training this year due to the Covid restrictions. However, towards the end of the year we were able to run a couple of archery sessions and a kayaking session. It is hoped that 2022 will allow the full programme to resume.
## **Financial Review**
The Covid-19 pandemic continues to have a financial impact on the group. Total income for the year increased to £62,431 (2020: £35,325), which included the receipt of government grants totalling £16,631 (2020: £12,334), along with a historical Gift Aid claim (covering a period of four years) of £15,026 (2020: £nil). Excluding these large one-off items, the charity’s underlying income increased by £7,783, due mainly to an increase in camps and activities income to £6,400 (2020: £3,415) and the group’s fundraising efforts, with fundraising income increasing to £5,190 (2020: £178).
Reflecting the gradual return to Scouting activities, the group’s total expenditure for the year increased from £34,279 in 2020 to £37,338 in 2021. Of this, £15,618 (2020: £15,718) represents the group’s fixed overheads (headquarters expenses) which have remained broadly consistent with last year. In respect of transport costs, one of the group’s two minibuses reached the end of its useful life, resulting in a lower depreciation charge and therefore a £515 reduction in minibus/transport expenses, from £6,332 in 2020 to £5,817 in 2021. Of course, with more activity being possible for the sections this year, our spending on training, equipment and activities increased from £10,834 to £14,333, consistent with the increase in camps and activities income mentioned above.
The group’s overall net income for the year was £25,093 (2020: £1,046), with the increase from last year largely being a consequence of the government grants received and the historic Gift Aid claim mentioned above. As a consequence, the group continues to have a strong balance sheet, with net assets of £237,791 (2020: £212,698) and net current assets of £64,449 (2020: £51,674), including cash of £67,072 (2020: £61,868). The additional income in the year has allowed
4
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Report of the Trustees for the year ended 31 December 2021** _(continued)_
## **Financial Review** _(continued)_
the group to invest in a new climbing wall for the Scout HQ, whilst also making a large repayment of the loan from the Scout Association, the balance of which reduced to £17,200 from £34,400 in 2020.
## _Fundraising_
Once again this year, the group’s main fundraising activity – Nailsea Carnival – was unable to go ahead due to the pandemic. Despite this, the group undertook a number of other fundraising activities with the result that net fundraising income for the year was £4,853 (2020: net expenditure of £30). With the majority of day-to-day charitable activities being funded by membership fees, the main objective of fundraising by the group is a) to fund repayments of the Scout Association loan (see note 14), and b) to fund other major capital expense as and when required. The objectives were met in the current year through the fundraising activities, with the balance being funding by the government grants received and the historical Gift Aid claim mentioned above. Without these sources of income in 2022, it is the Trustees’ hope that Nailsea Carnival will once again be able to go ahead, allowing a return to historical levels of fundraising income for the group.
## _Reserves policy_
The group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short.
The Trustees consider that the Group should hold a sum in cash equivalent to 4 months’ (i.e. two terms’) running costs of approximately £18,000, plus sufficient funds to repay the loan from the Scout Association were this required (£17,200). As a minimum, the Trustees would therefore expect the Group to hold a minimum balance of cash in unrestricted general reserves of £35,200.
As explained in the group’s accounts for the year ended 31 December 2020, the reserves policy was temporarily revised in the early part of 2020 to reflect the uncertainty of the Covid-19 pandemic, with a revised policy of holding cash equivalent to 6 months’ (i.e. three terms’) running costs, in addition to the amount required to repay the Scout Association loan. During 2021, the Trustees reverted to the standard policy as outlined above.
The group’s total cash balance at the year-end was £67,072 (2020: £61,868), of which £39,124 (2020: £36,733) was in unrestricted general funds. During 2022, the Trustees will be undertaking a number of capital purchases, including a new minibus and the replacement of the boiler at The Activity and Training Centre, and therefore £20,000 has been transferred into a new capital fund for this purpose. After taking into account these expected capital costs, the Trustees are satisfied that the group’s cash balance is in line with our policy.
## _Investment policy_
The Group has adopted a risk-averse strategy to the investment of funds. All funds are therefore held in cash using only mainstream banks or building societies.
## **Structure, governance and management**
## _Governing document_
The group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules (POR) of the Scout Association.
The group is a trust established under its rules which are common to all Scouts.
## _Trustee selection methods_
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
## _Governance_
The group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation
5
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Report of the Trustees for the year ended 31 December 2021** _(continued)_
## **Structure, governance and management** _(continued)_
applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parents’ representation and meets on average every 2 months during the course of the year.
