## **PEBSHAM COMMUNITY ASSOCIATION**
## **STATEMENT OF ACCOUNTS**
**FOR THE YEAR ENDED 31ST DECEMBER 2024**
**Gibbons Mannington & Phipps LLP Chartered Accountants 20 Eversley Road Bexhill-on-Sea East Sussex TN40 1HE**
**Page 1**
## **PEBSHAM COMMUNITY ASSOCIATION CHARITY NUMBER 305171 ANNUAL REPORT FOR THE YEAR ENDED 31ST DECEMBER 2024**
## **Reference and administrative details**
## **Trustees**
P J Bicar E Ansell
## **Registered office**
Pebsham Community Centre Seabourne Road Bexhill-on-Sea East Sussex TN40 2SW
## **Objectives and activities**
The objectives of the charity are:
- a) to promote the benefit of the inhabitants of the beneficial area without distinction of sex or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
- b) to establish or to secure the establishment of a community centre.
The area the charity can operate in, as set out in its governing document is Pebsham.
In order to further these activities the charity has run and maintained a community centre.
## **Public Benefit**
The Trustees have considered their duty set out in Section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Commission.
## **Activities and performance**
During the year the community centre continued to provide hall space for a number of different local groups, charities and other organisations. Funding was secured for a major refurbishment of the centre and to set up a community café. Despite the commencement of these major works during the second half of the year, this did not effect the hall hire income, which actually increased compared to 2023.
A defibrillator was purchased during the year to place at the community centre after a grant was received from the PCC for Sussex. This is placed on the outside of the building for use by the community centre users and also available to the surrounding area should it be required.
**PEBSHAM COMMUNITY ASSOCIATION CHARITY NUMBER 305171 ANNUAL REPORT (CONTINUED) FOR THE YEAR ENDED 31ST DECEMBER 2024**
**Page 2**
## **Financial review**
Hall lettings continued to be the main source of income for the centre and the income from this source increased by 19% from 2023. Grants and donations totalling £53,734 were received towards the refurbishment of the centre and to set up a community café. These grants were all expended during the year with the balance of the costs being met by the association's unrestricted funds. Further funding was agreed towards the end of the year with a further funds received after the year end.
Light and heat costs continued to be the highest source of expenditure. These amounted to £13,169 for the year. With funding secured early in 2025 to install solar panels on the roof, it is hope the cost of light and heat will reduce considerably going forward.
## **Reserves**
The charity has cash reserves at the year end of £13,291. It is the charity's policy to maintain sufficient reserves to ensure the community centre can remain open to carry out its objects.
## **Future**
Additional funds have been secured to complete the refurbishment and install solar panels onto the roof. Following the completion of the refurbishment the Community Café opened its doors on 12 May 2025.
A new charity "Pebsham Community Association CIO" charity number 1200636 was formed on 11 October 2022 and will take over the running of the community centre once the lease has been transferred.
## **Structure, governance and management**
The charity is governed by its constitution dated 28th October 1967, as amended 14th January 1976 and 12th December 1981.
