LAVANT MEMORIAL HALL REGISTERED CHARITr NO. 305390-1 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2024 Page l of 12
LAVANT MEMORIAL HALL Reglstered Charity No. 305390 - 1 RECEIPTS AND PAYMENTS FQR-fHE YEAR ENDED 31ST AUGUST 2024 RECEIPTS 2024 Unrestrlrted Restricted Funds Funds 309Q2.40 2023 Unrestrlcted lestrlcted Funds Flinds 28070.30 Totsl Funds 30902.40 Total Funds 28070.30 Operatlno Actlvltles Hall hlre Fund ralslng events Xmas Fayre )umble Sale Centenary 440,75 8IS.83 0,00 1256,58 44 0.75 815.83 o.oo 1256.58 466,40 562.45 14,00 1042.85 466,40 0.00 14,00 1042,8.5 Grants DoTratlons Interest 0,00 269.00 1710,69 0.00 269,00 171Q,69 o.oo 69.00 489.73 0.00 69.00 489.73 otl)er Recelpts 20U Club Flt Mebbte E.ON Electrlcity refund Insurance 1422,00 2131.56 1949,66 0.00 5403.22 1422.00 ?.131.56 1849.66 0.00 r403,22 1728.00 1085.75 0.00 2064.43 4878.18 1728.00 1085,7J 0,00 2064,43 4878.18 TOTAL RECF.EPTS 39541..B9 39541,89 34550,06 34550.06 Page 2 0112
IJ4VAM' MEMiIRIAL HALL A1¢ed Charlty No, 311531JO - I riECEIPTS AND PAYMENTS FOR THE YEAR èNDED 31ST AUGUST 20?4 PAYMENTS 2024 Unrestrlcted Restrlcted Pund$ und 9357.93 5571.00 14926.93 2023 Unrestrlcted Restrlcted Funds Funds 500D.13 241.80 5241.93 ToLal Fuhd$ 9357,93 5571.00 14928.93 Total Puhds 5000.13 241.80 5241.93 Property & Equlpment Maintenance & repalrs Other Improvements Hall Cleanlng Reiital of Bin5 Regular cl6ahlng Consumables and expenses Other cleanlng Window cleanlng 1292.70 4490.78 1924.12 409.60 189.00 8306.20 1292.70 4490.78 1924.12 409,60 189.00 8306.20 1150.40 4668.60 1483.02 60.00 60.OQ 7422.02 1150.40 4668.6D 1483.02 60.00 60.00 7422.02 PRb for Muslc 162.01 162.OL 139.20 139.20 Ucences Flre and Safety Insurance premlum Telecommunlcattons Informatlon Téthrtoltsgy Admliilstratlon Water & general rates lertrlclty Dunatlons - Lavant Plèyers 201,OD 898,27 1868.74 761,70 31D.65 56Q4,00 410,30 5936,54 750.00 201.00 898.27 1868,74 761.70 310.66 5604.00 410,30 5936.54 750,00 220.00 593,00 1709.83 683,22 220,0ts 593,00 1709,63 683.22 4893.23 1207.61 5086,85 o,Do 4893.23 1207.61 5086,85 0.00 200 Lltiti prlzeg 185.00 7&S.00 902F.DO 904.00 Independent examlnatlon o.oo o.oo 250.00 250.00 TOTAL PAYMENTS 40923.35 40923.35 28608.47 28606.47 Page 8 OF 12
LAVANT MEMORIAL HALL Re9lstered Charfty No. 305390 - 1 RECEIPTS AND PAYMENTS FOR THE YEAR ENOED 31ST AUGUST 2024 2024 Unrestrictec Restritted Total Funds Funds Funds .395.41.89 0,00 39541.89 2023 Total Funds 34550.06 Total recelpts for the year (page 2) Total payments for the year (page 3) 40923.35 0.00 40923,35 28606.47 Net re¢elpts i (payments) for the year .(1381,46) 0.00 (1381,46) 5943.59 Cash and bank balances as at 31st August 2023 brought forwai'd Casb, and bank b&lance3 as &t 31st August 2024 carrled for¥¥ard 57177.33 0.00 57177,33 51233.74 55635.87 0.00 55635.87 57171.33 The accounts have been prepared In the form of recelpts and payments and a stsfement of assets and Ilabllltles in accordance wlth Sectlon 133 Charltles Act 2011. Page 4 of 12
LAVANT MEMORIAL HALL Reglstered Charity No. 305390 - 1 STATEMENT OF ASSEfs AND LIABILITIES AS AT 31ST AUGUST 2024 MONETARY ASSETS 2024 2023 Barclays Communlty Account Vlrgln TOTAL £8,500.24 £47,135.63 £55,635.87 £11,751.39 £45,425.94 £57,177.33 NON-MONETARY ASSETS Lavant Memorial Hall committee Is Managlng Trustee of Lavant Memorlal Hall and the Lavant Parish Council Is Custodlan Trustee. Insurance value of the buildliigs £1,309,742 for the Hall and Outbuildings (2023 £1,309,742) Other assets - value unknown - plano, curtalns, cutlery and crockery varlous kltchen and cleanlng equipment, Other assets - with purchase price Radio Microphone Taski cleaner & acTrssorles LODP System Cycle rack Storage cupboards Skittle Alley Pumps x 4 Tables laminate x 6 Tables x 16 + cart Notice board Large Ladder Projector, Speakers and Amplifier Soft seat chairs x 140 Projector screen Tables Solar PV System (included In Insurance value of bulldings) Water boiler Flood gates Carried forward 227 820 695 265 235 250 202 806 1592 418 590 3073 4038 292 995 18970 405 4740 38613 Page 5 of 12