Members of the Executive Committee complete ' _Essential Information for Executive Committee_ ' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group finance;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and other adult support;
- Appointing any sub committees that may be required;
- Appointing Group Administrators and Advisors other than those who are elected.
## _Risk and internal controls_
The principal risks facing the Group relate to the possibility of injury by a young person while participating in activities, and the financial risk of income being insufficient to cover the charity’s fixed costs. In respect of the former, comprehensive risk assessments are completed, following guidance from the Scout Association, with leaders undertaking all required training, including first aid training. Completion of training is monitored by both the Trustees, and by Gordano District Scouts.
In respect of financial risk, the Group is fortunate to have a strong pipeline of young people waiting to join, giving some certainty over the receipt of future membership fees. These are set at such a level to ensure the Group generates sufficient income to fund its activities each year, and to cover any shortfall from fundraising.
The Group has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss. This includes the requirement that all payments be authorised by two signatories and comprehensive insurance policies to ensure that insurable risks are covered.
## _Plans for the future_
The Group will continue offering young people an opportunity to participate in Scouting. The immediate priority for the Trustees during 2022 is to continue returning the group to a degree of post-Covid normality. In the medium term, our objectives continue to be identifying new section leaders and other adult volunteers, particularly with a view to reinvigorating the currently dormant Beaver colony. Significant planned upcoming capital expenses include the purchase of new minibuses for the Group and improvements to The Activity and Training Centre.
The Trustees’ Report was approved by the Trustees on
and signed on their behalf by:
**Andrew Winstone**
_Chair_
**Alex Woodman** _Treasurer_
6
## **Independent examiner’s report to the Trustees of 1[st] Nailsea Scouts**
I report to the trustees on my examination of the accounts of the 1[st] Nailsea Scouts for the year ended 31 December 2021.
## **Responsibilities and basis of report**
As the charity trustees of the 1[st] Nailsea Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 1[st] Nailsea Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the 1[st] Nailsea Scouts as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Jennifer Gunningham
Relevant professional qualification or membership of professional bodies (if any): n/a
Address: 28 Crewkerne Close, Nailsea, N. Somerset
Date:
7
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Statement of Financial Activities**
_For the year ended 31 December 2021_
|Note**Unrestricted**
**Funds 2021**
**£**
**Income:**
_Voluntary income_
Donations and grants
_2_
17,796
Gift Aid reclaimed
15,026
Fundraising income
_3_
5,190
Sundry income
19
_Income from charitable activities_
Membership fees
14,498
Less: Scouts Capitation Fee
-
Explorers Partnership agreement
-
Camps and activities
6,400
_Income from other trading_
_activities_
Premises and equipment hire
2,975
Interest receivable
-
__________
**Total income for the year**
**61,904**
__________
**Expenditure:**
_Costs of raising funds_
Fundraising expenses
_3_
337
_Expenditure on charitable_
_activities:_
Headquarters expenses
_4_
15,618
Training, equipment and
activities expenses
_5_
14,333
Minibus/transport expenses
_6_
5,817
Miscellaneous expenditure
_7_
1,222
__________
**Total expenditure for the year**
**37,327**
__________
**Net income/(expenditure)**
**24,577**
Transfers
313
__________
**Net movement in funds**
**24,890**
**__________**
**Reconciliation of funds**
Total funds brought forward
209,268
__________
**Total funds carried forward**
_15_
**234,158**
__________|**Restricted**
**Funds 2021**
**£**
527
-
-
-
8,349
(8,349)
-
-
-
-
__________
**527**
__________
11
-
-
-
-
__________
**11**
__________
**516**
(313)
__________
**203**
**__________**
3,430
__________
**3,633**
__________|**Total Funds**
**2021**
**£**
**18,323**
**15,026**
**5,190**
**19**
**22,847**
**(8,349)**
**-**
**6,400**
**2,975**
**-**
__________
**62,431**
__________
**348**
**15,618**
**14,333**
**5,817**
**1,222**
__________
**37,338**
__________
**25,093**
-
__________
**25,093**
**__________**
**212,698**
__________
**237,791**
__________|Unrestricted
Funds 2020
£
13,320
-
178
75
14,632
-
-
3,415
3,697
8
__________
35,325
__________
208
15,718
9,552
6,332
1,187
__________
32,997
__________
2,328
-
__________
2,328
__________
206,940
__________
209,268
__________|Restricted
Funds 2020
£
-
-
-
-
8,056
(8,056)
-
-
-
-
__________
-
__________
-
-
1,282
-
-
__________
1,282
__________
(1,282)
-
__________
(1,282)