The power of appointing new or additional Trustees is vested in the Trustees
On behalf of the Trustees
E Ansell
20th June 2025
**Page 3**
## **PEBSHAM COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2024**
|**UNRESTRICTED FUNDS**
**Receipts**
Grants
Co-Op Local Community Fund
Donations
Fund raising
Hall hire
Interest receivable
**Total receipts**
**Payments**
Rent
Water rates
Light and heat
Pebsham Community Hub refurbishment
Repairs & maintenance
Fire Protection
Flue removal
Electrical and lighting works
Floor coverings
Redecorating
New boiler
Hand dryers
Pothole repairs in car park
Other
Defibrillator (balance of cost)
Gardening
Legionella risk assessment
Cleaning and waste disposal
Insurance
Stationery
Telephone
PRS licence
Fund raising costs
Accountancy and examination fees
Professional Fees
Bank charges
Sundry expenses
Funds transferred to Pebsham Community
Association CIO
**Total payments**
**Net receipts/(payments) for the year**
Cash funds at 1st January 2024
Cash funds at 31st December 2024|**£**
**£**
**-**
**-**
**75**
**932**
**52,090**
**637**
**53,734**
**3,000**
**2,581**
**13,169**
**26,692**
**1,782**
**1,500**
**720**
**-**
**-**
**-**
**-**
**-**
**2,654**
**197**
**1,041**
**354**
**7,274**
**1,646**
**-**
**30**
**410**
**-**
**540**
**6,154**
**60**
**530**
**-**
**70,334**
**(16,600)**
**29,891**
**13,291**
**2024**|_£_
_£_
_1,521_
_1,521_
_-_
_2,302_
_43,854_
_395_
_48,072_
_3,000_
_1,989_
_14,206_
_-_
_488_
_-_
_3,300_
_1,680_
_2,138_
_3,161_
_575_
_1,776_
_3,328_
_-_
_2,245_
_-_
_6,361_
_1,721_
_14_
_20_
_343_
_204_
_510_
_2,950_
_60_
_264_
_950_
_51,283_
_(3,211)_
_33,102_
_29,891_
_2023_|_£_
_£_
_1,521_
_1,521_
_-_
_2,302_
_43,854_
_395_
_48,072_
_3,000_
_1,989_
_14,206_
_-_
_488_
_-_
_3,300_
_1,680_
_2,138_
_3,161_
_575_
_1,776_
_3,328_
_-_
_2,245_
_-_
_6,361_
_1,721_
_14_
_20_
_343_
_204_
_510_
_2,950_
_60_
_264_
_950_
_51,283_
_(3,211)_
_33,102_
_29,891_
_2023_|
|---|---|---|---|
||||_1,521_
_-_
_2,302_
_43,854_
_395_|
||||_48,072_
_51,283_|
|||||
||||_(3,211)_
_33,102_|
||||_29,891_|
**Page 4**
## **PEBSHAM COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2024**
|**RESTRICTED FUNDS**
**£**
**£**
**Receipts**
Grants
The PCC for Sussex
**1,410**
Rother Voluntary Action
**15,000**
Rother District Council
**38,271**
Bexhill Town Council
**16,000**
Chalk Cliff Trust Funding
**3,000**
East Sussex Community Wellbeing Fund
**2,500**
Donations
**2,711**
**Total receipts**
**78,892**
**Payments**
Fund raising costs
**268**
Defibrillator
**1,410**
Pebsham Community Hub refurbishment
**77,214**
**Total payments**
**78,892**
**Net receipts/(payments) for the year**
**-**
Cash funds at 1st January 2024
**-**
Cash funds at 31st December 2024
**-**
**2024**|_£_
_£_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
-
-
-
**-**
_-_
_-_
_-_
_2023_|_£_
_£_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
-
-
-
**-**
_-_
_-_
_-_
_2023_|
|---|---|---|
|||_-_
**-**|
||||
|||_-_
_-_|
|||_-_|
## **Notes:**
During the course of the year grants were received to fund the refurbishment of the centre.
**Page 5**
## **PEBSHAM COMMUNITY ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES AT 31ST DECEMBER 2024**
|**UNRESTRICTED FUNDS**
**Cash funds**
Cash at bank and in hand
**Debtors**
Grants - Rother District Council
Hall hire due
**Liabilities**
Light and heat|**2024**
**£**
**13,291**
**5,995**
**969**
**6,964**
**1,636**
**1,636**|_2023_
_£_
_29,891_|
|---|---|---|
|||-
324|
|||_324_|
|||_1,850_|
|||_1,850_|
The above statement of assets and liabilities and attached receipts and payments account were approved by the Trustees and signed on their behalf by:
E Ansell
20th June 2025
**INDEPENDENT EXAMINERS REPORT ON THE ACCOUNTS**
**Page 6**
## **TO THE TRUSTEES OF PEBSHAM COMMUNITY ASOCIATION FOR THE YEAR ENDED 31ST DECEMBER 2024**
I report on the accounts of the Charity for the year ended 31st December 2024, which are set out on pages 3 to 5.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to
examine the accounts under section 145 of the 2011 Act,
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in, any material respect, the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting
- requirements of the 2011 Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Richard Appleyard Chartered Accountant Gibbons Mannington & Phipps LLP 20 Eversley Road, Bexhill-on-Sea, East Sussex, TN40 1HE.
24th June 2025