2021-09-30-accounts - Polegate Community Association

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Charity Information
Trustees' Annual Report
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes tothe accounts			8-13
Income and expenditure accounts		foreach secbonr
Fund A Association General	Fund		14
Fund 8 Association Maintenance		Fund	15
Fund E Social Section Fund			16
Fund F Short Mat Bowls Section		Fund	IT
Fund K Centre Fundraising	Section Fund		18
Fund L Drama Group Secdon Fund			19

Trustee name	Office
Mrs JShoesmith	Chairperson 0Property Trustee
Mrs P Payne	Vice Chairperson
AA Beck Esq	Treasurer
D Alder Esq	Assisiant treasurer

Trustee name
J Hollingworth Esq	Property Trustee
PColeman Esq	Property Trustee
8Watkinson Esq	Property Trustee
Mrs W Rogers
RTate Esq
Mrs EColeman
Miss EA Morris

YEAR ENDED 30SEPTEM	BER2021
			Unrestricted	Restricted	Total	Last Year
			Funds	Funds	Funds	TotalFunds
			2021	2021	2021	2020
			8	8	8	6
Incoirlin9 resources
Income from:
Donations and legacies			10,741		10,741	37,275
Charitable activities			3,215		3,215	7,915
Other trading activNes			21,734		21,734	58,526
Investments			13		13	730
Total			35703		35,703	104,446
Resources expended
Expenditure on:
Raising funds		4	2,486		2,486	8,104
Charitable activities		4	72,636		72,636	100,616
Other		4	25		25	835
Total			75 147		75147	109555
Net incomei(expenditure)	before investment
9alnsi(losses)			(39,444)		(39,444)	(5,109)
Net gains/(losses) on investmsnis
Net incomei(expenditure)			(39,444)		(39,444)	(5,109)
Extraordinary items
Transfem between funds
Net incoming (outgoing) resources before
Other recognised gains and losses			(39,444)		(39,444)	(5,109)
Other recognised gains/(losses):
Gains on revaluation offixed assets for charily's
own use
Other gains/(losses)
Net movmnentin funds			(39,444)		(39,444)	(5,109)
Reconciliation offunds
Total funds brought forward			274,532		274,532	279,641
Total Funds carried forward			235,088		235 088	274 532

		Notes		2021			2020
							0
Fixed assets
Tangible assets .				104,595			112222
Total fixed assets
Current assets
Debtors		8	3,020		2,459
Other debtors		9	63
Cash at bank and	in hand	10	161,823		222	2
Total cement assets			164,906		205,391
Creditors:-
amounts due within one year		11	34,412		37,781
Net cununt assets				130,494			167,610
Total assets less current liahllldes				235,088			274,532
Creditom:-
amounts due after	more than one year
Net assets				235,088			2 4.422
the funds ofthe charity:
Unrestricted funds		12	104,126		140,648
Designated funds		12	130,963		133,884
Total unrestricted	funds			235,088			274,532
Restricted income	funds
Restricted revenue	funds
Restricted capital funds
Total restricted funds
Endowment funds
Total charhy funds				235,088			214422.
Signed on behalf of	all trustees

Analysis ofincoming resources	Analysis ofincoming resources	Unrestricte		2021	2020
		6			6
Analysis
Donatlonsfiegacies		2,960		2,960	3,116
Grants received		6,794	0	6,794	31,763
Affiliation fees		245		245	330
Subs		743		743	2066
Donations and legacies		10,742		10742	3'7275
Adverts sold in community	news				1,102
Bingo 8 raNe income		2,876		2,876	'I,702
Sales ofrefreshments		90		90	63
Cotfee mornings
Garden Party
Charily Bottle 8 other
Xmas dinner &events
Sundry fundraising		250		250	367
50th Luncheon
500+ club funds					3,214
Fundrsising					1,467
Raising funds		3,216		3,216	7,915
Rent from hire centre		16,135		16,135	34,088
Elecbicity paid by Windsor	dub	3,755		3,755	4,843
Photocopying charges		3		3	81
Green fees		1,410		1,410	2,899
Bowls dub subscriptions		430
Productions income					16615
Charitable activities		21,732		21,732	58,526
Bank int		13		13	730
Investment income		13
Total income		35,703		35,703	104,446

