## LAVANT MEMORIAL HALL LAVANT MEMORIAL HALL REGISTERED CHARITY NO. 305390-1 ## ANNUAL REPORT ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2020 Page 1 of 11 ## LAVANT MEMORIAL HALL Registered Charity No. 305390 - 1 ## RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST AUGUST 2020 |RECEIPTS|||2020|||2019|| |---|---|---|---|---|---|---|---| |||Unrestricted|Restricted|Total|Unrestricted|Restricted|Total| |||Funds|Funds|Funds|Funds|Funds|Funds| |Operating Activities|Hall hire|12349.00||12349.00|22166.40||22166.40| |Fund raising events|Xmas Fayre|508.41||508.41|506.62||506.62| ||Jumble sale|759.80||759.80|593.41||593.41| ||Quiz night|0.00||0.00|484.00||484.00| |||1268.21||1268.21|1584.03||1584.03| |Sale of equipment|||||||| |Grants|Grants|10000.00||10000.00|||0.00| |Donations|Donations|822.00||822.00|820.00||820.00| |Legacy|Legacy|0.00||0.00|5000.00||| |Investment Income|Investment income|41.51||41.51|34.01||34.01| |Insurance Income||3966.35|||||| |Other Receipts|200 Club|1590.00||1590.00|2196.00||2196.00| ||Fit Rebate E.ON|1525.51||1525.51|1396.39||1396.39| |||3115.51||3115.51|3592.39||3592.39| |TOTAL RECEIPTS||31562.58|0.00|31562.58|33196.83|0.00|33196.83| Page 2 of 11 LAVANT MEMORIAL HALL Registered Charity No. 305390 - 1 RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST AUGUST 2020 |PAYMENTS
Property &
Maintenance & repairs
Equipment
Toilet improvements
Other improvements
Hall Cleaning Rental of Bins
Regular cleaning
Consumables
Other cleaning
Window cleaning
PRS for Music
Licences
Fire equipment inspection
Insurance premium
Telecommunications
Information Technology
Administration
Water & general rates
Electricity
Misc./sundries
Bank charges
Fund raising events
Xmas fayre
Jumble
Quiz night
200 Club prizes
Independent examination
Returned deposits
TOTAL PAYMENTS|Unrestricted
Restricted
Funds
Funds
13641.76
3672.74
2020|Total
Funds
13641.76
0.00
3672.74
17314.50
840.40
1932.00
479.47
300.00
89.00
3640.87
267.20
220.00
99.50
448.32
1706.84
344.38
6458.97
805.28
4810.00
0.00
40.50
40.50
0.00
81.00
1010.00
200.00
180.00
37586.86|Unrestricted Restricted
Funds
Funds
2059.08
4712.18
749.61
2019|Total
Funds
2059.08
4712.18
749.61| |---|---|---|---|---| ||17314.50||7520.87|7520.87| ||840.40
1932.00
479.47
300.00
89.00
3640.87
267.20
220.00
99.50
448.32
1706.84
344.38
6458.97
805.28
4810.00
40.50
40.50
81.00
1010.00
200.00
180.00
37586.86||871.20
10793.00
989.47
352.00
158.00
13163.67
267.20
200.00
40.00
1329.94
508.74
99.59
1650.96
1106.73
4668.00
25.00
27.15
27.15
118.68
172.98
1003.00
200.00
665.00
32621.68|871.20
10793.00
989.47
352.00
158.00| |||||13163.67| |||||267.20
200.00
40.00
1329.94
508.74
99.59
1650.96
1106.73
4668.00
25.00
27.15
27.15
118.68| |||||172.98| |||||1003.00
200.00
665.00
32621.68| Page 3 of 11 ## LAVANT MEMORIAL HALL Registered Charity No. 305390 - 1 ## RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST AUGUST 2020 |||2020||2019| |---|---|---|---|---| ||Unrestricted|Restricted|Total|Total| ||Funds|Funds|Funds|Funds| |Total receipts for the year (page 2)|31562.58|0.00|31562.58|33196.83| |Total payments for the year (page 3)|37586.86|0.00|37586.86|32621.68| |Net receipts / (payments) for the year|(6024.28)|0.00|(6024.28)|575.15| |Cash and bank balances as at 31st August 2019 brought|41730.33||41730.33|41155.18| |forward||||| |Cash and bank balances as at 31st August 2020 carried|35706.05||35706.05|41730.33| |forward||||| Note: Receipts of Unrestricted Funds for the year ending 31st August 2019 of £33196.83 included a Legacy of £5000 designated to be used for Hall improvements, of which £3073.20 was spent in the year ending 31st August 2020 on a new stage projector and sound system. There were no legacies received in the year ending 31st August 2020. The accounts have been prepared in the form of receipts and payments and a Statement of assets and liabilities in accordance with Section 133 Charities Act 2011. Page 4 of 11 ## LAVANT MEMORIAL HALL Registered Charity No. 305390 - 1 ## STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST AUGUST 2020 |MONETARY ASSETS
