Village Hall AGM 01/05/2025
Treasurers report
The accounts for 2024 were prepared and audited. No issues were found.
Key Items on accounts
INCOME
The total income excluding grants was £19,160 in 2024 compared to 19,738 in 2023.
The reduction in income is a timing issue to do with the school meal payments with some of the 2022 income arriving in 2023.
Interest on our savings amounted to £261 which was not to different to 2023 which was £271 and the amount of money in the saving account being the same.
This year a number of grant funded hall improvement projects were undertaken. The total grants received amounted to £61,565
In addition due to the timings of the inflows of this grant money only occurring after the projects were completed and interest free loan was received from the treasurer of £3000. This loan money was paid back in 2025 and so is still in the 2024 accounts.
There were no refunds on contract changes in 2024 unlike 2023.
Combining all of the income, the total Income amounted to £83,988 in 2024 compared to £27,369 in 2023.
EXPENDITURE
In terms of the main expenditure items
Electricity costs were slightly higher in 2024 of £8,416 compared to the rebate adjusted cost of £8,008 in 2023. The contract with octopus energy was renewed in 2024 for a further 12 months but the terms of the contract were fairly similar. It is believed the difference was down to weather with 2024 being marked with particularly poor weather at both the start and the end of the year.
The solar panels and battery storage installation made a small difference to the electricity usage at the end of the year, but as they were only available from early November the contribution they could make in 2024 was limited.
Other Utility costs were broadly the same in total. Water costs rose by £20 in 2024 as did insurance costs. This was offset by reductions in broadband and telephone costs when this contract was renewed in 2024 with a saving approaching £130.
Cleaning costs were up by the rate of inflation as the biggest cost is cleaning staff. £5676 in 2024 compared to £5,280 in 2023
Building and equipment maintenance was only £1,200 in 2024 compared to £1,389 in 2023. It is expected that this number will be a little higher in 2025 as a number of small improvement projects are planned
The hall was successful in receiving a number of grants to reduce the carbon emissions of the hall. These grants were used to
replace the single glazed windows with double glazing
install a new insulated roof,
install solar panels and battery storage
install energy efficient lighting solutions
The total cost of these projects amounted to £65,493 with grants covering £61,565 of this cost.
Overall the total expenditure for the hall in 2023 was £85,425 compared to £24,307 in 2023.
OVERALL
At the year end the bank balances combined stood at £22,278 down from £23,715 at the end of 2023. However this comparison is distorted by the fact that there was the £3000 interest free loan that was not paid back in 2024 but was in early 2025. The reduction in fund was expected as the grants were nearly £4000 less than the money spent on hall improvements.
However, the electricity costs for the hall are the number 1 cost at the moment. Insulating the property has made a significant improvement in the usability of the hall. We have been able to turn the thermostats down on the radiator and the hall is a much more comfortable temperate in winter and summer. This in turn should result in about a 20% reduction in electricity costs during the colder months.
The solar panels and batteries will also make a difference, in terms of the amount of electricity bought from the grid as well anticipated income from excess electricity flowing back into the grid, particularly when the hall is not being used by the school. This benefit could very significant and will easily recoup the £4,000 of cost to the hall for these improvements. The hall is very grateful for the support from
Rother District Council and the Village Halls Energy Project, without whom these large upgrade projects would not have been possible or the scale of them would have been reduced.
There were no contract changes but one new maintenance contract was entered. The hall signed up to a 10 year maintenance contract with Nova Renewables who installed the solar panels and battery storage.
Crowhurst Village Hall Management Committee Report & Accounts for the period 1 January 2024 to 31 December 2024 Statement of Receipts and Payments
| Receipts Income School use Income non school use Grants Pay Phone Interest on deposit account Refunds on contract changes Loan Total Receipts Payments Premises - Utilities Rates Water Electricity Telephone Premises - Maintenance Cleaning costs Building & equipment maintenance Grounds Maintenance Insurance Other Payments Premises - Improvements Buildings & grounds Equipment Booking Costs Administration of the Charity Other Repayments Other Payments |
2024 2023 Funds £ £ 14,593 15,409 4,568 4,374 61,566 550 0 0 261 272 0 6,765 3,000 |
|---|---|
| 83,988 27,369 |
|
| 200 206 499 474 8,417 13,648 378 506 5,677 5,280 924 1,250 276 140 961 940 138 469 65,493 100 795 0 763 630 637 498 48 47 0 0 221 120 |
| Total Payments Net Receipts/(Payments) in period Balances brought forward on 1.1.24 Balances carried forward on 31.12.24 Santander Commercial Bank Current Account Less Uncleared Cheques Less uncashed cheque Deposit Account COIF Charity Funds Deposit Account Total |
85,425 24,307 |
|---|---|
| -1,437 3,063 23,715 20,653 |
|
| 22,279 23,715 |
|
| 16,562 18,260 453 449 5,263 5,007 |
|
| 22,279 23,715 |
Statement of Assets and Liabilities
£
Assets
| Assets | |
|---|---|
| Cash Funds | |
| Restricted Funds | Nil |
| General Reserves | 22,278.51 |
| Liabilities | |
| Current Liabilities | Nil |
Assets retained for the charities own use
The village hall is insured at a rebuilding cost of: £538,834 The contents of the village hall are insured £12,600
Notes to the accounts
- 1) These accounts have been prepared on a Receipts and Payments basis in accordance with the requirements of the Standard of Recommended Practice – Accounting and Reporting by
Charities (the Charities SORP) and guidance by the Charity Commission. As such, they record cash received and payments made in the period.
- 2) Other expenditure in accounts. This is payment for the music licence for the Hall.
Richard Day
Treasurer : Crowhurst Village Hall Committee
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