PEBSHAM COMMUNITY ASSOCIATION
STATEMENT OF ACCOUNTS
FOR THE YEAR ENDED 31ST DECEMBER 2024
Gibbons Mannington & Phipps LLP Chartered Accountants 20 Eversley Road Bexhill-on-Sea East Sussex TN40 1HE
Page 1
PEBSHAM COMMUNITY ASSOCIATION CHARITY NUMBER 305171 ANNUAL REPORT FOR THE YEAR ENDED 31ST DECEMBER 2024
Reference and administrative details
Trustees
P J Bicar E Ansell
Registered office
Pebsham Community Centre Seabourne Road Bexhill-on-Sea East Sussex TN40 2SW
Objectives and activities
The objectives of the charity are:
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a) to promote the benefit of the inhabitants of the beneficial area without distinction of sex or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
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b) to establish or to secure the establishment of a community centre.
The area the charity can operate in, as set out in its governing document is Pebsham.
In order to further these activities the charity has run and maintained a community centre.
Public Benefit
The Trustees have considered their duty set out in Section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Commission.
Activities and performance
During the year the community centre continued to provide hall space for a number of different local groups, charities and other organisations. Funding was secured for a major refurbishment of the centre and to set up a community café. Despite the commencement of these major works during the second half of the year, this did not effect the hall hire income, which actually increased compared to 2023.
A defibrillator was purchased during the year to place at the community centre after a grant was received from the PCC for Sussex. This is placed on the outside of the building for use by the community centre users and also available to the surrounding area should it be required.
PEBSHAM COMMUNITY ASSOCIATION CHARITY NUMBER 305171 ANNUAL REPORT (CONTINUED) FOR THE YEAR ENDED 31ST DECEMBER 2024
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Financial review
Hall lettings continued to be the main source of income for the centre and the income from this source increased by 19% from 2023. Grants and donations totalling £53,734 were received towards the refurbishment of the centre and to set up a community café. These grants were all expended during the year with the balance of the costs being met by the association's unrestricted funds. Further funding was agreed towards the end of the year with a further funds received after the year end.
Light and heat costs continued to be the highest source of expenditure. These amounted to £13,169 for the year. With funding secured early in 2025 to install solar panels on the roof, it is hope the cost of light and heat will reduce considerably going forward.
Reserves
The charity has cash reserves at the year end of £13,291. It is the charity's policy to maintain sufficient reserves to ensure the community centre can remain open to carry out its objects.
Future
Additional funds have been secured to complete the refurbishment and install solar panels onto the roof. Following the completion of the refurbishment the Community Café opened its doors on 12 May 2025.
A new charity "Pebsham Community Association CIO" charity number 1200636 was formed on 11 October 2022 and will take over the running of the community centre once the lease has been transferred.
Structure, governance and management
The charity is governed by its constitution dated 28th October 1967, as amended 14th January 1976 and 12th December 1981.
The power of appointing new or additional Trustees is vested in the Trustees
On behalf of the Trustees
E Ansell
20th June 2025
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PEBSHAM COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2024
| UNRESTRICTED FUNDS Receipts Grants Co-Op Local Community Fund Donations Fund raising Hall hire Interest receivable Total receipts Payments Rent Water rates Light and heat Pebsham Community Hub refurbishment Repairs & maintenance Fire Protection Flue removal Electrical and lighting works Floor coverings Redecorating New boiler Hand dryers Pothole repairs in car park Other Defibrillator (balance of cost) Gardening Legionella risk assessment Cleaning and waste disposal Insurance Stationery Telephone PRS licence Fund raising costs Accountancy and examination fees Professional Fees Bank charges Sundry expenses Funds transferred to Pebsham Community Association CIO Total payments Net receipts/(payments) for the year Cash funds at 1st January 2024 Cash funds at 31st December 2024 |
£ £ - - 75 932 52,090 637 53,734 3,000 2,581 13,169 26,692 1,782 1,500 720 - - - - - 2,654 197 1,041 354 7,274 1,646 - 30 410 - 540 6,154 60 530 - 70,334 (16,600) 29,891 13,291 2024 |
£ £ 1,521 1,521 - 2,302 43,854 395 48,072 3,000 1,989 14,206 - 488 - 3,300 1,680 2,138 3,161 575 1,776 3,328 - 2,245 - 6,361 1,721 14 20 343 204 510 2,950 60 264 950 51,283 (3,211) 33,102 29,891 2023 |
£ £ 1,521 1,521 - 2,302 43,854 395 48,072 3,000 1,989 14,206 - 488 - 3,300 1,680 2,138 3,161 575 1,776 3,328 - 2,245 - 6,361 1,721 14 20 343 204 510 2,950 60 264 950 51,283 (3,211) 33,102 29,891 2023 |
|---|---|---|---|
| 1,521 - 2,302 43,854 395 |
|||
| 48,072 51,283 |
|||
| (3,211) 33,102 |
|||
| 29,891 |
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PEBSHAM COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2024
| RESTRICTED FUNDS £ £ Receipts Grants The PCC for Sussex 1,410 Rother Voluntary Action 15,000 Rother District Council 38,271 Bexhill Town Council 16,000 Chalk Cliff Trust Funding 3,000 East Sussex Community Wellbeing Fund 2,500 Donations 2,711 Total receipts 78,892 Payments Fund raising costs 268 Defibrillator 1,410 Pebsham Community Hub refurbishment 77,214 Total payments 78,892 Net receipts/(payments) for the year - Cash funds at 1st January 2024 - Cash funds at 31st December 2024 - 2024 |
£ £ - - - - - - - - - - - - - - - 2023 |
£ £ - - - - - - - - - - - - - - - 2023 |
|---|---|---|
| - - |
||
| - - |
||
| - |
Notes:
During the course of the year grants were received to fund the refurbishment of the centre.
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PEBSHAM COMMUNITY ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES AT 31ST DECEMBER 2024
| UNRESTRICTED FUNDS Cash funds Cash at bank and in hand Debtors Grants - Rother District Council Hall hire due Liabilities Light and heat |
2024 £ 13,291 5,995 969 6,964 1,636 1,636 |
2023 £ 29,891 |
|---|---|---|
| - 324 |
||
| 324 | ||
| 1,850 | ||
| 1,850 |
The above statement of assets and liabilities and attached receipts and payments account were approved by the Trustees and signed on their behalf by:
E Ansell
20th June 2025
INDEPENDENT EXAMINERS REPORT ON THE ACCOUNTS
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TO THE TRUSTEES OF PEBSHAM COMMUNITY ASOCIATION FOR THE YEAR ENDED 31ST DECEMBER 2024
I report on the accounts of the Charity for the year ended 31st December 2024, which are set out on pages 3 to 5.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to
examine the accounts under section 145 of the 2011 Act,
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statements below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in, any material respect, the requirements
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting
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requirements of the 2011 Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Richard Appleyard Chartered Accountant Gibbons Mannington & Phipps LLP 20 Eversley Road, Bexhill-on-Sea, East Sussex, TN40 1HE.
24th June 2025