BOSHAM MONDAY CLUB (also known as THE MONDAY CLUB)
Registered charity number 249146
TRUSTEES ANNUAL REPORT FOR 1[ST] APRIL 2025 TO 31[ST] MARCH 2026
Structure, Governance and Management
The Monday Club’s governing document is the Constitution adopted on 26[th] July 1966, as amended on 10[th] November 2005 and 9[th] December 2013.
The Trustees are appointed at the Annual General Meeting of Trustees and Committee members. The Club is managed by committees for each separate activity of the Club consisting of Honorary Officers appointed by the Trustees at the Annual General Meeting. Both committees report to the Trustees.
The Trustees throughout the year were:
Mrs Pam Sweet Chairman Mrs Wendy Whittle Mrs Ann Hill Mrs Janet Davies
Officers throughout the year were: Mrs Jenny Morris Chairman, Social Committee Mrs Wendy Berry Treasurer, Social Committee Mr Adrian Weller Chairman, Transport Committee Mr Christopher Hitchings Treasurer, Charity & Transport Committee
Correspondence address: Independent examiner: Burneside John Hollond Westbrook Field Southfield House, Delling Lane Bosham Bosham Chichester PO18 8JP Chichester PO18 8NN
Objectives and activities
The object of the Club is to promote the welfare of the aged in any manner which now is or hereafter may be deemed by law to be charitable, within the parish of Bosham and neighbourhood.
The Club holds weekly social meetings for its beneficiaries (any person who is 60 years or older).
The Club owns and maintains a minibus which is primarily used to provide transport for the elderly and school-children of Bosham to local shops, doctors and other facilities. Transport for other local organisations is also provided to defray the running costs of the vehicle.
The Club benefits from a pool of volunteers who serve on the committees, assist at the social meetings and drive the minibus.
The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.
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Achievements and performance
The Social Club meets on Monday afternoons throughout the year, but takes a break at Christmas, Easter and in August. We had 28 gatherings in St Nicholas Hall, with a range of activities including games, quizzes, exercises, talks and entertainment from groups such as Havant Light Opera. We went on 10 outings to places such as Oakwood School, Carols and tea at the Bosham Manor and Christmas lunch at the Millstream Hotel. Average attendees were 24, three up on the previous year.
Over the year, the minibus made 387 passenger-carrying trips making 3,861 passengerjourneys covering 6,293 miles. The equivalent figures for 2024/25 were 404, 4,103 and 6,493 so a 3-6% decline in activity. This entirely reflects a decline in one-off private usage, down from 16 trips to just 4. Our regular runs and excursions maintained their numbers and almost all saw increased average passengers per trip, notably the Tesco run, up from 8.7 to 10.3.
Bosham Village Friends is a group of volunteers who take the elderly and infirm to medical and other appointments in their own cars. In the year, it took 239 calls for help (177 last year) from 30 different users (31 last year). A total of 21 volunteers helped, up from 18 last year.
Financial review
The social events of the Club are financed by donations from its beneficiaries, fund raising activities at the social meetings, and by donations from individuals. As a result of generous donations during previous years the Club has accumulated a substantial reserve on its designated social fund which is being used to subsidize activities and outings.
The minibus is financed by donations from individual and local organisation users, fundraising events and grants from Bosham Parish Council, West Sussex County Council, Bosham PCC and the Department of Transport. These funds are considered to be restricted for funding the running, maintenance costs and replacement of the vehicle.
Overall surplus of £3,734 compares with £3,683 last year. Within this, the Minibus generated an £810 increase in surplus, reflecting the absence of last year’s exceptional £1,370 cost of implementing the driver training programme, offset by increased bus maintenance costs. The Social Club saw a £170 deficit against a £590 surplus. There were strong donations, subscriptions rose with increased attendees and hall rental was back to normal but the outcome also included £880 of costs less sales of the commemorative book, which had intended to be part-funded by a £600 donation, which had boosted the surplus in 2024/25.
