LAVANT MEMORIAL HALL
LAVANT MEMORIAL HALL REGISTERED CHARITY NO. 305390-1
ANNUAL REPORT
ACCOUNTS
FOR THE
YEAR ENDED 31ST AUGUST 2020
Page 1 of 11
LAVANT MEMORIAL HALL Registered Charity No. 305390 - 1
RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST AUGUST 2020
| RECEIPTS | 2020 | 2019 | |||||
|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | ||
| Funds | Funds | Funds | Funds | Funds | Funds | ||
| Operating Activities | Hall hire | 12349.00 | 12349.00 | 22166.40 | 22166.40 | ||
| Fund raising events | Xmas Fayre | 508.41 | 508.41 | 506.62 | 506.62 | ||
| Jumble sale | 759.80 | 759.80 | 593.41 | 593.41 | |||
| Quiz night | 0.00 | 0.00 | 484.00 | 484.00 | |||
| 1268.21 | 1268.21 | 1584.03 | 1584.03 | ||||
| Sale of equipment | |||||||
| Grants | Grants | 10000.00 | 10000.00 | 0.00 | |||
| Donations | Donations | 822.00 | 822.00 | 820.00 | 820.00 | ||
| Legacy | Legacy | 0.00 | 0.00 | 5000.00 | |||
| Investment Income | Investment income | 41.51 | 41.51 | 34.01 | 34.01 | ||
| Insurance Income | 3966.35 | ||||||
| Other Receipts | 200 Club | 1590.00 | 1590.00 | 2196.00 | 2196.00 | ||
| Fit Rebate E.ON | 1525.51 | 1525.51 | 1396.39 | 1396.39 | |||
| 3115.51 | 3115.51 | 3592.39 | 3592.39 | ||||
| TOTAL RECEIPTS | 31562.58 | 0.00 | 31562.58 | 33196.83 | 0.00 | 33196.83 |
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LAVANT MEMORIAL HALL Registered Charity No. 305390 - 1
RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST AUGUST 2020
| PAYMENTS Property & Maintenance & repairs Equipment Toilet improvements Other improvements Hall Cleaning Rental of Bins Regular cleaning Consumables Other cleaning Window cleaning PRS for Music Licences Fire equipment inspection Insurance premium Telecommunications Information Technology Administration Water & general rates Electricity Misc./sundries Bank charges Fund raising events Xmas fayre Jumble Quiz night 200 Club prizes Independent examination Returned deposits TOTAL PAYMENTS |
Unrestricted Restricted Funds Funds 13641.76 3672.74 2020 |
Total Funds 13641.76 0.00 3672.74 17314.50 840.40 1932.00 479.47 300.00 89.00 3640.87 267.20 220.00 99.50 448.32 1706.84 344.38 6458.97 805.28 4810.00 0.00 40.50 40.50 0.00 81.00 1010.00 200.00 180.00 37586.86 |
Unrestricted Restricted Funds Funds 2059.08 4712.18 749.61 2019 |
Total Funds 2059.08 4712.18 749.61 |
|---|---|---|---|---|
| 17314.50 | 7520.87 | 7520.87 | ||
| 840.40 1932.00 479.47 300.00 89.00 3640.87 267.20 220.00 99.50 448.32 1706.84 344.38 6458.97 805.28 4810.00 40.50 40.50 81.00 1010.00 200.00 180.00 37586.86 |
871.20 10793.00 989.47 352.00 158.00 13163.67 267.20 200.00 40.00 1329.94 508.74 99.59 1650.96 1106.73 4668.00 25.00 27.15 27.15 118.68 172.98 1003.00 200.00 665.00 32621.68 |
871.20 10793.00 989.47 352.00 158.00 |
||
| 13163.67 | ||||
| 267.20 200.00 40.00 1329.94 508.74 99.59 1650.96 1106.73 4668.00 25.00 27.15 27.15 118.68 |
||||
| 172.98 | ||||
| 1003.00 200.00 665.00 32621.68 |
Page 3 of 11
LAVANT MEMORIAL HALL Registered Charity No. 305390 - 1
RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST AUGUST 2020
| 2020 | 2019 | |||
|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| Total receipts for the year (page 2) | 31562.58 | 0.00 | 31562.58 | 33196.83 |
| Total payments for the year (page 3) | 37586.86 | 0.00 | 37586.86 | 32621.68 |
| Net receipts / (payments) for the year | (6024.28) | 0.00 | (6024.28) | 575.15 |
| Cash and bank balances as at 31st August 2019 brought | 41730.33 | 41730.33 | 41155.18 | |
| forward | ||||
| Cash and bank balances as at 31st August 2020 carried | 35706.05 | 35706.05 | 41730.33 | |
| forward |
Note: Receipts of Unrestricted Funds for the year ending 31st August 2019 of £33196.83 included a Legacy of £5000 designated to be used for Hall improvements, of which £3073.20 was spent in the year ending 31st August 2020 on a new stage projector and sound system.
