## **BOSHAM MONDAY CLUB (also known as THE MONDAY CLUB)**
Registered charity number 249146
## **TRUSTEES ANNUAL REPORT FOR 1[ST] APRIL 2025 TO 31[ST] MARCH 2026**
## **Structure, Governance and Management**
The Monday Club’s governing document is the Constitution adopted on 26[th] July 1966, as amended on 10[th] November 2005 and 9[th] December 2013.
The Trustees are appointed at the Annual General Meeting of Trustees and Committee members. The Club is managed by committees for each separate activity of the Club consisting of Honorary Officers appointed by the Trustees at the Annual General Meeting. Both committees report to the Trustees.
The Trustees throughout the year were:
Mrs Pam Sweet Chairman Mrs Wendy Whittle Mrs Ann Hill Mrs Janet Davies
Officers throughout the year were: Mrs Jenny Morris Chairman, Social Committee Mrs Wendy Berry Treasurer, Social Committee Mr Adrian Weller Chairman, Transport Committee Mr Christopher Hitchings Treasurer, Charity & Transport Committee
Correspondence address: Independent examiner: Burneside John Hollond Westbrook Field Southfield House, Delling Lane Bosham Bosham Chichester PO18 8JP Chichester PO18 8NN
## **Objectives and activities**
The object of the Club is to promote the welfare of the aged in any manner which now is or hereafter may be deemed by law to be charitable, within the parish of Bosham and neighbourhood.
The Club holds weekly social meetings for its beneficiaries (any person who is 60 years or older).
The Club owns and maintains a minibus which is primarily used to provide transport for the elderly and school-children of Bosham to local shops, doctors and other facilities. Transport for other local organisations is also provided to defray the running costs of the vehicle.
The Club benefits from a pool of volunteers who serve on the committees, assist at the social meetings and drive the minibus.
The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.
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## **Achievements and performance**
The Social Club meets on Monday afternoons throughout the year, but takes a break at Christmas, Easter and in August. We had 28 gatherings in St Nicholas Hall, with a range of activities including games, quizzes, exercises, talks and entertainment from groups such as Havant Light Opera. We went on 10 outings to places such as Oakwood School, Carols and tea at the Bosham Manor and Christmas lunch at the Millstream Hotel. Average attendees were 24, three up on the previous year.
Over the year, the minibus made 387 passenger-carrying trips making 3,861 passengerjourneys covering 6,293 miles. The equivalent figures for 2024/25 were 404, 4,103 and 6,493 so a 3-6% decline in activity. This entirely reflects a decline in one-off private usage, down from 16 trips to just 4. Our regular runs and excursions maintained their numbers and almost all saw increased average passengers per trip, notably the Tesco run, up from 8.7 to 10.3.
Bosham Village Friends is a group of volunteers who take the elderly and infirm to medical and other appointments in their own cars. In the year, it took 239 calls for help (177 last year) from 30 different users (31 last year). A total of 21 volunteers helped, up from 18 last year.
## **Financial review**
The social events of the Club are financed by donations from its beneficiaries, fund raising activities at the social meetings, and by donations from individuals. As a result of generous donations during previous years the Club has accumulated a substantial reserve on its designated social fund which is being used to subsidize activities and outings.
The minibus is financed by donations from individual and local organisation users, fundraising events and grants from Bosham Parish Council, West Sussex County Council, Bosham PCC and the Department of Transport. These funds are considered to be restricted for funding the running, maintenance costs and replacement of the vehicle.
Overall surplus of £3,734 compares with £3,683 last year. Within this, the Minibus generated an £810 increase in surplus, reflecting the absence of last year’s exceptional £1,370 cost of implementing the driver training programme, offset by increased bus maintenance costs. The Social Club saw a £170 deficit against a £590 surplus. There were strong donations, subscriptions rose with increased attendees and hall rental was back to normal but the outcome also included £880 of costs less sales of the commemorative book, which had intended to be part-funded by a £600 donation, which had boosted the surplus in 2024/25.