Analysis ofresources expended	Analysis ofresources expended	Analysis ofresources expended	Analysis ofresources expended	Unrestricted f	Designated 6	2021 6	2020 6
Raising funds
Printing community		news magazine					1,732
Refreshments				26		26	180
RaNe exp							125
Social events							141
500+Xmas prizes							60
Christmas meals
500+dub weekly prizes				1,560		1,560	1,562
500+dub monthly	prizes			900		900	900
Bingo expenses							1,630
Drama group equipment							1,098
Christmas draw							550
Fundraising							65
Tmasurers expenses &refreshments							61
				2,486		2486	8 104
Charitabl activities
Productions expenses				1,144		1,144	12,780
Repairs 8 renewals				2,132		2,132	1,921
Plumbing, heating,	elec 8 equip maint			445		445	3,648
Repairs & 6750							2,108
Bathroom safety flooring							474
Tyrell boiler							447
Repaim/refit to ladies toilets							10,908
Ramp repairs							1,199
Fire risk assessment							834
Audio equipment							3,240
Speech transfer system							500
New oflice ceiling							1,141
Equipment maintenance
CCTV equipment							507
Lighting					2,166	2,166	408
Decorating					1,101	1,101
Security				322	406	727
Office refurbishment					2,116	2,116
Cleaning				2,665		2,665	2,546
Window deaning							260
Fire alarm maintenance				333		333
Insurance				3,785		3,785	4,121
Gas				4,794		4,794	4,004
Electridty				7,336		7,336	7,144
Rates 8 water				1,005		1,005	2,902
Waste water				875		875
Waste disposal				5,157		5,157	4,221
Staff costs 8 related		costs		27,163		27,163	25,173
Telephone				587		587	437
Subs licenses &registration			fees	179		179	1,823
Annual subscription		NODA		467		467
Website &email hosting				520		520
Postage &stationery				2,195		2,195	3,724
Accountancy				2.406		2,406	2,358
Sundries				56		56	431
Amortisation of improvements			to properly	2,328		2,328	1,357
					5,789	72,636	100,616
Other resources expended
Other donations				25		25
				25		25	835
				69,358	5,789	75,147	109,555

5	Details ofcertain items	Details ofcertain items	Details ofcertain items	ofexpenditure	ofexpenditure			2021	2020
								0	6
5.1	Fees'for examinat'ron		ofthe accounts
	Independent	examiner's		fees for	reporting	on the accounts		500	500
	Accountancy	services						1,906	1,858
								2,406	2,358
6	Paid employees
6.1	Stair Costs	smf Emoluments						2021	2020
								6	5
	Gross salaries, wages		&benefits		in kind			25,398	23,537
	Employers Nagonal Insurance							1,766	1,636
								27,163	25,173
6.2	Numbers offull bme employees				or full	time ertuivafents		2021	2020
	Engaged on	charitable	activities
	Engaged on	publicity activities
	Engaged on	fundrsising		activities
	Engaged on	estate activities
	Engaged on	management		and administration
7	Tangible fixed assets
								Freehold
							Freehold land	improvements	Total
							6	6	0
7.1	Asset cost,	valuation	ormvalued amount
	At 1Odober	2020					6,829	116,388	123,217
	Additions
	Disposals
	Revaluation
	Transfers
	At30September 2021						6,829	116,388	123,217
7.2	Accumulated	depmcl stion
	At 1 October	2020						16,294	16,294
	Charge for the year							2,328	2,328
	Disposals
	Revaluation
	Transfers
	At 30September 2021							18,622	18,622
7.3	Nst book value
	At 30September 2021						6829	97,766	104,595
	At 30September 2020						6,829	100,093	106,922


