LAVANT MEMORIAL HALL
REGISTERED CHARITr NO. 305390-1
ANNUAL REPORT
AND
ACCOUNTS
FOR THE
YEAR ENDED 31ST AUGUST 2024
Page l of 12

LAVANT MEMORIAL HALL Reglstered Charity No. 305390 - 1
RECEIPTS AND PAYMENTS FQR-fHE YEAR ENDED 31ST AUGUST 2024
RECEIPTS
2024
Unrestrlrted Restricted
Funds
Funds
309Q2.40
2023
Unrestrlcted lestrlcted
Funds
Flinds
28070.30
Totsl
Funds
30902.40
Total
Funds
28070.30
Operatlno Actlvltles Hall hlre
Fund ralslng events Xmas Fayre
)umble Sale
Centenary
440,75
8IS.83
0,00
1256,58
44 0.75
815.83
o.oo
1256.58
466,40
562.45
14,00
1042.85
466,40
0.00
14,00
1042,8.5
Grants
DoTratlons
Interest
0,00
269.00
1710,69
0.00
269,00
171Q,69
o.oo
69.00
489.73
0.00
69.00
489.73
otl)er Recelpts
20U Club
Flt Mebbte E.ON
Electrlcity refund
Insurance
1422,00
2131.56
1949,66
0.00
5403.22
1422.00
?.131.56
1849.66
0.00
r403,22
1728.00
1085.75
0.00
2064.43
4878.18
1728.00
1085,7J
0,00
2064,43
4878.18
TOTAL RECF.EPTS
39541..B9
39541,89
34550,06
34550.06
Page 2 0112

IJ4VAM' MEMiIRIAL HALL A￿1￿¢￿ed Charlty No, 311531JO - I
riECEIPTS AND PAYMENTS FOR THE YEAR èNDED 31ST AUGUST 20?4
PAYMENTS
2024
Unrestrlcted Restrlcted
Pund$
und
9357.93
5571.00
14926.93
2023
Unrestrlcted Restrlcted
Funds
Funds
500D.13
241.80
5241.93
ToLal
Fuhd$
9357,93
5571.00
14928.93
Total
Puhds
5000.13
241.80
5241.93
Property &
Equlpment
Maintenance & repalrs
Other Improvements
Hall Cleanlng Reiital of Bin5
Regular cl6ahlng
Consumables and expenses
Other cleanlng
Window cleanlng
1292.70
4490.78
1924.12
409.60
189.00
8306.20
1292.70
4490.78
1924.12
409,60
189.00
8306.20
1150.40
4668.60
1483.02
60.00
60.OQ
7422.02
1150.40
4668.6D
1483.02
60.00
60.00
7422.02
PRb for Muslc
162.01
162.OL
139.20
139.20
Ucences
Flre and Safety
Insurance premlum
Telecommunlcattons
Informatlon Téthrtoltsgy
Admliilstratlon
Water & general rates
lertrlclty
Dunatlons - Lavant Plèyers
201,OD
898,27
1868.74
761,70
31D.65
56Q4,00
410,30
5936,54
750.00
201.00
898.27
1868,74
761.70
310.66
5604.00
410,30
5936.54
750,00
220.00
593,00
1709.83
683,22
220,0ts
593,00
1709,63
683.22
4893.23
1207.61
5086,85
o,Do
4893.23
1207.61
5086,85
0.00
200 Lltiti prlzeg
185.00
7&S.00
902F.DO
904.00
Independent examlnatlon
o.oo
o.oo
250.00
250.00
TOTAL PAYMENTS
40923.35
40923.35
28608.47
28606.47
Page 8 OF 12

LAVANT MEMORIAL HALL Re9lstered Charfty No. 305390 - 1
RECEIPTS AND PAYMENTS FOR THE YEAR ENOED 31ST AUGUST 2024
2024
Unrestrictec Restritted
Total
Funds
Funds
Funds
.395.41.89
0,00 39541.89
2023
Total
Funds
34550.06
Total recelpts for the year (page 2)
Total payments for the year (page 3)
40923.35
0.00 40923,35
28606.47
Net re¢elpts i (payments) for the year
.(1381,46)
0.00 (1381,46)
5943.59
Cash and bank balances as at 31st August 2023 brought
forwai'd
Casb, and bank b&lance3 as &t 31st August 2024 carrled
for¥¥ard
57177.33
0.00 57177,33
51233.74
55635.87
0.00 55635.87
57171.33
The accounts have been prepared In the form of recelpts and payments and a stsfement
of assets and Ilabllltles in accordance wlth Sectlon 133 Charltles Act 2011.
Page 4 of 12

