**POLEGATE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 305293**
**REPORT AND ACCOUNTS**
**YEAR ENDED 30 SEPTEMBER 2022**
.
**POLEGATE COMMUNITY ASSOCIATION**
## **INDEX TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2022**
||**Page**|
|---|---|
|Charity Information|1|
|Trustees' Annual Report|2-4|
|Independent Examiner's Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the accounts|8-13|
|**Income and expenditure accounts for each section:**||
|Fund A
Association General Fund|14|
|Fund B
Association Maintenance Fund|15|
|Fund F
Short Mat Bowls Section Fund|16|
|Fund K
Centre Fundraising Section Fund|17|
|Fund L
Drama Group Section Fund|18|
**POLEGATE COMMUNITY ASSOCIATION**
**CHARITY INFORMATION YEAR ENDED 30 SEPTEMBER 2022**
## **Charity name listed on register of charities**
Polegate Community Association
## **Registered charity number**
305293
## **Principal address of the charity**
The Community Centre, 54 Windsor Way, Polegate, East Sussex BN26 6QF
## **Principal bankers**
Santander
## **Independent Examiner**
Mr Paul A Severn FCA, Watson Associates, 30/34 North Street, Hailsham, East Sussex BN27 1DW
|**Trustees**|Appointed|Resigned|
|---|---|---|
|Mrs P Payne (Chairperson)|30/11/2012||
|Ms E Morrish (Vice Chairperson)|22/11/2017||
|D Alder Esq (Treasurer)|20/11/2019||
|Mr J Hollingworth|01/10/1975||
|Mrs J Shoesmith|28/02/1991||
|Mr B Watkinson|01/10/2009||
|Mrs W. Rogers|09/12/2011||
|P. Coleman Esq|20/11/2019||
|Mrs E Coleman|20/11/2019||
|R Tate Esq|20/11/2019|11/05/2022|
|Ms D Pierce|22/05/2022||
|Mr J Cheeseman|22/05/2022||
1 of 18
10118
**POLEGATE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 305293 TRUSTEES ANNUAL REPORT YEAR ENDED 30 SEPTEMBER 2022**
## **REFERENCE AND ADMINISTRATION DETAILS**
## **Charity's principal address**
The Community Centre, 54 Windsor Way, Polegate, East Sussex BN26 6QF
## **Names of the charity trustees who manage the charity**
Trustee name Office Mrs P Payne Chairperson & Property Trustee Ms E Morrish Vice Chairperson D Alder Esq Treasurer
## **Names of the trustees for the charity, if any,** _**(for example, any custodian trustees)**_
Trustee name J Hollingworth Esq Property Trustee P Coleman Esq Property Trustee B Watkinson Esq Property Trustee Mrs J Shoesmith Property Trustee and Patron Mrs W Rogers R Tate Esq Mrs E Coleman Miss E A Morrish Ms D Pierce Mr J Cheeseman
2 of 18
**POLEGATE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 305293 TRUSTEES ANNUAL REPORT YEAR ENDED 30 SEPTEMBER 2022**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Description of the charity's trusts**
Polegate Community Association was formed in 1961 and is governed by a constitution drawn up and since amended from time to time in accordance with those rules.
The trust deed authorises the trustees to make and hold investments using the general funds of the charity and to borrow or raise money in such a manner and upon such terms as the Association shall think fit.
## **Type of governing document**
Trust deed
## **How the charity is constituted**
Under the Association rules, there are now formed 3 Sections. These have each adopted a primary activity. They annually elect officers and a committee to manage the Section activities and finances, accounting to the Section members at their Section AGM. Section members must first be members of the Association.
The Sections currently are:- Bowls, Drama, Centre fund-raising and Social. The Section Financial Activities appear on pages 14 to 19.
The Windsor Club, formerly a Section, became a private members club in 1998 and operates under a lease issued by the Association as the freeholders of the Centre.
## **Trustee selection methods**
The Association holds an AGM of all Association members, electing officers and a Council which is responsible for policy decisions. The Council consists of the appointed officers and equal numbers of elected Association members and delegates from Affiliated Organisations. From the Council are elected Executive, Finance and Maintenance committees to manage the Centre.
## **OBJECTIVES AND ACTIVITIES**
## **Summary of the objects of the charity set out in its governing document**
The purpose of the Association was to build and open in 1969, and subsequently run, a Community Centre at 54 Windsor Way, Polegate. The freehold land was purchased in 1998. Since opening the Centre in 1969, it has been enlarged or altered by 3 major projects.