LAVANT MEMORIAL HALL Registered Charity No. 305390 - 1 NON MONETARY ASSETS CONTINUED Brought forward Cooker Dlshwasher Fridge Fridge freezer Mlcrowave Tables and trolley storage heaters (included In Insurance value of bulldir Small Step ladder Laptop Seven Tables & Trolley Raffle Drum 38613 1104 2280 299 625 87 1662 7040 91 499 200 100 52600 -26010 26590 Less Solar Panels and Storage Heaters Included In the Page 6 of 12
LAVANT MEMORIAL HALL Reglstered Charity No. 305390 - 1 STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST AUGUST 2024 (CONIINUED) DEBTORS & PREPAYMENTS 2024 2023 Hall Hire 0.00 0.00 LTABILrriES Caretaker Paul Mortlmer- Wlndow cleanlng SDL Building servic.es 2 months PA Fire Systems servlcing contract Astonish August Cleanlng Expenses S Slms Expenses R Wlgnall TJB Cleaning Servlces TA Electrlcal Servlces Jennle Lindfield Finishing Touch Advance payments, Deposlts and other liabilities 105,28 42,00 560.00 37.00 350.00 0.00 0,00 0.00 o.oo o.oo 0,00 4497,00 346.73 0.00 0.00 0.00 0.00 129.84 60.61 399.26 65.OL) 420.00 1548.00 4747.2,5 5591.28 7716.69 Signed: Mr R Wignall, Chairman Mlss J Riseborough, Treasurer Date: Date: Page 7 of 12
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LAVANT MEMORIAL HALL I Itport to the trustees on my examination of the accounts of the Lavant Memorial Hall (the Trust) for the year ended 31st August 2024 Responslbllitles and basls of report As the charlty trustees of the Trust you are responsible for the preparatlon of the accounts In accordance with the requlrements of the Charltles Act 2011 ("the Act ), I pOrt In respect of my examination of the Trust's accounts carried out under sectlon 145 of the 2011 Act aiid In carrylng out my examlnatlon I have followed all of the appllcable Dlrections glven by the Charlty CommSsslon under sectlon 145(5)(b) of the Act Xndependent examiner's statement I have completed my examlnatlon. I confirm that iio materlal matters have come to my attention in connection with the examinatlon whlch glves me cause to believe that In any material aspect: accounting records were not kept in respect of the Trust as required by sectlon 130 of I'he Act. or the accounts do not accord with the accounting record* I have no concerns and have come across no other matters In connectlon with the examinati011 to whlch attention should be drawn in thls report In order to enable a proper understandlng of the accounts to be reached. sioned. Name: Connor Allan Relevant professional qualification or membershlp of professlonal bodles '. ACA Address: 14 Barnfleld, Bllllngshurst, R1414 9ZT Date: Page 8 of 12
COMMIrrEE OF MANAGEMENT OFFICERS Elerted 2021 2023 2023 2007 Re-elected 2024 2023 2023 2023 Chairman Vlce Chalrman TreasurL)i- ecretary Mr R Wign311 MrrJ S Ings Mlss J Riseborough Mrs S Sims COMMirrEE MEMBERS ELECTED OR RE-ELECTED DECEMBER 2023 Parlsh Council Short Mat Bowls Frlendly Club Lavant Players Crlcket Club Nrs L Tucker No representative No repSentatIVe Mr J O'Brennan Mr R Wlgnall Ms M O'Grady Mr D Kent No representative 2022 2023 2022 2023 2023 2D23 Football Club Lavant pcc COMMITTEE MEMBERS ELEcfED DECEMBER 2024 Liz Goodey Alison Elizabeth Fordham 2024 2024 VILLAGE REPRESENTATIVES Mrs E Sheppard Mrs S Ings Dr P Rlvett 2023 2023 2023 2022 2022 NON-TRUSTEE: Mr A Bleach, Caretaker APPOINTED BANKERS: Barclays Bank PLC, East Street, Chichester, West Sussex CAF Bank Ltd. Kings Hill, West Maiiingf KenL Virgln Moneyi Newcastle upon Tyne Northumberlend INDEPENDENT EXAMINER ConnorAllan 14 Barnfield, Bllllngshurst, RH14 9ZT Page 9 of 12