LAVANT MEMORIAL HALL Reglstered Charity No. 305390 - 1
STATEMENT OF ASSEfs AND LIABILITIES AS AT 31ST AUGUST 2024
MONETARY ASSETS
2024
2023
Barclays Communlty Account
Vlrgln
TOTAL
£8,500.24
£47,135.63
£55,635.87
£11,751.39
£45,425.94
£57,177.33
NON-MONETARY ASSETS
Lavant Memorial Hall committee Is Managlng Trustee of Lavant Memorlal Hall and the
Lavant Parish Council Is Custodlan Trustee.
Insurance value of the buildliigs £1,309,742 for the Hall and Outbuildings (2023 £1,309,742)
Other assets - value unknown - plano, curtalns, cutlery and crockery varlous kltchen and
cleanlng equipment,
Other assets - with purchase price
Radio Microphone
Taski cleaner & acTrssorles
LODP System
Cycle rack
Storage cupboards
Skittle Alley
Pumps x 4
Tables laminate x 6
Tables x 16 + cart
Notice board
Large Ladder
Projector, Speakers and Amplifier
Soft seat chairs x 140
Projector screen
Tables
Solar PV System (included In Insurance value of bulldings)
Water boiler
Flood gates
Carried forward
227
820
695
265
235
250
202
806
1592
418
590
3073
4038
292
995
18970
405
4740
38613
Page 5 of 12

LAVANT MEMORIAL HALL Registered Charity No. 305390 - 1
NON MONETARY ASSETS CONTINUED
Brought forward
Cooker
Dlshwasher
Fridge
Fridge freezer
Mlcrowave
Tables and trolley
storage heaters (included In Insurance value of bulldir
Small Step ladder
Laptop
Seven Tables & Trolley
Raffle Drum
38613
1104
2280
299
625
87
1662
7040
91
499
200
100
52600
-26010
26590
Less Solar Panels and Storage Heaters Included In the
Page 6 of 12

LAVANT MEMORIAL HALL Reglstered Charity No. 305390 - 1
STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST AUGUST 2024
(CONIINUED)
DEBTORS & PREPAYMENTS
2024
2023
Hall Hire
0.00
0.00
LTABILrriES
Caretaker
Paul Mortlmer- Wlndow cleanlng
SDL Building servic.es
2 months PA Fire Systems servlcing contract
Astonish August Cleanlng
Expenses S Slms
Expenses R Wlgnall
TJB Cleaning Servlces
TA Electrlcal Servlces
Jennle Lindfield
Finishing Touch
Advance payments, Deposlts and other liabilities
105,28
42,00
560.00
37.00
350.00
0.00
0,00
0.00
o.oo
o.oo
0,00
4497,00
346.73
0.00
0.00
0.00
0.00
129.84
60.61
399.26
65.OL)
420.00
1548.00
4747.2,5
5591.28
7716.69
Signed:
Mr R Wignall, Chairman
Mlss J Riseborough, Treasurer
Date:
Date:
Page 7 of 12

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LAVANT
MEMORIAL HALL
I Itport to the trustees on my examination of the accounts of the Lavant Memorial Hall
(the Trust) for the year ended 31st August 2024
Responslbllitles and basls of report
As the charlty trustees of the Trust you are responsible for the preparatlon of the accounts
In accordance with the requlrements of the Charltles Act 2011 ("the Act ),
I ￿pOrt In respect of my examination of the Trust's accounts carried out under sectlon 145
of the 2011 Act aiid In carrylng out my examlnatlon I have followed all of the appllcable
Dlrections glven by the Charlty CommSsslon under sectlon 145(5)(b) of the Act
Xndependent examiner's statement
I have completed my examlnatlon. I confirm that iio materlal matters have come to my
attention in connection with the examinatlon whlch glves me cause to believe that In any
material aspect:
accounting records were not kept in respect of the Trust as required by
sectlon 130 of I'he Act. or
the accounts do not accord with the accounting record*
I have no concerns and have come across no other matters In connectlon with the
examinati011 to whlch attention should be drawn in thls report In order to enable a proper
understandlng of the accounts to be reached.
sioned.
Name:
Connor Allan
Relevant professional qualification or membershlp of professlonal bodles '. ACA
Address: 14 Barnfleld, Bllllngshurst, R1414 9ZT
Date:
Page 8 of 12

