2020-09-30-accounts - Polegate Community Association

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Charity	Information
Trustees' Annual Report
Independent Examiner's Report
Statement ofFinancial Activities
Balance	Sheet
Notes to the accounts			8-13
Income	and expenditure accounts	foreach section:
Fund A	Association General Fund		14
Fund B	Association Maintenance	Fund	'l5
Fund E	Social Sec0on Fund		16
Fund F	Short Mat Bowls Section Fund		17
Fund K	Centre Fundraising Section Fund		18
Fund L	Drama Group Section Fund		19

YEAR ENDED 30SEPTEM	BER2020
			Unmstricted	Restricted	Total	Last Year
			Funds	Funds	Funds	TotalFunds
		Notes	2020 E	2020 6	2020f	2019 6
Incoming resources
Income from:
Donabons and legacies			37,275		37,275	54,632
Charitable activities			7,915		7,915	15,809
Other trading acbvities			58,526		58,526	92,937
Investments			730		730	644
Total			104,446		104,446	164,022
Resources expended
Expenditure on:
Raising funds		4	8,104		8,104	12,991
Charitable activities		4	100,616		100,616	94,076
Other		4	835		835	340
Total			109,555		109,555	107,407
Net income/(expenditure)	before investment
gains/(losses)			(5,109)	-	(5,109)	56,615
Net gains/(losses) on investments
Net income/(expenditure)			(5,109)		(5,109)	56,615
Extraordinary items
Transfers between funds
Net incoming (outgoing) resources before
Other recognised gains and losses			(5,109)	-	(5,109)	56,615
Other recognised gainsl(losses):
Gains on revaluation offixed assets for charity's
own Use
Other gains/(losses)
Afef movemenf ln funds			(5,109)		(5,109)	56,615
Reconc/I/at/on offunds
Total funds brought fcnuard			279,642		279,642	223,027
Total Funds cerned forward			274,533		274 533	279642

Analysis ofincoming resources	Analysis ofincoming resources	Unrestricted	Designated	2020	2019
		K	5	K	5
Analysis
Donations/legacies		2,449	667	3,116	50,006
Grants received Affiliation fees		31,763 330		31,763 330	960
Subs Donations and legacies		2,066 36,608	667	2,066 37,275	3,666 54,632
Adverts sold in community Bingo 8 refile income Sales ofrefreshments	news	1,102 1,702 63		1,102 1,702 63	2,686 3,498 115
Coffee mornings					458
Garden Party					24
Charity Bottle 8 other					35
Xmas dinner &events					485
Sundry fundraising 50th Luncheon		367		367	1,434 745
500+dub funds Fundraising Raising funds		3,214 1,467 7,915		3,214 1,467 7,915	3,113 3216 15,809
Rent from hire centre		34,088		34.088	59,412
Electricity paid by Windsor Photocopying charges	dub	4,843 81		4,843 81	8,582 190
Green fees Productions income		2,899 16815		2,899 16,615	4,176 20,577
Charitable activities				58,526	92937
Bank int			696	730	844
Investment income				730
Total income		103,083	1 363	104,446	164,022


	Details ofcertain item	s	ofexpe	nditure				2020f		2019
5.1	Fees for examination	ofthe accounts
	Independent examiner's		fees for	reponing	on the accounts			500		500
	Accountancy services						1,858		1,780
							2	358	2280
	Paid employees
SA	Staff Costs and Emoluments							2020		2019
										6
	Gross salaries, wages &benefits Employei's National Insurance Pension costs			in kind			23,537 1,636		23,627 1,643
							25	173	25	270
6.2	Numbers offull time employees			orfull time equivalents			2020			2019
	Engaged on charitable	activities
	Engaged on publicity activities
	Engaged on fundraising		activities
	Engaged on estate activities
	Engaged on management		and administration
								7		7
	Tangible fixed assets
							Freehold
						Freehold land	improvements		Total
						6		6		8
7.1	Asset cost, valuagon	ormvalued amount
	At 1 October 2019					6,829	116,388		123,217
	Additions
	Disposals
	Revaluation
	Transfers
	At 30September 2020					6,829	116,388		123,217
7.2	Accumulated depreciation
	At 1 October 2019						13,967		13,967
	Charge forthe year Disposals						2,328		2,328
	Revaluation
	Transfers
	At 30September 2020						16,294		16,294
7.3	Net book value
	At 30September 2020					6,829	100,093		106,922
	At30September 2019					6,829	102,421		109,250


