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2022-09-30-accounts

POLEGATE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 305293

REPORT AND ACCOUNTS

YEAR ENDED 30 SEPTEMBER 2022

.

POLEGATE COMMUNITY ASSOCIATION

INDEX TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2022

Page
Charity Information 1
Trustees' Annual Report 2-4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the accounts 8-13
Income and expenditure accounts for each section:
Fund A
Association General Fund
14
Fund B
Association Maintenance Fund
15
Fund F
Short Mat Bowls Section Fund
16
Fund K
Centre Fundraising Section Fund
17
Fund L
Drama Group Section Fund
18

POLEGATE COMMUNITY ASSOCIATION

CHARITY INFORMATION YEAR ENDED 30 SEPTEMBER 2022

Charity name listed on register of charities

Polegate Community Association

Registered charity number

305293

Principal address of the charity

The Community Centre, 54 Windsor Way, Polegate, East Sussex BN26 6QF

Principal bankers

Santander

Independent Examiner

Mr Paul A Severn FCA, Watson Associates, 30/34 North Street, Hailsham, East Sussex BN27 1DW

Trustees Appointed Resigned
Mrs P Payne (Chairperson) 30/11/2012
Ms E Morrish (Vice Chairperson) 22/11/2017
D Alder Esq (Treasurer) 20/11/2019
Mr J Hollingworth 01/10/1975
Mrs J Shoesmith 28/02/1991
Mr B Watkinson 01/10/2009
Mrs W. Rogers 09/12/2011
P. Coleman Esq 20/11/2019
Mrs E Coleman 20/11/2019
R Tate Esq 20/11/2019 11/05/2022
Ms D Pierce 22/05/2022
Mr J Cheeseman 22/05/2022

1 of 18

10118

POLEGATE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 305293 TRUSTEES ANNUAL REPORT YEAR ENDED 30 SEPTEMBER 2022

REFERENCE AND ADMINISTRATION DETAILS

Charity's principal address

The Community Centre, 54 Windsor Way, Polegate, East Sussex BN26 6QF

Names of the charity trustees who manage the charity

Trustee name Office Mrs P Payne Chairperson & Property Trustee Ms E Morrish Vice Chairperson D Alder Esq Treasurer

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Trustee name J Hollingworth Esq Property Trustee P Coleman Esq Property Trustee B Watkinson Esq Property Trustee Mrs J Shoesmith Property Trustee and Patron Mrs W Rogers R Tate Esq Mrs E Coleman Miss E A Morrish Ms D Pierce Mr J Cheeseman

2 of 18

POLEGATE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 305293 TRUSTEES ANNUAL REPORT YEAR ENDED 30 SEPTEMBER 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT

Description of the charity's trusts

Polegate Community Association was formed in 1961 and is governed by a constitution drawn up and since amended from time to time in accordance with those rules.

The trust deed authorises the trustees to make and hold investments using the general funds of the charity and to borrow or raise money in such a manner and upon such terms as the Association shall think fit.

Type of governing document

Trust deed

How the charity is constituted

Under the Association rules, there are now formed 3 Sections. These have each adopted a primary activity. They annually elect officers and a committee to manage the Section activities and finances, accounting to the Section members at their Section AGM. Section members must first be members of the Association.

The Sections currently are:- Bowls, Drama, Centre fund-raising and Social. The Section Financial Activities appear on pages 14 to 19.

The Windsor Club, formerly a Section, became a private members club in 1998 and operates under a lease issued by the Association as the freeholders of the Centre.

Trustee selection methods

The Association holds an AGM of all Association members, electing officers and a Council which is responsible for policy decisions. The Council consists of the appointed officers and equal numbers of elected Association members and delegates from Affiliated Organisations. From the Council are elected Executive, Finance and Maintenance committees to manage the Centre.

OBJECTIVES AND ACTIVITIES

Summary of the objects of the charity set out in its governing document

The purpose of the Association was to build and open in 1969, and subsequently run, a Community Centre at 54 Windsor Way, Polegate. The freehold land was purchased in 1998. Since opening the Centre in 1969, it has been enlarged or altered by 3 major projects.

Summary of the main activities undertaken for the public benefit in relation to those objects

The Association lets rooms in the Centre for a fair rent and after paying expenses, the balance provides daily and long-term finance. This preserves the condition of the Centre. Significant improvements and the cost of extensions have been met from special fund-raising.

