## **BURWASH VILLAGE HALL** ## **Trustees Report for the year ended 31st December 2021** The Trustees present herewith their annual report together with the accounts of the charity for the year ended 31st December 2021. The financial statements are prepared under the historical cost convention as modified by the inclusion of investments [if any] at market value and in accordance with the Financial Reporting Standard for Smaller Entities [effective January 2005]. In preparing the financial statements the charity follows best practice as laid down in the Statement of Recommended Practice ‘Accounting and Reporting by Charities’ [SORP 2005] and the Charities Acts 1993 and 2006. ## **Reference and administrative information:** Name & Address: Burwash Village Hall, High Street, Burwash, East Sussex TN19 7HA Charity No: 305350 Trustees: Mrs S A Viney [Chairman] Mr P Angove [Vice Chairman] Mrs J A Ashdown [dec’d 5th October 2021] Mrs C Connor Mrs S Kork Mrs L Maude-Roxby Mrs A Rumens Mrs M Taylor Co-opted members: Mr T Appleby (co-opted) Mrs L Jamison (co-opted) |**Structure, governance**|**and management**| |---|---| |Governing document:|Deed of Trust dated 29th May 1961| |Appointment of Trustees:|
Trustees to a maximum of eight are appointed by the Trustee body. Trustees| ||are appointed for a period of five years and may be re-elected. On| ||appointment Trustees are given copies of the Trust Deed and the latest| ||report and accounts, policies and minutes. In addition, they receive a copy of| ||the ACRE paper on Trustees Roles & Responsibilities.| |Decision-making:|All decisions are made by the Management Committee which consists of all| ||the Trustees and up to three additional co-opted members. The Committee| ||meets quarterly.| |Risks:|A risk analysis has been carried out and the major risks to which the hall is| ||liable have been identified and controls put in place to mitigate these. These| ||are reviewed from time to time. The controls include the requirement for two| ||trustees to sign cheques and other instructions to the PCC’s bankers. In| ||addition, a draft financial statement and report is presented for review to| ||each quarterly users’ meeting. Unfortunately, the meetings have not been| ||possible in the last 12 months due to the Covid-19 pandemic. Nonetheless,| ||monthly financial updates have been circulated to the members of the Hall| ||Management Committee to keep them apprised of the financial situation for| ||the replacement Windows’ project and the Hall finances themselves.| **Objectives and activities:** Objectives: The village hall was founded for the use of the inhabitants of the Parish of Burwash without distinction of sex or political, religious or other opinions and in particular for meetings, lectures, classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life of the said inhabitants. Long-term aims: To continue to maintain the premises in good repair with up-to-date facilities and to conform with all current legislation and regulations in order to retain its licences so that it is available for hire by the local community. Public benefit: In carrying out its objectives of helping to maintain the facilities of the Village Hall for the use of the public with the object of improving the conditions of the life of the said inhabitants, the Charity achieves public benefit for both current and future inhabitants of Burwash. Grants: We do not make cash grants, but on occasion we do waive the hire charges which we show as grants in the accounts. There were none in 2021. **Achievement and** There has continued to be major expenditure of £35,639 during 2021: the **Performance** Hall is an old building and needs to be maintained. All of our windows and exterior doors have been replaced, including our magnificent specialist-made Oriel windows. This has been possible because of our own fund-raising during recent years, generous donations from supporters of the Hall, and the very successful grant applications made on our behalf by David Axford. **Financial review:** Donations, lettings and interest increased to £12,089 [2020 £5,922]. A further £1,191 [2020 £914] was raised through minor Fund Raising, slightly up on last year but down again on normal levels due to the Covid-19 pandemic and the consequent lack of opportunity. Grants of £23,407 [2020 £37,500] were receiving during the year from various sources, including for Covid support, meaning that total income for the year was £36,687 [2020 £44,337]. Ordinary running expenditure increased to £10,784 [2020 £9,982] which, when combined with the major expenditure referred to above, meant that the charity ran at a deficit of £9,736 for the year. This was funded from reserves, which still totalled £29,855 at the end of the year [2020 £39,592]. **Reserves:** It is desirable to manage minimum balances in the bank accounts to cover any maintenance and contingency in the next 12 months. Over the previous 3 