Debtors a	nd prepayments	2020	2019
		8	5
Association	General Fund - rent receivable	2,400	1,424
Prepaid expenses		59	777
		2,459	2,201
Cash at bank and in hand		2020	2019
		6	5
Fund A	Association General Fund	47,696	49,268
Fund B Fund E	Association Maintenance Fund Social Section Fund	132,790 2,731	135,248 4,137
Fund E	Social Section Fund (cash float)	63	63
Fund F Fund F	Short Mat Bowls Section Fund Short Mat Bowls Section Fund (cash float)	5,897 154	4,832 57
Fund K	Centre Fundraising Section Fund	971	366
Fund K	Centre Fundraising Section Fund (cash float)	436	349
Fund L	Drama Group Section Fund	11,066	9,126
Fund L	Drama Group Section Fund (Friends)	1,128	1,128
		202 932	204,574
Creditors and accruals		2020	2019
		6	8
Association Association	General Fund - creditors &accruals Maintenance Fund repairs	5,429	2,932
Drama sec8on income in advance		126	126
Dafened income (Biffa grant)		32,227	33,324
		37,781	36,382

				Fund				Fund
				balances	Incoming	Resources		balances
Funds				bifwd 6	resources 6	expended 6	Transfers f	cifwd 8
Unrestricted
Association General Fund Social Sec6on Fund Short Mat Bowls Section Fund				100,555 4,359 5,409	74,975 1,767 5,288	62,230 2,872 3,876		113,301 3,454 I8,821
Centre Fundraising		Section Fund		'l,744	3,214	2,522		2,436
Drama Group Section Fund				13,288	17,839	16,491		14,636
				125,355	103,084	87,790		140,648
Designafsd
Association	Maintenance		Fund	154,286	1,363	21,765		133,884
				279641	104,446	109,555		274,532

Analysis ofnet assets between funds
	Unrestricted	Restricted		Endowed
	funds f	funds	6	funds	6	Total	E
Fixed assets	106,922					106,922
Net current assets	167,610					167,610
Creditors due after more than one year
Total net assets	274 532					274	532

				2020		2019
				6	E	5
INCOIEE
Donations, gifts 5legacies Donations 8legacies					2,005		2,768
Grant income
Wealden DC - Retail, Hospitality			and Leisure grant		25,000
Furlough grants					6,763
Trading activities
Rent gom hire ofcentre AI58a8on fees				37,699 330		70,602 960
Subsaiptions				763		2,010
Windsor Club power Photocopying charges and		sundnr	income	4,843 81		5,582 190
Fundralslng Sother income					43,716		82,344
Advene sold in Community		News			1,102		2,686
TOTAL INCOME					78,586		87,798
EXPENDITURE
Other dlmct charitable	expenditure
Rates				744		1,757
Water Gas				2,158 4,004		2,619 4,484
Electricity				7,144		13,044
Insurance				4,121		2,822
Small repair costs				1,921		1,696
Cleaning materials Plumbing, heating elec6equip maint				2,546 3,648		2,796 4,420
tnnndaw deaning				260		465
Waste dispasal				4221		3,898
Fundralsing and publicity					30,767		38,001
Prinong Community News magazine					1,732		3,509
Other direct aharitable	expenditure
Donsfions outside PCA
Management end admlnlstmgon
Telephone				437		782
Postage nnd stationery				2,822		1,827
Advertising						100
Wages and national insurance Accountancy charges Licences snd fees Depreciaiion on properly impravements				25,173 2,358 1,193 1 357		25,270 2,280 2,143 ~1357
					33,342		33,760
TOTAL EXPENDITURE					65,841		75,270
NET INCOMING RESOURCES FOR THE YEAR					12,746		12,528
Transfer fram Fund 6re	maintenance
Transfer to Maintenance	Fund (Fund 6)						(5,000)
Balance brought forward	at	1 October 2019			100,554		93,026
BALANCE CARRIED FORWARD			AT30SEPTEMBER2020		113,300

