MILLAND VALLEY MEMORIAL HALL
Virtual Annual General Meeting
5th November 2020
2019/20 Highlights
➢ Welcome to Covid-19
➢ Finances still in good shape
➢ Year of Stop Start
➢ Some New Projection Equipment
2020/21 The Year Ahead
➢ Year of Uncertainty
➢ Living with Covid-19
➢ Finances will still cope
- ➢ New Administrator
➢ No major projects
2019/20 Regular Users – Some of the Time!
Nursery School Monday Tuesday Nursery School
Yoga (before lockdown)
Wednesday Nursery School
Pilates (before lockdown)
Thursday Nursery School
Milland Cinema (before lockdown) Children’s Gym and Tap Dancing (after lockdown)
Friday Lunch Club (before lockdown) Saturday Ballet
Model Railway Club (before lockdown)
2019/20 Events held at the Hall
Defibrillator Craft Fair Training Hollycombe School Disco Burns Night
Bonfire Night Model Rail Open Day
General Election
Model Rail Workshops
Ballet Exams
SSE Open Meeting Yoga Workshops
15 (36) Private Parties
8 (25) Meetings
2019/20
Behind the Scenes
-
30 bookings taken (67 last year)
-
67 Invoices raised (106 last year)
-
260 payments in and out (308 last year)
-
83 cheques paid out (79 last year)
-
15 paying in slips completed (25 last year)
-
Accounts balanced with NatWest and Lloyds monthly
-
AGM + 4 committee meetings (1 normal, 1 telephone conference, 1 Zoom and 1 socially distanced)…and now back to zoom
-
H&S surveys and regular testing checking of alarms and emergency lights
-
Routine upkeep, cleaning and servicing
2019/20 Special Projects and Initiatives
-
New cinema projector and screen
-
Repolishing of floor
-
New child friendly taps
-
Outside tap
-
Coronavirus measures..
Coronavirus Measures
-
The sub-committee determined what we needed to do following Government and ACRE guidelines
-
Risk Assessment based approach
-
New procedures and safeguards implemented
-
Special Conditions of Hire during COVID-19 published
-
New set of notices displayed
-
Hand sanitising and cleaning workstations set up
2019/20 Solar Generation Electricity Generated = 4,118 kWh
Savings: Feed in Tariff £619 (563) Export to Grid £112 (102) Reduced Cost £220 (225) Total £951 (890)
£742 Target: saving per annum for 20 years
Outlay: £7620 in May 2015
Well over 2 tonnes of Co2 emissions avoided again this year…..
----- Start of picture text -----
700 MVMH Solar Generation kWh
600
Generated
500
Expected
400
300
200
100
0
----- End of picture text -----
2019/20 Fundraising
200 Club Subs £5,110 - Prizes £2,550 = Funds £2,560 (£2,492) Easyfundraising £142 (£207) Bonfire Night Raffle and Soup £345 (£940) Nursery School Quiz £2,153 (£1,400) Rude Mechanicals £0 (£147) + hall hire
Rural Fair (not planned for 2020)
Financial Highlights
-
Hall income reduced by half
-
Expenses stay the same
-
£10k government grant more than covered 2019/20 losses
-
Surplus will help to offset 2020/21 losses
Hall Hire and Running Costs
Hall Income Hall Costs
Hall Hire and Running Costs With Covid-19 Grant
Hall Income Hall Costs
Hall Hire and Running Costs
With Covid-19 Grant
Hall Income Hall Costs
2019/20 Receipts of £27,362
Fundraising - £7,950 from: 200 Club Easyfundraising Bonfire Raffle and Soup Nursery School Quiz Night
Other - £1,099 from: Feed in Tariff Interest