8	Debtors a	nd prepayments									2021 f	2020 6
	Association	General Fund - rent receievable									2,502	2,400
	Electricity paid by Windsor club		receivable
	Prepaid expenses										60	59
											3,020	2,459
9	Other debtors										2021	2020
											6	6
	Cash due togeneral fund from		sodel	sec0on			on	dosure
											63
10	Cash at bank and in hand										2021	2020
												F.
	Fund A	Assodation General	Fund								16,410	47,696
	Fund B	Association Maintenance		Fund							127,573	132,790
	Fund E	Social Section Fund										2,731
	Fund E	Social Section Fund	(cash 8oat)									63
	Fund F	Short Mat Bowls Sechon Fund									6,010	5,897
	Fund F	Short Mat Bowls Section Fund				(cash		float)			436	154
	Fund K	Centre Fundraising	Secdon		Fund						1,084	971
	Fund K	Centre Fundraising	Sechon		Fund		(cash float)				174	436
	Fund L	Drama Group Section Fund									9,007	11,066
	Fund L	Drama Group Section Fund			(Friends)						1,128	1,128
											161,823	202932
11	Creditors and accruals										2021	2020
											8
	Association	General Fund - creditors		&	accruals						2,990	5,429
	Assodation	Maintenance Fund	repairs
	Drama sechon income in advance										168	126
	Deferred income (Biffa grant)										31,256	32.227
											34,414	37,781
t2	Movements	ofmajor funds
					Fund							Fund
								6				6
	uaresafchrd
	Association	General Fund				113,300			27,938	62,604	3,453	82,087
	Social Section Fund						3,453				(3,453)
	Short Mat Bowls Section Fund						6,821		2,179	1,784		7,216
	Sequence	Dandng Section Fund
	Table Tennis Section Fund
	Centre Fundraising Sec0on Fund						2,436		3,022	2,460	(710)	2,288
	Drama Group Section Fund					14,636			409	2,510		12,535
						140,646			33,549	69,358	710	104,127
	Designated
	Association	Maintenance Fund				133,882			2,157	5,788	710	130,962
						274,528			35,706	75.146		235,088

YEAR ENDED 30SEPTES	YEAR ENDED 30SEPTES	IBER2021	IBER2021
AS6OCIATION GENERAL		FUND ~FUND A(UNRESTRICTED		FUND)
				2021			2020
				8		8		8
INCOgIE
Donagons, ggls 8Ngacles
Donations 8legacies					670			2,005
Grant ineame
Chalk CEfTrust					971
Wealden DC - Retail, Hospitality			and Leisure grant					25,000
Furlough grants								6,763
Trading actlvlgas
Rent from hire cfcanes				17,971		37,699
Amllation fees				245			330
Subscrlpgons				334			763
Windsor Club power				3,758		4,843
Photocopying charges and		sundry	income	3			81
Fundrslslng 6other femme					22,311			43,716
Adverls sold in Community		News						1,102
TOTALINCOME					29,774			78,586
EXPENDITURE
Ogler direct chargabla	Iorpandlhrra
Rates				104			744
Water				822		2,158
Waste water				875
Gas				4,794		4,004
Electricity				7,330		7,144
klsunlnca				3,785		4,121
Smog repas' costs				2.'l32		1,921
Cleaning materials				2,665		2,546
Rumbing, heating, electrical repairs, tloor deaning				445
Equipment maintenance				954		3,648
Sscurhy				322
Fire alarms				333
Window cleaning							260
Waste disposal				5,157		4,221
					29,802			30,767
Fundralslng and pubgclty
Printing Community News magazine					000			1,732
Management and administration
Telephone				587			437
Postage and stationary				1,294		2,822
Wages and national insurance				27,163		25,173
Accouniancy charges				2,406		2,358
Licenses and fees				179		1,193
Depredation on properly	improvements			2,328		1,357
					33,958			33,342
TOTAL EXPENDITURE
NET OUTGOING RESOURCES FOR TNE YEAR					(34,666)			12,746
Transfer fram Social Section (Fund E)on docure ofsecuon					3,453
Transfer to Maintenance	Fund (Fund 8)
Balance brought forward	at	1Odober 2020			113,300			100,554
BALANCE CARRIED FORWARD			AT30SEPTEMBER2021		82,007			113,300


	E		E	E
INCOME
Donations, gifts Slegacies
Donations Ilegacies
Investment income
Interest received		13
TOTAL INCOINE		2,157		1,363
EXPENDITURE
Other dimct charitable expenditure
Bathroom safety flooring					474
Tyrefi boiler repairs					447
AB Fire					200
Repair/regt ladies toilets				10,908
Ramp repair				1,199
Dehumidifier hire					360
Fire risk assessment					834
PPEstc					413
Various induding hand sanitiser					343
Hygiene Chemical					198
Audio equipment				3,240
Speech transfer system					500
Removal asbestos fioor tiles					264
Small repairs e550					91
New office ceiling				1,141
CCTV equipment					507
Lighting		2,166			408
Decorating		1,101			239
Security		406
Orfice refurbishment		2,116
TOTAL EXPENDITURE		5,789		21,766
NET OUTGOtNG REBOURCES FORTHE YEAR		(3,631)		(20,403)
Transfers from General Fund (Fund A)
Transfers from 500Club (Fund K)		710
Transfers ToGeneral Fund (Fund A)
Transfem from other Sections
Balance brought fonrard at 1 October 2020		133,884		154,287
BALANCE CARRIED FORWARD AT 30SEPTEMBER2021		130,962		33.	84

