## **Village Hall AGM 16/05/2024** ## **Treasurers report** The accounts for 2023 were prepared and audited. No issues were found other than some suggested recategorisations. ## **Key Items on accounts** ## **INCOME** The Income excluding any payments from the school was approximately £4500 compared to about £3000 in 2023. This is predominantly down to greater hall usage rather than the increase in hirer rates which was 10% for most of the categories of hirer in 2023. This year, the total income was slightly distorted due to some delayed school meal payments which should have been paid in 2022, were not made until, this was £1569 Total income excluding one off rebates was £19,738 in 2023 compared to 14,355 in 2022. We had rebates this from EDF of £150 for the government fuel subsidy and for £6754 when we moved to our new energy supplier Octopus Energy. We also had a rebate of £10.30 when we moved broadband supplier. Interest on our savings amounted to 271.50. In the past the savings rate has been so low that this amount has been irrelevant in the accounts. Now with CCIF paying 5% on savings I will need to look again at the amount we need keep in the current account. Total Income amounted to £27,369 in 2023 compared to £14,355 in 2022 as we had no one offs worth mentioning. ## **EXPENDITURE** In terms of the main expenditure items Electricity costs were £5,640 higher than 2023 than 2022. However as mentioned, we got this excess back as a rebate when we moved supplier as EDF had tried to penalize us when our contract ended. Taking into account the fact that we had to pay Octopus Energy a deposit of £2,362, our actual energy usage in 2023 was significantly lower in 2023 than in 2022. This is partly due to the way that the change in contracts meant we moved to a used basis rather than budgeted basis. However, the hall looks like it genuinely used less electricity either due to the weather or perhaps because of some high usage users not hiring the hall as much . Other Utility costs were broadly the same in total. Water costs rose by £160 in 2023. This was offset by reductions in broadband costs and insurance. The insurance was moved to Zurich Insurance in 2022 and this lower cost saved us £100 in 2023. Cleaning costs were up by the rate of inflation as the biggest cost is cleaning staff. £5280 in 2023 compared to £4,689 in 2022 Building and equipment maintenance was only £1,249 in 2023 compared to £1,971 in 2022. There was a lot of money spent in 2022 to tidy up the hall and so less was required in 2023. The 2023 figure is similar to 2021. Overall the expenditure for the hall in 2023 was £24,307 compared to £20,038 in 2022. ## **OVERALL** The EDF increase and rebate distorts the income and expenditure as our income and expenditure are both about £6000 higher than they would be. We also had the school meal income distortion. At the year end the bank balances combined stood at £23,715 up from £20,652 at the end of 2022. This is a profit for the year of £3,062. However I would say that the some of this increase is just timing. Income was definitely more than spend in 2023 which is very good news, but the actual amount is less clear. There were a number of contract changes in 2023 The broadband moved from OneCom to BOnline resulting in small saving in 2023 and a further saving in 2024 The electricity moved from EDF to Octopus Energy resulting in a saving of potentially £6000 in 2023 if we had not moved. ## **Crowhurst Village Hall Management Committee Report & Accounts for the period 1 January 2023 to 31 December 2023 Statement of Receipts and Payments** |**Receipts**
Hire Fees
Rents
Grants
Pay Phone
Interest on deposit account
Refunds on contract changes
Total Receipts
**Payments**
**Premises - Utilities**
Rates
Water
Electricity
Telephone
Premises - Maintenance
Cleaning costs
Building & equipment maintenance
Grounds Maintenance
Insurance
Other Payments
Premises - Improvements
Buildings & grounds
Equipment
Booking Costs
Administration of the Charity
Other
Repayments
Other Payments
**Total Payments**
Net Receipts/(Payments) in period|**2023**
**2022**
£
£
18,053.3
2
12,725.7
0
1,730.00
1,630.00
400.00
0.00
0.00
0.00
271.50
0.14
6,914.56
0.00| |---|---| ||**27,369**
**14,356**| ||205.80
257.92
473.83
317.57
13,648.2
9
8,008.91
505.56
512.95
5,280.22
4,689.78
1,249.96
1,971.38
140.00
70.00
940.46
1,071.76
468.60
189.20
100.00
1,006.25
0.00
34.80
630.00
661.96
497.51
429.84
46.50
5.44
0.00
0.00
120.00
810.92| ||**24,306.7**
**3**
**20,038.6**
**8**| ||3,062.65
-| |Balances brought forward on 1.1.23
Balances carried forward on
31.12.23
Santander Commercial Bank
Current Account
Less Uncleared Cheques
Less uncashed cheque
Deposit Account
COIF Charity Funds
Deposit Account
Total|5,682.84
20,652.7
6
26,335.6
0| |---|---| ||**23,715.4**
**1**
**20,652.7**
**6**| ||18,260.1
2
15,468.9
7
448.68
446.75
5,006.61
4,737.04| ||**23,715.4**
**1**
**20,652.7**
**6**| ## **Statement of Assets and Liabilities** £ ## **Assets** |**Assets**|| |---|---| |**Cash Funds**|| |Restricted Funds|Nil| |General Reserves|23,715.41| ## **Liabilities** Current Liabilities Nil ## **Assets retained for the charities own use** The village hall is insured at a rebuilding cost of: £538,834 The contents of the village hall are insured £12,600 ## **Notes to the accounts** - 1) These accounts have been prepared on a Receipts and Payments basis in accordance with the requirements of the Standard of Recommended Practice – Accounting and Reporting by Charities (the Charities SORP) and guidance by the Charity Commission. As such, they record cash received and payments made in the period. - 2) Other expenditure in accounts. This is payment for the music licence for the Hall. ## **Richard Day** **Treasurer : Crowhurst Village Hall Committee** CHARITY COMMISSION FOR ENGLAND AND WALES I Independent examinerfs report on the accounts Section A Independent Examiner's Report R•porttoth• VILLAGE HALL, CROWHURST On accounts forth• y••r 31•1 DECEMBER 2023 Charfty no (If any) 305201 fth• Trrf) kn tha yw •nd*l 31112r2023. 2011 (Ihe A¢￿>. I roport in respeci of my ex8rrination TTusfs accounts carried tJrt under sedi(￿ 145 2017 Acl and in carrying oul my exarninatN￿. I under SedN￿ 145(SKbl crf the Ad. Independent I hw¥e my examinati(￿ I confirTn that no rnthial matters have examiner8 8tstsment conx to my attent in cx)nne¢tion *ith theAdor 6-D5-Lo M•m•: l Oabvrtg Aug R•l•v•nt proknslon•l Ilf •ny): Addr•M: 28 TCLLG4TES. BATfLE, EAST SUSSEX TN33 OJA Section 8 Disclosure Only complete rf the exaThneT needs 10 Whtsghl matters of concern {5ee CC32. Giv• h•r• bri•f d•lalts ol any It•m• that th• •xamln•r to dl•cloM.