Grants and Donations £10,932 from: Covid Grant LIDBA
Hire of Hall - £7,381 Regular Users Ad Hoc Hire
2019/20 Payments of £19,152
Cost of Fundraising : £2,581 for 200 Club Prizes
Hall Running Costs : £14,691 for Rates and Water Energy Insurance Administrator Cleaning Building Maintenance Trade Waste Administration and Sundries
Special Projects £1,880 for: Cinema Equipment
Income Annual Com arison p
| Annual Accounts |
Actual 2016/17 |
Actual 2017/18 |
Actual 2018/19 |
Actual 2019/20 |
|---|---|---|---|---|
| Receipts | £ | £ | £ | £ |
| Grants and Donations |
1,136 | 277 | 279 | 10,932 |
| Hire of hall | 16,540 | 16,021 | 16,257 | 7,381 |
| Solar feed-in & export tariffs |
604 | 665 | 696 | 731 |
| Fundraising | 7,513 | 8,218 | 8,029 | 7,950 |
| Refunds | - | - | - | - |
| Interest income | 172 | 178 | 273 | 368 |
| Total Receipts | 25,605 | 25,359 | 25,534 | 27,362 |
Income Annual Com arison p
| Annual Accounts |
Actual 2016/17 |
Actual 2017/18 |
Actual 2018/19 |
Actual 2019/20 |
Budget 2019/20 |
|---|---|---|---|---|---|
| Receipts | £ | £ | £ | £ | £ |
| Grants and Donations |
1,136 | 277 | 279 | 10,932 | 210 |
| Hire of hall | 16,540 | 16,021 | 16,257 | 7,381 | 15,820 |
| Solar feed-in & export tariffs |
604 | 665 | 696 | 731 | 600 |
| Fundraising | 7,513 | 8,218 | 8,029 | 7,950 | 6,124 |
| Refunds | - | - | - | - | - |
| Interest income | 172 | 178 | 273 | 368 | 231 |
| Total Receipts | 25,605 | 25,359 | 25,534 | 27,362 | 24,551 |
Outgoings Annual Comparison
| Annual Accounts | 2016/17 | 2017/18 | 2018/19 | 2019/20 |
|---|---|---|---|---|
| Payments | £ | £ | £ | £ |
| Rates and water | 686 | 739 | 770 | 505 |
| Energy | 1,081 | 1,028 | 1,530 | 1,568 |
| Insurance | 1,029 | 1,074 | 876 | 896 |
| Administrator | 1,818 | 1,830 | 1,870 | 1,902 |
| Cleaning | 4,284 | 3,859 | 4,064 | 4,461 |
| Building Maintenance | 3,446 | 5,115 | 2,838 | 3,767 |
| Trade Waste | 618 | 644 | 724 | 395 |
| Admin & Sundries | 1,352 | 1,166 | 1,265 | 1,197 |
| Special Projects | 8,428 | 1,972 | 530 | 1,880 |
| Cost of fundraising | 2,777 | 2,692 | 2,657 | 2,581 |
| Total Payments | 25,519 | 20,119 | 17,651 | 19,152 |
Outgoings Annual Comparison
| Annual Accounts | 2016/17 | 2017/18 | 2018/19 | 2019/20 | Budget 2019/20 |
|---|---|---|---|---|---|
| Payments | £ | £ | £ | £ | £ |
| Rates and water | 686 | 739 | 770 | 505 | 798 |
| Energy | 1,081 | 1,028 | 1,530 | 1,568 | 1,600 |
| Insurance | 1,029 | 1,074 | 876 | 896 | 900 |
| Administrator | 1,818 | 1,830 | 1,870 | 1,902 | 1,902 |
| Cleaning | 4,284 | 3,859 | 4,064 | 4,461 | 4,590 |
| Building Maintenance | 3,446 | 5,115 | 2,838 | 3,767 | 4,191 |
| Trade Waste | 618 | 644 | 724 | 395 | 692 |
| Admin & Sundries | 1,352 | 1,166 | 1,265 | 1,197 | 1,405 |
| Special Projects | 8,428 | 1,972 | 530 | 1,880 | 2,073 |
| Cost of fundraising | 2,777 | 2,692 | 2,657 | 2,581 | 2,660 |
| Total Payments | 25,519 | 20,119 | 17,651 | 19,152 | 20,811 |
Total Funds 30 September 2020
| Hall Account with NatWest | £8,869 |
|---|---|
| Social Club Account with Lloyds | £7,809 |
| Savings Account with Virgin Money |
£31,238 |
| Total Funds | £47,916 |
Total Funds Annual Comparison
| Annual Accounts | Actual 2016/17 |
Actual 2017/18 |
Actual 2018/19 |