## **Summary of the main activities undertaken for the public benefit in relation to those objects**
The Association lets rooms in the Centre for a fair rent and after paying expenses, the balance provides daily and long-term finance. This preserves the condition of the Centre. Significant improvements and the cost of extensions have been met from special fund-raising.
## **ACHIEVEMENTS AND PERFORMANCE**
## **Summary of the main achievements of the charity during the year**
Over the last twelve months we have seen an improvement in our bookings, starting to look more like the pre Covid bookings, a true sense of normalcy coming back to Polegate. Unfortunately, some of the established groups have had to close, and others reduce the amount of usage, but the Centre has seen an uptake in other groups hiring on an ad hoc and flexible basis, we have therefore seen a slight increase in private hire bookings. The profile and reputation of the Centre has also been increasing and this will, hopefully in turn, see more bookings and use of the Centre for all ages for generations to come
3 of 18
**POLEGATE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 305293 TRUSTEES ANNUAL REPORT YEAR ENDED 30 SEPTEMBER 2022**
## **FINANCIAL REVIEW**
## **Brief statement of the charity's policy on reserves**
There was net outgoing resources for the year of £17,029 compared to net outgoing of resources of £39,444 last year. Incoming resources from charitable activities increased from £3,215 to £7,375.
## **Details of any funds materially in deficit**
There are no funds in deficit
## **DECLARATION**
## **The trustees declare that they have approved the trustees' report above.**
## **Signed on behalf of the charity's trustees**
## **Mrs P Payne**
Chairperson
Date
4 of 18
**POLEGATE COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 305293**
## **Independent examiners's report to the trustees of the Polegate Community Association**
I report to the trustees on my examination of the accounts of the Polegate Community Association for the year ended 30 September 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Association's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Association as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached
## **Signed by Mr Paul A Severn FCA (Independent Examiner)**
30-34 North Street Hailsham East Sussex BN27 1DW
Date:
5 of 18
**POLEGATE COMMUNITY ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 30 SEPTEMBER 2022**
|**Notes**
**Incoming resources**
**Income from:**
Donations and legacies
**3**
Charitable activities
**3**
Other trading activities
**3**
Investments
**3**
**_Total_**
**Resources expended**
**Expenditure on:**
Raising funds
**4**
Charitable activities
**4**
Other
**4**
**_Total_**
**Net income/(expenditure) before investment gains/(losses)**
Net gains/(losses) on investments
**Net income/(expenditure)**
**Extraordinary items**
**Transfers between funds**
**Net incoming (outgoing) resources before**
**Other recognised gains and losses**
**Other recognised gains/(losses):**
Gains on revaluation of fixed assets for charity's own use
Other gains/(losses)
**_Net movement in funds_**
**_Reconciliation of funds_**
Total funds brought forward
**_Total Funds carried forward_**|**Unrestricted**
**Restricted**
**Total**
**Last Year**
**Funds**
**Funds**
**Funds**
**Total Funds**
**2022**
**2022**
**2022**
**2021**
**£**
**£**
**£**
**£**
9,985
-
9,985
10,741
7,375
-
7,375
3,215
88,122
-
88,122
21,734
52
-
52
13|
|---|---|
||105,534
-
105,534
35,703|
||6,317
6,317
2,486
114,147
-
114,147
72,636
2,100
2,100
25|
||122,563
-
122,563
75,147|
|||
||(17,029)
-
(17,029)
(39,444)
-
-
-
-|
||(17,029)
-
(17,029)
(39,444)
-
-
-
-
-
-
-
-|
||(17,029)
-
(17,029)
(39,444)
-
-
-
-
-
-
-
-|
||(17,029)
-
(17,029)
(39,444)
235,088
-
235,088
274,532|
||218,059
-
