Charity No. 305576 SUThON BENCER VILLAGE HALL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
SUTTON BENGER VILLAGE IIALL CONTENrs Page Adtninistration Details Trustee's Report Independent Examiner's Report Statement of Paytnents and Receipts Page I
SUTTON BENGER VILLAGE HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 IMARCH 2024 Reference and administrative details: Charity name Sutton Benger Village Hall Charity number 305576 Charity address Chestnut Road Sutton Benger Wiltshire SNI54RP Independent Examiner John Carlyon Queens Close Sutton Benger Bankers CAF Bank Trustees The following people were trustees as at 31 Sl March 2024 Jane Potts Phillip Llewellyn Dudley van Lelyveld Mark Ellis Linda Davis Pauline Radcliffe Page 2
surTOIY BEIYGER VILLAGE HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 Structure, management and governance Sutton Benger Village Hall is an unincorporated Registered Charity, and it is governed by its Trust Deed. The charity is administered by its committee of trustee members, up to a maximum of13 people, consisting of up to 5 elected members and 8 representative members. Elected members are elected at the AGM, and representative members are elected by the user groups they represent. More detailed descriptions of mechanisms for the appointment and resignation of members is contained in the Trust Deed. The committee meets on a regular (nomially monthly) basis to discuss runnÉng of the hall. During the meetings a set agenda is followed which ensures that any issues are discussed and resolved on a timely basis. The key objective of monthly meetings is to ensure that the hall runs smoothly, maintenance of the hall is kept up to date, health and safety is adhered to, as well as discussing fund raising and future plans in view of the needs of the diverse range of user groups. The meetings provide the forum to consider and mitigate any risks facing the charity. The trustees consider the key matters to be: ensuring that the hall is kept in a good state of repair, the facilities meet regulatory requirements of its user groups (for example a pre-school user group), and maintaining funds at an appropriate level so that the facility can continue to provide an important service to its user groups and otlier users. Objectives and activities The objective of the charity is to provide facilities for the residents of Sutton Benger and the surrounding area including village hall facilities and a recreational ground. The hall and the recreational ground are used by a vartety of users and user groups, including sports clubs, a pre-school group, and a variety of cultural and social groups. The recrealional ground includes a children s play area, a multi use games area, cricket, football, and rugby pitches. As well as being used by a number of gUlar organised user groups, the grounds are regularly enjoyed by people of all ages as a place of r¢laxation and exercising. The hall facilities are also available to hire for m¢¢tings and parties, therefore providing a valuable asset to the village. The trustees confirni that they have had regard to the guidance issued by the Charity Commission for England and Wales on public benefit. The charity is reliant on the voluntary time prolded by its trustees. The trustees are also extremely grateful to people who give up their time to facilitate fundraising events, which provide both essential funds for die hall, as well as enjoyable time for those who attend these events. Summary of main achievements of the charity during the year The charity continued to provide a vital service to user groups perniitted to use the hall during the year, as well as maintaining the recreation OUnd for Sutton Beng¢r residents use. The major points discussed at meetings were maintenance as well as health and safety for all users. We continued to invest in kecping the hall at an acceptable standard, including on-going maintenance works internally and externally. Page 3
SUTTOIY BENGER VILLAGE HALL REPORT OF THE TRUSTEES (Continued) FOR THE YEAR ENDED 31 MARCH 2024 Summary of achievements of the charity during the year (Continued) Following another very successful Benger Blaze, as well as some very generous donations, we were in the fortunate position to cary out essential maintenance work without this having a major negative impact on our cash reserves. These included the inst211ation of a new boiler, external paving maintenance, external shed maintenance, toilet repairs and replaccment in addition to normal regular maintenance. Hall usage has been maintained at acceptable Icvels, with revenue raised from hall hire being the equivalent of 85 % of nortnal running costs. The target is to recover IOOO/o of nornial maintenance and running costs from hire charge revenue. Reserves policy The trustees aim to maintain unrestricted reserves at a level to meet approximately 9 month's nornial expenditure levels. This is considered to provide suftTicient funds to supwrt the continuity of service for Liser groups in the event of a loss of a major revenue stream. or in the event of major repair expenditurc, therefore giving trustees enough time to put in place plans to replace the lost revenue, or to fund raise to cover costs of major rcpairs. The unrestricted reserves held at the year-end were at the target level of approximately 9 months of usual annual expenditure. There were no funds in deficit during the year. FinanciAR review The detailed receipts and payments accounts are included on page 6. As shown in the accounts, the principle income was £18,776 revenue from hall hire, £13,034 Benger Blaze profit, and £4,980 donations from Church Piece towards the costs of the new boiler, external paving and defibrillator package. The key areas of expenditure included regular and planned repairs and maintenance, landscape maintenance costs, cleaning costs and annual insurance costs. Signed on behalf of the Trustees Dudley van Lelyveld Treasurer Page 4
SUTTON BENGER VILLAGE HALL INDEPErDENT EXAMINERS, REPORT ON THE ACCOUNTS REPORT TO THE TRUSTEES OF SUTTON BENGER VILLAGE HALL FOR THE YEAR ENDED 31 MARCH 2024 I report on the accounts of Sutton Benger Village Hall which are set out on page 6. Respective responsibilities of trustees aDd examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the genernl Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent examiDer's statement The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for thLS year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Independent examiner's statement In corLnection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met. or 2. to which, in my opinioffj attention should be drawn in order to enable a proper understanding of ,the accounts to be reached J Carlyon Professional qualification: Queens Close Sutton Benger Date: LL i¥ -'L loLLJ A h (a:, Jl rcrJ Page 5
SUTTON BENGER VILLAGE HALL STATEMENT OF FINANCIAL ACTIvrfIES FOR THE YEAR ENDED 31 tARCH 2024 ACCOUNTS FOR THE 12 MONTHS EI¥DED 31 MARCH 2024 As At 31st March 2024 Total Total 12 Months 12 Months 2024 2023 Opening Balance 16,676 18,876 Income Rental Income Fund Raising Fund raising playground Interest Donations Other Income Total Income 18,858 32,267 20,904 33,124 95 5,380 88 56,688 44 3,993 150 Expendlture Operating Salaries Material&Maintenan Tennis Ground maintenance Oil, Electricity, Water & Telephone Rates,Insurance & Memberships Other Capital & Other Fundraising expenditure Fundraising expenditure - playground Playground Exterior Benches Football Goalposts Cooker & Freezer Energy Efficiency Total Expenditure 5,502 13,444 6,245 25,832 6,182 4,377 2,693 2,487 4,465 3,776 2,461 240 18,168 15,326 2,035 52,852 Closing Balance 16,676 Bank Accounts Net uncleared items CAF Cash ajc CAF Gold No 2 alc Total 17,200 3,312 20.512 13,436 3,241 Pagc 6