COMMIrrEE OF MANAGEMENT
OFFICERS
Elerted
2021
2023
2023
2007
Re-elected
2024
2023
2023
2023
Chairman
Vlce Chalrman
TreasurL)i-
ecretary
Mr R Wign311
MrrJ S Ings
Mlss J Riseborough
Mrs S Sims
COMMirrEE MEMBERS ELECTED OR RE-ELECTED DECEMBER 2023
Parlsh Council
Short Mat Bowls
Frlendly Club
Lavant Players
Crlcket Club
Nrs L Tucker
No representative
No rep￿SentatIVe
Mr J O'Brennan
Mr R Wlgnall
Ms M O'Grady
Mr D Kent
No representative
2022
2023
2022
2023
2023
2D23
Football Club
Lavant pcc
COMMITTEE MEMBERS ELEcfED DECEMBER 2024
Liz Goodey
Alison Elizabeth Fordham
2024
2024
VILLAGE REPRESENTATIVES
Mrs E Sheppard
Mrs S Ings
Dr P Rlvett
2023
2023
2023
2022
2022
NON-TRUSTEE:
Mr A Bleach, Caretaker
APPOINTED BANKERS:
Barclays Bank PLC, East Street, Chichester,
West Sussex
CAF Bank Ltd. Kings Hill, West Maiiingf KenL
Virgln Moneyi Newcastle upon Tyne
Northumberlend
INDEPENDENT EXAMINER
ConnorAllan
14 Barnfield, Bllllngshurst, RH14 9ZT
Page 9 of 12

ANNUAL REPORT
LAVANT MEMORIAL HALL Pook Lane East Lavant Chlchester West Sussex Is reglstered wlth the C.harltles Commission INQ.
305390111 and constltuted tsy deed of trust dated 17th February 1951,
The Par15h Councll of Lavant Is the Custodlan Trustee of the CharÉty and the Commlttee of Management Is the Managlng Trustee
of the Charlty.
Corresporbdence Addr¢￿es,,
Treasurer: 43 Northslde, Lavant, P018 OBX
Caretaker: Ashdean, Mldhurst Road, L8vant, Chichester P018 QDE.
STRUCTURE, GOVERNANCE, AND MANAGEMENT
The Commlttee of Managing Trustee5 of the CharSty1s wholly responslble for the control and mana8ement of the Charlty, Charlty
liiw requlres the trustees of the associatlon to management prepare a receipts and payments account and a statement of assets
and Ilablllties for each financial year, In addltion the Trustees arè responslble for keeplng proper accountlng record5 sufflciont to
show 8nd explaln the charity'5 trensactions and ta dlsclose wlth rea&onable accura¢y at any tlme the f Inancial posltlon of the
Assoclatlon. Also they are responsible for safeguarding the assets of the charity and hence for taklng reasonable steps for th
prevention and detertion of fraud and other Irregularitles.
New Trustee5 appointed to the Management Commlttee are recrulted and appolnted wlth due 3ttentlon pald to the Charlty's
governlng document partlcularly with regards to any person who belongs to an external body,
CHARITY OBJEcfivE
Tho oblect of the Charlty Is to malntaln Lavant Memorlal Hall for the communal bèneftt of th@ inhabltint5 of Lavant villago and
the surrounding area. The Committee alms to provide good facllltles at a reasonable ¢¢st to all hirers. In dolng so the Commlttee
Tru9tees have had regards to the gulclellne Issued by the Charity Coi)Imi5sion on Public benefrt.
AcfiviTIESAND DEVELOPMENTS
2024 wa5 a successful year fgr the hall with u5er5 broadly satlsfled, o¢¢upancy up, various improvements carrled out and no
floodlng. Nevertheless, subgtantlal challenges Ile ahead with att￿CtIng new volunteers to rpplenish, or at least support, the
dwindlin8 and ageing manasement team Icurrent average age 791 and the Iri¢reaslnE need for pald 8sslstsnce.
Whethei due to ¢limHte change or otherwlse, floodlng remalns an exlstentlal threat. After the floods of 2023, the year began
wlth an anxlous walt to see whether the RSver Lavant would again overtop. Fortunatelyj It dld not do so, although comln
perilously close. A Small "flood watch" team responded on a number of occaslons at Short notice to erect the hall's flood barrlers
when there was a risk of an overnlght inundation and this action managed to keep the hall open for hlrers. Wo ¢ontlnued to
support Lavant Parlsh Councll In maklng representatlons to the Envlronment Agency and Southern Water to take flood mltlgatlon
actlon,
It also became apparent that the remodelllng of the car park entrance In 2023 had introduced a new risk of ftiish floodlng to the
car park and entrance ftsllowing heavy rain, the surlace levels wlth respect to the hlghway havlng been incorrectly set,
Representatlons to WSCC Highways resulted In some action to clear storm drains, but the threat remalns, A conslderable amount
of time has been spent on tryin8 to find a solution that does not require the e.rectlon of flood barrlers Iwhi¢h temporarlly c105e
the hall) every time there is a threet of sudden heavy raln In winter. To-date. a suitable scheme 15 yet to be identlfied. Followlng
the wlthdrawal of Insurance cover for storm and flood rlsk in 2023, we Continue to maintain a sub5tantlal reserve as a self-
Insurance agaiNst further flpodin8.
Agalnst this backdrop It was pleasing to see that hlrer occupancy was slightly up on 2023. wlth a corresponding Increase in
revenue. Hlrings have now returned to pre-covld leve15 WÉth a core of some 30 tsrganisatlons u51ng the hall on a regular basls.
Durlng the year we were pleased to welcome a further Pilates provider, catering for early mornirig Classes, although an attempt
to re-st?rt a Creation Statlon franeh15e dld not succeed.
Page 10 of 12