218,059
235,088|
6 of 18
## **POLEGATE COMMUNITY ASSOCIATION BALANCE SHEET 30 SEPTEMBER 2022**
|**Notes**
**Fixed assets**
Tangible assets
**7**
**_Total fixed assets_**
**Current assets**
Debtors
**8**
4,846
Cash at bank and in hand
**9**
146,815
**_Total current assets_**
151,661
**Creditors:-**
amounts due within one year
**10**
35,869
**_Net current assets_**
**_Total assets less current liabilities_**
**Creditors:-**
amounts due after more than one year
**Net assets**
**_The funds of the charity :_**
Unrestricted funds
**11**
98,059
Designated funds
**11**
119,999
**Total unrestricted funds**
**Restricted income funds**
Restricted revenue funds
-
Restricted capital funds
-
**Total restricted funds**
**Endowment funds**
**Total charity funds**
**D Alder Esq (Treasurer)**
**Mrs P Payne (Chairperson)**
Signed on behalf of all trustees|**Notes**
**Fixed assets**
Tangible assets
**7**
**_Total fixed assets_**
**Current assets**
Debtors
**8**
4,846
Cash at bank and in hand
**9**
146,815
**_Total current assets_**
151,661
**Creditors:-**
amounts due within one year
**10**
35,869
**_Net current assets_**
**_Total assets less current liabilities_**
**Creditors:-**
amounts due after more than one year
**Net assets**
**_The funds of the charity :_**
Unrestricted funds
**11**
98,059
Designated funds
**11**
119,999
**Total unrestricted funds**
**Restricted income funds**
Restricted revenue funds
-
Restricted capital funds
-
**Total restricted funds**
**Endowment funds**
**Total charity funds**
**D Alder Esq (Treasurer)**
**Mrs P Payne (Chairperson)**
Signed on behalf of all trustees|**2022**
**£**
102,267
102,267
3,083
161,823
164,906
34,412
115,792
218,059
-
218,059
104,126
130,963
218,059
-
-
-
-
218,059
Date
Date|**2021**
**£**
104,595|
|---|---|---|---|
||||104,595
130,494|
||151,661|||
||35,869|||
||98,059
119,999|||
||||235,089
-|
||||235,089|
||||235,089
-
-|
||-
-|||
|||||
||||235,089|
|||||
7 of 18
**POLEGATE COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2022**
## **1 Basis of preparation**
## **1.1** _**Basis of accounting**_
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with:
a) the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with
b) the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with c) the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
## **1.2 Change in basis of accounting**
There has been no change to the accounting policies (valuation rules and methods of accounting) since last year
## **1.3 Changes to previous accounts**
No changes have been made to accounts for previous years
- **1.4 Changes to accounting estimates**
No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).
- **2 Accounting policies**
## _**Incoming Resources**_
_Incoming resources are recognised on a receivable basis deferred as described where appropriate_ _**Investment income**_
_Bank interest received is recognised on an actual receipts basis_
## _**Legacies**_
_Legacies are included in income on receipt or if the charity can quantify with certainty the entitlement of funds not received before year end._
## _**Recognition of liabilities**_
_Liabilities are recognised on the accruals basis in accordance with normal accounting principles modified where necessary in accordance with the guidance given in the SORP_
## _**Resources expended**_
The policy for including items within the relevant activity catagories of resources expended is that whenever possible costs are identified with the relevant section of the Association. Each section maintains its own accounting records.
In particular the policy for including items within costs of raising funds, and charitable activities is:
Raising funds - the direct costs attributable to fundraising.
Charitable activities - charitable expenditure shall include all expenditure directly related to the objects of the charity.
