## **MILLAND VALLEY MEMORIAL HALL** 


**Virtual Annual General Meeting** 

**5th November 2020** 



## **2019/20   Highlights** 

# ➢ **Welcome to Covid-19** 

# ➢ **Finances still in good shape** 

➢ **Year of Stop Start** 

➢ **Some New Projection Equipment** 



## **2020/21   The Year Ahead** 

# ➢ **Year of Uncertainty** 

# ➢ **Living with Covid-19** 

# ➢ **Finances will still cope** 

- ➢ **New Administrator** 

➢ **No major projects** 



## **2019/20 Regular Users – Some of the Time!** 

**Nursery School** Monday Tuesday **Nursery School** 

**Yoga (before lockdown)** 

Wednesday **Nursery School** 

**Pilates (before lockdown)** 

Thursday **Nursery School** 

**Milland Cinema (before lockdown) Children’s Gym and Tap Dancing (after lockdown)** 

Friday **Lunch Club (before lockdown)** Saturday **Ballet** 

**Model Railway Club (before lockdown)** 



## **2019/20 Events held at the Hall** 

**Defibrillator Craft Fair Training Hollycombe School Disco Burns Night** 

# **Bonfire Night Model Rail Open Day** 

## **General Election** 

## **Model Rail Workshops** 

## **Ballet Exams** 

## **SSE Open Meeting Yoga Workshops** 

**15** (36) **Private Parties** 

**8** (25) **Meetings** 



## **2019/20** 

## **Behind the Scenes** 

- _**30 bookings taken (67 last year)**_ 

- _**67 Invoices raised (106 last year)**_ 

- _**260 payments in and out (308 last year)**_ 

- _**83 cheques paid out  (79 last year)**_ 

- _**15 paying in slips completed (25 last year)**_ 

- _**Accounts balanced with NatWest and Lloyds monthly**_ 

- _**AGM + 4 committee meetings (1 normal, 1 telephone conference, 1 Zoom and 1 socially distanced)…and now back to zoom**_ 

- _**H&S surveys and regular testing checking of alarms and emergency lights**_ 

- _**Routine upkeep, cleaning and servicing**_ 



## **2019/20 Special Projects and Initiatives** 

- **New cinema projector and screen** 

- **Repolishing of floor** 

- **New child friendly taps** 

- **Outside tap** 

- **Coronavirus measures..** 



## **Coronavirus Measures** 

- **The sub-committee determined what we needed to do following Government and ACRE guidelines** 

- **Risk Assessment based approach** 

- **New procedures and safeguards implemented** 

- **Special Conditions of Hire during COVID-19 published** 

- **New set of notices displayed** 

- **Hand sanitising and cleaning workstations set up** 



## **2019/20 Solar Generation** Electricity Generated = 4,118 kWh 


Savings: Feed in Tariff £619 (563) Export to Grid  £112  (102) Reduced Cost £220 (225) Total          £951 (890) 

£742 Target: saving per annum for 20 years 

Outlay: £7620 in May 2015 

Well over 2 tonnes of Co2 emissions avoided again this year….. 


**----- Start of picture text -----**<br>
700 MVMH Solar  Generation  kWh<br>600<br>Generated<br>500<br>Expected<br>400<br>300<br>200<br>100<br>0<br>**----- End of picture text -----**<br>




## **2019/20 Fundraising** 


**200 Club Subs £5,110 - Prizes £2,550 =  Funds £2,560** (£2,492) **Easyfundraising £142** (£207) **Bonfire Night Raffle and Soup £345** (£940) **Nursery School Quiz £2,153** (£1,400) **Rude Mechanicals £0** (£147) **+ hall hire** 



**Rural Fair** (not planned for 2020) 



## **Financial Highlights** 

- **Hall income reduced by half** 

- **Expenses stay the same** 

- **£10k government grant more than covered 2019/20 losses** 

- **Surplus will help to offset 2020/21 losses** 



## **Hall Hire and Running Costs** 


Hall Income Hall Costs 



## **Hall Hire and Running Costs With Covid-19 Grant** 

Hall Income Hall Costs 



## **Hall Hire and Running Costs** 

## **With Covid-19 Grant** 

Hall Income Hall Costs 



## **2019/20 Receipts of £27,362** 

**Fundraising - £7,950** from: 200 Club Easyfundraising Bonfire Raffle and Soup Nursery School Quiz Night 


**Other - £1,099** from: Feed in Tariff Interest 



**Grants and Donations £10,932** from: Covid Grant LIDBA 

**Hire of Hall - £7,381** Regular Users Ad Hoc Hire 



## **2019/20 Payments of £19,152** 

**Cost of Fundraising** : **£2,581 for** 200 Club Prizes 

**Hall Running Costs** : **£14,691 for** Rates and Water Energy Insurance Administrator Cleaning Building Maintenance Trade Waste Administration and Sundries 

