BEEDING & BRAMBER VILLAGE HALL
Registered Charity No. 305435
STATEMENT OF INCOME AND EXPENDITURE FOR THE YEAR ENDING 31 MARCH 2023
| INCOME 200 Club Easy Fundraising Fundraising Horsham District Council Lottery Rental of Space Fund Raising incl. Donations & Grants Total from Treasurer Account Bank Interest on BMM Account Interest on Saffron Building Society Total Incl. interest from banks Total Income EXPENDITURE Booking & Caretaker Fees Insurance Gas Electricity Water Council Tax Telephone / Broadband Cleaning Repairs and Maintenance Accountancy Bank Fees Subscriptions (Airs) Sundries Prizes 200 Club Annual Safety Checks Website Lottery Licence TOTAL TOTAL Surplus/Loss for year |
£ 108.00 173.50 109.00 257.00 26,775.05 5,234.00 |
|---|---|
| 32,656.55 | |
| 81.79 800.65 |
|
| 33,538.99 | |
| 33,538.99 | |
| 1,420.00 1,770.30 1,384.60 779.27 533.37 286.72 747.60 3,904.40 19,800.44 273.60 77.91 144.00 1,373.88 353.00 240.00 190.00 20.00 |
|
| 33,299.09 | |
| £239.90 |
These accounts have been prepared from the financial records of the Beeding & Bramber Village Hall and I confirm that they accurately reflect the transactions of the Charity.
Signed: Date:
Page 1 of 4 Pages
Prepared by S Rothwell
BEEDING & BRAMBER VILLAGE HALL Registered Charity No. 305435
FINANCIAL SUMMARY FOR THE YEAR ENDING 31 MARCH 2023
| Balance brought forward Surplus/loss for year TOTAL Treasurer Account balance at 31 Mar 23 Business Money Manager Account balance at 31 Mar 23 Saffron Building Society 31 Mar 23 Debtors Prepayments Creditors Accruals |
£65,906.51 |
|---|---|
| £239.90 | |
| £66,146.41 | |
| £10,970.21 £17,619.73 £36,005.30 £1,785.00 £150.67 £0.00 -£384.50 |
TOTAL
£66,146.41
Page 2 of 4 Pages
Prepared by S Rothwell
BEEDING & BRAMBER VILLAGE HALL
Registered Charity No. 305435
ACCOUNT COMPARISON FOR THE YEAR ENDING 31 MARCH 2023
| Balance brought forward Surplus/loss for year TOTAL Treasurer Account balance Money Manager Account balance Money Manager Fundraising A/c Saffron Building Society Debtors Prepayments Creditors Accruals Cash in hand at 31 Mar 21 TOTAL |
31-Mar-23 | 31-Mar-22 | 31-Mar-21 | 31-Mar-20 | 31-Mar-19 |
|---|---|---|---|---|---|
| £65,906.51 £239.90 |
£52,416.79 £13,489.72 |
£48,471.22 £3,945.57 |
£45,016.84 £3,454.38 |
£43,547.14 £1,469.70 |
|
| £66,146.41 | £65,906.51 | £52,416.79 | £48,471.22 | £45,016.84 | |
| £10,970.21 £17,619.73 £0.00 £36,005.30 £1,785.00 £150.67 £0.00 -£384.50 £0.00 |
£10,396.60 £18,823.94 £0.00 £35,204.65 £6,293.10 £286.72 -£4,714.00 -£384.50 £0.00 |
£3,763.89 £9,730.64 £4,091.20 £34,821.61 £0.00 £0.00 £0.00 £0.00 £9.45 |
£3,998.01 £6,226.03 £3,860.01 £34,387.17 £0.00 £0.00 £0.00 £0.00 £0.00 |
£2,493.57 £3,702.92 £4,954.61 £33,795.74 £0.00 £0.00 £0.00 £0.00 £70.00 |
|
| £66,146.41 | £65,906.51 | £52,416.79 | £48,471.22 | £45,016.84 |
Page 3 of 4 Pages
Prepared by S Rothwell
BEEDING & BRAMBER VILLAGE HALL
Registered Charity No. 305435
COMPARISON OF MAIN INCOME/EXPENDITURE WITH PREVIOUS YEARS
Item Yr to 31 Mar 23 Difference Yr to 31 Mar 22 Difference Yr to 31 Mar 21 Difference Yr to 31 Mar 20
| Item Yr |
to 31 Mar 23 | Difference Yr |
to 31 Mar 22 | Difference Yr |
to 31 Mar 21 | Difference Yr |
to 31 Mar 20 |
|---|---|---|---|---|---|---|---|