Reserves policy
The present minibus was purchased in 2016, largely funded from a capital grant from the Department of Transport Community Minibus Fund. Our aim is to build up sufficient cash reserves to replace this when needed without presuming that grants will be available.
Surplus funds are held in a CCLA Charity deposit account and in a Business Saver Account.
Approved by the trustees and signed on their behalf by Mrs Pam Sweet
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Date ..........................................................
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BOSHAM MONDAY CLUB (also known as THE MONDAY CLUB)
Registered charity number 249146
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31[ST] MARCH 2026
| Receipts from: Minibus passengers Passenger organisations Social Club members Fund raising events Other donations Grants from central government Grants from local government Other grants Interest on savings Total receipts Payments for: Fundraising costs Venue costs Social Club activities Minibus maintenance & running costs Vehicle insurance Other insurance Other costs Total payments Net receipts/payments Cash & bank balances b/fwd Cash & bank balances c/fwd |
Notes 2 3 4 5 6 7 8 9 |
Designated funds £ 1,647 663 928 36 3,274 465 529 2,449 3,443 -169 4,226 4,057 |
Restricted Funds £ 2,391 2,251 0 0 301 732 2,000 920 2,230 10,825 4,449 1,423 689 361 6,922 3,903 60,730 64,633 |
Total Funds Last year £ £ 2,391 2,094 2,251 2,439 1,647 1,319 663 371 1,229 856 732 564 2,000 2,000 920 920 2,266 2,642 14,099 13,205 465 440 529 604 2,449 765 4,449 3,830 1,423 1,360 689 646 361 1,877 10,365 9,522 3,734 3,683 64,956 61,273 68,690 64,956 |
|---|---|---|---|---|
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BOSHAM MONDAY CLUB (also known as THE MONDAY CLUB)
Registered charity number 249146
STATEMENT OF ASSETS AND LIABILITIES AT 31[ST] MARCH 2026
| Cash Bank accounts Savings accounts Total Assets used by the charity Minibus |
Notes 10 |
Designated funds £ 26 1,250 2,781 4,057 |
Restricted Funds Total Funds £ £ 50 76 7,492 8,742 57,091 59,872 64,633 68,690 Fund to which asset belongs Restricted fund |
Last year £ 49 6,800 58,107 64,956 Cost £ 80,409 |
|---|---|---|---|---|
Signed on behalf of the trustees by Mrs Pam Sweet
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Date…………………………….
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BOSHAM MONDAY CLUB (also known as THE MONDAY CLUB)
Registered charity number 249146
NOTES TO THE ACCOUNTS FOR THE YEAR TO 31[ST] MARCH 2026
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1 Fund accounting
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Income from grants and donations for the running, maintenance and replacement of the minibus are restricted funds.
Income raised from or by social club members, or at social club events, are regarded as designated for use by the social club.