SOCIAL SECTIO	N FUN	D - FUND E(UNRESTRICTED FUND)
			2021		2020
INCOME
Donations, gifts	&legacies
Private donations
Investment income
Bank interest
Trading activities
Bingo and raNe income					1,702
Sales ofrefreshments					63
Coffee mornings
Sale of pens
Charity bottle &other
Christmas dinner	and events
						1,765
Fundreising and	other	income
Sundry fundrsising	income
TOTAL INCOME						1,766
EXPENDITURE
Other direct charitable		expenditure
Rent paid to PCA					431
Bingo 8 refile expenses					1,630
Christmas draw					550
Treasurers expenses 6		refreshments			61
Donations outside	the PCA
						2,672
Fundraising and	publicity
Sundry fundraising	expenses
Management and	administration
Donations to PCA
TOTAL EXPENDITURE						2,672
NET INCOMING RESOURCES FOR THE YEAR						(906)
Transfers to General Fund (Fund 8)on dosure				3,453
Balance brought forwanl		at 1 October 2020		3,453		4,359
BALANCE CARRIED FORWARD AT30SEPTEISBER2021

SHORT INAT BOWL	SS	ECTION FUND - FUND F(UNRESTRIC	TED FUND)
			2921		2020
				E		6
INCOME
Investment income
Bank interest							33
Trading activities
Gmen fees etc				1.410		2,899
Fundraising 8other	income
Subscnptions and joining		fees	430		890
Reheshment income
Fundrsising income			250		1,467
				769		2,357
TOTAL INCOME				2,179		5,289
EXPENDITURE
Other direct charitable		expenditure
Rent paid to PCA			1,679		3,077
Donations outside PCA					75
Other expenses					122
				1,679		3,273
Fundraising snd publicity
Refreshments etc			26		180
Social events					141
Raffle 8 tombola expenses					125
							446
Management 8 administration
Sundry administration	expenses						157
Donations
TOTAL EXPENDITURE				1,784		3,876
NET INCOSIING RESOURCES FORTHE YEAR				395		1,412
Transfem to Maintenance		Fund (Fund 6)
Balance brought forward		at 1 October 2020		6,820		5,408
BALANCE CARRIED	FORWARD AT30SEPTEMBER2821			7,216		6	820

	2021		2020
	6	6	6	f
INCOME
Trading activities
500+ Club funds collected		2,876		3,214
Fundraising &other income
Donations/legacies
TOTAL INCOME		3,022		3,214
EXPENDITURE
Other direct charitable expenditure
500+Club - Weekly prizes	1.560		1,562
500+Club - Monthly prizes	900		900
		2,460		2,462
Fundraising and publicity
500+Club - Christmas prizes				60
TOTALEXPENDITURE		2,460		2,522
NET INCOMING RESOURCES FORTHE YEAR				692
Transfers to Maintenance Fund (Fund B)		(710)
Balance brought forward at 1 October 2020		2,436		1,744
BALANCE CARRIED FORWARD AT 30SEPTEMBER2021		2,288		2,436

		2021		2020
				8	E
INCOME
Donations, gills and legacies
Donations
Productions income
Spamalot (cancelled)				485
Agatha Crusty (Autunm	2019in adv)			3,234
Dick Whittington (Xmas	panto 2020 in adv)			12,896
					16,615
Fund raising and other	income
Special events fund raising				367
Subscriptions		409		413
					780
TOTALINCOME			409		17,839
EXPENDITURE
Trading activities
Productions expenses	(induding PCA rent)
Cinderella		660
Agatha Crusty		484		1,844
Dick Whittington (Xmas	panto 2020 in adv)			10,363
Spring play 2020				573
			1,144		12,780
Fundraising &other expenses
Fundrsising
					65
Management and administration
Rent paid to PCA		158		103
Equipment				1,098
Website 8 email hosting		520
PCA sobs				72
Annual sub NODA		467		558
Postage snd stationery		221		902
General expenses				152
			1,366		2,886
TOTAL EXPENDITURE			2,510		15,731
NET OUTGOING RESOURCES FOR THE YEAR			(2,101)		1,348
Transfers to Maintenance	Fund (Fund 8)
Balance brought forward	at 1 October 2020		14.636		13,288
BALANCE CARRIED FORWARD AT 30SEPTEMBER2021			12,535		14,636