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2021-03-31-accounts

REGISTERED CHARITY NUMBER: 305242

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

FOR

HASTINGS & ROTHER SPORTS TRUST

Acuity Professional Partnership LLP Unit 2.02 High Weald House Glovers End Bexhill East Sussex TN39 5ES

HASTINGS & ROTHER SPORTS TRUST

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Statement of Financial Position 6
Notes to the Financial Statements 7 to 15
Detailed Statement of Financial Activities 16 to 17

HASTINGS & ROTHER SPORTS TRUST

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The object of the Charity is, in the interests of social welfare, to improve the conditions of life for the inhabitants of and visitors to the area of benefit, being Hastings and St Leonards and the neighbourhood thereof, without distinction of political, religious, or other opinions by the provision and maintenance of a sports facility and recreation ground.

Through the provision of affordable, subsidised sporting facilities, we aim to encourage local people and visitors to the town, to participate in sporting activities as a means of recreation. This, in turn, assists the well being, fitness and general health of the participants.

The Trustees have complied with the duty in Section 17 of the 2011 Charities Act to have due regard to guidance published by the CharityCommission, includingpublic benefit guidance. The aim is to strive for sustainabilityin order that the objects of the Charity may continue to be carried out.

Significant activities

The strategies for achieving the objectives include continued efforts in the promotion of sporting and business activities, in the form of the provision of playing arenas, meeting rooms, social functions, catering and bars.

The Trustees continue to work with a development team to deliver a long term strategic plan to re-locate the facilities and provide enhanced facilities.

The Charityco-operates with local primary, secondary schools and colleges. The Charityfurther regularlyprovides facilities, at reduced rates, providing a charity benefit is proven.

The charity's income continues to be under pressure as previously reported due to general economic conditions and challenges in hiring our facilities during working hours.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

Recruitment and appointment of new trustees

The Trustees of the Charity, for the purposes of CharityLaw, are incorporated under the name of Horntye Park Management Company Limited. Under the requirementsof the Memorandum and Articles of Association of this company, one third of the Charity'sTrustees shall retire from office at the AnnualGeneral Meeting every year. The retiringTrustees shall be those who have been longest in office since their last election, and shall be eligible for re-election.

So far as shall be practicable, the Trustees are to include representatives of the several games and sports played at Horntye Park.

Page 1

HASTINGS & ROTHER SPORTS TRUST

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT Organisational structure

Proceedings of the Trustees are governed by the Memorandum and Articles of Association of Horntye Park Management Company Limited, and the Charityis organised so that the Trustees meet regularlyto manage its affairs. The senior members of the Management Committee meet on a more frequent basis as required. Trustees may delegate any of their powers to subcommittees containing at least one Trustee.

Day to day decisions regarding operations, staffing, accounts etc. are undertaken by a management committee. Important issues are debated by subcommittee, usually comprising 4/5 Trustees. Recommendations are put to the main board for ratification, policy decisions are debated at main board level.

Induction and training of new trustees

The Trustees are all familiar with the practical work of the Charityand are encouraged to participate in various events held at the complex. They are also made aware of their responsibilities as Trustees and the requirements thereof.

Risk management

The Trustees actively review, on a regular basis, the major risks that the Charity faces and believe that the independent examination and review of the controls over key financial systems, will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks faced by the Charityand confirm that they have established systems to mitigate significant risks.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

305242

Principal address

Horntye Park Bohemia Road Hastings TN34 1EX

Trustees

P N Finch J D H Bunday (resigned 28/7/2020) G L G Deaves (resigned 28/10/2020) M O'Connor G R Deaves (resigned 28/10/2020) D Nessling B Dixon K Woolley C J Thayre C M Ford Mr I Gillespie

Page 2

HASTINGS & ROTHER SPORTS TRUST

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner Acuity Professional Partnership LLP Unit 2.02 High Weald House Glovers End Bexhill East Sussex TN39 5ES

EVENTS SINCE THE END OF THE YEAR

Information relating to events since the end of the year is given in the notes to the financial statements.

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

.......................................................................... P N Finch - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HASTINGS & ROTHER SPORTS TRUST

Independent examiner's report to the trustees of Hastings & Rother Sports Trust

I report to the charity trustees on my examinationof the accounts of Hastings & Rother Sports Trust (the Trust) for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examinationof the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rachel Taylor FCA Acuity Professional Partnership LLP Unit 2.02 High Weald House Glovers End Bexhill East Sussex TN39 5ES

Date: .............................................

