WARNHAM VILLAGE HALL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025
WARNHAM VILLAGE HALL INDEX Year ènded 31 March 2025 General Irrformition Report of the Trustees Statement of Financial Ac(ivities Balance Sheet Accounting Policles Notes to the Financial Statements Report of the Indepdent Examiner
WARNHAM VILLAGE HALL GENERAL INFORMATION Year ended 31 March 202S Mana8in8 Trustees Geoff Read (chairman) Lavina Bennett (treasurer) Tracey Mathias (secretary) Judith Burn5 Pamela Franczak Claire Martin Margaret Richmond Fiona Robinson Gavin Turfey Custodlan Trustee Warnham Parish Council Address Hollands Way Warnham Horsham West Sussex IIH123RH Charity Number 305436 Bankers Lloyds Bank plc I West Street Horsham West Sussex RH12 IPA Independent Examlner Stuart Ritchie FCA Ritchle Phillips LLP Ground Floor South Sui Afon House Worthing Road Horsham West Sussex RH12 ITL
WARNHAM VILLAGE HALL REPORT OF THE TRUSTEES Year ended 31 March 202S The trustees submit their report and accounts for the year ended 31 March 2025. Trust The trust was created by an indenture dated 24 June 1891 and is now held under the provisions of the Scheme dated S November 1971. Trustees The names of the present managing trustees are stated on page 2 and they all served throughout the year other than Bill Thornton and Ann Lloyd who reSned as trustee5 on 15 January 1025 and 7 May 2025 respectiyety. Objects The charity 15 established to provide and maintain Warnham Village Hall for the benefit of the inhabitants of Warnham and the neighbourhood without distinction of political. re1lOuS or other opinions. including use for meeting5. lectures and clas5e5 and for other fornis of recreation and leisure time occupation wirh the object of improving the condition of life for the said inhabitants. Organlsatlon The village hall is available ft)r hire by any individual or organi5ation in accordance with the standard hiring conditions and scale ol charges adopted for the year. The managing trustee5 are elected or appointed on an annual ba515. the officers being elected from their number. At the Annual General Meetin& village organisations nominate nine members. the Parish Council nominates three members and five members are elected. In addition, the Vicar of Warnham serves as an ex-officio member and during the year, the managing trustee5 may co-opt two members. New trustees 3re inducted in the workings of the village hall and the re5ponsiblllties of chariry trustees through self learning, discussion with continuing trustees and provision of infornution provided by the Charity Commission. Publlc benellt The trustees consider that the charity's objects and organisation meet the test of public benefit. The trustees have had regard to the guidance of the Charity Commission in conducting their activities in the year under review. Review of the year Throughout the year the hall contlnued to be well used as a community facility. Usage of the hall Users of the hall fall into two groups.. regular users and occasional users. Regular users typically use the village hall 2S their main meeting place. Bookings from occasional users are mainty for meetings. parties for adults and children and wedding5. Letting income ha5 increased by approximately 6% more than Last year. Financial review The financial results for the year are set out in the Statrment of FinancAI Activities on page 5 and financial position at the year end in the balance sheet on page 6, with supplementary information in the notes to the financial statements. In the Statrment of Financial Activities, the financial results for the year are divided between the general fund. which records the unrestricted income and expenditure of the charity and the property fund which 15 the permanent endovm)ent of the village hall held by the charity. Total income has increased from £40.431 to £42.941 and total expenditure has decreased from £25.501 to £21,029 resulting in an operating surplus of £21.912 (2024 _ £14,930).
