## **Village Hall AGM 01/05/2025** ## **Treasurers report** The accounts for 2024 were prepared and audited. No issues were found. ## _**Key Items on accounts**_ ## **INCOME** The total income excluding grants was £19,160 in 2024 compared to 19,738 in 2023. The reduction in income is a timing issue to do with the school meal payments with some of the 2022 income arriving in 2023. Interest on our savings amounted to £261 which was not to different to 2023 which was £271 and the amount of money in the saving account being the same. This year a number of grant funded hall improvement projects were undertaken. The total grants received amounted to £61,565 In addition due to the timings of the inflows of this grant money only occurring after the projects were completed and interest free loan was received from the treasurer of £3000. This loan money was paid back in 2025 and so is still in the 2024 accounts. There were no refunds on contract changes in 2024 unlike 2023. Combining all of the income, the total Income amounted to £83,988 in 2024 compared to £27,369 in 2023. ## **EXPENDITURE** In terms of the main expenditure items Electricity costs were slightly higher in 2024 of £8,416 compared to the rebate adjusted cost of £8,008 in 2023. The contract with octopus energy was renewed in 2024 for a further 12 months but the terms of the contract were fairly similar. It is believed the difference was down to weather with 2024 being marked with particularly poor weather at both the start and the end of the year. The solar panels and battery storage installation made a small difference to the electricity usage at the end of the year, but as they were only available from early November the contribution they could make in 2024 was limited. Other Utility costs were broadly the same in total. Water costs rose by £20 in 2024 as did insurance costs. This was offset by reductions in broadband and telephone costs when this contract was renewed in 2024 with a saving approaching £130. Cleaning costs were up by the rate of inflation as the biggest cost is cleaning staff. £5676 in 2024 compared to £5,280 in 2023 Building and equipment maintenance was only £1,200 in 2024 compared to £1,389 in 2023. It is expected that this number will be a little higher in 2025 as a number of small improvement projects are planned The hall was successful in receiving a number of grants to reduce the carbon emissions of the hall. These grants were used to replace the single glazed windows with double glazing install a new insulated roof, install solar panels and battery storage install energy efficient lighting solutions The total cost of these projects amounted to £65,493 with grants covering £61,565 of this cost. Overall the total expenditure for the hall in 2023 was £85,425 compared to £24,307 in 2023. ## **OVERALL** At the year end the bank balances combined stood at £22,278 down from £23,715 at the end of 2023. However this comparison is distorted by the fact that there was the £3000 interest free loan that was not paid back in 2024 but was in early 2025. The reduction in fund was expected as the grants were nearly £4000 less than the money spent on hall improvements. However, the electricity costs for the hall are the number 1 cost at the moment. Insulating the property has made a significant improvement in the usability of the hall. We have been able to turn the thermostats down on the radiator and the hall is a much more comfortable temperate in winter and summer. This in turn should result in about a 20% reduction in electricity costs during the colder months. The solar panels and batteries will also make a difference, in terms of the amount of electricity bought from the grid as well anticipated income from excess electricity flowing back into the grid, particularly when the hall is not being used by the school. This benefit could very significant and will easily