## **Reserves policy**
The present minibus was purchased in 2016, largely funded from a capital grant from the Department of Transport Community Minibus Fund. Our aim is to build up sufficient cash reserves to replace this when needed without presuming that grants will be available.
Surplus funds are held in a CCLA Charity deposit account and in a Business Saver Account.
**Approved** by the trustees and signed on their behalf by Mrs Pam Sweet
..................................................................
Date ..........................................................
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## **BOSHAM MONDAY CLUB (also known as THE MONDAY CLUB)**
Registered charity number 249146
## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31[ST] MARCH 2026**
|**Receipts from:**
Minibus passengers
Passenger organisations
Social Club members
Fund raising events
Other donations
Grants from central government
Grants from local government
Other grants
Interest on savings
**Total receipts**
**Payments for:**
Fundraising costs
Venue costs
Social Club activities
Minibus maintenance & running
costs
Vehicle insurance
Other insurance
Other costs
**Total payments**
**Net receipts/payments**
Cash & bank balances b/fwd
**Cash & bank balances c/fwd**|**Notes**
2
3
4
5
6
7
8
9|**Designated**
**funds**
£
1,647
663
928
36
**3,274**
465
529
2,449
**3,443**
**-169**
4,226
**4,057**|**Restricted**
**Funds**
£
2,391
2,251
0
0
301
732
2,000
920
2,230
**10,825**
4,449
1,423
689
361
**6,922**
**3,903**
60,730
**64,633**|**Total**
**Funds**
**Last**
**year**
£
£
2,391
2,094
2,251
2,439
1,647
1,319
663
371
1,229
856
732
564
2,000
2,000
920
920
2,266
2,642
**14,099**
**13,205**
465
440
529
604
2,449
765
4,449
3,830
1,423
1,360
689
646
361
1,877
**10,365**
**9,522**
**3,734**
**3,683**
64,956
61,273
**68,690**
**64,956**|
|---|---|---|---|---|
||||||
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## **BOSHAM MONDAY CLUB (also known as THE MONDAY CLUB)**
Registered charity number 249146
## **STATEMENT OF ASSETS AND LIABILITIES AT 31[ST] MARCH 2026**
|Cash
Bank accounts
Savings accounts
**Total**
**Assets used by the charity**
Minibus|**Notes**
10|**Designated**
**funds**
£
26
1,250
2,781
**4,057**|**Restricted**
**Funds**
**Total**
**Funds**
£
£
50
76
7,492
8,742
57,091
59,872
**64,633**
**68,690**
**Fund to which asset**
**belongs**
Restricted fund|**Last year**
£
49
6,800
58,107
**64,956**
**Cost**
**£**
80,409|
|---|---|---|---|---|
||||||
Signed on behalf of the trustees by Mrs Pam Sweet
…………………………………
Date…………………………….
4
## **BOSHAM MONDAY CLUB (also known as THE MONDAY CLUB)**
Registered charity number 249146
## **NOTES TO THE ACCOUNTS FOR THE YEAR TO 31[ST] MARCH 2026**
- 1 **Fund accounting**
- Income from grants and donations for the running, maintenance and replacement of the minibus are restricted funds.
Income raised from or by social club members, or at social club events, are regarded as designated for use by the social club.
|2
**Receipts from Social Club members**
Subscriptions
Contributions towards costs of trips
3
**Income from fund raising events**
Social club raffle
Social club book sales
Social club other sales
4
**Grants from central government**
Grant from Department of Transport towards fuel costs.