ANNUAL REPORT LAVANT MEMORIAL HALL Pook Lane East Lavant Chlchester West Sussex Is reglstered wlth the C.harltles Commission INQ. 305390111 and constltuted tsy deed of trust dated 17th February 1951, The Par15h Councll of Lavant Is the Custodlan Trustee of the CharÉty and the Commlttee of Management Is the Managlng Trustee of the Charlty. Corresporbdence Addr¢es,, Treasurer: 43 Northslde, Lavant, P018 OBX Caretaker: Ashdean, Mldhurst Road, L8vant, Chichester P018 QDE. STRUCTURE, GOVERNANCE, AND MANAGEMENT The Commlttee of Managing Trustee5 of the CharSty1s wholly responslble for the control and mana8ement of the Charlty, Charlty liiw requlres the trustees of the associatlon to management prepare a receipts and payments account and a statement of assets and Ilablllties for each financial year, In addltion the Trustees arè responslble for keeplng proper accountlng record5 sufflciont to show 8nd explaln the charity'5 trensactions and ta dlsclose wlth rea&onable accura¢y at any tlme the f Inancial posltlon of the Assoclatlon. Also they are responsible for safeguarding the assets of the charity and hence for taklng reasonable steps for th prevention and detertion of fraud and other Irregularitles. New Trustee5 appointed to the Management Commlttee are recrulted and appolnted wlth due 3ttentlon pald to the Charlty's governlng document partlcularly with regards to any person who belongs to an external body, CHARITY OBJEcfivE Tho oblect of the Charlty Is to malntaln Lavant Memorlal Hall for the communal bèneftt of th@ inhabltint5 of Lavant villago and the surrounding area. The Committee alms to provide good facllltles at a reasonable ¢¢st to all hirers. In dolng so the Commlttee Tru9tees have had regards to the gulclellne Issued by the Charity Coi)Imi5sion on Public benefrt. AcfiviTIESAND DEVELOPMENTS 2024 wa5 a successful year fgr the hall with u5er5 broadly satlsfled, o¢¢upancy up, various improvements carrled out and no floodlng. Nevertheless, subgtantlal challenges Ile ahead with attCtIng new volunteers to rpplenish, or at least support, the dwindlin8 and ageing manasement team Icurrent average age 791 and the Iri¢reaslnE need for pald 8sslstsnce. Whethei due to ¢limHte change or otherwlse, floodlng remalns an exlstentlal threat. After the floods of 2023, the year began wlth an anxlous walt to see whether the RSver Lavant would again overtop. Fortunatelyj It dld not do so, although comln perilously close. A Small "flood watch" team responded on a number of occaslons at Short notice to erect the hall's flood barrlers when there was a risk of an overnlght inundation and this action managed to keep the hall open for hlrers. Wo ¢ontlnued to support Lavant Parlsh Councll In maklng representatlons to the Envlronment Agency and Southern Water to take flood mltlgatlon actlon, It also became apparent that the remodelllng of the car park entrance In 2023 had introduced a new risk of ftiish floodlng to the car park and entrance ftsllowing heavy rain, the surlace levels wlth respect to the hlghway havlng been incorrectly set, Representatlons to WSCC Highways resulted In some action to clear storm drains, but the threat remalns, A