ACHIEVEMENTS AND PERFORMANCE

Summary of the main achievements of the charity during the year

Over the last twelve months we have seen an improvement in our bookings, starting to look more like the pre Covid bookings, a true sense of normalcy coming back to Polegate. Unfortunately, some of the established groups have had to close, and others reduce the amount of usage, but the Centre has seen an uptake in other groups hiring on an ad hoc and flexible basis, we have therefore seen a slight increase in private hire bookings. The profile and reputation of the Centre has also been increasing and this will, hopefully in turn, see more bookings and use of the Centre for all ages for generations to come

3 of 18

POLEGATE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 305293 TRUSTEES ANNUAL REPORT YEAR ENDED 30 SEPTEMBER 2022

FINANCIAL REVIEW

Brief statement of the charity's policy on reserves

There was net outgoing resources for the year of £17,029 compared to net outgoing of resources of £39,444 last year. Incoming resources from charitable activities increased from £3,215 to £7,375.

Details of any funds materially in deficit

There are no funds in deficit

DECLARATION

The trustees declare that they have approved the trustees' report above.

Signed on behalf of the charity's trustees

Mrs P Payne

Chairperson

Date

4 of 18

POLEGATE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 305293

Independent examiners's report to the trustees of the Polegate Community Association

I report to the trustees on my examination of the accounts of the Polegate Community Association for the year ended 30 September 2022.

Responsibilities and basis of report

As the charity trustees of the Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Association's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Association as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached

Signed by Mr Paul A Severn FCA (Independent Examiner)

30-34 North Street Hailsham East Sussex BN27 1DW

Date:

5 of 18

POLEGATE COMMUNITY ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 30 SEPTEMBER 2022

Notes
Incoming resources
Income from:
Donations and legacies
3
Charitable activities
3
Other trading activities
3
Investments
3
Total
Resources expended
Expenditure on:
Raising funds
4
Charitable activities
4
Other
4
Total
Net income/(expenditure) before investment gains/(losses)
Net gains/(losses) on investments
Net income/(expenditure)
Extraordinary items
Transfers between funds
Net incoming (outgoing) resources before
Other recognised gains and losses
Other recognised gains/(losses):
Gains on revaluation of fixed assets for charity's own use
Other gains/(losses)
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total Funds carried forward
Unrestricted
Restricted
Total
Last Year
Funds
Funds
Funds
Total Funds
2022
2022
2022
2021
£
£
£
£
9,985
-
9,985
10,741
7,375
-
7,375
3,215
88,122
-
88,122
21,734
52
-
52
13
105,534
-
105,534
35,703
6,317
6,317
2,486
114,147
-
114,147
72,636
2,100
2,100
25
122,563
-
122,563
75,147
(17,029)
-
(17,029)
(39,444)
-
-
-
-
(17,029)
-
(17,029)
(39,444)
-
-
-
-
-
-
-
-
(17,029)
-
(17,029)
(39,444)
-
-
-
-
-
-
-
-
(17,029)
-
(17,029)
(39,444)
235,088
-
235,088
274,532
218,059
-
218,059
235,088

6 of 18

POLEGATE COMMUNITY ASSOCIATION BALANCE SHEET 30 SEPTEMBER 2022

Notes
Fixed assets
Tangible assets
7
Total fixed assets
Current assets
Debtors
8
4,846
Cash at bank and in hand
9
146,815
Total current assets
151,661
Creditors:-
amounts due within one year
10
35,869
Net current assets
Total assets less current liabilities
Creditors:-
amounts due after more than one year
Net assets
The funds of the charity :
Unrestricted funds
11
98,059
Designated funds
11
119,999
Total unrestricted funds
Restricted income funds
Restricted revenue funds
-
Restricted capital funds
-
Total restricted funds
Endowment funds
Total charity funds
D Alder Esq (Treasurer)
Mrs P Payne (Chairperson)
Signed on behalf of all trustees
Notes
Fixed assets
Tangible assets
7
Total fixed assets
Current assets
Debtors
8
4,846
Cash at bank and in hand
9
146,815
Total current assets
151,661
Creditors:-
amounts due within one year
10
35,869
Net current assets
Total assets less current liabilities
Creditors:-
amounts due after more than one year
Net assets
The funds of the charity :
Unrestricted funds
11
98,059
Designated funds
11
119,999
Total unrestricted funds
Restricted income funds
Restricted revenue funds
-
Restricted capital funds
-
Total restricted funds
Endowment funds
Total charity funds
D Alder Esq (Treasurer)
Mrs P Payne (Chairperson)
Signed on behalf of all trustees
2022
£
102,267
102,267
3,083
161,823
164,906
34,412
115,792
218,059
-
218,059
104,126
130,963
218,059
-
-
-
-
218,059
Date
Date
2021
£
104,595
104,595
130,494
151,661
35,869
98,059
119,999
235,089
-
235,089
235,089
-
-
-
-
235,089

7 of 18

POLEGATE COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2022

1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

a) the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with

b) the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with c) the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

1.2 Change in basis of accounting

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year

1.3 Changes to previous accounts

No changes have been made to accounts for previous years

No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).

