Charity No. 305576
SUThON BENCER VILLAGE HALL
REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2024

SUTTON BENGER VILLAGE IIALL
CONTENrs
Page
Adtninistration Details
Trustee's Report
Independent Examiner's Report
Statement of Paytnents and Receipts
Page I

SUTTON BENGER VILLAGE HALL
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 IMARCH 2024
Reference and administrative details:
Charity name
Sutton Benger Village Hall
Charity number
305576
Charity address
Chestnut Road
Sutton Benger
Wiltshire
SNI54RP
Independent Examiner
John Carlyon
Queens Close
Sutton Benger
Bankers
CAF Bank
Trustees
The following people were trustees as at 31 Sl March 2024
Jane Potts
Phillip Llewellyn
Dudley van Lelyveld
Mark Ellis
Linda Davis
Pauline Radcliffe
Page 2

surTOIY BEIYGER VILLAGE HALL
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2024
Structure, management and governance
Sutton Benger Village Hall is an unincorporated Registered Charity, and it is governed by its Trust Deed.
The charity is administered by its committee of trustee members, up to a maximum of13 people, consisting of
up to 5 elected members and 8 representative members. Elected members are elected at the AGM, and
representative members are elected by the user groups they represent. More detailed descriptions of
mechanisms for the appointment and resignation of members is contained in the Trust Deed.
The committee meets on a regular (nomially monthly) basis to discuss runnÉng of the hall. During the
meetings a set agenda is followed which ensures that any issues are discussed and resolved on a timely basis.
The key objective of monthly meetings is to ensure that the hall runs smoothly, maintenance of the hall is kept
up to date, health and safety is adhered to, as well as discussing fund raising and future plans in view of the
needs of the diverse range of user groups.
The meetings provide the forum to consider and mitigate any risks facing the charity. The trustees consider
the key matters to be: ensuring that the hall is kept in a good state of repair, the facilities meet regulatory
requirements of its user groups (for example a pre-school user group), and maintaining funds at an appropriate
level so that the facility can continue to provide an important service to its user groups and otlier users.
Objectives and activities
The objective of the charity is to provide facilities for the residents of Sutton Benger and the surrounding area
including village hall facilities and a recreational ground.
The hall and the recreational ground are used by a vartety of users and user groups, including sports clubs, a
pre-school group, and a variety of cultural and social groups. The recrealional ground includes a children s
play area, a multi use games area, cricket, football, and rugby pitches.
As well as being used by a number of ￿gUlar organised user groups, the grounds are regularly enjoyed by
people of all ages as a place of r¢laxation and exercising. The hall facilities are also available to hire for
m¢¢tings and parties, therefore providing a valuable asset to the village.
The trustees confirni that they have had regard to the guidance issued by the Charity Commission for England
and Wales on public benefit.
The charity is reliant on the voluntary time pro￿lded by its trustees. The trustees are also extremely grateful to
people who give up their time to facilitate fundraising events, which provide both essential funds for die hall,
as well as enjoyable time for those who attend these events.
Summary of main achievements of the charity during the year
The charity continued to provide a vital service to user groups perniitted to use the hall during the year, as
well as maintaining the recreation ￿OUnd for Sutton Beng¢r residents use.
The major points discussed at meetings were maintenance as well as health and safety for all users.
We continued to invest in kecping the hall at an acceptable standard, including on-going maintenance works
internally and externally.
Page 3

SUTTOIY BENGER VILLAGE HALL
REPORT OF THE TRUSTEES (Continued)
FOR THE YEAR ENDED 31 MARCH 2024
Summary of achievements of the charity during the year (Continued)
Following another very successful Benger Blaze, as well as some very generous donations, we were in the
fortunate position to cary out essential maintenance work without this having a major negative impact on our
cash reserves. These included the inst211ation of a new boiler, external paving maintenance, external shed
maintenance, toilet repairs and replaccment in addition to normal regular maintenance.
Hall usage has been maintained at acceptable Icvels, with revenue raised from hall hire being the equivalent of
85 % of nortnal running costs. The target is to recover IOOO/o of nornial maintenance and running costs from
hire charge revenue.
Reserves policy
The trustees aim to maintain unrestricted reserves at a level to meet approximately 9 month's nornial
expenditure levels. This is considered to provide suftTicient funds to supwrt the continuity of service for Liser
groups in the event of a loss of a major revenue stream. or in the event of major repair expenditurc, therefore
giving trustees enough time to put in place plans to replace the lost revenue, or to fund raise to cover costs of
major rcpairs.
The unrestricted reserves held at the year-end were at the target level of approximately 9 months of usual
annual expenditure.
There were no funds in deficit during the year.
FinanciAR review
The detailed receipts and payments accounts are included on page 6. As shown in the accounts, the principle
income was £18,776 revenue from hall hire, £13,034 Benger Blaze profit, and £4,980 donations from Church
Piece towards the costs of the new boiler, external paving and defibrillator package. The key areas of
expenditure included regular and planned repairs and maintenance, landscape maintenance costs, cleaning
costs and annual insurance costs.
Signed on behalf of the Trustees
Dudley van Lelyveld
Treasurer
Page 4

SUTTON BENGER VILLAGE HALL
INDEPEr￿DENT EXAMINERS, REPORT ON THE ACCOUNTS
REPORT TO THE TRUSTEES OF SUTTON BENGER VILLAGE HALL
FOR THE YEAR ENDED 31 MARCH 2024
I report on the accounts of Sutton Benger Village Hall which are set out on page 6.
Respective responsibilities of trustees aDd examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees
consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the
Charities Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the genernl Directions given by the Charity Commission
(under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.
Basis of independent examiDer's statement
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees
consider that an audit is not required for thLS year under section 144 of the Charities Act 2011 (the
Charities Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission
(under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.
Independent examiner's statement
In corLnection with my examination, no matter has come to my attention
which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting
requirements of the Charities Act
have not been met. or
2. to which, in my opinioffj attention should be drawn in order to enable a proper understanding of
,the accounts to be reached
J Carlyon
Professional qualification:
Queens Close
Sutton Benger
Date:
LL i¥ -'L loLLJ
A h (a:, Jl
rcrJ
Page 5

SUTTON BENGER VILLAGE HALL
STATEMENT OF FINANCIAL ACTIvrfIES
FOR THE YEAR ENDED 31 ￿tARCH 2024
ACCOUNTS FOR THE 12 MONTHS EI¥DED 31 MARCH 2024
As At 31st March 2024
Total
Total
12 Months
12 Months
2024
2023
Opening Balance
16,676
18,876
Income
Rental Income
Fund Raising
Fund raising playground
Interest
Donations
Other Income
Total Income
18,858
32,267
20,904
33,124
95
5,380
88
56,688
44
3,993
150
Expendlture
Operating
Salaries
Material&Maintenan
Tennis
Ground maintenance
Oil, Electricity, Water & Telephone
Rates,Insurance & Memberships
Other
Capital & Other
Fundraising expenditure
Fundraising expenditure - playground
Playground
Exterior Benches
Football Goalposts
Cooker & Freezer
Energy Efficiency
Total Expenditure
5,502
13,444
6,245
25,832
6,182
4,377
2,693
2,487
4,465
3,776
2,461
240
18,168
15,326
2,035
52,852
Closing Balance
16,676
Bank Accounts
Net uncleared items
CAF Cash ajc
CAF Gold No 2 alc
Total
17,200
3,312
20.512
13,436
3,241
Pagc 6