Village Hall AGM 16/05/2024
Treasurers report
The accounts for 2023 were prepared and audited. No issues were found other than some suggested recategorisations.
Key Items on accounts
INCOME
The Income excluding any payments from the school was approximately £4500 compared to about £3000 in 2023. This is predominantly down to greater hall usage rather than the increase in hirer rates which was 10% for most of the categories of hirer in 2023.
This year, the total income was slightly distorted due to some delayed school meal payments which should have been paid in 2022, were not made until, this was £1569
Total income excluding one off rebates was £19,738 in 2023 compared to 14,355 in 2022.
We had rebates this from EDF of £150 for the government fuel subsidy and for £6754 when we moved to our new energy supplier Octopus Energy.
We also had a rebate of £10.30 when we moved broadband supplier.
Interest on our savings amounted to 271.50. In the past the savings rate has been so low that this amount has been irrelevant in the accounts. Now with CCIF paying 5% on savings I will need to look again at the amount we need keep in the current account.
Total Income amounted to £27,369 in 2023 compared to £14,355 in 2022 as we had no one offs worth mentioning.
EXPENDITURE
In terms of the main expenditure items
Electricity costs were £5,640 higher than 2023 than 2022. However as mentioned, we got this excess back as a rebate when we moved supplier as EDF had tried to penalize us when our contract ended. Taking into account the fact that we had to pay Octopus Energy a deposit of £2,362, our actual energy usage in 2023 was significantly lower in 2023 than in 2022. This is partly due to the way that the change in contracts meant we moved to a used basis rather than budgeted basis. However, the hall looks like it genuinely used less electricity either due to the weather or perhaps because of some high usage users not hiring the hall as much .
Other Utility costs were broadly the same in total. Water costs rose by £160 in 2023. This was offset by reductions in broadband costs and insurance. The insurance was moved to Zurich Insurance in 2022 and this lower cost saved us £100 in 2023.
Cleaning costs were up by the rate of inflation as the biggest cost is cleaning staff. £5280 in 2023 compared to £4,689 in 2022
Building and equipment maintenance was only £1,249 in 2023 compared to £1,971 in 2022. There was a lot of money spent in 2022 to tidy up the hall and so less was required in 2023. The 2023 figure is similar to 2021.
Overall the expenditure for the hall in 2023 was £24,307 compared to £20,038 in 2022.
OVERALL
The EDF increase and rebate distorts the income and expenditure as our income and expenditure are both about £6000 higher than they would be. We also had the school meal income distortion.
At the year end the bank balances combined stood at £23,715 up from £20,652 at the end of 2022. This is a profit for the year of £3,062. However I would say that the some of this increase is just timing. Income was definitely more than spend in 2023 which is very good news, but the actual amount is less clear.
There were a number of contract changes in 2023
The broadband moved from OneCom to BOnline resulting in small saving in 2023 and a further saving in 2024
The electricity moved from EDF to Octopus Energy resulting in a saving of potentially £6000 in 2023 if we had not moved.
Crowhurst Village Hall Management Committee Report & Accounts for the period 1 January 2023 to 31 December 2023 Statement of Receipts and Payments
| Receipts Hire Fees Rents Grants Pay Phone Interest on deposit account Refunds on contract changes Total Receipts Payments Premises - Utilities Rates Water Electricity Telephone Premises - Maintenance Cleaning costs Building & equipment maintenance Grounds Maintenance Insurance Other Payments Premises - Improvements Buildings & grounds Equipment Booking Costs Administration of the Charity Other Repayments Other Payments Total Payments Net Receipts/(Payments) in period |
2023 2022 £ £ 18,053.3 2 12,725.7 0 1,730.00 1,630.00 400.00 0.00 0.00 0.00 271.50 0.14 6,914.56 0.00 |
|---|---|
| 27,369 14,356 |
|
| 205.80 257.92 473.83 317.57 13,648.2 9 8,008.91 505.56 512.95 5,280.22 4,689.78 1,249.96 1,971.38 140.00 70.00 940.46 1,071.76 468.60 189.20 100.00 1,006.25 0.00 34.80 630.00 661.96 497.51 429.84 46.50 5.44 0.00 0.00 120.00 810.92 |
|
| 24,306.7 3 20,038.6 8 |
|
| 3,062.65 - |
| Balances brought forward on 1.1.23 Balances carried forward on 31.12.23 Santander Commercial Bank Current Account Less Uncleared Cheques Less uncashed cheque Deposit Account COIF Charity Funds Deposit Account Total |
5,682.84 20,652.7 6 26,335.6 0 |
|---|---|
| 23,715.4 1 20,652.7 6 |
|
| 18,260.1 2 15,468.9 7 448.68 446.75 5,006.61 4,737.04 |
|
| 23,715.4 1 20,652.7 6 |
Statement of Assets and Liabilities £
Assets
| Assets | |
|---|---|
| Cash Funds | |
| Restricted Funds | Nil |
| General Reserves | 23,715.41 |
Liabilities
Current Liabilities Nil
Assets retained for the charities own use
The village hall is insured at a rebuilding cost of: £538,834 The contents of the village hall are insured £12,600
Notes to the accounts
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1) These accounts have been prepared on a Receipts and Payments basis in accordance with the requirements of the Standard of Recommended Practice – Accounting and Reporting by Charities (the Charities SORP) and guidance by the Charity Commission. As such, they record cash received and payments made in the period.
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2) Other expenditure in accounts. This is payment for the music licence for the Hall.
Richard Day
Treasurer : Crowhurst Village Hall Committee
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