The trustees gave some consideration to the role of the Hall within the village, glven Its charltable purpose,
whilst noting that the Lavant Churche5 provlde a number of activities aimed at addressing social needs. It had
been hoped to solicit village attltudes alongslde the Parish Council's wlder community survey, but ultimately this
was deferred, at least 5Jntil after the Councll,
r survey. Nevertheless, we went ahead wlth a survey of our regular
users, the first tlme thls had been done, whSch produced some valijable Inslghts Into our users, demographlcs
and hall experience. What emerged was a plcture of a hall operatlng as an unattended venue for hire- much
valued by Its regular users and occasiona I hirers- but less the soci21 hub Df a vlllaEe. This probably reFlerts
cha nging social patterns and the proximlty nf Lavant to Chichester.
Some two thlrds of user orga nisatlons responded, representing upw8 rds of 500 Indivlduals. Gratifyingly, user
experience was overwhelmlngly positive and the hall is clearly valued, partlcularly its settinB and amblence.
There were useful suggestlons for Improvement, many of which are being addressed, but1Sttle common themes
beyond a wish to ensure users left the hall as others would wish to flnd it- a partlcular challenge for an
unattended hall. A final report on the survey and the actions ta ken, will be pub115hed early In the new year.
The trustees discussed whether to hold a Chrlstmas Fayre in 2024, the feeling being that the event had become
a Ilttle "tired" a nd was In need of a r&fresh. It was agreed that such an event should prlmarlly be a vlllage event
that might serve to strengthen the connection with the village and elicit heightened interest in the hall.
Npvertheless, funds raised should at least cover the opportunlty cost. The event was re-branded a Chrlstmas
Market and re-launched wlth a bigger and wlder variety of stalls, some actlvlties speclfically for chlldren, and a
More extenslve publlclty campalgn coverlng both traditiona l and social media to increase foot'fall. Despite the
vent coinciding with the peak of storm Bert, result.s were very encouraglnB, Wlth gross receipts up three-fold
and positive feedback from both 5tallholders and visitoi-s.
The rolling programme of rede¢oratlon and improvements has continued. The Green Room and both kitchens
were re-decorated and both the Green Room and Bleaches Room Ilghtlng were converted to energy-savlnB LED
based Illuminatlon. The Green Room Ilghting was supported in part by a donation from the Lavant Fete
Committee, Several roof repalr5 were carrled out along with the replacement of a number of Main Hall ceiling
tiles that had become damaged or marked. Some ple¢trical work was undertaken tc facilltate the use of radlo
mlcrophones, tnostly funded through The Lavant Players, and some modiflcations made In the Bleaches Room to
mak@ the insta Ilal'ion more "hirer friendl¢', Outside the hall Itself, the Pavilion was in need of renovation
following tho 2023 flood and the work Is now being undertaken In partnershlp wlth Lavant Crlcket Club who are
provid ing the labou r.
After careful considoration, hall hlre rates wefft raised by around 5% overall in response to the normal
inflationary pressures ind, more particu larly, ente.ring into a new fixed-prlce electrlcity supply deal. The prevlous
hi5torlcal fixed deal had become excellent value, so the impact was an increase of about 80%, with electricity
now contributing around 300/0 of operatlng costs, We also had the Hall re-valued for Insurance purposes,
resulting In a small increase in premlum.
Amongst the pollcy Issues considered were a review of safeguarding arrangements, although these largelv
devolve to users, and a response to the government consultatlon on Martyn's Law, which proposes placlng a
"duty to protect" lagainst terrorism) on the trustees. There appears to be no recognition as yet as to how this
mlght be applied proportionately to an unattended venue such as ours,
A r15k assessment update was carried out, resulting In a number of minor actions that have been completed,
Including the marklng of some potentia I hazards for those users With visual impalrment. A specific flre rlsk
assessment was also completed by a competent third party. Following a change of cleaning contractor the hall Is
now storing cleaning consumables and has Instituted a COSHH reglster.
Page 11 of 12