## _**Assets**_
_Fixed assets and depreciation_
_Depreciation is provided at the following rates in order to write off each asset over it expected useful life._
_Freehold land Not depreciated Freehold buildings (improvements) 2% on cost_
8 of 18
**POLEGATE COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2022**
|**3**
**Analysis of incoming resources**
**_Analysis_**
Donations & legacies
Grant income
Affiliation fees
Membership subscriptions
**Donations and legacies**
Catering
Raffles
Tombolas
500+ Club funds collected
Adverts sold in Community News
Sales of refreshments
Sundry fundraising
Special events fund raising
50th Meal at Hydro
Drama group subscriptions
Rent from hire of centre
Windsor Club power
Bowls club subscriptions
Green fees etc
Social events & sundries
Productions income
Photocopying charges and sundry income
**Other trading activities**
Interest received
**Investment income**
**Charitable activities**
**Total income**|**Unrestricted**
**Designated**
**2022**
**2021**
**£**
**£**
**£**
**£**
5,567
-
5,567
2,960
-
-
6,794
1,120
-
1,120
245
3,298
-
3,298
743|
|---|---|
||9,985
-
9,985
10,742|
||235
235
178
178
193
193
3,103
3,103
2,876
1,308
1,308
-
-
-
90
570
570
250
13
13
-
1,776
1,776
-
-
-
-|
||7,375
-
7,375
3,216|
||56,650
56,650
16,135
6,960
6,960
3,755
687
687
430
4,790
4,790
1,410
379
379
18,531
18,531
-
125
125
3|
||88,122
-
88,122
21,733|
||52
-
52
13|
||52
-
52
13|
|||
||105,534
-
105,534
35,704|
9 of 18
**POLEGATE COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2022**
**4**
|**Analysis of resources expended**
**Raising funds**
Printing Community News magazine
Refreshments etc
Social events
Raffle & tombola expenses
500+ Club - Christmas prizes
500+ Club - Weekly prizes
500+ Club - Monthly prizes
**Charitable activities**
Hall hire
Productions expenses
Stage equipment & misc
50th Meal at Hydro
Security
Plumbing, heating & electrical repairs
Repairs < £750
Equipment maintenance
Electrical repairs & other
Sundry repairs (Bowls)
Short Mat Bowls mats
Sussex Wooden Floors
Flagpole & base
Office refurbishment
Fire alarms
Cleaning materials
Insurance
Gas
Electricity
Rates & water
Waste disposal
Staff costs & related costs
Telephone
Subs licenses & registration fees
Annual sub NODA
Website & email hosting
Postage stationery & advert
Accountancy
Sundries
Amortisation on improvements to property
**Other resources expended**
Other donations|**Unrestricted**
**Designated**
**2022**
**2021**
**£**
**£**
**£**
**£**
3,566
3,566
-
161
161
26
10
10
-
60
60
-
60
60
-
1,560
1,560
1,560
900
900
900|
|---|---|
||6,317
-
6,317
2,486|
||4,571
4,571
-
11,340
11,340
1,144
432
432
2,199
2,199
346
346
727
5,218
5,218
445
2,890
2,890
2,132
1,723
1,723
954
5,731
5,731
2,166
185
185
-
1,994
1,994
-
1,956
1,956
1,101
4,272
4,272
-
-
-
2,116
94
94
333
3,010
3,010
2,665
3,907
3,907
3,785
5,040
5,040
4,794
9,874
9,874
7,336
3,942
3,942
1,880
4,992
4,992
5,157
29,176
29,176
27,163
481
481
587
3,809
3,809
179
512
512
467
684
684
520
1,988
1,988
2,195
2,424
2,424
2,406
-
56
1,357
1,357
2,328|
||114,147
-
114,147
72,636|
||2,100
2,100
340|
||2,100
-
2,100
340|
||122,563
-
122,563
75,462|
10 of 18
**POLEGATE COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2022**
## **5 Details of certain items of expenditure**
|**5**
**Details of certain items of expenditure**
**5.1**
**_Fees for examination of the accounts_**
Independent examiner's fees for reporting on the accounts
Accountancy services
**6**
**Paid employees**
**6.1**
**_Staff Costs and Emoluments_**
Gross salaries, wages & benefits in kind
Employer's National Insurance
Pension costs