Incoming Resources

Incoming resources are recognised on a receivable basis deferred as described where appropriate Investment income

Bank interest received is recognised on an actual receipts basis

Legacies

Legacies are included in income on receipt or if the charity can quantify with certainty the entitlement of funds not received before year end.

Recognition of liabilities

Liabilities are recognised on the accruals basis in accordance with normal accounting principles modified where necessary in accordance with the guidance given in the SORP

Resources expended

The policy for including items within the relevant activity catagories of resources expended is that whenever possible costs are identified with the relevant section of the Association. Each section maintains its own accounting records.

In particular the policy for including items within costs of raising funds, and charitable activities is:

Raising funds - the direct costs attributable to fundraising.

Charitable activities - charitable expenditure shall include all expenditure directly related to the objects of the charity.

Assets

Fixed assets and depreciation

Depreciation is provided at the following rates in order to write off each asset over it expected useful life.

Freehold land Not depreciated Freehold buildings (improvements) 2% on cost

8 of 18

POLEGATE COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2022

3
Analysis of incoming resources
Analysis
Donations & legacies
Grant income
Affiliation fees
Membership subscriptions
Donations and legacies
Catering
Raffles
Tombolas
500+ Club funds collected
Adverts sold in Community News
Sales of refreshments
Sundry fundraising
Special events fund raising
50th Meal at Hydro
Drama group subscriptions
Rent from hire of centre
Windsor Club power
Bowls club subscriptions
Green fees etc
Social events & sundries
Productions income
Photocopying charges and sundry income
Other trading activities
Interest received
Investment income
Charitable activities
Total income
Unrestricted
Designated
2022
2021
£
£
£
£
5,567
-
5,567
2,960
-
-
6,794
1,120
-
1,120
245
3,298
-
3,298
743
9,985
-
9,985
10,742
235
235
178
178
193
193
3,103
3,103
2,876
1,308
1,308
-
-
-
90
570
570
250
13
13
-
1,776
1,776
-
-
-
-
7,375
-
7,375
3,216
56,650
56,650
16,135
6,960
6,960
3,755
687
687
430
4,790
4,790
1,410
379
379
18,531
18,531
-
125
125
3
88,122
-
88,122
21,733
52
-
52
13
52
-
52
13
105,534
-
105,534
35,704

9 of 18

POLEGATE COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2022

4

Analysis of resources expended
Raising funds
Printing Community News magazine
Refreshments etc
Social events
Raffle & tombola expenses
500+ Club - Christmas prizes
500+ Club - Weekly prizes
500+ Club - Monthly prizes
Charitable activities
Hall hire
Productions expenses
Stage equipment & misc
50th Meal at Hydro
Security
Plumbing, heating & electrical repairs
Repairs < £750
Equipment maintenance
Electrical repairs & other
Sundry repairs (Bowls)
Short Mat Bowls mats
Sussex Wooden Floors
Flagpole & base
Office refurbishment
Fire alarms
Cleaning materials
Insurance
Gas
Electricity
Rates & water
Waste disposal
Staff costs & related costs
Telephone
Subs licenses & registration fees
Annual sub NODA
Website & email hosting
Postage stationery & advert
Accountancy
Sundries
Amortisation on improvements to property
Other resources expended
Other donations
Unrestricted
Designated
2022
2021
£
£
£
£
3,566
3,566
-
161
161
26
10
10
-
60
60
-
60
60
-
1,560
1,560
1,560
900
900
900
6,317
-
6,317
2,486
4,571
4,571
-
11,340
11,340
1,144
432
432
2,199
2,199
346
346
727
5,218
5,218
445
2,890
2,890
2,132
1,723
1,723
954
5,731
5,731
2,166
185
185
-
1,994
1,994
-
1,956
1,956
1,101
4,272
4,272
-
-
-
2,116
94
94
333
3,010
3,010
2,665
3,907
3,907
3,785
5,040
5,040
4,794
9,874
9,874
7,336
3,942
3,942
1,880
4,992
4,992
5,157
29,176
29,176
27,163
481
481
587
3,809
3,809
179
512
512
467
684
684
520
1,988
1,988
2,195
2,424
2,424
2,406
-
56
1,357
1,357
2,328
114,147
-
114,147
72,636
2,100
2,100
340
2,100
-
2,100
340
122,563
-
122,563
75,462