There were no legacies received in the year ending 31st August 2020.
The accounts have been prepared in the form of receipts and payments and a Statement of assets and liabilities in accordance with Section 133 Charities Act 2011.
Page 4 of 11
LAVANT MEMORIAL HALL Registered Charity No. 305390 - 1
STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST AUGUST 2020
| MONETARY ASSETS Barclays Community Account CAF Bank Gold TOTAL |
2020 8086.59 27619.46 35706.05 |
2019 14152.38 27577.95 |
|---|---|---|
| 41730.33 |
NON-MONETARY ASSETS
Lavant Memorial Hall committee is Managing Trustee of Lavant Memorial Hall and the Lavant Parish Council is Custodian Trustee.
Insurance value £1069056 for the Hall and Outbuildings (2019 £1044000)
Other assets - value unknown - piano, curtains, cutlery and crockery various kitchen and cleaning equipment.
Other assets - with purchase price
| Radio Microphone Taski cleaner & accessories Loop system Cycle rack Storage cupboards Skittle Alley Payphone Pumps x 4 Tables laminate x 6 Tables x 16 + cart Notice board Large Ladder Projector, Speakers and Amplifier Soft seat chairs x 140 Projector screen Tables Solar PV System Water boiler Flood gates Carried forward |
227 820 695 265 235 250 176 202 806 1592 418 590 3073 4038 292 995 18970 405 4740 |
|---|---|
| 38789 |
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LAVANT MEMORIAL HALL Registered Charity No. 305390 - 1
NON MONETARY ASSETS CONTINUED
| Brought forward Cooker Dishwasher Fridge Fridge freezer Microwave Tables and trolley Storage heaters Small Step ladder Laptop |
38789 1104 2280 299 379 87 1662 7040 91 499 |
|---|---|
| 52230 |
Page 6 of 11
LAVANT MEMORIAL HALL Registered Charlty No. 305390 - 1 STATEMENT OF ASSETS AND LIABILMES AS AT 31ST AUGUS[ 2020 {CONllm) DEBTORS & PREPAVMENts 2020 2019 Hall Hire 506.80 LIA&ILITIES catake Booklry Secretary Green (Jean Ltd Sureloik I4omes 146.47 1593.58 769.23 3504 234.(KJ 167.?3 59. 10 28. 78 SQUI% Plumbing ExnSeS S Sims Exrenses R Wignall Exrkn5es P Rivett T&T CleaN BLtsV cleaTr3 Ixpenses P Winter rJerx)y15 rece.lved In l¥e ftelur*Js olr liabilitie5 to o6tomers 51.15 241. 1754.40 3561.12 2954. st91.. Mr R Wl9nall Chairman Mr R Mayne Treasurer Date.. Date.. 6 4fAC qAI1 6 APA'I IDII Paie70111
INDEPENDENT EXAMINER'S REP(%tT TO THE TRVSTEtS OF LAVANT MEMORIAL HALL I lo trustees on my e8mirnxion af 4Y£tythts rl thv La¥t .MOrtal H•ll It Tru5l) Iw year 3l5t i02Q As th1¥ tnrtets the tor the (ryorati d the in a(corthr 111 of its ChatIeS Acr 2011 Ad-l. I refffi In TW)ert. ol my e¥afnination nl ltr. Tn's ¥OXrts rAmed wt undeT se(tson 145 ol tl Art tTry eXaMiNn I ha¥e fc411)wÈd all ol applitale IIon5 IJIVI by the Cknty Lotnffli&%iOft 5ethon 14X 5)Ibl thE A(t I ha¥t pleted my KltI. t a)nhrTh that rnenal mattery hwe CDrTre to m¥ erf1 In with tte V¥aMib0n g¥e5 mc to bdie¥t th)t In arry twting k4 kn Tew ol Tnmi as rrqLred by IJO ot Ihtr ort.. e¥•ninDbon ttb IV7 oitwrtion strK) t In Ihis re1 In ordw to at4¢ • r Signed.. Name". Mp.rTItt Rolowant profeSSnal qijalihcètiori or membership of professional bodlts = FCA Addre55'. 87 Worcestpr Road. Chicher, West Su55ex P019 SEB Pa9E8d 11
COMMITTEE OF MANAGEMENT
OFFICERS
| OFFICERS | |||
|---|---|---|---|
| Elected | Re-elected | ||
| Chairman | Mr P Winter | 2004 | |
| resigned 01/12/20 | |||
| Mr R Wignall | 05/01/2021 | ||
| Vice Chairman | Mrs E Woodford | 05/01/2021 | |
| Treasurer | Mr R Mayne | 2019 | 2020 |
| Secretary | Mrs S Sims | 2007 | 2020 |
COMMITTEE MEMBERS ELECTED OR RE-ELECTED DECEMBER 2020
| Parish Council | Mrs S Ings | 2020 | ||
|---|---|---|---|---|
| Short Mat Bowls | No representative. | |||
| Mr P Winter was the representative until 01/12/20 | ||||
| Horticultural Society | No representative | |||
| Mr J Sharrod | was the representative until 05/01/21 | |||
| Friendly Club | No representative | |||
| Lavant Players | Dr P Rivett | 2020 | ||
| Cricket Club | Mr R Wignall | 2020 | ||