Actual 2018/19 |
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Total Receipts | 25,605 | **25,359 ** | 25, 534 | 27,362 |
| Total Payments | 25,519 | 20,119 | 17,651 | 19,152 |
| Excess of income over expenditure |
87 | 5,240 | 7,883 | 8,210 |
| Cash funds at year end: |
26,583 | 31,823 | 39,076 | 47,916 |
Total Funds Annual Comparison
| Annual Accounts | Actual 2016/17 |
Actual 2017/18 |
Actual 2018/19 |
Actual 2019/20 |
Budget 2019/20 |
|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |
| Total Receipts | 25,605 | **25,359 ** | 25, 534 | 27,362 | 24,551 |
| Total Payments | 25,519 | 20,119 | 17,651 | 19,152 | 20,811 |
| Excess of income over expenditure |
87 | 5,240 | 7,883 | 8,210 | 3,740 |
| Cash funds at year end: |
26,583 | 31,823 | 39,076 | 47,916 | 43,554 |
Total Funds Annual Comparison
| Annual Accounts | Actual 2016/17 |
Actual 2017/18 |
Actual 2018/19 |
Actual 2019/20 |
Budget 2020/21 |
|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |
| Total Receipts | 25,605 | **25,359 ** | 25, 534 | 27,362 | 15,263 |
| Total Payments | 25,519 | 20,119 | 17,651 | 19,152 | 19,039 |
| Excess of income over expenditure |
87 | 5,240 | 7,883 | 8,210 | -3,776 |
| Cash funds at year end: |
26,583 | 31,823 | 39,076 | 47,916 | 44,140 |
2020/21 Future Projects and Initiatives
- Survive the Pandemic
• Support the Community
-
Replacement of our Administrator
-
Possible New Website
Fund Raisers Users
Volunteers Thank You!
Parish Council
Administrator Trustees Contractors Supporters
CHARITY COMMISSION FOR ENGLAND AND WALES , •lldriiy fydlllv Milland Valley War Memorial Hall 305385 Receipts and payments accounts CC16a For the period from Yerioa siart aaie To 0111012019 3010912020 Section A Receipts and payments Unrestricted funds to the nearest Restricted funds Endowment funds Totsl funds Last year to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Grants & donations Fundraising reiptS Hire of faalities Feed in tariff Interest 10,147 7,950 7,381 731 785 10,932 7,950 7,381 731 368 279 8,029 16,257 696 273 ub tota ross Income or AR) 26,577 785 27,362 25,534 A2 Asset and investment sales, (see table). tota Total receipts 26,577 785 27,362 A3Pa ments Fundraising costs Costs of charitsble activities Govemance costs 2,581 13,611 295 2,581 14,396 295 2,657 14,704 290 785 Sub total 16,487 785 17,272 17,651 A4 Asset and Investment urchases see table Pro'ector & s eakers 1,880 1,880 Sub total 1,880 1,880 Total payments 18,367 785 19,152 17,651 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 8,210 8,210 7,883 39,706 47,916 39,706 47,916 31,823 39,706 CCXX R1 accounts (SS) 1111112020
Independent Examiner's Report to the Trustees of Milland Valley War Memorial Hall (Registered charity number 305385) I report to the trustees on my examination of the accounts of Milland Valley War Memorial Hall (the Charity) for th<year ended 30 September 2020. Responsibilities and basis of report As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confim] that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Charity as required by section 130 of the Act. or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Anne Alderman ACA 13 Millvale Meadows Milland Liphook GU30 7LZ