conslderable amount of time has been spent on tryin8 to find a solution that does not require the e.rectlon of flood barrlers Iwhi¢h temporarlly c105e the hall) every time there is a threet of sudden heavy raln In winter. To-date. a suitable scheme 15 yet to be identlfied. Followlng the wlthdrawal of Insurance cover for storm and flood rlsk in 2023, we Continue to maintain a sub5tantlal reserve as a self- Insurance agaiNst further flpodin8. Agalnst this backdrop It was pleasing to see that hlrer occupancy was slightly up on 2023. wlth a corresponding Increase in revenue. Hlrings have now returned to pre-covld leve15 WÉth a core of some 30 tsrganisatlons u51ng the hall on a regular basls. Durlng the year we were pleased to welcome a further Pilates provider, catering for early mornirig Classes, although an attempt to re-st?rt a Creation Statlon franeh15e dld not succeed. Page 10 of 12
The trustees gave some consideration to the role of the Hall within the village, glven Its charltable purpose, whilst noting that the Lavant Churche5 provlde a number of activities aimed at addressing social needs. It had been hoped to solicit village attltudes alongslde the Parish Council's wlder community survey, but ultimately this was deferred, at least 5Jntil after the Councll, r survey. Nevertheless, we went ahead wlth a survey of our regular users, the first tlme thls had been done, whSch produced some valijable Inslghts Into our users, demographlcs and hall experience. What emerged was a plcture of a hall operatlng as an unattended venue for hire- much valued by Its regular users and occasiona I hirers- but less the soci21 hub Df a vlllaEe. This probably reFlerts cha nging social patterns and the proximlty nf Lavant to Chichester. Some two thlrds of user orga nisatlons responded, representing upw8 rds of 500 Indivlduals. Gratifyingly, user experience was overwhelmlngly positive and the hall is clearly valued, partlcularly its settinB and amblence. There were useful suggestlons for Improvement, many of which are being addressed, but1Sttle common themes beyond a wish to ensure users left the hall as others would wish to flnd it- a partlcular challenge for an unattended hall. A final report on the survey and the actions ta ken, will be pub115hed early In the new year. The trustees discussed whether to hold a Chrlstmas Fayre in 2024, the feeling being that the event had become a Ilttle "tired" a nd was In need of a r&fresh. It was agreed that such an event should prlmarlly be a vlllage event that might serve to strengthen the connection with the village and elicit heightened interest in the hall. Npvertheless, funds raised should at least cover the opportunlty cost. The event was re-branded a Chrlstmas Market and re-launched wlth a bigger and wlder variety of stalls, some actlvlties speclfically for chlldren, and a More extenslve publlclty campalgn coverlng both traditiona l and social media to increase foot'fall. Despite the vent coinciding with the peak of storm Bert, result.s were very encouraglnB, Wlth gross receipts up three-fold and positive feedback from both 5tallholders and visitoi-s. The rolling programme of rede¢oratlon and improvements has continued. The Green Room and both kitchens were re-decorated and both the Green Room and Bleaches Room Ilghtlng were converted to energy-savlnB LED based Illuminatlon. The Green Room Ilghting was supported in part by a donation from the Lavant Fete Committee, Several roof repalr5 were carrled out along with the replacement of a number of Main Hall ceiling tiles that had become damaged or marked. Some ple¢trical