10 of 18

POLEGATE COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2022

5 Details of certain items of expenditure

5
Details of certain items of expenditure
5.1
Fees for examination of the accounts
Independent examiner's fees for reporting on the accounts
Accountancy services
6
Paid employees
6.1
Staff Costs and Emoluments
Gross salaries, wages & benefits in kind
Employer's National Insurance
Pension costs
6.2
Numbers of full time employees or full time equivalents
Engaged on charitable activities
Engaged on publicity activities
Engaged on fundraising activities
Engaged on estate activities
Engaged on management and administration
7
Tangible fixed assets
7.1
Asset cost, valuation or revalued amount
At 1 October 2021
Additions
Disposals
Revaluation
Transfers
At 30 September 2022
7.2
Accumulated depreciation
At 1 October 2021
Charge for the year
Disposals
Revaluation
Transfers
At 30 September 2022
7.3
Net book value
At 30 September 2022
At 30 September 2021
Freehold land
£
6,829
-
-
-
2022
2021
£
£
500
500
1,924
1,780
2,424
2,280
2022
2021
£
£
27,280
23,627
1,896
1,643
-
-
29,176
25,270
2022
2021
3
3
-
-
-
-
2
2
2
2
7
7
Freehold
improvements
Total

£
£
116,388
123,217
-
-
-
-
-
-
6,829 116,388
123,217
-
-
19,979
19,979
971
971
- 20,950
20,950
6,829 95,438
102,267
6,829 96,409
103,238

11 of 18

POLEGATE COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2022

8 Debtors and prepayments

Debtors and prepayments
Association General Fund - rent receivable
Windsor Club Electric
Other debtors
Prepaid expenses
Cash at bank and in hand
Fund A
Association General Fund
Fund B
Association Maintenance Fund
Fund E
Social Section Fund
Fund E
Social Section Fund (cash float)
Fund F
Short Mat Bowls Section Fund
Fund F
Short Mat Bowls Section Fund (cash float)
Fund K
Centre Fundraising Section Fund
Fund K
Centre Fundraising Section Fund (cash float)
Fund L
Drama Group Section Fund
Fund L
Drama Group Section Fund (Friends)
Creditors and accruals
Association General Fund - creditors & accruals
Drama section income in advance
Deferred income (Biffa grant)
2022
2021
£
£
2,502
2,502
458
458
-
63
1,887
60
4,846
3,083
2022
2021
£
£
21,280
49,268
106,611
135,248
-
4,137
-
63
4,649
4,832
179
57
956
366
592
349
11,419
9,126
1,128
1,128
146,815
204,574
2022
2021
£
£
5,584
2,990
-
168
30,285
31,256
35,869
34,414

9 Cash at bank and in hand

10 Creditors and accruals

11 Movements of major funds

Funds
Unrestricted
Association General Fund
Short Mat Bowls Section Fund
Centre Fundraising Section Fund
Drama Group Section Fund
Designated
Association Maintenance Fund
Fund
Fund
balances
Incoming
Resources
balances
b/fwd
resources
expended
Transfers
c/fwd
£
£
£
£
£
82,087
73,191
(80,692)
-
74,586
7,216
6,462
(8,080)
5,598
2,288
3,103
(2,570)
-
2,821
12,535
21,781
(19,261)
15,054
104,126
104,537
(110,604)
-
98,059
130,962
997
(11,959)
119,999
235,088
105,534
(122,563)
-
218,059

12 of 18

POLEGATE COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2022

11.1 Analysis of net assets between funds

Analysis of net assets between funds
Fixed assets
Net current assets
Creditors due after more than one year
Total net assets
Unrestricted
Restricted
Endowed
funds
funds
funds
Total
£
£
£
£
102,267
-
-
102,267
115,792
-
-
115,792
-
-
-
-
218,059
-
-
218,059

13 of 18

POLEGATE COMMUNITY ASSOCIATION DETAILED INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30 SEPTEMBER 2022

ASSOCIATION GENERAL FUND - FUND A (UNRESTRICTED FUND)