**Special Projects £1,880 for:** Cinema Equipment 



## **Income Annual Com arison p** 

|**Annual**<br>**Accounts**|**Actual**<br>**2016/17**|**Actual**<br>**2017/18**|**Actual**<br>**2018/19**|**Actual**<br>**2019/20**|
|---|---|---|---|---|
|**Receipts**|**£**|**£**|**£**|**£**|
|**Grants and**<br>**Donations**|**1,136**|**277**|**279**|**10,932**|
|**Hire of hall**|**16,540**|**16,021**|**16,257**|**7,381**|
|**Solar feed-in &**<br>**export tariffs**|**604**|**665**|**696**|**731**|
|**Fundraising**|**7,513**|**8,218**|**8,029**|**7,950**|
|**Refunds**|**-**|**-**|**-**|**-**|
|**Interest income**|**172**|**178**|**273**|**368**|
|**Total Receipts**|**25,605**|**25,359**|**25,534**|**27,362**|





## **Income Annual Com arison p** 

|**Annual**<br>**Accounts**|**Actual**<br>**2016/17**|**Actual**<br>**2017/18**|**Actual**<br>**2018/19**|**Actual**<br>**2019/20**|**Budget**<br>**2019/20**|
|---|---|---|---|---|---|
|**Receipts**|**£**|**£**|**£**|**£**|**£**|
|**Grants and**<br>**Donations**|**1,136**|**277**|**279**|**10,932**|**210**|
|**Hire of hall**|**16,540**|**16,021**|**16,257**|**7,381**|**15,820**|
|**Solar feed-in &**<br>**export tariffs**|**604**|**665**|**696**|**731**|**600**|
|**Fundraising**|**7,513**|**8,218**|**8,029**|**7,950**|**6,124**|
|**Refunds**|**-**|**-**|**-**|**-**|**-**|
|**Interest income**|**172**|**178**|**273**|**368**|**231**|
|**Total Receipts**|**25,605**|**25,359**|**25,534**|**27,362**|**24,551**|





## **Outgoings Annual Comparison** 

|**Annual Accounts**|**2016/17**|**2017/18**|**2018/19**|**2019/20**|
|---|---|---|---|---|
|**Payments**|**£**|**£**|**£**|**£**|
|**Rates and water**|**686**|**739**|**770**|**505**|
|**Energy**|**1,081**|**1,028**|**1,530**|**1,568**|
|**Insurance**|**1,029**|**1,074**|**876**|**896**|
|**Administrator**|**1,818**|**1,830**|**1,870**|**1,902**|
|**Cleaning**|**4,284**|**3,859**|**4,064**|**4,461**|
|**Building Maintenance**|**3,446**|**5,115**|**2,838**|**3,767**|
|**Trade Waste**|**618**|**644**|**724**|**395**|
|**Admin & Sundries**|**1,352**|**1,166**|**1,265**|**1,197**|
|**Special Projects**|**8,428**|**1,972**|**530**|**1,880**|
|**Cost of fundraising**|**2,777**|**2,692**|**2,657**|**2,581**|
|**Total Payments**|**25,519**|**20,119**|**17,651**|**19,152**|





## **Outgoings Annual Comparison** 

|**Annual Accounts**|**2016/17**|**2017/18**|**2018/19**|**2019/20**|**Budget**<br>**2019/20**|
|---|---|---|---|---|---|
|**Payments**|**£**|**£**|**£**|**£**|**£**|
|**Rates and water**|**686**|**739**|**770**|**505**|**798**|
|**Energy**|**1,081**|**1,028**|**1,530**|**1,568**|**1,600**|
|**Insurance**|**1,029**|**1,074**|**876**|**896**|**900**|
|**Administrator**|**1,818**|**1,830**|**1,870**|**1,902**|**1,902**|
|**Cleaning**|**4,284**|**3,859**|**4,064**|**4,461**|**4,590**|
|**Building Maintenance**|**3,446**|**5,115**|**2,838**|**3,767**|**4,191**|
|**Trade Waste**|**618**|**644**|**724**|**395**|**692**|
|**Admin & Sundries**|**1,352**|**1,166**|**1,265**|**1,197**|**1,405**|
|**Special Projects**|**8,428**|**1,972**|**530**|**1,880**|**2,073**|
|**Cost of fundraising**|**2,777**|**2,692**|**2,657**|**2,581**|**2,660**|
|**Total Payments**|**25,519**|**20,119**|**17,651**|**19,152**|**20,811**|





## **Total Funds 30 September 2020** 

|**Hall Account with NatWest**|**£8,869**|
|---|---|
|**Social Club Account with Lloyds**|**£7,809**|
|**Savings Account with Virgin**<br>**Money**|**£31,238**|
|**Total Funds**|**£47,916**|