Barclays Community Account
CAF Bank Gold
TOTAL|2020
8086.59
27619.46
35706.05|2019
14152.38
27577.95| |---|---|---| |||41730.33| ## NON-MONETARY ASSETS Lavant Memorial Hall committee is Managing Trustee of Lavant Memorial Hall and the Lavant Parish Council is Custodian Trustee. Insurance value £1069056 for the Hall and Outbuildings (2019 £1044000) Other assets - value unknown - piano, curtains, cutlery and crockery various kitchen and cleaning equipment. Other assets - with purchase price |Radio Microphone
Taski cleaner & accessories
Loop system
Cycle rack
Storage cupboards
Skittle Alley
Payphone
Pumps x 4
Tables laminate x 6
Tables x 16 + cart
Notice board
Large Ladder
Projector, Speakers and Amplifier
Soft seat chairs x 140
Projector screen
Tables
Solar PV System
Water boiler
Flood gates
Carried forward|227
820
695
265
235
250
176
202
806
1592
418
590
3073
4038
292
995
18970
405
4740| |---|---| ||38789| Page 5 of 11 ## LAVANT MEMORIAL HALL Registered Charity No. 305390 - 1 ## NON MONETARY ASSETS CONTINUED |Brought forward
Cooker
Dishwasher
Fridge
Fridge freezer
Microwave
Tables and trolley
Storage heaters
Small Step ladder
Laptop|38789
1104
2280
299
379
87
1662
7040
91
499| |---|---| ||52230| Page 6 of 11 LAVANT MEMORIAL HALL Registered Charlty No. 305390 - 1 STATEMENT OF ASSETS AND LIABILMES AS AT 31ST AUGUS[ 2020 {CONllm￿) DEBTORS & PREPAVMENts 2020 2019 Hall Hire 506.80 LIA&ILITIES ca￿take￿ Booklry Secretary Green (Jean Ltd Sureloik I4omes 146.47 1593.58 769.23 3504 234.(KJ 167.?3 59. 10 28. 78 SQUI￿% Plumbing Ex￿nSeS S Sims Exrenses R Wignall Exrkn5es P Rivett T&T CleaN BLtsV clea￿Tr3 Ixpenses P Winter rJerx)y15 rece.lved In ￿l¥￿￿e ftelur*Js ol￿r liabilitie5 to o6tomers 51.15 241. 1754.40 3561.12 2954. st9￿1.. Mr R Wl9nall Chairman Mr R Mayne Treasurer Date.. Date.. 6 4fAC qAI1 6 APA'I IDII Paie70111 INDEPENDENT EXAMINER'S REP(%tT TO THE TRVSTEtS OF LAVANT MEMORIAL HALL I lo trustees on my e*8mirnxion af 4Y£tythts rl thv La¥￿t ￿.MOrtal H•ll It￿ Tru5l) Iw year 3l5t i02Q As th*1¥ tnrtets the tor the (ryorati￿ d the in a(corthr￿￿ ￿111 of its Cha￿tIeS Acr 2011 Ad-l. I refffi In TW)ert. ol my e¥afnination nl ltr￿. Tn*'s *¥OXrts rAmed wt undeT se(tson 145 ol tl* Art tTry eXaMi￿N￿n I ha¥e fc411)wÈd all ol applitale IIon5 IJIV*I by the Cknty Lotnffli&%iOft 5ethon 14X 5)Ibl thE A(t I ha¥t ￿pleted my ￿K￿l￿tI￿. t a)nhrTh that rn*enal mattery hwe CDrTre to m¥ erf1￿ In with tte V¥aMi￿b0n g*¥e5 mc to bdie¥t th)t In arry twting k4* kn Tew ol Tnmi as rrqL*red by IJO ot Ihtr ort.. e¥•ninDbon ttb IV￿￿7 oitwrtion strK)￿ t* In Ihis re￿1 In ordw to ￿at4¢ • r* Signed.. Name". Mp.rTItt Rolowant profeSS￿nal qijalihcètiori or membership of professional bodlts = FCA Addre55'. 87 Worcestpr Road. Chiche￿r, West Su55ex P019 SEB Pa9E8d 11 ## COMMITTEE OF MANAGEMENT ## OFFICERS |OFFICERS|||| |---|---|---|---| |||Elected|Re-elected| |Chairman|Mr P Winter|2004|| ||resigned 01/12/20||| ||Mr R Wignall|05/01/2021|| |Vice Chairman|Mrs E Woodford|05/01/2021|| |Treasurer|Mr R Mayne|2019|2020| |Secretary|Mrs S Sims|2007|2020| ## COMMITTEE MEMBERS ELECTED OR RE-ELECTED DECEMBER 2020 |Parish Council|Mrs S Ings|||2020| |---|---|---|---|---| |Short Mat Bowls|No representative.|||| ||Mr P Winter was the representative until 01/12/20|||| |Horticultural Society|No representative|||| ||Mr J Sharrod|was the representative until 05/01/21||| |Friendly Club|No representative|||| |Lavant Players|Dr P Rivett|||2020| |Cricket Club|Mr R Wignall|||2020| |W.I.