		8
INCOISE
Ooasgorun grRs8hrgsclas
Donafrons Ilegacies			007	47,787
Grant hcome
Grsnh rscehed
Invesbnent Income
htsrest racelued				012
Fundralslng Aolherincoms
Sundry fundrwsing				1,352
TOTAL INCOME		1303		49751
EXPENDITURE
Other direct charhabh	eapendituts
Bathroom safety fhodng			474
Tyreg boiler repairs			447
AB Fire			200
Repair/refg ladies toilets		10,900
Ramp repair		1,109
Dehumidyier hire			300
Fhs risk ssssssnlwlt			834
PPEetc			413
Varkws ind hand sanigssr			343
Hygiene Chemical			190
Audio equipmenl		3,240
Speech transfer system			500
Removal asbestos Roar	ghs		204
Small repwrs c 050			01
Nsw oglcs oslllrB		1.141
CCTV equipmenl			507
Llglmng
Decondng			239
Fundhm room windows				1,075
Encarms hsgway capet				1,860
Scmg repwm &2700				3,202
Wages				123
TOTAL EXPENDITURE		21	700
NET OUTGOING RESOURCES FOR TNEYEAR		(20,403)
Transfem from General	Fund (Fund A)			5,000
Transfers fram Bawl s Fund (Fund F)
Tlmuders To General Fund (Fund A)
Transfsm from other Sections
Bshnce braught forward	al I October 20(0	154,287		106,052
BALANCE CARRIED FORWARD AT20SEPTEMBER2020				154,207

		2020		2010
		E	K	E	K
INCOME
Donaffons, glffs &legacies
Private donations
Investment income
Bank interest
Trading activities
Bingo and raf8e income Sales ofrefreshments		1,702 63		3,498 115
Coffse mornings				458
Sale ofpens				24
Charity bottle &other				35
Christmas dinner and events				485
Fundraising and other	Income		1,765		4,615
Sundry fundraising income
TOTAL INCOINE			1,766		4,618
EXPENDITURE
Other direct charitable	expenditure
Rent paid to PCA		431		1,104
Bingo &rafffe expenses Christmas draw		1,630 550		3,163 485
Tressurers expenses &	refreshments	61		102
Donalions oulside ihe PCA				60
Fundralslng snd publicity			2,672		4,914
Sundry fundraising expenses
INanagement and administration
Donations to PCA				500
						500
TOTAL EXPENDITURE			2,672		5,414
NET OUTGOING RESOURCES FOR THE YEAR			(906)		(796)
Transfers lo Maintenance	Fund (Fund 8)
Balance brought forward	at 1 October 2019		4,359		5,	155
BALANCE CARRIED FORWARD AT30BEPTEMBER2020					4,359

		f	2020	f		f	2019	f
INCOME
Donations, gifts 8legacies
Collections, etc
Investment income
Bank interest					33				29
Trading activities
Green fees etc								4,176
Fundraising 8other income
Subscriptions and joining	fees		890				822
Fundraising income			67			1	884
				2,357				2,686
TOTAL INCOME				5	288			6	881
EXPENDITURE
Other dlmct charitable	expenditure
Rent paid to PCA Dona0ons outside PCA		3,077 75				5,302 280
Other expenses			122				312
Fundralslng and publicitY				3,273				5,894
Refreshments etc			180				278
Social events			141				50
RaNe &tombola expenses			125				184
									512
Management 8administration
Sundry administration expenses					157
TOTAL EXPENDITURE				28 8				6,406
NET INCOMING RESOURCES FOR THE YEAR				1,412
Transfers to Maintenance	Fund (Fund B)							(230)
Balance brought fonvard	at 1 October 2019			5,408				5,153
BALANCE CARRIED FORWARD AT 30SEPTEIBBER2020				6820				5.	0

	f	2020	E	20'I9 f	5
INCOIEE
Investment Income
Bank interest
Trading activities
500+Club funds collected			3,214		3,113
TOTAL INCOIEE
EXPENDITURE
Other direct chargable expenditure
500+ Club - Weekly prizes	1.562			1,560
500+Club - Monthly prizes		900		900
			2,462		2,460
Fundraising and Publicity
500+Club - Christmas prizes			60		58
Management and administration
500+Club stationery					32
Donations to PCA					200
TOTAL EXPENDITURE			2,522		D
NET INCOIBING RESOURCES FOR TNE YEAR			692		363
Transfers to Maintenance Fund (Fund 8)
Balance brought forward at 1 October 2019			1,744		1,381
BALANCE CARRIED FORWARD AT30SEPTENIBER 2020			2,436