2021-12-31-accounts

BURWASH VILLAGE HALL

Trustees Report for the year ended 31st December 2021

The Trustees present herewith their annual report together with the accounts of the charity for the year ended 31st December 2021. The financial statements are prepared under the historical cost convention as modified by the inclusion of investments [if any] at market value and in accordance with the Financial Reporting Standard for Smaller Entities [effective January 2005]. In preparing the financial statements the charity follows best practice as laid down in the Statement of Recommended Practice ‘Accounting and Reporting by Charities’ [SORP 2005] and the Charities Acts 1993 and 2006.

Reference and administrative information:

Name & Address: Burwash Village Hall, High Street, Burwash, East Sussex TN19 7HA

Charity No: 305350 Trustees: Mrs S A Viney [Chairman] Mr P Angove [Vice Chairman] Mrs J A Ashdown [dec’d 5th October 2021] Mrs C Connor Mrs S Kork Mrs L Maude-Roxby Mrs A Rumens Mrs M Taylor Co-opted members: Mr T Appleby (co-opted) Mrs L Jamison (co-opted)

Structure, governance	and management
Governing document:	Deed of Trust dated 29th May 1961
Appointment of Trustees:	Trustees to a maximum of eight are appointed by the Trustee body. Trustees
	are appointed for a period of five years and may be re-elected. On
	appointment Trustees are given copies of the Trust Deed and the latest
	report and accounts, policies and minutes. In addition, they receive a copy of
	the ACRE paper on Trustees Roles & Responsibilities.
Decision-making:	All decisions are made by the Management Committee which consists of all
	the Trustees and up to three additional co-opted members. The Committee
	meets quarterly.
Risks:	A risk analysis has been carried out and the major risks to which the hall is
	liable have been identified and controls put in place to mitigate these. These
	are reviewed from time to time. The controls include the requirement for two
	trustees to sign cheques and other instructions to the PCC’s bankers. In
	addition, a draft financial statement and report is presented for review to
	each quarterly users’ meeting. Unfortunately, the meetings have not been
	possible in the last 12 months due to the Covid-19 pandemic. Nonetheless,
	monthly financial updates have been circulated to the members of the Hall
	Management Committee to keep them apprised of the financial situation for
	the replacement Windows’ project and the Hall finances themselves.

Objectives and activities: Objectives: The village hall was founded for the use of the inhabitants of the Parish of Burwash without distinction of sex or political, religious or other opinions and in particular for meetings, lectures, classes and for other forms of recreation

and leisure time occupation with the object of improving the conditions of life of the said inhabitants.

Long-term aims: To continue to maintain the premises in good repair with up-to-date facilities and to conform with all current legislation and regulations in order to retain its licences so that it is available for hire by the local community. Public benefit: In carrying out its objectives of helping to maintain the facilities of the Village Hall for the use of the public with the object of improving the conditions of the life of the said inhabitants, the Charity achieves public benefit for both current and future inhabitants of Burwash. Grants: We do not make cash grants, but on occasion we do waive the hire charges which we show as grants in the accounts. There were none in 2021. Achievement and There has continued to be major expenditure of £35,639 during 2021: the Performance Hall is an old building and needs to be maintained. All of our windows and exterior doors have been replaced, including our magnificent specialist-made Oriel windows. This has been possible because of our own fund-raising during recent years, generous donations from supporters of the Hall, and the very successful grant applications made on our behalf by David Axford. Financial review: Donations, lettings and interest increased to £12,089 [2020 £5,922]. A further £1,191 [2020 £914] was raised through minor Fund Raising, slightly up on last year but down again on normal levels due to the Covid-19 pandemic and the consequent lack of opportunity. Grants of £23,407 [2020 £37,500] were receiving during the year from various sources, including for Covid support, meaning that total income for the year was £36,687 [2020 £44,337]. Ordinary running expenditure increased to £10,784 [2020 £9,982] which, when combined with the major expenditure referred to above, meant that the charity ran at a deficit of £9,736 for the year. This was funded from reserves, which still totalled £29,855 at the end of the year [2020 £39,592]. Reserves: It is desirable to manage minimum balances in the bank accounts to cover any maintenance and contingency in the next 12 months. Over the previous 3 years we had been increasing our reserves ready for the intended, necessary replacement of the Oriel windows and replacement external doors and windows. All of these intended works have now been successfully completed. Although our bank accounts look very healthy due to the Covid grants we have received, heating costs are dramatically rising and we need to investigate insulation and solar-powered electricity for the future. Plans for the future: We are investigating increased insulation and the installation of solarpowered electricity. It is still difficult to estimate the Hall’s financial position with unknown increased energy costs and with reduced lettings’ income. We shall do our very best to minimise the impact and plan for this uncertain future.

