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2025-03-31-accounts

Trustees’ Annual Report for the period

From 1 April 2024 To 31 March 2025

Charity name: Mountfield Village Hall

Charity registration number: 305282

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 For use of all inhabitants of the Parish of
Mountfieldand the neighbourhood for use
for meetings, lectures and classes, and for
other forms of recreation and leisure-time
occupation with the object of improving the
conditions of life for the said inhabitants.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 The hallis regularly used by local groups for
activities such as painting and craft classes,
yoga classes, Parish Council meetings and
for chilfren's and adult's parties, wedding
receptions, etc. In recent yearswe have
worked to reinvigorate the use of the Hall
to address rural loneliness and isolation,
particularly amongst the elderly, by holding
regular monthly get-togethers offering
refreshment and conversation. Our aim is to
promote general wellbeing to the residents
of the parish.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees confirm their commitment to
public benefit, particularly in addressing
rural loneliness and isolation as mentioned
above. Regular events are held by the hall
trustees which bring the residents of the
village together.

Additional information:

Contribution made by
volunteers		 Para 1.38 Help is regularly provided by volunteers at
hall organised events held throughout the
year. Primarily this is at monthly get-
togethers for villagers offering refreshments
and conversation, our annual bonfire and
fireworks event for the village, our annual
Children's Christmas party, and in June 2024
at an open music event held at the hall. All of
these contributions made by volunteers help
to raise vital funds to maintain the hall.

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The village hall provides the only place in the
parish for inhabitants to meet together. We
consider it especially importantto address
rural loneliness and isolation, particularly
amongst the elderly, by holding regular
monthly get-togethers offering refreshment
and conversation.
By providing the hall for hire for events we
allow people from all walks of life to get
together for family events and parties to
celebrate well-being. We provide space for
a social club, exercise classes, art groups,
craft activities, a home schooling group and
the parish council, to improve the lives of
the particpants. This includes both local
residents and hirers from the wider area.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 A surplus of £1,083 was made in the year
ending 31/3/25.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held to maintain the fabric of
the hall into the future, with expected repairs
and maintence costs required in future years.
Amount of reserves held Para 1.22 £10,521.00
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None.

Additional information:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The main source of funds is through the hire
of the hall for events. We also receive
donations through holding our own events,
with the annual village bonfire and fireworks
event being the main fundraiser.
During the current year we received £39k
from Rother District Council's Village Halls
Energy Project, which enabled us to better
insulate the hall and install improved heating
from infra-red panels. This helps to
guarantee the future viability of the hall as it
improves its' ambience and should attract
more hirers.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 Surplus reserves are held in an interest
bearing bank savings account.

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust deed dated 28/10/65
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The committee of management shall consist
of Elected members and Representative
members and may include Co-opted
members. There shall be a minimum of 3
Elected members, to include Chairman and
Vice-Chairman, and Representative
members consisting of a list of 11 local
organisations. All Elected members will be
elected at the annual AGM for the period
until the next AGM. All inhabitants of the
area of benefit of 18 years of age and
upward shall be entitled to attend and vote at
the AGM.

Reference and Administrative details

Charity name Mountfield Village Hall
Registered charity number 305282
Charity’s principal address Church Road,
Mountfield,
East Sussex
TN32 5JU

Names of the charity trustees who manage the charity

1
2
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20		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or
body) entitled to appoint
trustee (if any)
Neil Whines Chair & Treasurer
Nicholas Randle Secretary
Patricia Jones
Jonathan Playfoot
Mark Hardy
Stephen Oakley
Sophie Head From 18/6/24

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 N/A

Declarations

The trustees

declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees N.C.Randle Signature(s) N.A.Whines NICHOLAS CARL RANDLE Full name(s) NEIL ANDREW WHINES Position (eg Secretary, Chair, CHAIR etc) SECRETARY Date 14/01/26