Page 4

HASTINGS & ROTHER SPORTS TRUST

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
Charitable activities
4
Provision of sports and recreational facilities
Other trading activities
3
Total
EXPENDITURE ON
Charitable activities
5
Provision of sports and recreational facilities
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
fund
£
13,828
53,725
121,741
189,294
232,170
(42,876)
469,557
426,681		 Restricted
fund
£
-
-
-
-
65,953
(65,953)
1,978,988
1,913,035		 2021
Total
funds
£
13,828
53,725
121,741
189,294
298,123
(108,829)
2,448,545
2,339,716		 2020
Total
funds
£
117,005
323,702
8,883
449,590
462,864
(13,274)
2,461,819
2,448,545

The notes form part of these financial statements

Page 5

HASTINGS & ROTHER SPORTS TRUST

STATEMENT OF FINANCIAL POSITION 31 MARCH 2021

Notes
FIXED ASSETS
Tangible assets
10
CURRENT ASSETS
Stocks
11
Debtors
12
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
13
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
CREDITORS
Amounts falling due after more than one year
14
NET ASSETS
FUNDS
17
Unrestricted funds
Restricted funds
TOTAL FUNDS		 2021
£
2,507,896
2,610
11,339
25,675
39,624
(115,464)
(75,840)
2,432,056
(92,340)
2,339,716
426,681
1,913,035
2,339,716		 2020
£
2,594,649
6,300
55,353
25,623
87,276
(181,079)
(93,803)
2,500,846
(52,301)
2,448,545
469,557
1,978,988
2,448,545

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. P N Finch - Trustee

............................................. D Nessling - Trustee

The notes form part of these financial statements

Page 6

HASTINGS & ROTHER SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES

BASIS OF PREPARING THE FINANCIAL STATEMENTS

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

INCOME

Voluntary income is received by way of subscriptions and donations and is included in full in the Statement of Financial Activities when received. The value of services provided by volunteers has not been included.

Other incoming resources are included in the Statement of Financial Activities when they are received.

RESOURCES EXPENDED

Resources expended are recognised in the year in which they are incurred, including attributable VAT which cannot be recovered. Expenditure is allocated against particular activities where the cost relates directly to that activity. Costs relating to the overall direction and administration of each activity are apportioned on an estimated basis.

TANGIBLE FIXED ASSETS

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - 2% on cost
Plant and machinery - 33% on cost and 10% on cost
Fixtures and fittings - 20% on cost

STOCKS

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

All stock held is for bar and catering activities.

TAXATION

The charity is exempt from corporation tax on its charitable activities.

FUND ACCOUNTING

Unrestricted Funds

Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the Charity without further specified purpose and are available for general funds.

Restricted Funds

Restricted Funds relate to the capital expenditure grant that was received from the National Lottery and can only be used for particular restricted purposes within the objectives of the charity.

HIRE PURCHASE AND LEASING COMMITMENTS

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

continued...

Page 7

HASTINGS & ROTHER SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES - continued

PENSION COSTS

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

USE OF ASSETS ON A FREE OF CHARGE BASIS

Incoming resources by way of perceived donations have not been included.

2. DONATIONS AND LEGACIES

Donations
Subscriptions
Exceptional items
3.
OTHER TRADING ACTIVITIES
Miscellaneous income
4.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Sundry rent received
Provision of sports and recreational facilities
Ground hire and advertising
Provision of sports and recreational facilities
Sports hall and room hire
Provision of sports and recreational facilities
Bar and catering income
Provision of sports and recreational facilities		 2021
£
13,828
-
-
13,828
2021
£
121,741
2021
£
10,400
27,214
15,931
180
53,725		 2020
£
2,070
1,935
113,000
117,005
2020
£
8,883
2020
£
9,600
83,307
135,901
94,894
323,702

continued...

Page 8

HASTINGS & ROTHER SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

5. CHARITABLE ACTIVITIES COSTS

CHARITABLE ACTIVITIES COSTS
Support
Direct costs (see
Costs note 6) Totals
£ £ £
Provision of sports and recreational
facilities 195,329 102,794 298,123

£65,953 (2019: £65,953) of the above costs were attributable to the restricted funds, £232,170 (2019: £392,364) of the above were attributable to unrestricted funds.