| 2 Receipts from Social Club members Subscriptions Contributions towards costs of trips 3 Income from fund raising events Social club raffle Social club book sales Social club other sales 4 Grants from central government Grant from Department of Transport towards fuel costs. 5 Grants from local government West Sussex County Council Accessible Community Transport Bosham Parish Council 6 Other grants Bosham PCC |
31/03/2026 £ 1,464 183 |
31/03/2025 £ 1,319 0 |
|
|---|---|---|---|
| 1,647 | 1,319 | ||
| 31/03/2026 £ 346 300 17 |
31/03/2025 £ 316 0 55 |
||
| 663 | 371 | ||
| 31/03/2026 £ 732 |
31/03/2025 £ 564 |
||
| 31/03/2026 £ 1,000 1,000 |
31/03/2025 £ 1,000 1,000 |
||
| 2,000 | 2,000 | ||
| 31/03/2026 £ 920 |
31/03/2025 £ 920 |
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BOSHAM MONDAY CLUB (also known as THE MONDAY CLUB)
Registered charity number 249146
NOTES TO THE ACCOUNTS FOR THE YEAR TO 31[ST] MARCH 2026
| 7 Payments for social club activities Refreshments Speakers/activities Costs of book printing Outings 8 Minibus maintenance & running costs Diesel and oil Maintenance Repairs and insurance excess 9 Other costs Medical reports Driver training Miscellaneous costs |
31/03/2026 £ 454 450 1,181 364 |
31/03/2025 £ 322 443 0 0 |
|
|---|---|---|---|
| 2,449 | 765 | ||
| 31/03/2026 £ 1,930 2,519 0 |
31/03/2025 £ 1,970 1,815 45 |
||
| 4,449 | 3,830 | ||
| 31/03/2026 £ 58 0 303 |
31/03/2025 £ 229 1,374 274 |
||
| 361 | 1,877 |
10 Asset used by the charity
The Charity acquired the present minibus in May 2016. It cost £80,409. This was mainly funded by a grant from the Department of Transport and the sale of the old minibus.
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BOSHAM MONDAY CLUB TRANSPORT COMMITTEE
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31[ST] MARCH 2026
| Income Bosham P C C Bosham Parish Council West Sussex County Council Accessible Community Transport Grant Minibus box Department for Transport Private Hire Donations Interest Expenditure Diesel and oil Maintenance Vehicle insurance Indemnity insurance Medical reports Repairs & insurance excess Driver training Miscellaneous Excess/(deficit) of income over expenditure for the year Accumulated fund brought forward Accumulated fund at year end Balance sheet at Assets Minibus Deposit account Current account and cash |
31-Mar-26 £ 920 1,000 1,000 2,391 732 2,251 301 2,230 10,825 -1,930 -2,519 -1,423 -689 -58 0 0 -303 -6,922 3,903 60,730 64,633 31-Mar-26 £ 57,091 7,542 64,633 |
31-Mar-25 £ 920 1,000 1,000 2,094 564 2,439 196 2,593 |
||
|---|---|---|---|---|
| 10,806 | ||||
| -1,970 -1,815 -1,360 -646 -229 -45 -1,374 -274 |
||||
| -7,713 | ||||
| 3,093 57,637 |
||||
| 60,730 | ||||
| 31-Mar-25 £ 54,862 5,868 60,730 |
Chris Hitchings Honorary Treasurer Bosham Monday Club Transport Committee
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BOSHAM MONDAY CLUB SOCIAL SECTION
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31[ST] MARCH 2026
| Income Subscriptions Raffle Sales of book Sales Donations Outings Interest Expenditure Rent and insurance Activities and speakers Refreshments Costs of book printing Administration, raffle and gifts Outings Excess/(deficit) of income over expenditure for the year Opening balances Cash Community Account Business Account Closing balances Held as Cash Community Account Business Account |
31-Mar-26 £ 1,464 346 300 17 928 183 36 3,274 529 450 454 1,181 465 364 3,443 -169 25 956 3,245 4,226 4,057 26 1,250 2,781 4,057 |
31-Mar-25 £ 1,319 316 0 55 660 0 49 |
|---|---|---|
| 2,399 | ||
| 604 443 322 0 440 0 |
||
| 1,809 | ||
| 590 | ||
| 39 236 3,361 |
||
| 3,636 | ||
| 4,226 | ||
| 25 956 3,245 4,226 |
Wendy Berry Honorary Treasurer Bosham Monday Club Social Section
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Report to the Trustees of BOSHAM MONDAY CLUB (also known as THE MONDAY CLUB) On the Accounts for the year ended 31[ST] March 2026 Charity No 249146 Set out on pages 3-8
Responsibilities and basis of report
I report to the Trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31st March 2026.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed ...................................................... Dated ........................................................
John Hollond Southfield House Delling Lane Bosham Chichester PO18 8NN
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