Charity No. 305282

Mountfield Village Hall

Receipts and payments accounts

For the period

From

01/04/2024

To

31/03/25

Section A Receipts and payments

Restricted Funds Unrestricted Archiving Childrens Development Total funds Last Year funds fund /Bonfire funds

to the nearest £ to the nearest £

to the nearest £ to the nearest £ to the nearest £ To 31/03/24 £

A1 Receipts

A1 Receipts
Donations 3,041 - 1,000
-
-
-
-
-
-
-
-
-
-
1,874
-
-		 - 4,041 1,445
Grants 0 - 39,873 39,873 3,090
Hire of hall 7,333 - - 7,333 7,291
Mens Club maintenance contrib. 800 - - 800 800
Mens Club electric contribution 211 - - 211 174
Mens Club cleaningcontribution 149 - - 149 139
Mens Club insurance contribution 301 - - 301 168
Mens Club water rates contrib. 65 - - 65 48
Mens Club broadband contrib. 277 - - 277 129
Mabelle book sales 43 - - 43 27
Meanderings book sales 0 79 - 79 118
Bonfire event income 0 - - 1,874 1,518
Rubicol event income 1,305 - - 1,305 -
Interest 188 - - 188 68
Total receipts 13,713 79 2,874 39,873 56,538 15,015

A2 Payments

A2 Payments
Bonfire event/dropin expenses 29 - 1,806
-
-
541
-
-
-
-
-
-
-
-
-
-
-
-		 - 1,835 1,910
Rubicol event expenses 679 - 679 -
Parent & Child set-up 84 - 1,000 1,084 -
Childrenpartyexpenses 0 - - 541 326
Heat and light 6,787 - - 6,787 4,646
Water + business rates 223 - - 223 107
Insurance 907 - - 907 829
Repairs and maintenance 859 - 38,873 39,732 3,765
Grounds/grass mowing 1,100 - - 1,100 1,099
Cleaning 1,182 - - 1,182 1,096
Website maintenance 230 - - 230 205
Performingrights 87 - - 87 77
Action in Rural Sussex 46 - - 46 144
Broadband 710 - - 710 655
Advertising 222 - - 222 194
Sundryexpenses/bank charges 78 11 - 89 78
Total payments 13,225 11 2,347 39,873 55,455 15,131
Net of receipts/(payments)
A4 Cash funds last year end
Funds transfer
Cash funds this year end
488 68 527 - 1,083 -116
6,597 619 2,222
-1,000		 - 9,438 9,554
1,000 - - - -
8,085 687 1,749 - 10,521 9,438

Section B Statement of assets and liabilities at the end of the period Details

Categories

Cash at bank – current Savings account Total cash funds (agree balances with receipts and payments account(s))

B1 Cash funds

Details B2 Other monetary assets Details B3 Investment assets Details

B4 Assets retained for the charity’s own use

Details B5 Liabilities Signed by one or two trustees on behalf of all the trustees Signature

N.A.Whines

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Unrestricted Restricted Total funds
to nearest £ to nearest £ to nearest £
773 - 773
7,312 2,436 9,748
- - -
8,085 g 2,436 10,521
----- End of picture text -----

riod
to nearest £
Restricted		 Total funds
to nearest £
- 773
2,436 9,748
- -
8,085 2,436
 10,521

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to nearest £
to nearest £
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Print Name
NEIL ANDREW WHINES
Error
Unrestricted
funds
Restricted
funds
Fund to which
~~asset belongs~~
Fund to which
~~asset belongs~~
Fund to which
Amount due		 OK
Total funds
to nearest £
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When due
Date of
approval
NEIL ANDREW WHINES 15/07/25

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Mounffield Village Hall On accounts for the year ended 31 March 2025 Charty no (if any) 305282 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110312025. Responsibilities and basis As the charity trustees, you are responsible for the preparation of the of report accounts in accordance with the Charities Act 2011 ('Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's ststement appl￿￿]. Delete [ ] rf not applicable. of I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect,: the accounting records were not kept in accordance with section 130 of the Act; or the accounts did not accord with the accounting records; or the accounts did not comply wrth the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. ' Please delete the words in the brackets rf they do not apply. Signed: Dats: O?.ob.Jr Name: Relevant professional qualification(s) or body (If Ofi-LLzlrnJ￿ThI lrt£i£kL CThL u NJc4 L IER October 2018

any): Address: (. E)0 D < C"a)&J eL D i(NJC. LM-%r % Ll Ji CI tsl Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here detsils of any items that the examiner wishes to disclose. IER October 2018

Glve here details of any items that the examiner wishes to disclose. IER October 2018