This report was agreed by the Trustees and signed on their behalf by Mrs S A Viney as Chairman.

Proposed by: Peter Angove Seconded by: Jean Plummer Signature: Shirley Viney Date: 17th March 2022

BURWASH VILLAGE HALL

Charity Registration No. 305350

Statement of Financial Activities for the year ended 31[st ] December 2021

INCOMING RESOURCES Voluntary income: Donations Activities for generating funds: Lettings Fund raising events (less direct expenses) Investment income – Interest Other incoming resources – Grants (Windows) Other incoming resources – Grants (COVID) TOTAL INCOMING RESOURCES RESOURCES EXPENDED Costs of generating income: Utilities [heating/electricity/water/phone] Council Tax Insurance PRS & other Licences Cleaning & Gardening Governance costs: Stationery, Printing, Postage Subscriptions and Tickets Other resources expended: General Maintenance & Repairs Major Repairs and Replacements Donation TOTAL RESOURCES EXPENDED Net incoming resources Net movement in funds Total funds brought forward Total funds carried forward		2021 £s 7,459 4,629 1,191 1 6,500 16,907 36,687 3,859 0 1,359 0 4,210 8 144 1,204 35,639 0 46,423 -9,736 -9,736 39,591 29,855	2020 £s 1,785 4,111 914 26 24,000 13,500 44,337 3,453 48 1,355 0 4,661 21 144 300 34,337 0 44,319 18 18 39,574 39,592		2019 £s 14,155 13,429 6,774 25 9,350 43,733 3,220 478 1,355 0 4,699 20 0 1,533 3,565 0 14,870 28,863 28,863 10,711 39,574		2018 £s 40 13,858 2,514 1 2,850 19,263 3,705 440 1,849 0 4,578 203 0 1,333 0 0 12,108 7,155 7,155 3,556 10,711		2017 £s 531 12,287 6,011 1 2,870 21,700 3,509 250 1,850 0 4,896 222 144 1,068 23,944 0 35,883 -14,183 -14,183 17,739 3,556

BURWASH VILLAGE HALL

BALANCE SHEET as at 31[st] December 2021

Current Assets Cash at bank - Current account Reserve account Petty Cash Current Assets Creditors Deferred income Net current assets Net Assets	2021 £s 9,748 20,085 22 29,855 0 0 29,855 29,855	2020 £s 37,230 2,085 276 39,591 0 0 39,591 39,591	2019 £s 12,153 27,058 363 39,574 0 0 39,574 39,574	2018 £s 9,794 1,036 25 10,855 -144 0 10,711 10,711	2017 £s 3,204 1,035 67 4,306 -500 -250 3,556 3,556

The Financial Statement has been prepared in accordance with the Charities Act 2011, using the Receipts and Payments accounting convention.

No payments were made to Trustees or connected persons other than reimbursement of expenditure incurred on behalf of the Management Committee in relation to fund raising expenses and minor repairs at the Hall.

Proposed: Jane Lloyd Seconded: Mary Taylor Chairman: Shirley Viney Vice Chairman Peter Angove Date : 18-Mar-22

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Butwash Village Hall On accounts for the year ondgd 31.12.2021 Charity no (if any) 305350 Set out on pages I report to the trustees on my examination of the a¢¢ounts of the above harity (Ihe Trusf) for the year ended 3111212021. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance wrih the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the appliGable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention {other than that disclosed below ") in connection with the examination which grves me cause to believe that in. any material respeGt: accounting records were not kept in accordan￿ with section 130 of the Ad or the accounts do not accord with the accounting records Independent examiner's statement I have no cOn￿mS and have come across no other matters in connertion with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. ' Please delete the words in the brackets rfthey do not apply. Slgnod: Date: 20.3.2022 Name: Keith Mitchell Relevant professional qualifi&ition(sl or body (rfany): ACMA Address: 208 Windmill Street Tunbridge Wells TN2 4UU IER October 2018

Section B Disclosure Only complete rf the examiner needs to highlight matters of con￿rn (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brièf details of any items that the examiner wishes to disclose. IER October 2018