FINANCIALSUMMARY
INCOME
Hall h5re Ineomo of £30,902.40 wa.4 £2,831.7Q hlgherth8n last yaar, due to è comblnat.lon of ah incr¢ase In hl¥e fees and more
bgokin8S.
Other regular sourcos of Income were the 200 Club at £1,422 Idown £306 on last yearl, the Xmas fayre whl¢h ralsed £440,75
(down £25,65 on last ye4rl, and the the jumble sale ¥enerated É815.83 Income lan incroa5o of £253,38 on the145t yearl.
Donations of £269, were up £2￿ on115t yoar,
These activltles, taken together wlth thp Flt Rebate of £2.131.56, brought the total unrestrlcted fvnds income to £39,541.89,
£4,991,83 hlgher than the prevlous ye8r,
EXPENDITURE
EKpendFture on Property & Equlpment of £14,>28.93, was £9,687 hlgher than the prevSous year.
Cleanlng costs of £8,306.20 w¢re £884.18 hlgher than the previou5 year, followlnB our implementatlon of a new cleanlng
company.
Our PRS muslc Ilcense was 511ghtly more costly th15 yoar, at £162.Ql,
Costs of fire equipment inspections and Ilre olarm 5ySt8ms were £898.27. E305,27 more than last year, following purchase of
Some new fire extlftgulshers for the h811,
Teleeommunlcatlon costs of £761.70 were up £78.48 from lastyear.
Total psyments from unrestri¢tod lunds of £40,923.35 were £12,316.88 hl&her than last year.
MONETARY ASSETS
Monetgry Assets of £55,635.87 at the end of 2023124 were £1,541.4G lowerthan the prevlou5 year,
THANKS
l am grateful to the management commlttee, sevoral t)f whom have undertaken particular tasks to prolress our endeavours, for
their support over the year. BooklnK Se¢ret4ryy Jerinie Lindfieki, and Caretaker, fony FJlea¢h. a150 continued to ensure that the
h811 operated sliccessfully on a day-to.day b1515, My thanks and oppYe¢lotlun diie to all of you.
SheSla Slms hds contlhued to comblne the roles of Se¢ret8ry and "200 Club" promoter wlth hor customary gfflclency and iood
humour, for whlch l am truly grnteful.
Mr R Wlgnall
halrman
Date:
Page 12 of 12