years we had been increasing our reserves ready for the intended, necessary replacement of the Oriel windows and replacement external doors and windows. All of these intended works have now been successfully completed. Although our bank accounts look very healthy due to the Covid grants we have received, heating costs are dramatically rising and we need to investigate insulation and solar-powered electricity for the future. **Plans for the future:** We are investigating increased insulation and the installation of solarpowered electricity. It is still difficult to estimate the Hall’s financial position with unknown increased energy costs and with reduced lettings’ income. We shall do our very best to minimise the impact and plan for this uncertain future. This report was agreed by the Trustees and signed on their behalf by Mrs S A Viney as Chairman. Proposed by: Peter Angove Seconded by: Jean Plummer Signature: Shirley Viney Date: 17th March 2022 ## **BURWASH VILLAGE HALL** ## **Charity Registration No. 305350** ## **Statement of Financial Activities for the year ended 31[st ] December 2021** |**INCOMING RESOURCES**
Voluntary income:
Donations
Activities for generating funds:
Lettings
Fund raising events (less direct expenses)
Investment income – Interest
Other incoming resources – Grants (Windows)
Other incoming resources – Grants (COVID)
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
Costs of generating income:
Utilities [heating/electricity/water/phone]
Council Tax
Insurance
PRS & other Licences
Cleaning & Gardening
Governance costs:
Stationery, Printing, Postage
Subscriptions and Tickets
Other resources expended:
General Maintenance & Repairs
Major Repairs and Replacements
Donation
**TOTAL RESOURCES EXPENDED**
Net incoming resources
Net movement in funds
Total funds brought forward
**Total funds carried forward**||**2021**
**£s**
7,459
4,629
1,191
1
6,500
16,907
**36,687**
3,859
0
1,359
0
4,210
8
144
1,204
35,639
0
**46,423**
-9,736
-9,736
39,591
**29,855**|**2020**
**£s**
1,785
4,111
914
26
24,000
13,500
**44,337**
3,453
48
1,355
0
4,661
21
144
300
34,337
0
**44,319**
18
18
39,574
**39,592**||**2019**
**£s**
14,155
13,429
6,774
25
9,350
**43,733**
3,220
478
1,355
0
4,699
20
0
1,533
3,565
0
**14,870**
28,863
28,863
10,711
**39,574**||**2018**
**£s**
40
13,858
2,514
1
2,850
**19,263**
3,705
440
1,849
0
4,578
203
0
1,333
0
0
**12,108**
7,155
7,155
3,556
**10,711**||**2017**
**£s**
531
12,287
6,011
1
2,870
**21,700**
3,509
250
1,850
0
4,896
222
144
1,068
23,944
0
**35,883**
-14,183
-14,183
17,739
**3,556**| |---|---|---|---|---|---|---|---|---|---| ## **BURWASH VILLAGE HALL** ## **BALANCE SHEET as at 31[st] December 2021** |**Current Assets**
Cash at bank -
Current account
Reserve account
Petty Cash
Current Assets
Creditors
Deferred income
Net current assets
**Net Assets**|**2021**
**£s**
9,748
20,085
22
29,855
0
0
29,855
**29,855**|**2020**
**£s**
37,230
2,085
276
39,591
0
0
39,591
**39,591**|**2019**
**£s**
12,153
27,058
363
39,574
0
0
39,574
**39,574**|**2018**
**£s**
9,794
1,036
25
10,855
-144
0
10,711
**10,711**|**2017**
**£s**
3,204
1,035
67
4,306
-500
-250
3,556
**3,556**| |---|---|---|---|---|---| ||||||| The Financial Statement has been prepared in accordance with the Charities Act 2011, using the Receipts and Payments accounting convention. No payments were made to Trustees or connected persons other than reimbursement of expenditure incurred on behalf of the Management Committee in relation to fund raising expenses and minor repairs at the Hall. Proposed: Jane Lloyd Seconded: Mary Taylor Chairman: Shirley Viney Vice Chairman Peter Angove Date : 18-Mar-22 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Butwash Village Hall On accounts for the year ondgd 31.12.2021 Charity no (if any) 305350 Set out on pages I report to the trustees on my examination of the a¢¢ounts of the above harity (Ihe Trusf) for the year ended 3111212021. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance wrih the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the appliGable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention {other than that disclosed below ") in connection with the examination which grves me cause to believe that in. any material respeGt: accounting records were not kept in accordan￿ with section 130 of the Ad or the accounts do not accord with the accounting records Independent examiner's statement I have no cOn￿mS and have come across no other matters in connertion with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. ' Please delete the words in the brackets rfthey do not apply. Slgnod: Date: 20.3.2022 Name: Keith Mitchell Relevant professional qualifi&ition(sl or body (rfany): ACMA Address: 208 Windmill Street Tunbridge Wells TN2 4UU IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of con￿rn (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brièf details of any items that the examiner wishes to disclose. IER October 2018