WARNHAM VILLAGE HALL REPORT OF THE TRUSTEES Year ended 31 March 2025 Rlsk pollcy The managing trustees have assessed the main risks faced by the charity and have taken steps to mltigate those risks. Reserves pollcy The managing trustees consider the unrestric*d income funds of the tharity to be at an appropriate level gNen the likely expenditure each year on charitable activities and periodically increased expenditure will be incurred maintaining the fabric and facilities of the vlllage hall. On behalf of the Trustees GEOFF READ. Choirman l O September 2025
WARNHAM VILLAGE HALL STATEMENT OF FINANCIAL ACTIVITIES Year ended 31 March 2025 Gene Fund Total Total 2024 Incon 2025 Incomlng resowces (a) From don•tions and lesacles Grants Ce[Wat4e'. Govttnrtt Erant 1.500 1,500 1000 (b) From tharltable activitie5 Leng(ha¢S to regtsknr users LetrfTrg tharge5 to occas1(wl users Sundry iKome 30,1 960 3Q801 29,630 028 129 39.761 39.761 37.787 (c) Inve5tmffit incoffle UK Intere5l Totsl incomlng r¢sourres 41941 42,941 40.431 R¢sources expetrided Coseol£haritablE Ktivities: Insurance premiums Waste disp)5 Water rates ettdcfjty 1,956 1,956 1251 727 925 3,062 2.585 3,497 4.128 210 315 955 804 763 925 3.062 2.585 3,497 4.128 210 3.008 1373 1277 1556 314 7,367 244 1,03 742 CareDkers 8¢xkfjTh8 secretsry Window cknnlng Premises repalr5 EqulpnMt rep3Ir5 Cleanln8 mèTrrtsls Tdephone and Sntrrnet expense5 Lkentrs Sundry exwses Depreclailon Profiton dlsposal offd assets 955 763 36 527 527 1801 25.501 Total resources expended 21,029 21,029 21.912 11.912 14,930 Tran5fer5 funds Net inr•ming before 21,912 21,912 14,93Q Gain on in¥estment assets NÈt movement Sn fund5 for the ye TO lutLds broughEforward 11,912 14.930 71.534 270,146 341.6BO 32&750 Total fLmd5 G4rrled forward 93.446 2n146 363.592 341.680 The Tknxe5 on pages 8 to 10 form part of these firwCi statements
WARNHAM VILLAGE HALL BALANCE SHEET Year ended 31 March 2025 Note General Fund ro Income Total 2025 Capitsl 2024 Flxed aggets Tangible assets 3,172 267.626 270,798 268,618 Cuvrert Debtors and prepayments Cash at knnk 2nd in hand 3.784 90.528 3.784 91048 6,407 71,537 2.520 94.312 2,520 96,831 77.944 Crodltors: amounts falllni withln one year 14,0381 14.0381 14,882) Net Current 4Mets l Oiabiliti•$) 90274 2,520 92,794 73.062 Total assets lejs current Il•bllttl¢$ 93.446 270,146 363.592 341,680 Represented br. Unrestrlcted Income funth 93.446 93,H6 71.534 270.146 270.146 270,146 T¢)tal fvndj 93.446 270,146 363,592 341.680 Th? financial ststements on pages 5 to 10 wwe ipproved by the Trustees on 10 September 202S and were srd on its behaw by.. GEOFF READ Chaimian The Tr)tes on p4e$ 8 and 9 form p¥¢of these financial ststemenrs
WARNHAM VILLAGE HALL ACCOUNTING POLICIES Year ended 31 March 2025 Statement of Compliance The financial statements have been prepared in accordance with Accounting and Reporting by chariti Staternent of Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {effec¢iYe l January 2019) - (Charitie5 SORP (FRS 102)). the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. Basis of preparation Warnham Village Hall meet5 the definition of a public benefit entity ijnder FRS 102. The accounts have been prepared under the historical c05t convention with i*ms recogni5ed at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. Going concern The trustees consider that there are no material uncertaintie5 about the charity's ability to continue as a going concern. Income and endowments Voluntary income including donaoons. and legacies that provide core funding or are of a general nature is recognised when the charity h2s entitlement to the income. it is probable that the income will be received and the amount can be measured with sufficient reliabiliry. Grants receivable are arcounted for as soon as the legal entitlement has been notified. the amount due is quantrfiable and its ultimate receipt is reasonably certaln. Letting charges are recognised in the accounting period in which the booking is held. Resources expended Resources Èxpènded are included in the accounting period in which payable. Charltable activities Charitable expenditure comprises those costs incurred by the charlty In the delivery of its activities and services for its benefic¢aries. It includes both costs that can be allocated directty to such ac¢iYities and those costs of an indirect nature necessary to support them. Taxation The charity is considered to pass the tests set out in Paragraph I Schedule 6 of the Finance Act 201 O and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation is respect of income or capital yins received within categor¢es covered by Chapter 3 Part I l of the Corporation Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992. to the exnt that such income or gains are applied exclusively to charitable purposes. Flxed assets Freehold land and building5 are stated at original cost. Freehold land is not depreciated and no depreciation is provided on the Yillage hall building a5 any Charg would not be material to the financial statements. Furniture and equipment IS stated at cost. Depreciation is provided on furniture and equipment to write off the cost. less estimated residual value, of each asset over its expected usefijl life of 4 to 8 years. Debtor5 Debtors are recognised initially at the transaction price. A provision for the impairments of debtors is established when there 15 objective evidence that the charity will not be able to collect all amounts due. Cash and cash equivalents Cash and cash equivalents comprise cash on hand. Fund Structure The general fund represents the funds of the charity that are not subject to any restrictions regarding their use and are available for application on the general purposes of the charity. General funds have contributed toward5 the hall projert and refiect the drfference betsveen asset under construction and restricted funds raised. The capitsl of the property fijnd represent5 the funds of the charity held as permanent endowment for the purp05e of building the village hall. The income of the property fund 15 not subject to any restrictbons regarding its use and is available for application on the general purposes of the charity.