## **Total Funds Annual Comparison** 

|**Annual Accounts**|**Actual**<br>**2016/17**|**Actual**<br>**2017/18**|**Actual**<br>**2018/19**|**Actual**<br>**2018/19**|
|---|---|---|---|---|
||**£**|**£**|**£**|**£**|
|**Total Receipts**|**25,605**|**25,359 **|**25, 534**|**27,362**|
|**Total Payments**|**25,519**|**20,119**|**17,651**|**19,152**|
|**Excess of income**<br>**over expenditure**|**87**|**5,240**|**7,883**|**8,210**|
||||||
|**Cash funds at year**<br>**end:**|**26,583**|**31,823**|**39,076**|**47,916**|





## **Total Funds Annual Comparison** 

|**Annual Accounts**|**Actual**<br>**2016/17**|**Actual**<br>**2017/18**|**Actual**<br>**2018/19**|**Actual**<br>**2019/20**|**Budget**<br>**2019/20**|
|---|---|---|---|---|---|
||**£**|**£**|**£**|**£**|**£**|
|**Total Receipts**|**25,605**|**25,359 **|**25, 534**|**27,362**|**24,551**|
|**Total Payments**|**25,519**|**20,119**|**17,651**|**19,152**|**20,811**|
|**Excess of income**<br>**over expenditure**|**87**|**5,240**|**7,883**|**8,210**|**3,740**|
|||||||
|**Cash funds at year**<br>**end:**|**26,583**|**31,823**|**39,076**|**47,916**|**43,554**|





## **Total Funds Annual Comparison** 

|**Annual Accounts**|**Actual**<br>**2016/17**|**Actual**<br>**2017/18**|**Actual**<br>**2018/19**|**Actual**<br>**2019/20**|**Budget**<br>**2020/21**|
|---|---|---|---|---|---|
||**£**|**£**|**£**|**£**|**£**|
|**Total Receipts**|**25,605**|**25,359 **|**25, 534**|**27,362**|**15,263**|
|**Total Payments**|**25,519**|**20,119**|**17,651**|**19,152**|**19,039**|
|**Excess of income**<br>**over expenditure**|**87**|**5,240**|**7,883**|**8,210**|**-3,776**|
|||||||
|**Cash funds at year**<br>**end:**|**26,583**|**31,823**|**39,076**|**47,916**|**44,140**|





## **2020/21 Future Projects and Initiatives** 

- **Survive the Pandemic** 

# • **Support the Community** 

- **Replacement of our Administrator** 

- **Possible New Website** 



## **Fund Raisers Users** 

# **Volunteers Thank You!** 

# **Parish Council** 

# **Administrator Trustees Contractors Supporters** 



CHARITY COMMISSION
FOR ENGLAND AND WALES
, •lldriiy fydlllv
Milland Valley War Memorial Hall
305385
Receipts and payments accounts
CC16a
For the period
from
Yerioa siart aaie
To
0111012019
3010912020
Section A Receipts and payments
Unrestricted
funds
to the nearest
Restricted
funds
Endowment
funds
Totsl funds
Last year
to the nearest £
to the nearest £
to the nearest £
to the nearest £
A1 Receipts
Grants & donations
Fundraising re￿iptS
Hire of faalities
Feed in tariff
Interest
10,147
7,950
7,381
731
785
10,932
7,950
7,381
731
368
279
8,029
16,257
696
273
ub tota
ross Income
or
AR)
26,577
785
27,362
25,534
A2 Asset and investment sales,
(see table).
tota
Total receipts
26,577
785
27,362
A3Pa
ments
Fundraising costs
Costs of charitsble activities
Govemance costs
2,581
13,611
295
2,581
14,396
295
2,657
14,704
290
785
Sub total
16,487
785
17,272
17,651
A4 Asset and Investment
urchases
see table
Pro'ector & s
eakers
1,880
1,880
Sub total
1,880
1,880
Total payments
18,367
785
19,152
17,651
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
8,210
8,210
7,883
39,706
47,916
39,706
47,916
31,823
39,706
CCXX R1 accounts (SS)
1111112020

Independent Examiner's Report to the Trustees of Milland Valley War Memorial
Hall
(Registered charity number 305385)
I report to the trustees on my examination of the accounts of Milland Valley War
Memorial Hall (the Charity) for th<year ended 30 September 2020.
Responsibilities and basis of report
As the charity trustees of the Charity you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011 ('the Act,).
I report in respect of my examination of the Charity's accounts carried out under section
145 of the Act and in carrying out my examination I have followed all the applicable
Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confim] that no material matters have come to my
attention in connection with the examination giving me cause to believe that in any
material respect:
accounting records were not kept in respect of the Charity as required by section
130 of the Act. or
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
Signed:
Anne Alderman ACA
13 Millvale Meadows
Milland
Liphook
GU30 7LZ