__________
4,712
__________
3,430
__________|Total Funds
2020
£
13,320
-
178
75
22,688
(8,056)
-
3,415
3,697
8
__________
35,325
__________
208
15,718
10,834
6,332
1,187
__________
34,279
__________
1,046
-
__________
1,046
__________
211,652
__________
212,698
__________|
|---|---|---|---|---|---|
8
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Balance Sheet**
_As at 31 December 2021_
|Note
**Fixed assets**
Tangible fixed assets
_9_
**Current assets**
Debtors
_10_
Cash at bank and in hand
**Liabilities**
**Creditors:**amounts falling due within one year
_11_
**Net current assets**
**Total assets less current liabilities**
**Creditors:**amounts falling due after more than
one year
_12_
**Net assets**
**Funds**
Unrestricted funds
_15_
Restricted funds
_15_
**Total funds**|**2021**
**£**
**190,542**
__________
**190,542**
__________
**1,050**
**67,072**
__________
**68,122**
__________
**(3,673)**
__________
**64,449**
__________
**254,991**
**(17,200)**
__________
**237,791**
__________
**234,158**
**3,633**
__________
**237,791**
__________|2020
£
186,824
__________
186,824
__________
143
61,868
__________
62,011
__________
(10,337)
__________
51,674
__________
238,498
(25,800)
__________
212,698
__________
209,268
3,430
__________
212,698
__________|
|---|---|---|
Approved by the Trustees on and signed on their behalf by:
**Andrew Winstone** _Chair_
**Alex Woodman** _Treasurer_
9
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Notes**
_Forming part of the financial statements_
## **1. Accounting policies**
A summary of the principal accounting policies adopted (which have been applied consistently for each period presented, except where noted), judgements and key sources of estimation uncertainty, is set out below.
## _Basis of preparation_
The financial statements have been prepared in accordance with _Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard Applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)_ (Charities SORP (FRS 102)) and FRS 102 _The Financial Reporting Standard applicable in the UK and Republic of Ireland_ (FRS 102).
1[st] Nailsea Scouts meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
## _Going concern_
The charity had net income for the year of £25,093 (2020: £1,046), net current assets of £64,449 (2020: £51,674), and net assets of £237,791 (2020: £212,698), including unrestricted reserves of £234,158 (2020: £209,268) and cash at bank and in hand in unrestricted general funds (see note 15) of £39,124 (2020: £36,733). In preparing the financial statements, the Trustees have had regard to the financial performance and position, as well as future cashflow forecasts, and consider that there are no material uncertainties in respect of the ability of the charity to continue as a going concern. This has included an assessment of the impact of the coronavirus disease (COVID-19) pandemic. Accordingly, they continue to adopt the going concern basis of accounting in preparing the financial statements.
## _Income_
Income is recognised when the charity has entitlement to funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be reliably measured.
Government grants are not recognised until there is reasonable assurance that the charity will receive the grant and will comply with any attached conditions. Grants are recognised in the Statement of Financial Activities using the accrual model.
## _Expenditure_
Expenditure is recognised when a liability is incurred.
Costs of raising funds are those costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.
## _Leases_
Rental payments under operating leases are charged as expenditure on a straight-line basis over the term of the lease.
## _Taxation_
Irrecoverable VAT is not separately analysed and is charged to the Statement of Financial Activities, or included in the cost of tangible assets, when the expenditure to which it relates is incurred and is allocated as part of the expenditure to which it related.
Tax recovered from voluntary income received under Gift Aid is recognised when the related income is receivable.
## _Tangible fixed assets and depreciation_
Tangible assets are stated at cost, including irrecoverable VAT. and depreciated on a straight-line basis over their useful economic lives at the following rates:
|Land|Not depreciated|
|---|---|
|Freehold buildings|50 years|
|Fixtures & fittings|10 years|
|Furniture & equipment|10 years|
|Minibuses|8 years|
|Band equipment|10 years|
10
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Notes** _(continued)_
## **1. Accounting policies** _(continued)_
Where the recoverable amount of a tangible asset is found to be below its net book value, the asset is written down to its recoverable amount and the loss on impairment is charged to the relevant expenditure category in the Statement of Financial Activities. Where an asset is not primarily used to generate income, its impairment is assessed by reference to its service potential on its initial acquisition.