**6.2**
**_Numbers of full time employees or full time equivalents_**
Engaged on charitable activities
Engaged on publicity activities
Engaged on fundraising activities
Engaged on estate activities
Engaged on management and administration
**7**
**Tangible fixed assets**
**7.1**
**_Asset cost, valuation or revalued amount_**
At 1 October 2021
Additions
Disposals
Revaluation
Transfers
At 30 September 2022
**7.2**
**_Accumulated depreciation_**
At 1 October 2021
Charge for the year
Disposals
Revaluation
Transfers
At 30 September 2022
**7.3**
**_Net book value_**
At 30 September 2022
At 30 September 2021|**Freehold land**
**£**
6,829
-
-
-|**2022**
**2021**
**£**
**£**
500
500
1,924
1,780|
|---|---|---|
|||2,424
2,280|
|||**2022**
**2021**
**£**
**£**
27,280
23,627
1,896
1,643
-
-|
|||29,176
25,270|
|||**2022**
**2021**
3
3
-
-
-
-
2
2
2
2|
|||7
7|
|||**Freehold**
**improvements**
**Total**
**£**
**£**
116,388
123,217
-
-
-
-
-
-|
||6,829|116,388
123,217|
||-
-|19,979
19,979
971
971|
||-|20,950
20,950|
||6,829|95,438
102,267|
||6,829|96,409
103,238|
11 of 18
**POLEGATE COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2022**
## **8 Debtors and prepayments**
|**Debtors and prepayments**
Association General Fund - rent receivable
Windsor Club Electric
Other debtors
Prepaid expenses
**Cash at bank and in hand**
Fund A
Association General Fund
Fund B
Association Maintenance Fund
Fund E
Social Section Fund
Fund E
Social Section Fund (cash float)
Fund F
Short Mat Bowls Section Fund
Fund F
Short Mat Bowls Section Fund (cash float)
Fund K
Centre Fundraising Section Fund
Fund K
Centre Fundraising Section Fund (cash float)
Fund L
Drama Group Section Fund
Fund L
Drama Group Section Fund (Friends)
**Creditors and accruals**
Association General Fund - creditors & accruals
Drama section income in advance
Deferred income (Biffa grant)|**2022**
**2021**
**£**
**£**
2,502
2,502
458
458
-
63
1,887
60|
|---|---|
||4,846
3,083|
||**2022**
**2021**
**£**
**£**
21,280
49,268
106,611
135,248
-
4,137
-
63
4,649
4,832
179
57
956
366
592
349
11,419
9,126
1,128
1,128|
||146,815
204,574|
||**2022**
**2021**
**£**
**£**
5,584
2,990
-
168
30,285
31,256|
||35,869
34,414|
## **9 Cash at bank and in hand**
## **10 Creditors and accruals**
## **11 Movements of major funds**
|**Funds**
**_Unrestricted_**
Association General Fund
Short Mat Bowls Section Fund
Centre Fundraising Section Fund
Drama Group Section Fund
**_Designated_**
Association Maintenance Fund|**Fund**
**Fund**
**balances**
**Incoming**
**Resources**
**balances**
**b/fwd**
**resources**
**expended**
**Transfers**
**c/fwd**
**£**
**£**
**£**
**£**
**£**
82,087
73,191
(80,692)
-
74,586
7,216
6,462
(8,080)
5,598
2,288
3,103
(2,570)
-
2,821
12,535
21,781
(19,261)
15,054|
|---|---|
||104,126
104,537
(110,604)
-
98,059|
||130,962
997
(11,959)
119,999|
||235,088
105,534
(122,563)
-
218,059|
12 of 18
**POLEGATE COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS YEAR ENDED 30 SEPTEMBER 2022**
## **11.1** _**Analysis of net assets between funds**_
|**_Analysis of net assets between funds_**||
|---|---|
|Fixed assets
Net current assets
Creditors due after more than one year
Total net assets|**Unrestricted**
**Restricted**
**Endowed**
**funds**
**funds**
**funds**
**Total**
**£**
**£**
**£**
**£**
102,267
-
-
102,267
115,792
-
-
115,792
-
-
-
-|
||218,059
-
-
218,059|
13 of 18
**POLEGATE COMMUNITY ASSOCIATION DETAILED INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30 SEPTEMBER 2022**
## **ASSOCIATION GENERAL FUND - FUND A (UNRESTRICTED FUND)**
|**INCOME**
**Donations, gifts & legacies**
Donations & legacies
**Grant income**
Chalk Cliff Trust
Furlough grants
**Trading activities**
Rent from hire of centre