| INCOME | |||||||
| Users' Rental | £26,775.05 | £6,681.04 | £20,094.01 | £9,682.82 | £10,411.19 | -£15,810.69 | £26,221.88 |
| Horsham DC Lottery | £257.00 | -£16.50 | £273.50 | £273.50 | £0.00 | £0.00 | £0.00 |
| Telephone/Broadband | £0.00 | £0.00 | £0.00 | -£80.00 | £80.00 | -£595.65 | £675.65 |
| Fund Raising incl. grants | £5,516.50 | £27.39 | £5,489.11 | -£6,362.15 | £11,851.26 | £7,096.90 | £4,754.36 |
| AIRs Subscription | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £176.00 |
| Electric/1st Clear Flow | £0.00 | £0.00 | £0.00 | -£140.64 | £140.64 | £0.00 | £163.22 |
| Deposits | £0.00 | £0.00 | £0.00 | -£100.00 | £100.00 | -£950.00 | £1,050.00 |
| 200 Club | £108.00 | -£1,092.00 | £1,200.00 | £1,200.00 | £0.00 | £0.00 | £0.00 |
| SUB-TOTAL | £32,656.55 | £5,599.93 | £27,056.62 | £4,473.53 | £22,583.09 | -£10,458.02 | £33,041.11 |
| Bank Interest | £882.44 | £497.30 | £385.14 | -£55.60 | £440.74 | -£164.28 | £605.02 |
| TOTAL | £33,538.99 | £6,097.23 | £27,441.76 | £4,417.93 | £23,023.83 | -£10,622.30 | £33,646.13 |
| EXPENDITURE | |||||||
| Booking & Caretaker Fees | £1,420.00 | £20.00 | £1,400.00 | -£160.90 | £1,560.90 | -£7,653.60 | £9,214.50 |
| Insurance | £1,770.30 | £97.67 | £1,672.63 | £1.99 | £1,670.64 | £27.02 | £1,643.62 |
| Gas | £1,384.60 | £350.46 | £1,034.14 | -£252.86 | £1,287.00 | £169.99 | £1,117.01 |
| Electricity | £779.27 | -£1,407.99 | £2,187.26 | £1,443.82 | £743.44 | -£162.56 | £906.00 |
| Water | £533.37 | £23.10 | £510.27 | £235.36 | £274.91 | -£255.64 | £530.55 |
| Council Tax | £286.72 | £140.36 | £146.36 | £146.36 | £0.00 | -£141.12 | £141.12 |
| Telephone/Broadband | £747.60 | -£31.35 | £778.95 | £1.09 | £777.86 | -£95.92 | £873.78 |
| Repairs Maint. | £19,800.44 | £17,432.73 | £2,367.71 | £992.35 | £1,375.36 | -£801.40 | £2,176.76 |
| Cleaning | £3,904.40 | £1,398.33 | £2,506.07 | £1,299.86 | £1,206.21 | £594.53 | £611.68 |
| Annual Safety Checks | £240.00 | -£154.00 | £394.00 | -£138.33 | £532.33 | -£142.75 | £675.08 |
| Postage | £0.00 | £0.00 | £0.00 | -£1.95 | £1.95 | -£30.27 | £32.22 |
| Website / Internet | £190.00 | £69.00 | £121.00 | £1.00 | £120.00 | £0.00 | £0.00 |
| Stationery Print Copying | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | -£143.58 | £143.58 |
| Subscriptions | £144.00 | £0.00 | £144.00 | £0.00 | £144.00 | £0.00 | £144.00 |
| Sundries | £1,393.88 | £1,364.43 | £29.45 | -£28.71 | £58.16 | -£123.75 | £181.91 |
| Accountancy | £273.60 | £187.20 | £86.40 | £86.40 | £0.00 | £0.00 | £0.00 |
| Bank Fees | £77.91 | £54.11 | £23.80 | £23.80 | £0.00 | £0.00 | £0.00 |
| Major Works | £0.00 | £0.00 | £0.00 | -£8,740.00 | £8,740.00 | -£1,138.94 | £9,878.94 |
| Prizes 200 Club | £353.00 | -£237.00 | £590.00 | £104.50 | £485.50 | -£343.00 | £828.50 |
| Deposits Returned | £0.00 | £0.00 | £0.00 | -£100.00 | £100.00 | -£992.50 | £1,092.50 |
| TOTAL | £33,299.09 | £19,307.05 | £13,992.04 | -£5,086.22 | £19,078.26 | -£11,113.49 | £30,191.75 |
| Surplus(Loss) | £239.90 | £13,449.72 | £3,945.57 | £3,454.38 |
Page 4 of 4 Pages
Prepared by S Rothwell