Donated equipment is capitalised at its estimated cost or market value and the Statement of Financial Activities is credited with the value of the donation.
## **2. Donations and grants**
|Donations
Grants|**2021**
**£**
**1,692**
**16,631**
**__________**
**18,323**
__________|2020
£
986
12,334
__________
13,320
__________|
|---|---|---|
During the year, the charity received Covid-related government grants totalling £16,631 (2020: £12,334).
## **3. Fundraising income and expenditure**
|Carnival
Anniversary dinner
Christmas Post
Miscellaneous
**2021 Total**
2020
**4. Headquarters expenses**
Building and maintenance
Utilities
Cleaning
Insurance
Boat store rental
Interest payable on building loan
Depreciation|**Income**
**2021**
**£**
**Expenditure**
**2021**
**£**
**Net income**
**/(expenditure)**
**2021**
**£**
Net income
/(expenditure)
2020
£
-
-
-
(21)
-
-
-
30
570
-
570
-
4,620
(337)
4,283
(39)
__________
__________
__________
__________
**5,190**
**(337)**
**4,853**
(30)
__________
__________
__________
__________
178
(208)
(30)
**__________**
**__________**
**__________**
**2021**
**£**
2020
£
**1,265**
861
**1,733**
1,982
**1,550**
1,541
**2,848**
2,774
**972**
818
**542**
1,186
**6,708**
6,556
**__________**
__________
**15,618**
15,718
__________
__________|
|---|---|
11
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Notes** _(continued)_
|**5. Training, equipment and activities expenses**
Camps and activities
Badges and handbook purchases
Training
Equipment repairs and maintenance
Depreciation
**6. Minibus/transport expenses**
Running expenses
Depreciation
Other transport costs
**7. Miscellaneous expenditure**
Administration costs
Donations/grants made
Bank charges
Sundry expenses|**2021**
**£**
**10,069**
**1,797**
**410**
**1,505**
**552**
**__________**
**14,333**
__________
**2021**
**£**
**3,168**
**2,066**
**583**
**__________**
**5,817**
__________
**2021**
**£**
**445**
**20**
**349**
**408**
**__________**
**1,222**
__________|2020
£
6,092
1,683
1,437
1,082
540
__________
10,834
__________|
|---|---|---|
|||
2020
£
3,180
3,152
-
__________
6,332
__________|
|||
2020
£
256
135
337
459
__________
1,187
__________|
## **8. Trustees’ remuneration and expenses**
No Trustees received any remuneration or payment of expenses for their services (2020: £nil).
12
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Notes** _(continued)_
## **9. Tangible fixed assets**
|_Cost_
At 1 January 2021
Additions
Disposals
At 31 December 2021
_Accumulated depreciation_
At 1 January 2021
Charge for the year
Disposals
At 31 December 2021
_Net book value_
At 31 December 2021
At 31 December 2020|**Land &**
**buildings**
**£**
222,754
-
-
**__________**
**222,754**
**__________**
54,625
4,452
-
**__________**
**59,077**
**__________**
**__________**
**163,677**
__________
168,129
__________|**Fixtures &**
**fittings**
**£**
**Furniture &**
**equipment**
**£**
26,370
48,657
12,119
925
-
-
__________ __________
**38,489**
**49,582**
__________ __________
17,705
45,954
2,256
552
-
-
__________ __________
**19,961**
**46,506**
__________ __________
__________ __________
**18,528**
**3,076**
__________
__________
8,665
2,703
__________ __________|**Vehicles**
**£**
24,206
-
-
__________
**24,206**
__________
16,879
2,066
-
__________
**18,945**
__________
__________
**5,261**
__________
7,327
__________|**Band**
**£**
5,781
-
-
__________
**5,781**
__________
5,781
-
-
__________
**5,781**
__________
__________
**-**
__________
-
__________|**Total**
**£**
327,768
13,044
-
__________
**340,812**
__________
140,944
9,326
-
__________
**150,270**
__________
__________
**190,542**
__________
186,824
__________|
|---|---|---|---|---|---|
The cost of land and buildings at 31 December 2021 includes the estimated cost of £50 for the purchase of the land in 1930, the estimated cost of constructing the present main building of £10,000 in 1965 and the cost of improvements since then.