INCOME
Donations, gifts & legacies
Donations & legacies
Grant income
Chalk Cliff Trust
Furlough grants
Trading activities
Rent from hire of centre
Affiliation fees
Membership subscriptions
Windsor Club power
Photocopying charges and sundry income
Fundraising & other income
Adverts sold in Community News
TOTAL INCOME
EXPENDITURE
Other direct charitable expenditure
Rates
Water
Gas
Electricity
Insurance
Cleaning materials
General repair costs
Plumbing, heating & electrical repairs
Equipment maintenance
Waste disposal
Security
Fire alarms
Fundraising and publicity
Printing Community News magazine
Other direct charitable expenditure
Section donations
Donations outside PCA
Management and administration
Telephone
Postage stationery & advert
Wages and national insurance
Accountancy
Subs licenses & registration fees
Amortisation on improvements to property
TOTAL EXPENDITURE
NET OUTGOING RESOURCES FOR THE YEAR
Transfer from Fund E (Social section - ceased)
Balance brought forward at 1 October 2020
BALANCE CARRIED FORWARD AT 30 SEPTEMBER 2021
2022
£
£
5,159
-
-
-
59,605
1,120
2,469
6,960
125
70,278
1,308
76,746
2,377
1,565
5,040
9,874
3,907
3,010
2,890
5,218
1,723
4,992
346
94
41,036
3,566
550
-
481
1,848
29,176
2,424
3,809
1,357
39,095
84,247
(7,501)
-
82,087
74,586
2021
£
£
670
971
5,823
6,794
6,794
17,971
245
334
3,758
3
22,311
-
29,775
184
1,697
4,794
7,336
3,785
2,665
2,132
445
954
5,157
322
333
29,804
680
144
587
1,294
27,163
2,406
35
2,328
33,813
64,441
(34,666)
3,453
113,300
82,087
2021
£
£
670
971
5,823
6,794
6,794
17,971
245
334
3,758
3
22,311
-
29,775
184
1,697
4,794
7,336
3,785
2,665
2,132
445
954
5,157
322
333
29,804
680
144
587
1,294
27,163
2,406
35
2,328
33,813
64,441
(34,666)
3,453
113,300
82,087
59,605
1,120
2,469
6,960
125
6,794
17,971
245
334
3,758
3
2,377
1,565
5,040
9,874
3,907
3,010
2,890
5,218
1,723
4,992
346
94
184
1,697
4,794
7,336
3,785
2,665
2,132
445
954
5,157
322
333
29,775
29,804
680
144
33,813
481
1,848
29,176
2,424
3,809
1,357
587
1,294
27,163
2,406
35
2,328
64,441
(34,666)
3,453
113,300
82,087

14 of 18

POLEGATE COMMUNITY ASSOCIATION DETAILED INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30 SEPTEMBER 2022

ASSOCIATION MAINTENANCE FUND - FUND B (DESIGNATED FUND)

2
£
INCOME
Donations, gifts & legacies
Donations & legacies
Section donations
Grant income
Grants received
Investment income
Interest received
TOTAL INCOME
EXPENDITURE
Other direct charitable expenditure
Electrical repairs & other
Sussex Wooden Floors
Flagpole & base
Security
Office refurbishment
TOTAL EXPENDITURE
NET OUTGOING RESOURCES FOR THE YEAR
Transfers from Fund K (Centre Fundraising)
Balance brought forward at 1 October 2020
BALANCE CARRIED FORWARD AT 30 SEPTEMBER 2021
022
20
£
£
395
550
-
51
997
5,731
1,956
4,272
-
-
11,959
(10,963)
-
130,962
119,999
21
£
2,144
-
13
2,157
2,166
1,101
0
406
2,116
5,789
(3,632)
710
133,884
130,962

15 of 18

POLEGATE COMMUNITY ASSOCIATION DETAILED INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30 SEPTEMBER 2022

SHORT MAT BOWLS SECTION FUND - FUND F (UNRESTRICTED FUND)