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of UPPER BEEDING AND BRAMBER VILLAGE HALL On accounts for the year ended 31st March 2023 Charity no (if any) 305435 Set out on pages Enclosed 1- 6 I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended 3110312023. Responsibilities and As the charity Iruslees of the Trust, you are responsible for the preparation basis of report of the accounts in aCrdan with the requirements of the Charilies Act 2011 {Ihe Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed Ihe applicable Directions given by the Charity Commission under section 14515){bl of the Act I have completed my examination_ I confim that no material matters have come to my attention in conneclion with the examination which gives me cause to believe that in, any material respect= accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matter5 in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Signed: Date: 2210512023 Name: Matthew Slephen Kendall Relevant professional qualification{s) or body (if any)- FCA Address: Kendall Accountancy Services Ltd 2 Exeter stet Cottingham HU16 4LU IER April 2023
Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Givè hère brièf d8tai18 of any Items that the èxamlner wSshes to dl8cIo80. IER April 2023
Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 04 2022 To 31 03 2023
Section A Reference and administration details
UPPER BEEDING AND BRAMBER VILLAGE HALL
Charity name Other names charity is known by Registered charity number (if any) 305435
Charity's principal address Glenway
The Bostall Upper Beeding West Sussex Postcode BN44 3TA
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Susan Albery | Chair | |||
| Brenda Carrick | Secretary | |||
| Sarah Rothwell | Treasurer | |||
| Robert Harber | Trustee | |||
| Melissa Birch | Trustee | |||
| Elizabeth Johnson | Trustee | |||
| Chantael Brookshaw |
Trustee | |||
| Jean Armour-Milne | Trustee | |||
| Rosemary Goodwin |
Trustee | |||
| Dawn Burrage | Trustee | |||
| Michael Tilley | Trustee | |||
| Dr Andrew Blake | Trustee | |||
| Carla Price | Trustee | |||
| Sarah Jane | Cox | 02/05/2023 | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
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Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Trust Deed
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Trustee selection methods
Self-Appointed
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Purposes of a village hall
Summary of the objects of the charity set out in its governing document
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In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings.
During the year we meet our objective of making the building available to the local community.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The trust has successfully sourced grant funding to reduce energy costs and our carbon footprint. This grant funding was sourced in March 2022 and work took place in the June 2022.
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Section E Financial review
The Trust is holding enough cash reserves to continue to maintain its Brief statement of the operations. charity’s policy on reserves
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Sarah Rothwell Position (eg Secretary, Chair, Treasurer etc)
Date 02 / 05 / 2023
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