## **10. Debtors**
|Gift Aid receivable
Prepayments
Accrued income
Other debtors|**2021**
**£**
**-**
**292**
**570**
**188**
**__________**
**1,050**
__________|2020
£
-
144
-
-
__________
144
__________|
|---|---|---|
**11. Creditors:** amounts falling due within one year
|Trade creditors
Accruals
Deferred income (note 13)
Loans and borrowings (note 14)
Other creditors|**2021**
**£**
**509**
**192**
**1,111**
**69**
**1,792**
**__________**
**3,673**
__________|2020
£
257
224
1,231
8,600
25
__________
10,337
__________|
|---|---|---|
13
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Notes** _(continued)_
## **12. Creditors:** amounts falling due after more than one year
|Loans and borrowings (note 14)|**2021**
**£**
**17,200**
**__________**
**17,200**
__________|2020
£
25,800
__________
25,800
__________|
|---|---|---|
## **13. Deferred income**
During 2020, the charity collected deposits for the 100[th] Anniversary Camp which, due to the Covid-19 pandemic, was initially deferred to 2021. Due to the ongoing restrictions during 2021, it was not possible for the camp to go ahead, and it has again been deferred to 2022. Where other activities have taken place during the year, parents/carers have requested that their deposit be used toward these other activities, and therefore £120 has been released to income resources during the year. The remaining balance continues to be held as deferred income and will be released to incoming resources during 2022.
|Balance at 1 January
Amount released to incoming resources
Amount deferred in the year
Balance at 31 December|**2021**
**£**
**1,231**
**(120)**
**-**
**__________**
**1,111**
__________|2020
£
-
-
1,231
__________
1,231
__________|
|---|---|---|
## **14. Loans and borrowings**
|Building loan from The Scout Association|**2021**
**£**
**17,200**
**__________**
**17,200**
__________|2020
£
34,400
__________
34,400
__________|
|---|---|---|
During 2015, the charity received a loan from The Scout Association to complete the rebuild of the main hall. The loan is repayable in equal instalments of £8,600 over ten years. With the agreement of The Scout Association, the principal repayments due in December 2021 and December 2022 were paid in June 2021, along with interest accrued to that date. The next principal repayment is therefore due in December 2023. Interest is payable at 2.1% (2020: 2.75%) over the Bank of England base rate. Interest of £69 (2020: £nil) accrued at 31 December 2021 is included in current liabilities and was paid in January 2022.
14
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Notes** _(continued)_
## **15. Funds**
_Analysis of movements in funds_
|**Balance at 1**
**Jan 2021**
**£**
**Unrestricted funds**
Unrestricted general funds
69,212
_Designated funds_
Building fund
138,560
Band fund
1,496
Capital fund
-
__________
140,056
__________
**Total unrestricted funds**
**209,268**
__________
**Restricted funds**
Capitation fund
**-**
David Marshall Memorial Fund
3,430
Climbing Wall Fund
-
Other restricted funds
**-**
__________
**Total restricted funds**
**3,430**
**__________**
**Total funds**
**212,698**
__________|**Income**
**£**
**Expenditure**
**£**
61,571
(30,330)
58
(6,945)
275
(52)
-
-
__________
__________
333
(6,997)
__________
__________
**61,904**
**(37,327)**
__________
__________
-
-
-
-
527
(11)
-
-
__________
__________
**527**
**(11)**
**__________**
**__________**
**62,431**
**(37,338)**
__________
__________|**Transfer**
**£**
(19,687)
-
-
20,000
__________
20,000
__________
**313**
__________
-
-
(313)
-
__________
**(313)**
**__________**
**-**
__________|**Funds**
**31 Dec 2021**
**£**
**80,766**
**131,673**
**1,719**
**20,000**
**__________**
**153,392**
__________
**234,158**
__________
**-**
**3,430**
**203**
**-**
__________
**3,633**
**__________**
**237,791**
__________|
|---|---|---|---|
Depreciation for the climbing wall and associated equipment has been charged against general unrestricted funds during the year. As explained in the description, nature and purposes of funds note on page 16, amounts held in the climbing wall fund were raised for the purposes of funding the climbing wall and climbing accessories. Consequently, an amount of £313, being equal to the depreciation charge for the climbing wall and associated equipment during the year, has been transferred from the climbing wall fund to unrestricted general funds to meet this cost.
In addition, £20,000 has been transferred into a new designated fund (the capital fund) as this represents amounts the Trustees expect to use to fund significant capital expenditure in the coming years, including the purchase of a new minibus (see note 16).