6. SUPPORT COSTS

Use of
sporting and Bar and Sundry rent
other facilities catering received 2020Total 2019
Governance 990 510 - 1,500 1,500
Finance 6,225 3,501 - 9,726 6,047
Information technology 785 444 - 1,227 649
Depreciation 55,522 31,231 - 86,753 86,805
Legal fees 10,431 5,867 - 16,298 45,674
73,953 41,553 - 115,504 140,675

Bar and catering costs include the cost of refreshments provided in association with the hire of rooms. Income from these activities is included within 'Sports hall and room hire'.

The support costs have been allocated to the activities based on the hours worked in each activity.

7. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

TRUSTEES' EXPENSES

There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.

continued...

Page 9

HASTINGS & ROTHER SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

8. STAFF COSTS

The average monthly number of employees during the year was as follows:

Charitable activities
No employees received emoluments in excess of £60,000.
9.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
117,005
Charitable activities
Provision of sports and recreational facilities
323,702
Other trading activities
8,883
Total
449,590
EXPENDITURE ON
Charitable activities
Provision of sports and recreational facilities
396,911
NET INCOME/(EXPENDITURE)
52,679
RECONCILIATION OF FUNDS
Total funds brought forward
416,878
TOTAL FUNDS CARRIED FORWARD
469,557

continued...

Page 10

HASTINGS & ROTHER SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

10. TANGIBLE FIXED ASSETS

Freehold
Plant and
property
machinery
£
£
Cost
At 1 April 2020 and 31 March 2021
4,337,658
76,540
Depreciation
At 1 April 2020
1,743,009
76,540
Charge for year
86,753
-
At 31 March 2021
1,829,762
76,540
Net book value
At 31 March 2021
2,507,896
-
At 31 March 2020
2,594,649
-
11.
STOCKS
Bar and catering stock
12.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
VAT		 Fixtures
and
fittings
£
82,337
82,337
-
82,337
-
-
2021
£
2,610
2021
£
7,933
3,406
11,339		 Fixtures
and
fittings
£
82,337
82,337
-
82,337
-
-
2021
£
2,610
2021
£
7,933
3,406
11,339		 Totals
£
4,496,535		 Totals
£
4,496,535		 Totals
£
4,496,535
1,901,886
86,753
1,988,639
2,507,896
2,594,649
2020
£
6,300
2020
£
55,353
-		 2020
£
6,300
55,353

continued...

Page 11

HASTINGS & ROTHER SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

2021
£
Bank loans and overdrafts (see note 15)
15,514
Trade creditors
21,240
Taxation and social security
4,705
Other creditors
74,005
115,464
14.
CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
2021
£
Bank loans (see note 15)
92,340
15.
LOANS
An analysis of the maturity of loans is given below:
2021
£
Amounts falling due within one year on demand:
Bank overdrafts
5,014
Bank loans
10,500
15,514
Amounts falling between one and two years:
Bank loans - 1-2 years
50,000
Amounts falling due between two and five years:
Bank loans - 2-5 years
42,340
16.
ANALYSIS OF NET ASSETS BETWEEN FUNDS
2021
Unrestricted
Restricted
Total
fund
fund
funds
£
£
£
Fixed assets
594,861
1,913,035
2,507,896
Current assets
39,624
-
39,624
Current liabilities
(115,464)
-
(115,464)
Long term liabilities
(92,340)
-
(92,340)
426,681
1,913,035
2,339,716		 2020
£
61,781
47,072
3,226
69,000
181,079
2020
£
52,301
2020
£
51,281
10,500
61,781
-
52,301
2020
Total
funds
£
2,594,649
87,276
(181,079)
(52,301)
2,448,545

Restricted Funds

Restricted Funds relate to the capital expenditure grant that was received from the National Lottery and can

continued...

Page 12

HASTINGS & ROTHER SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

16. ANALYSIS OF NET ASSETS BETWEEN FUNDS - continued

only be used for particular restricted purposes within the objectives of the charity.

Unrestricted Funds

Unrestricted funds are donations and other incoming resources receivable or generated for the objectives of the Charity without further specified purpose and are available for general funds.

17. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Restricted funds
Restricted
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
Restricted
TOTAL FUNDS		 At 1.4.20
£
469,557
1,978,988
2,448,545
Incoming
resources
£
189,294
-
189,294		 Net
movement
in funds
£
(42,876)
(65,953)
(108,829)
Resources
expended
£
(232,170)
(65,953)
(298,123)		 At
31.3.21
£
426,681
1,913,035
2,339,716
Movement
in funds
£
(42,876)
(65,953)
(108,829)

continued...

Page 13

HASTINGS & ROTHER SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

17. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Net
movement
At 1.4.19
in funds
£
£
Unrestricted funds
General fund
416,878
52,679
Restricted funds
Restricted
2,044,941
(65,953)
TOTAL FUNDS
2,461,819
(13,274)
Comparative net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
Unrestricted funds
General fund
449,590
(396,911)
Restricted funds
Restricted
-
(65,953)
TOTAL FUNDS
449,590
(462,864)
A current year 12 months and prior year 12 months combined position is as follows:		 At
31.3.20
£
469,557
1,978,988		 At
31.3.20
£
469,557
1,978,988
2,448,545
Movement
in funds
£
52,679
(65,953)
(13,274)
(13,274)
Unrestricted funds
General fund
Restricted funds
Restricted
TOTAL FUNDS		 At 1.4.19
£
416,878
2,044,941
2,461,819		 Net
movement
in funds
£
9,803
(131,906)
(122,103)		 At
31.3.21
£
426,681
1,913,035
2,339,716

continued...

Page 14

HASTINGS & ROTHER SPORTS TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

17. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Restricted
TOTAL FUNDS		 Incoming
resources
£
638,884
-
638,884		 Resources
Movement
expended
in funds
£
£
(629,081)
9,803
(131,906)
(131,906)
(760,987)
(122,103)

18. EMPLOYEE BENEFIT OBLIGATIONS

The charity operated the NEST pension scheme during the year along-side an independent employer scheme. Both pension schemes operated are operated on a defined contribution basis and minimumlevels of contributions are made by the charity.

19. RELATED PARTY DISCLOSURES

There are no related party transactions identified.

20. POST BALANCE SHEET EVENTS

During the year under review the charity entered into an agreement with a property developer for the sale of the land surrounding the pavilion building. It has also agreed to sell the cottages that it owns, on the land adjacent to the cricket pitch, to individual third party buyers. A further agreement has been made to sell the land currentlyused as a bin store to an internet service provider for their use as an area to locate an internet exchange unit.The monetary benefit to the charity of these agreements is expected to crystallise in the accounting period ended 31 March 2022.

Page 15

HASTINGS & ROTHER SPORTS TRUST

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Subscriptions
Exceptional items
Other trading activities
Miscellaneous income
Charitable activities
Sundry rent received
Ground hire and advertising
Sports hall and room hire
Bar and catering income
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Social security
Pensions
Hire of equipment
Rates and water
Insurance
Light and heat
Telephone
Postage and stationery
Advertising
Sundries
Property and ground maintenance
Cleaning and waste disposal
Repairs and renewals
Motor and travelling
Staff training
Carried forward		 2021
£
13,828
-
-
13,828
121,741
10,400
27,214
15,931
180
53,725
189,294
110,069
2,682
2,306
2,156
6,189
7,668
25,041
1,057
1,375
460
255
23,826
43
3,041
39
-
186,207		 2020
£
2,070
1,935
113,000
117,005
8,883
9,600
83,307
135,901
94,894
323,702
449,590
145,662
7,075
3,193
808
20,264
4,958
43,058
1,205
1,330
302
1,220
24,130
2,580
235
557
495
257,072

This page does not form part of the statutory financial statements

Page 16

HASTINGS & ROTHER SPORTS TRUST

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

Charitable activities
Brought forward
Bar and catering purchases
Bar and catering maintenance
Licences
Compensation payments
Support costs
Management
Computer costs
Freehold property
Finance
Bank charges
Bank loan interest
Governance costs
Legal and professional fees
Independent examiner's fees
Total resources expended
Net expenditure		 2021
£
186,207
5,981
1,449
1,692
-
195,329
1,112
86,753
87,865
1,694
6,513
8,207
5,222
1,500
6,722
298,123
(108,829)		 2020
£
257,072
45,856
2,639
5,443
35,000
346,010
1,227
86,753
87,980
2,915
7,327
10,242
17,132
1,500
18,632
462,864
(13,274)

This page does not form part of the statutory financial statements

Page 17