INCOME
Investment income
Interest received
Trading activities
Green fees etc
Fundraising & other income
Bowls club subscriptions
Sales of refreshments
Raffles
Tombolas
Social events & sundries
Sundry fundraising
TOTAL INCOME
EXPENDITURE
Other direct charitable expenditure
Rent paid to PCA
Donations outside the PCA
Hall hire
Fundraising and publicity
Refreshments etc
Social events
Raffle & tombola expenses
Management & administration
Sundry repairs (Bowls)
Short Mat Bowls mats
Donations
TOTAL EXPENDITURE
NET OUTGOING RESOURCES FOR THE YEAR
Balance brought forward at 1 October 2020
BALANCE CARRIED FORWARD AT 30 SEPTEMBER 2021
2022
£
£
0
4,790
687
235
178
193
379
-
1,672
6,462
-
1,100
4,571
5,671
161
10
60
231
185
1,994
-
8,080
(1,618)
7,215
5,597
2021
£
£
-
1,410
430
90
-
-
-
250
770
2,180
1,679
-
-
1,679
26
-
-
26
55
25
1,785
395
6,820
7,215
2021
£
£
-
1,410
430
90
-
-
-
250
770
2,180
1,679
-
-
1,679
26
-
-
26
55
25
1,785
395
6,820
7,215
-
1,100
4,571
1,679
-
-
2,180
1,679
26
55
25
161
10
60
26
-
-
1,785
395
6,820
7,215

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POLEGATE COMMUNITY ASSOCIATION DETAILED INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30 SEPTEMBER 2022

CENTRE FUNDRAISING SECTION FUND - FUND K (UNRESTRICTED FUND)

INCOME
Donations, gifts & legacies
Donations & legacies
Investment income
Interest received
Trading activities
500+ Club funds collected
TOTAL INCOME
EXPENDITURE
Other direct charitable expenditure
500+ Club - Weekly prizes
500+ Club - Monthly prizes
Fundraising and publicity
500+ Club - Christmas prizes
Management and administration
Donation to PCA
TOTAL EXPENDITURE
NET INCOMING RESOURCES FOR THE YEAR
Transfers to Maintenance Fund (Fund B)
Balance brought forward at 1 October 2020
BALANCE CARRIED FORWARD AT 30 SEPTEMBER 2021
2022
£
£
-
-
3,103
3,103
1,560
900
2,460
60
50
2,570
533
-
2,288
2,821
2021
£
£
146
-
2,876
3,022
1,560
900
2,460
-
-
2,460
562
(710)
2,436
2,288
2021
£
£
146
-
2,876
3,022
1,560
900
2,460
-
-
2,460
562
(710)
2,436
2,288
3,022
2,460
-
-
2,460
562
(710)
2,436
2,288

17 of 18

POLEGATE COMMUNITY ASSOCIATION DETAILED INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30 SEPTEMBER 2022

DRAMA GROUP SECTION FUND - FUND L (UNRESTRICTED FUND)

INCOME
Donations, gifts and legacies
Donations & legacies
Trading activities
Membership subscriptions
Productions income
Agatha Crusty
Cinderella Panto 2022
Steel Magnolias 2022
Murder Mysteries 2022
Jack & the Beanstalk Panto 2023
Fund raising and other income
Sundry fundraising
Special events fund raising
50th Meal at Hydro
Drama group subscriptions
TOTAL INCOME
EXPENDITURE
Trading activities
Productions expenses (including PCA rent)
Cinderalla
Agatha Crusty
Steel Magnolias 2022
Murder Mysteries 2022
Jack & the Beanstalk Panto 2023
Stage equipment & misc
Fundraising & other expenses
Fundraising
50th Meal at Hydro
Other direct charitable expenditure
Donations outside PCA
Management and administration
Rent paid to PCA
Website & email hosting
Annual sub NODA
Postage stationery & misc
TOTAL EXPENDITURE
NET INCOMING RESOURCES FOR THE YEAR
Balance brought forward at 1 October 2020
BALANCE CARRIED FORWARD AT 30 SEPTEMBER 2021
2022
£
£
63
829
3,391
12,462
1,679
974
24
18,531
570
13
1,776
-
2,358
21,781
8,385
972
1,030
309
644
432
11,772
-
2,199
1,000
2,955
684
512
140
4,291
19,261
2,519
12,535
15,054
2021
£
£
-
-
-
-
409
409
409
660
484
-
1,144
-
-
158
520
467
221
1,366
2,510
(2,101)
14,636
12,535
2021
£
£
-
-
-
-
409
409
409
660
484
-
1,144
-
-
158
520
467
221
1,366
2,510
(2,101)
14,636
12,535
570
13
1,776
-
-
409
8,385
972
1,030
309
644
432
660
484
-
409
1,144
-
1,366
2,955
684
512
140
-
158
520
467
221
2,510
(2,101)
14,636
12,535

18 of 18