15
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Notes** _(continued)_
## **15. Funds** _(continued)_
_Analysis of movements in funds – previous year_
|**Balance at 1**
**Jan 2020**
**£**
**Unrestricted funds**
Unrestricted general funds
59,450
_Designated funds_
Building fund
145,946
Band fund
1,544
__________
147,490
__________
**Total unrestricted funds**
206,940
__________
**Restricted funds**
Capitation fund
-
David Marshall Memorial Fund
3,430
Other restricted funds
1,282
__________
**Total restricted funds**
4,712
**__________**
**Total funds**
211,652
__________|**Income**
**£**
**Expenditure**
**£**
35,232
(25,470)
89
(7,475)
4
(52)
__________
__________
93
(7,527)
__________
__________
35,325
(32,997)
__________
__________
-
-
-
-
-
(1,282)
__________
__________
-
(1,282)
**__________**
**__________**
35,325
(34,279)
__________
__________|**Transfer**
**£**
-
-
-
__________
-
__________
-
__________
-
-
-
__________
-
**__________**
-
__________|**Funds**
**31 Dec 2020**
**£**
69,212
138,560
1,496
__________
140,056
__________
209,268
__________
**-**
3,430
**-**
__________
3,430
**__________**
212,698
__________|
|---|---|---|---|
## _Description, nature and purpose of funds_
## Unrestricted funds
General fund The ‘free reserves’ after allowing for all designated funds. Building fund Designated fund for income and expenses connected with the group’s property Band fund Funds related to the Group’s Band. Capital fund Funds set aside by the Trustees to fund future capital purposes.
## Restricted funds
David Marshall Memorial The David Marshall Memorial Fund was established in in 1988 in memory of a Scout Fund who was tragically killed in a lorry accident. It exists to assist Group members to attend functions throughout the United Kingdom and abroad.
Capitation Fund The charity collects and pays a capitation fee to the Scout Association for all members of the group. This is included in the membership fees paid by group members. The Trustees’ policy is to hold membership fees collected for the purposes of paying capitation in a restricted fund.
16
**1[st] Nailsea Scouts** Trustees’ Report and Financial Statements Year ended 31 December 2021
## **Notes** _(continued)_
## **15. Funds** _(continued)_
## _Description, nature and purpose of funds (continued)_
Climbing Wall Fund
Other restricted funds
This fund represents amounts raised during 2021 toward the cost of installing a new climbing wall at the Scout HQ and associated climbing equipment.
This includes grants and other donations received by the charity for specific purposes. The balance in 2020 of £1,282 represented a grant received from The Scout Association toward the cost of minibus driver training which was spent during that year.
_Analysis of net assets between funds_
|**General fund**
**£**
Tangible fixed assets
61,396
Cash at bank and in hand
39,124
Other net current assets/(liabilities)
(2,554)
Creditors due in more than one year
(17,200)
__________
**Total funds at 31 December 2021**
**80,766**
__________|**Designated**
**funds**
**£**
129,146
24,315
(69)
-
__________
**153,392**
__________|**Restricted**
**funds**
**£**
-
3,633
-
-
__________
**3,633**
__________|**Total**
**£**
**190,542**
**67,072**
**(2,623)**
**(17,200)**
__________
**237,791**
__________|
|---|---|---|---|
_Analysis of net assets between funds – previous year_
|**General fund**
**£**
Tangible fixed assets
68,474
Cash at bank and in hand
36,732
Other net current assets/(liabilities)
(10,194)
Creditors due in more than one year
(25,800)
__________
Total funds at 31 December 2020
69,212
__________|**Designated**
**funds**
**£**
118,350
21,706
-
-
__________
140,056
__________|**Restricted**
**funds**
**£**
-
3,430
-
-
__________
3,430
__________|**Total**
**£**
186,824
61,868
(10,194)
(25,800)
__________
212,698
__________|
|---|---|---|---|
## **16. Related party transactions**
During the year, the Trustees paid aggregate donations and membership fees to the group of £905 (2020: £1,319). In addition, the group made purchases of badges and other printed material from Polar Products, a related party by virtue of the business being owned by a Trustee. Total purchases in the year amounted to £226 (2020: £129). The balance outstanding at the end of the year was £nil (2020: £nil).
## **17. Post balance sheet events**
In February 2022, the group sold one its two minibuses, recognising a profit on disposal of £1,604. At the same time, a new minibus was acquired for a total cost of £21,594. This will be included in fixed asset additions in the charity’s accounts for the year ending 31 December 2022.
17