work was undertaken tc facilltate the use of radlo mlcrophones, tnostly funded through The Lavant Players, and some modiflcations made In the Bleaches Room to mak@ the insta Ilal'ion more "hirer friendl¢', Outside the hall Itself, the Pavilion was in need of renovation following tho 2023 flood and the work Is now being undertaken In partnershlp wlth Lavant Crlcket Club who are provid ing the labou r. After careful considoration, hall hlre rates wefft raised by around 5% overall in response to the normal inflationary pressures ind, more particu larly, ente.ring into a new fixed-prlce electrlcity supply deal. The prevlous hi5torlcal fixed deal had become excellent value, so the impact was an increase of about 80%, with electricity now contributing around 300/0 of operatlng costs, We also had the Hall re-valued for Insurance purposes, resulting In a small increase in premlum. Amongst the pollcy Issues considered were a review of safeguarding arrangements, although these largelv devolve to users, and a response to the government consultatlon on Martyn's Law, which proposes placlng a "duty to protect" lagainst terrorism) on the trustees. There appears to be no recognition as yet as to how this mlght be applied proportionately to an unattended venue such as ours, A r15k assessment update was carried out, resulting In a number of minor actions that have been completed, Including the marklng of some potentia I hazards for those users With visual impalrment. A specific flre rlsk assessment was also completed by a competent third party. Following a change of cleaning contractor the hall Is now storing cleaning consumables and has Instituted a COSHH reglster. Page 11 of 12
FINANCIALSUMMARY INCOME Hall h5re Ineomo of £30,902.40 wa.4 £2,831.7Q hlgherth8n last yaar, due to è comblnat.lon of ah incr¢ase In hl¥e fees and more bgokin8S. Other regular sourcos of Income were the 200 Club at £1,422 Idown £306 on last yearl, the Xmas fayre whl¢h ralsed £440,75 (down £25,65 on last ye4rl, and the the jumble sale ¥enerated É815.83 Income lan incroa5o of £253,38 on the145t yearl. Donations of £269, were up £2 on115t yoar, These activltles, taken together wlth thp Flt Rebate of £2.131.56, brought the total unrestrlcted fvnds income to £39,541.89, £4,991,83 hlgher than the prevlous ye8r, EXPENDITURE EKpendFture on Property & Equlpment of £14,>28.93, was £9,687 hlgher than the prevSous year. Cleanlng costs of £8,306.20 w¢re £884.18 hlgher than the previou5 year, followlnB our implementatlon of a new cleanlng company. Our PRS muslc Ilcense was 511ghtly more costly th15 yoar, at £162.Ql, Costs of fire equipment inspections and Ilre olarm 5ySt8ms were £898.27. E305,27 more than last year, following purchase of Some new fire extlftgulshers for the h811, Teleeommunlcatlon costs of £761.70 were up £78.48 from lastyear. Total psyments from unrestri¢tod lunds of £40,923.35 were £12,316.88 hl&her than last year. MONETARY ASSETS Monetgry Assets of £55,635.87 at the end of 2023124 were £1,541.4G lowerthan the prevlou5 year, THANKS l am grateful to the management commlttee, sevoral t)f whom have undertaken particular tasks to prolress our endeavours, for their support over the year. BooklnK Se¢ret4ryy Jerinie Lindfieki, and Caretaker, fony FJlea¢h. a150 continued to ensure that the h811 operated sliccessfully on a day-to.day b1515, My thanks and oppYe¢lotlun diie to all of you. SheSla Slms hds contlhued to comblne the roles of Se¢ret8ry and "200 Club" promoter wlth hor customary gfflclency and iood humour, for whlch l am truly grnteful. Mr R Wlgnall halrman Date: Page 12 of 12