Affiliation fees
Membership subscriptions
Windsor Club power
Photocopying charges and sundry income
**Fundraising & other income**
Adverts sold in Community News
**TOTAL INCOME**
**EXPENDITURE**
**Other direct charitable expenditure**
Rates
Water
Gas
Electricity
Insurance
Cleaning materials
General repair costs
Plumbing, heating & electrical repairs
Equipment maintenance
Waste disposal
Security
Fire alarms
**Fundraising and publicity**
Printing Community News magazine
**Other direct charitable expenditure**
Section donations
Donations outside PCA
**Management and administration**
Telephone
Postage stationery & advert
Wages and national insurance
Accountancy
Subs licenses & registration fees
Amortisation on improvements to property
**TOTAL EXPENDITURE**
**NET OUTGOING RESOURCES FOR THE YEAR**
Transfer from Fund E (Social section - ceased)
Balance brought forward at 1 October 2020
**BALANCE CARRIED FORWARD AT 30 SEPTEMBER 2021**|**2022**
**£**
**£**
5,159
-
-
-
59,605
1,120
2,469
6,960
125
70,278
1,308
76,746
2,377
1,565
5,040
9,874
3,907
3,010
2,890
5,218
1,723
4,992
346
94
41,036
3,566
550
-
481
1,848
29,176
2,424
3,809
1,357
39,095
84,247
(7,501)
-
82,087
74,586|**2021**
**£**
**£**
670
971
5,823
6,794
6,794
17,971
245
334
3,758
3
22,311
-
29,775
184
1,697
4,794
7,336
3,785
2,665
2,132
445
954
5,157
322
333
29,804
680
144
587
1,294
27,163
2,406
35
2,328
33,813
64,441
(34,666)
3,453
113,300
82,087|**2021**
**£**
**£**
670
971
5,823
6,794
6,794
17,971
245
334
3,758
3
22,311
-
29,775
184
1,697
4,794
7,336
3,785
2,665
2,132
445
954
5,157
322
333
29,804
680
144
587
1,294
27,163
2,406
35
2,328
33,813
64,441
(34,666)
3,453
113,300
82,087|
|---|---|---|---|
||59,605
1,120
2,469
6,960
125|6,794
17,971
245
334
3,758
3||
||2,377
1,565
5,040
9,874
3,907
3,010
2,890
5,218
1,723
4,992
346
94|184
1,697
4,794
7,336
3,785
2,665
2,132
445
954
5,157
322
333||
||||29,775|
||||29,804
680
144
33,813|
||481
1,848
29,176
2,424
3,809
1,357|587
1,294
27,163
2,406
35
2,328||
|||||
||||64,441|
||||(34,666)
3,453
113,300|
||||82,087|
14 of 18
**POLEGATE COMMUNITY ASSOCIATION DETAILED INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30 SEPTEMBER 2022**
## **ASSOCIATION MAINTENANCE FUND - FUND B (DESIGNATED FUND)**
|**2**
**£**
**INCOME**
**Donations, gifts & legacies**
Donations & legacies
Section donations
**Grant income**
Grants received
**Investment income**
Interest received
**TOTAL INCOME**
**EXPENDITURE**
**Other direct charitable expenditure**
Electrical repairs & other
Sussex Wooden Floors
Flagpole & base
Security
Office refurbishment
**TOTAL EXPENDITURE**
**NET OUTGOING RESOURCES FOR THE YEAR**
Transfers from Fund K (Centre Fundraising)
Balance brought forward at 1 October 2020
**BALANCE CARRIED FORWARD AT 30 SEPTEMBER 2021**|**022**
**20**
**£**
**£**
395
550
-
51
997
5,731
1,956
4,272
-
-
11,959
(10,963)
-
130,962
119,999|**21**
**£**
2,144
-
13|
|---|---|---|
|||2,157|
|||2,166
1,101
0
406
2,116|
|||5,789|
|||(3,632)
710
133,884|
|||130,962|
15 of 18
**POLEGATE COMMUNITY ASSOCIATION DETAILED INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30 SEPTEMBER 2022**
## **SHORT MAT BOWLS SECTION FUND - FUND F (UNRESTRICTED FUND)**
|**INCOME**
**Investment income**
Interest received
**Trading activities**
Green fees etc
**Fundraising & other income**
Bowls club subscriptions
Sales of refreshments
Raffles
Tombolas
Social events & sundries
Sundry fundraising
**TOTAL INCOME**
**EXPENDITURE**
**Other direct charitable expenditure**
Rent paid to PCA
Donations outside the PCA
Hall hire
**Fundraising and publicity**
Refreshments etc
Social events
Raffle & tombola expenses