| W.I. | Mrs M O'Grady | 06/03/2020 | 2020 | |
| Football Club | Mr D Kent | 2020 | ||
| Lavant PCC | Mrs C Evison | 01/12/2020 | ||
| VILLAGE REPRESENTATIVES | ||||
| Mrs E Sheppard | 2020 | |||
| Mrs E Woodford | 01/12/2020 | |||
| Mr J Sharrod | 05/01/2021 | |||
| NON-TRUSTEE: | Mr A Bleach, | Caretaker | ||
| APPOINTED BANKERS: | Barclays Bank PLC, East Street, Chichester, | |||
| West Sussex | ||||
| CAF Bank Ltd. Kings Hill, West Malling, Kent | ||||
| INDEPENDENT EXAMINER | Mr M Merritt, 87 Worcester Road, | |||
| Chichester, West Sussex, PO19 5EB |
Page 9 of 11
ANNUAL REPORT
LAVANT MEMORIAL HALL Pook Lane East Lavant Chichester West Sussex is registered with the Charities Commission (No. 305390/1) and constituted by deed of trust dated 17th February 1951.
The Parish Council of Lavant is the Custodian Trustee of the Charity and the Committee of Management is the Managing Trustee of the Charity.
Correspondence Addresses:
Treasurer: 28 Charlton, Chichester PO18 0HU. Caretaker: Ashdean, Midhurst Road, Lavant, Chichester PO18 0DE.
STRUCTURE, GOVERNANCE, AND MANAGEMENT
The Committee of Managing Trustees of the Charity is wholly responsible for the control and management of the Charity. Charity law requires the trustees of the association to prepare a receipts and payments account and a statement of assets and liabilities for each financial year. In addition the Trustees are responsible for keeping proper accounting records sufficient to show and explain the charity's transactions and to disclose with reasonable accuracy at any time the financial position of the Association. Also they are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
New Trustees appointed to the Management Committee are recruited and appointed with due attention paid to the Charity's governing document particularly with regards to any person who belongs to an external body.
CHARITY OBJECTIVE
The object of the Charity is to maintain Lavant Memorial Hall for the communal benefit of the inhabitants of Lavant village and the surrounding area. The committee aims to provide good facilities at a reasonable cost to all hirers. In doing so the Committee Trustees have had regards to the guideline issued by the Charity Commission on Public Benefit.
ACTIVITIES AND DEVELOPMENTS
Two major events impacted considerably on the activities of the Hall during the year. Exceptional wet weather early in 2020 forced the Hall to close for a month due to flooding, although we were able to claim on the Hall's business interruption insurance. A week after the Hall reopened, the Covid-19 pandemic lockdown again forced the Hall to close and the cancellation of bookings on a rolling basis. A government grant was obtained which broadly covered the lost income for the five months from March to August. The Hall was able to reopen from 1st September as a "Covid Secure" venue after the implementation of appropriate restrictions and processes. Throughout the pandemic the Trustees have taken the view that the Hall should stay open, if at all possible, to support the local community with permissable activities in accordance with Covid-19 regulations, and that these objectives should overide purely financial considerations, provided the future of the Hall is not jeopardised. To this end the Trustess approved a reduction in the minimum financial reserve the Hall should hold to £15,000, equivalent to approximately seven months normal revenue.
Important maintenance and renewal activities continued with replacement of the stage projector and sound system, essential electrical work to bring the installation up to current standards and renovation of the Hall's drains.
Future improvement projects include refurbishment of the sports shower and changing room facilities and upgrading of the fire detection and emergency lighting system.
Page 10 of 11
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