WARNHAM VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS Year ended 31 March 2025 TANGIBLE FIXED ASSETS Land and buildings Furniture and equipment Total Cost At l April 2024 Addltions Disposals 267.626 19.567 2.707 287.193 2,707 At 31 March 2025 267.626 21274 289.900 Depreciation At l April 2024 Charge for the year Eliminated on disposal 18,575 527 18,575 527 At 31 March 2025 19,502 19.102 Net Book Value At 31 March 2025 267,626 3.172 270,798 At 31 March 2024 267,626 992 268.618 The vlllage hall building has been insured for a rebuilding cosr of £l.162.235 (2024 - £1.162,235). DEBTORS AND PREPAYMENTS 2025 2024 Lettings fees receivable Prepayments 1838 946 6,407 3,784 6.407 CASH AT BANK AND IN HAND 2025 2024 Lloyds 8ank plc 93,048 71.537 CREDITORS- AMOUNTS DUE WITHIN ONE YEAR 2025 2024 Deposits held Other creditors Accrued expenses Deferred income 1,150 70 1,197 1,621 1,259 1223 4.038 4,882 TRUSTEE REMUNERATION AND EXPENSES None of the trustees received any remuneration or expense5 during the year under revlew, other than Tracey Mathias who received a salary of £4.128 (2024 £3,556) for acting as booking Secretary and £184 (2024 - £155) for reimbursed expenses.
WARNHAM VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS Year ended 31 March 2025 INDEPENDENT EXAMINER Total remuneration to the Independent Examiner for the year amounted to £nil (2024 - £nil). EMPLOYEES The average monthly number of employees during the year VAS: 2025 No. 2024 Total There were no employee5 whose annual renumeration wa5 more than £60.IY)O. FUNDS Balance at IApril 2024 Incoming Resources resource expended Transfer5 between funds Balance at 31 March 2025 Unrestrlcted fundg General Funds 71,534 41941 121,029) 93,446 Endowment Funds Pern)anent Funds 270.146 270,146 Total Funds 341,680 42,941 (21.029) 363.592 Balance at l April 2023 Incoming Resources resource expended Transfers between funds Balance at 31 March 2024 UnrestActed funds General Funds 56.604 (25.SO I ) 23 71,534 Endowment Funds Permanerrt Funds 270,146 (23) 270.146 Toral Funds 326.750 40,431 P5.501) 341.680
WARNHAM VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS Year ended 31 March 2025 ANALYSIS OF NET ASSETS BETWEEN FUNDS Total fvnds at 31 March 2025 UnrestrKted Endowment General Permanent Tangible fixed assets Current assets 3,In 267,626 270.798 94.312 1520 96,832 Current liabilitie5 (4.038) (4.038) Total net assets 93.446 270,146 363.592 Total funds at 31 March 2024 Unrestricted End¢)wment General Permanent Tangible fixed assets cUrt assets 992 267,626 268,618 75,424 (4,882) 1520 77,944 Current liabilltles (4.882) Total net assets 71,534 270,.146 341.680 10. RELATED PARTY TRANSACTIONS There were no related parry transactlons in the year other than the transactions disclosed under note S to the financial statements and to the extent trustees of the charity hire Warnham Village Hall, they transatt on the same basis as other users. 10
WARNHAM VILLAGE HALL REPORT OF THE INDEPENDENT EXAMINER Year ended 31 March 2025 I report to the charlty trustre5 on my examination of the accounts of the charity for the Year ended 31 March 2025. which are set out on pages 5 to 9. Responsibilities and Basls of Report As the charity's trustees of Warnham Vlllage Hall you are responsible for the preparation of the accounts in accordance with the requirements of the Charitles Ac¢ 201 I (the Act,). I report in respect of my examination of the Warnham Village Hall accounts carried out under seaion 145 of the Act and in carrylng out my examination I have followed all the applitable Directions given by the Charity Commisslon under section 145(5}Ib) of the Act. Independent Examlnerfs Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to belbeve that in any material respecL accounting record$ were not kept in respect of Warnh3m Village Hall as required by section 130 of the Ac¢ or the accounts do not accord with those record5,' or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requlrement that the accounts give a 'true and falr vlew, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other mactsrs in connection with the examination to which attenuon should be drawn in this report in order to enable a proper understanding of the accounts to be reached. S D Ritchie FCA Ritchie Phillips LLP Ground Floor South Sui Afon House Worthing Road Horsham West Sussex RH12 ITL Darp. l O September 2025