|Mrs M O'Grady||06/03/2020|2020| |Football Club|Mr D Kent|||2020| |Lavant PCC|Mrs C Evison||01/12/2020|| |VILLAGE REPRESENTATIVES||||| ||Mrs E Sheppard|||2020| ||Mrs E Woodford||01/12/2020|| ||Mr J Sharrod||05/01/2021|| |NON-TRUSTEE:||Mr A Bleach,|Caretaker|| |APPOINTED BANKERS:||Barclays Bank PLC, East Street, Chichester,||| |||West Sussex||| |||CAF Bank Ltd. Kings Hill, West Malling, Kent||| |INDEPENDENT EXAMINER||Mr M Merritt, 87 Worcester Road,||| |||Chichester, West Sussex, PO19 5EB||| Page 9 of 11 ## ANNUAL REPORT LAVANT MEMORIAL HALL Pook Lane East Lavant Chichester West Sussex is registered with the Charities Commission (No. 305390/1) and constituted by deed of trust dated 17th February 1951. The Parish Council of Lavant is the Custodian Trustee of the Charity and the Committee of Management is the Managing Trustee of the Charity. ## Correspondence Addresses: Treasurer: 28 Charlton, Chichester PO18 0HU. Caretaker: Ashdean, Midhurst Road, Lavant, Chichester PO18 0DE. ## STRUCTURE, GOVERNANCE, AND MANAGEMENT The Committee of Managing Trustees of the Charity is wholly responsible for the control and management of the Charity. Charity law requires the trustees of the association to prepare a receipts and payments account and a statement of assets and liabilities for each financial year. In addition the Trustees are responsible for keeping proper accounting records sufficient to show and explain the charity's transactions and to disclose with reasonable accuracy at any time the financial position of the Association. Also they are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. New Trustees appointed to the Management Committee are recruited and appointed with due attention paid to the Charity's governing document particularly with regards to any person who belongs to an external body. ## CHARITY OBJECTIVE The object of the Charity is to maintain Lavant Memorial Hall for the communal benefit of the inhabitants of Lavant village and the surrounding area. The committee aims to provide good facilities at a reasonable cost to all hirers. In doing so the Committee Trustees have had regards to the guideline issued by the Charity Commission on Public Benefit. ## ACTIVITIES AND DEVELOPMENTS Two major events impacted considerably on the activities of the Hall during the year. Exceptional wet weather early in 2020 forced the Hall to close for a month due to flooding, although we were able to claim on the Hall's business interruption insurance. A week after the Hall reopened, the Covid-19 pandemic lockdown again forced the Hall to close and the cancellation of bookings on a rolling basis. A government grant was obtained which broadly covered the lost income for the five months from March to August. The Hall was able to reopen from 1st September as a "Covid Secure" venue after the implementation of appropriate restrictions and processes. Throughout the pandemic the Trustees have taken the view that the Hall should stay open, if at all possible, to support the local community with permissable activities in accordance with Covid-19 regulations, and that these objectives should overide purely financial considerations, provided the future of the Hall is not jeopardised. To this end the Trustess approved a reduction in the minimum financial reserve the Hall should hold to £15,000, equivalent to approximately seven months normal revenue. Important maintenance and renewal activities continued with replacement of the stage projector and sound system, essential electrical work to bring the installation up to current standards and renovation of the Hall's drains. Future improvement projects include refurbishment of the sports shower and changing room facilities and upgrading of the fire detection and emergency lighting system. 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