**Management & administration**
Sundry repairs (Bowls)
Short Mat Bowls mats
Donations
**TOTAL EXPENDITURE**
**NET OUTGOING RESOURCES FOR THE YEAR**
Balance brought forward at 1 October 2020
**BALANCE CARRIED FORWARD AT 30 SEPTEMBER 2021**|**2022**
**£**
**£**
0
4,790
687
235
178
193
379
-
1,672
6,462
-
1,100
4,571
5,671
161
10
60
231
185
1,994
-
8,080
(1,618)
7,215
5,597|**2021**
**£**
**£**
-
1,410
430
90
-
-
-
250
770
2,180
1,679
-
-
1,679
26
-
-
26
55
25
1,785
395
6,820
7,215|**2021**
**£**
**£**
-
1,410
430
90
-
-
-
250
770
2,180
1,679
-
-
1,679
26
-
-
26
55
25
1,785
395
6,820
7,215|
|---|---|---|---|
||-
1,100
4,571|1,679
-
-||
||||2,180|
||||1,679
26
55
25|
||161
10
60|26
-
-||
|||||
||||1,785|
||||395
6,820|
||||7,215|
16 of 18
**POLEGATE COMMUNITY ASSOCIATION DETAILED INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30 SEPTEMBER 2022**
## **CENTRE FUNDRAISING SECTION FUND - FUND K (UNRESTRICTED FUND)**
|**INCOME**
**Donations, gifts & legacies**
Donations & legacies
**Investment income**
Interest received
**Trading activities**
500+ Club funds collected
**TOTAL INCOME**
**EXPENDITURE**
**Other direct charitable expenditure**
500+ Club - Weekly prizes
500+ Club - Monthly prizes
**Fundraising and publicity**
500+ Club - Christmas prizes
**Management and administration**
Donation to PCA
**TOTAL EXPENDITURE**
**NET INCOMING RESOURCES FOR THE YEAR**
Transfers to Maintenance Fund (Fund B)
Balance brought forward at 1 October 2020
**BALANCE CARRIED FORWARD AT 30 SEPTEMBER 2021**|**2022**
**£**
**£**
-
-
3,103
3,103
1,560
900
2,460
60
50
2,570
533
-
2,288
2,821|**2021**
**£**
**£**
146
-
2,876
3,022
1,560
900
2,460
-
-
2,460
562
(710)
2,436
2,288|**2021**
**£**
**£**
146
-
2,876
3,022
1,560
900
2,460
-
-
2,460
562
(710)
2,436
2,288|
|---|---|---|---|
||||3,022|
||||2,460
-
-|
|||||
||||2,460|
||||562
(710)
2,436|
||||2,288|
17 of 18
**POLEGATE COMMUNITY ASSOCIATION DETAILED INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30 SEPTEMBER 2022**
## **DRAMA GROUP SECTION FUND - FUND L (UNRESTRICTED FUND)**
|**INCOME**
**Donations, gifts and legacies**
Donations & legacies
**Trading activities**
Membership subscriptions
**Productions income**
Agatha Crusty
Cinderella Panto 2022
Steel Magnolias 2022
Murder Mysteries 2022
Jack & the Beanstalk Panto 2023
**Fund raising and other income**
Sundry fundraising
Special events fund raising
50th Meal at Hydro
Drama group subscriptions
**TOTAL INCOME**
**EXPENDITURE**
**Trading activities**
**Productions expenses (including PCA rent)**
Cinderalla
Agatha Crusty
Steel Magnolias 2022
Murder Mysteries 2022
Jack & the Beanstalk Panto 2023
Stage equipment & misc
**Fundraising & other expenses**
Fundraising
50th Meal at Hydro
**Other direct charitable expenditure**
Donations outside PCA
**Management and administration**
Rent paid to PCA
Website & email hosting
Annual sub NODA
Postage stationery & misc
**TOTAL EXPENDITURE**
**NET INCOMING RESOURCES FOR THE YEAR**
Balance brought forward at 1 October 2020
**BALANCE CARRIED FORWARD AT 30 SEPTEMBER 2021**|**2022**
**£**
**£**
63
829
3,391
12,462
1,679
974
24
18,531
570
13
1,776
-
2,358
21,781
8,385
972
1,030
309
644
432
11,772
-
2,199
1,000
2,955
684
512
140
4,291
19,261
2,519
12,535
15,054|**2021**
**£**
**£**
-
-
-
-
409
409
409
660
484
-
1,144
-
-
158
520
467
221
1,366
2,510
(2,101)
14,636
12,535|**2021**
**£**
**£**
-
-
-
-
409
409
409
660
484
-
1,144
-
-
158
520
467
221
1,366
2,510
(2,101)
14,636
12,535|
|---|---|---|---|
||570
13
1,776
-|-
409||
||8,385
972
1,030
309
644
432|660
484
-||
||||409|
||||1,144
-
1,366|
|||||
||2,955
684
512
140|-
158
520
467
221||
|||||
||||2,510|
||||(2,101)
14,636|
||||12,535|
18 of 18