5
**Grants from local government**
West Sussex County Council Accessible Community
Transport
Bosham Parish Council
6
**Other grants**
Bosham PCC||31/03/2026
£
1,464
183|31/03/2025
£
1,319
0|
|---|---|---|---|
|||1,647|1,319|
|||31/03/2026
£
346
300
17|31/03/2025
£
316
0
55|
|||663|371|
|||31/03/2026
£
732|31/03/2025
£
564|
|||31/03/2026
£
1,000
1,000|31/03/2025
£
1,000
1,000|
|||2,000|2,000|
|||31/03/2026
£
920|31/03/2025
£
920|
5
## **BOSHAM MONDAY CLUB (also known as THE MONDAY CLUB)**
Registered charity number 249146
## **NOTES TO THE ACCOUNTS FOR THE YEAR TO 31[ST] MARCH 2026**
|7
**Payments for social club activities**
Refreshments
Speakers/activities
Costs of book printing
Outings
8
**Minibus maintenance & running costs**
Diesel and oil
Maintenance
Repairs and insurance excess
9
**Other costs**
Medical reports
Driver training
Miscellaneous costs||31/03/2026
£
454
450
1,181
364|31/03/2025
£
322
443
0
0|
|---|---|---|---|
|||2,449|765|
|||31/03/2026
£
1,930
2,519
0|31/03/2025
£
1,970
1,815
45|
|||4,449|3,830|
|||31/03/2026
£
58
0
303|31/03/2025
£
229
1,374
274|
|||361|1,877|
## 10 **Asset used by the charity**
The Charity acquired the present minibus in May 2016. It cost £80,409. This was mainly funded by a grant from the Department of Transport and the sale of the old minibus.
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## **BOSHAM MONDAY CLUB TRANSPORT COMMITTEE**
## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31[ST] MARCH 2026**
|Income
Bosham P C C
Bosham Parish Council
West Sussex County Council
Accessible Community Transport Grant
Minibus box
Department for Transport
Private Hire
Donations
Interest
Expenditure
Diesel and oil
Maintenance
Vehicle insurance
Indemnity insurance
Medical reports
Repairs & insurance excess
Driver training
Miscellaneous
**Excess/(deficit) of income over expenditure for the year**
Accumulated fund brought forward
Accumulated fund at year end
**Balance sheet at**
Assets
Minibus
Deposit account
Current account and cash||**31-Mar-26**
£
920
1,000
1,000
2,391
732
2,251
301
2,230
10,825
-1,930
-2,519
-1,423
-689
-58
0
0
-303
-6,922
**3,903**
60,730
64,633
**31-Mar-26**
£
57,091
7,542
64,633||**31-Mar-25**
£
920
1,000
1,000
2,094
564
2,439
196
2,593|
|---|---|---|---|---|
|||||10,806|
|||||-1,970
-1,815
-1,360
-646
-229
-45
-1,374
-274|
|||||-7,713|
|||||**3,093**
57,637|
|||||60,730|
|||||**31-Mar-25**
£
54,862
5,868
60,730|
Chris Hitchings Honorary Treasurer Bosham Monday Club Transport Committee
7
## **BOSHAM MONDAY CLUB SOCIAL SECTION**
## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31[ST] MARCH 2026**
|Income
Subscriptions
Raffle
Sales of book
Sales
Donations
Outings
Interest
Expenditure
Rent and insurance
Activities and speakers
Refreshments
Costs of book printing
Administration, raffle and gifts
Outings
**Excess/(deficit) of income over expenditure for the year**
Opening balances
Cash
Community Account
Business Account
**Closing balances**
Held as
Cash
Community Account
Business Account|**31-Mar-26**
£
1,464
346
300
17
928
183
36
3,274
529
450
454
1,181
465
364
3,443
**-169**
25
956
3,245
4,226
**4,057**
26
1,250
2,781
**4,057**|**31-Mar-25**
£
1,319
316
0
55
660
0
49|
|---|---|---|
|||2,399|
|||604
443
322
0
440
0|
|||1,809|
|||**590**|
|||39
236
3,361|
|||3,636|
|||**4,226**|
|||25
956
3,245
**4,226**|
Wendy Berry Honorary Treasurer Bosham Monday Club Social Section
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## **Report to the Trustees of BOSHAM MONDAY CLUB (also known as THE MONDAY CLUB) On the Accounts for the year ended 31[ST] March 2026 Charity No 249146 Set out on pages 3-8**
## **Responsibilities and basis of report**
I report to the Trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31st March 2026.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed ...................................................... Dated ........................................................
John Hollond Southfield House Delling Lane Bosham Chichester PO18 8NN
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