recoup the £4,000 of cost to the hall for these improvements. The hall is very grateful for the support from Rother District Council and the Village Halls Energy Project, without whom these large upgrade projects would not have been possible or the scale of them would have been reduced. There were no contract changes but one new maintenance contract was entered. The hall signed up to a 10 year maintenance contract with Nova Renewables who installed the solar panels and battery storage. ## **Crowhurst Village Hall Management Committee Report & Accounts for the period 1 January 2024 to 31 December 2024 Statement of Receipts and Payments** |**Receipts**
Income School use
Income non school use
Grants
Pay Phone
Interest on deposit account
Refunds on contract changes
Loan
Total Receipts
**Payments**
**Premises - Utilities**
Rates
Water
Electricity
Telephone
Premises - Maintenance
Cleaning costs
Building & equipment maintenance
Grounds Maintenance
Insurance
Other Payments
Premises - Improvements
Buildings & grounds
Equipment
Booking Costs
Administration of the Charity
Other
Repayments
Other Payments|**2024**
**2023**
**Funds**
£
£
14,593
15,409
4,568
4,374
61,566
550
0
0
261
272
0
6,765
3,000| |---|---| ||**83,988**
**27,369**| ||200
206
499
474
8,417
13,648
378
506
5,677
5,280
924
1,250
276
140
961
940
138
469
65,493
100
795
0
763
630
637
498
48
47
0
0
221
120| |**Total Payments**
Net Receipts/(Payments) in period
Balances brought forward on 1.1.24
Balances carried forward on 31.12.24
Santander Commercial Bank
Current Account
Less Uncleared Cheques
Less uncashed cheque
Deposit Account
COIF Charity Funds
Deposit Account
Total|**85,425**
**24,307**| |---|---| ||-1,437
3,063
23,715
20,653| ||**22,279**
**23,715**| ||16,562
18,260
453
449
5,263
5,007| ||**22,279**
**23,715**| ## **Statement of Assets and Liabilities** £ ## **Assets** |**Assets**|| |---|---| |**Cash Funds**|| |Restricted Funds|Nil| |General Reserves|22,278.51| |**Liabilities**|| |Current Liabilities|Nil| ## **Assets retained for the charities own use** The village hall is insured at a rebuilding cost of: £538,834 The contents of the village hall are insured £12,600 ## **Notes to the accounts** - 1) These accounts have been prepared on a Receipts and Payments basis in accordance with the requirements of the Standard of Recommended Practice – Accounting and Reporting by Charities (the Charities SORP) and guidance by the Charity Commission. As such, they record cash received and payments made in the period. - 2) Other expenditure in accounts. This is payment for the music licence for the Hall. ## _**Richard Day**_ **Treasurer : Crowhurst Village Hall Committee** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report m•mb•rn of ' VILLAGE HALL, CROWTrIURST On *¢¢ounts for th• y•ar 31 # DECEMBER 2024 Ch•rlty no Ilf •ny) 305201 I report tt> the truslees on my exoftinatiw (rfl￿ the abo chanty Dhe Twsf) for the year ￿bd￿j R•wrtlblllOM •nd As the chaiity trusteM ol the Tfust. you ar¢ le$F￿811￿• for the prnparatk)n basi• al report al the •x¢)unts in xcfjrdarte thryth the requI￿n￿nIS cl the charrf￿ Ad 2011 ctr￿ W. under 145 (rf the 2011 Ad and in I￿rrying my examination, I have fc4kyA*l the ￿'rec￿¢￿ gNen by tho Chathy Coffthissi¢ undw Sec￿ 145(5Xbl (I I￿ Ad. I c4Wed nry exaffin*Km. I CA)nfimi that no Mat￿1&1 mgllers have Ind•pendent Ihe e￿l¥n￿1Cffi gl¥ts n* ¢4use to bel￿￿ that in, ftwleri the Acl or ryth the •￿￿nati￿ to whKth attentTh) stthild ￿ df•*n in ordorto •nabl• a . Pl•as• djlote I1￿ in tho brndIetsrftt￿Y (*) w¥y. 8lgn•d: I t). M N•mo: Davrtj Auger R•l•v•rt prnfmslonal qu•lllkatlonls) or body (If any): Addv•M: 26 TCLL1￿TES. BATTLE. EAST SLISSEX TN33 OJA IER Octo￿1 2018 Section 8 Disclosure Only ihe exair*w needs lo hwjhl￿hI of ￿￿efn 1588 GC32. IrrfleFth￿nt exaftython ol c*Janty ￿(￿rrtS drethons ar#1 guidarth lty Giv• h•r• bri•f d•tsll• of any li•m* that th• •x•mln•r T*lshH to dknekx•