BECKLEY VILLAGE HALL TRUST Registered Charity no 305168
Trustees' Annual Report & Accounts
for the year ended 31 March 2026
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BECKLEY VILLAGE HALL TRUST
Registered Charity no. 305168
Report of the Trustees for the year ended 31 March 2026
The Trustees present their report with the financial statements of the charity for the above period.
The financial statements comply with the Charities Act 2011 and Accounting and Reporting by Charities - Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (FRS102)
Administrative Information
Trustees who served during the year Elected -
Mrs T Langmead Chairman Mrs J Brain Mrs L Dobson Secretary Mr N Chillingworth Mrs S. Batehup Representatve - Miss S Bloomfield Beckley Preschool Mrs G Brooks Beckley Guide Group Mrs N Vadorin Beckley Parish Council Mrs M Goddard Beckley Women's Institute Mrs P Lamplugh Beckley Players
Address: The Orchards, Main Street, Beckley, Rye TN31 6RR Other Officers (not Trustees): Treasurer Zoe Gleisner Registered charity number: 305168
Independent Examiner: M Howse, The Bartletts, Main Street, Beckley TN31 6RR Bankers: Barclays Bank plc,`
Objects and Activities
The object of the Trust is to maintain Beckley Village Centre for the benefit of the inhabitants of Beckley. The Management Committee (the Trustees) aims to provide first class facilities at affordable cost to voluntary organisations serving the community. Public benefit
When planning the charity's activities the Trustees pay due regard to the Charity Commission's guidance on public benefit.
Structure Governance and Management
Governing Document
The charity is governed by trust deed dated 1 April 1960.
Appointment of Trustees
5 elected trustees are appointed annually at the Annual General Meeting. Of the original and subsequent Beckley organisations entitled to appoint representatives 5 appoint, 12 either no longer exist or have been suceeded by other groups.
Trustee induction and training
New trustees are provided with information on structure and recent financial performance and are encouraged to consult with the Officers to facilitate the undertaking of their role. Organisation
The Trustees meet as the Village Centre Management Committee four times a year. Day-to-day management is in the hands of the officers. The Trustees have overall responsibility for ensuring the charity has appropriate systems of control, financial and otherwise. They include:
- an annual budget approved by the Trustees
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regular consideration by the Trustees of financial results
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a programme for regular maintenance work
Achievements and Performance
During the year, Beckley Village Centre had 523 room bookings (542 in 2025). Trustee, Nick Chillingworth continues to manage maintenance and has undertaken redecoration of the main areas of the Centre.
Grants from The Sussex Community Fund, The Platinum Jubilee Fund and the Parish Council meant that batteries and a gateway system could be installed to further save energy. The Hall also received a National Lottery Grant that will be used to upgrade its lavatories in the next financial year.
Lisa Baker, our cleaner, keeps the Centre in good order which is appreciated by the trustees and the users of the Village Centre.
Volunteers
The Farmers' Market, run by trustee Natasha Vadorin continues to grow. It contributes over £2,000 per annum to the Hall's income. Natasha also manages the hall's bookings and actively promotes the venue and its facilities to potential users.
Financial Review
The attached accounts show an overall surplus of £32,602 (2024 £4,224). This large surplus Includes grants of £34,978 from the institutions noted above. Without these grants and the associated spend (£3,487), the hall would be reporting a surplus of just £1,111. The Trustees are grateful for the donations and grants supporting the work of the charity throughout the year. The Road Race, now in its 26th year, continues to be sponsored by M & S Electrical (UK) Ltd. and Tricia Lamplugh's Jumble Sale raised almost £1,000.
Reserves Policy
The policy of the charity is to maintain sufficient reserves on current account to cover day-to-day costs and build up deposit funds to provide for recurring non-annual maintenance work.
Investment Powers and Policy
The Trust Deed authorises the trustees to invest general funds of the charity not required for working purposes. The trustees having regard to the cash-flow of the charity keep available funds in interest-bearing accounts.
Future Plans
Beckley Preschool now occupies the main hall 5 days a week making it the hall's largest customer. With the installation of solar batteries we will see a significant reduction in electricity costs. Fund raising is still required as rental income only covers just over half of the hall's costs.
Trustees' responsibilities in relation to the financial statements
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom
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Accounting Standards (United Kingdom Generally Accepted Accounting Practice). These financial statements are required to give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources for each year. In preparing these financial statements, the Trustees are required to:
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(a) select suitable accounting policies and apply them consistently;
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(b) observe the methods and principles of the Charities SORP
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(c) make judgements and estimates that are reasonable and prudent:
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(d) statement whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statments
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(e) prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity and which enable them to ensure that the financial statements of the charity comply with Charity Commission guidance. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees and signed on their behalf:
TINA LANGMEAD Chairman Date:
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Report to the Trustees by the Independent Examiner of Beckley Village Hall Trust on the accounts for the year ended 31 March 2026
I report on the unaudited accounts for the year ended 31 March 2026 set out on pages 5-12
As the charity trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section144(2) of the Charities Act 2011 (the Act) does not apply and that an independent examination is needed:
It is my responsibility to:
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Examine the accounts under section 145 of the Act
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To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Act and
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To state whether particular matters have come to my attention
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.
In connection with my examination, no matters has come to my attention
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which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the Act and to prepare accounts which accord with the accounting records and comply with the requirements of the Act have not been met, or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Independent Examiner The Bartletts Main Street Beckley Rye East Sussex TN31 6RR
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BECKLEY VILLAGE HALL TRUST
Statement of Financial Activities for the year ended 31 March 2026
| Notes Income Donations & Grants 2 Charitable activities 3 Fund-raising activities 4 Interest Other income Total income Expenditure Raising Funds Charitable activities 5 Total expenditure Net Income Net transfers between funds Prior Year Adj 19 Net transfers between funds Current year Net Income and net movement on funds for the year Total funds brought forward Total funds carried forward |
Unrestricted Designated Restricted Total Total Funds Funds Funds 2026 2025 £ £ £ £ £ 2,910 - 34,978 37,888 6,738 17,370 - - 17,370 16,132 3,797 - - 3,797 3,683 274 - - 274 288 - 0 - 24,351 0 34,978 59,329 26,841 0 57 16,845 6,395 3,487 26,727 22,560 16,845 6,395 3,487 26,727 22,617 7,506 -6,395 31,491 32,602 4,224 -29,890 2,293 27,597 0 0 -10,000 10,000 0 0 -32,384 5,898 59,088 32,602 4,224 43,734 6,632 330,128 380,494 376,270 11,350 12,530 389,216 413,096 380,494 |
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Continuing Operations
All income and expenditure has arisen from continuing activities. The Statement of Financial Activities includes all gains and losses recognised in the year.
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BECKLEY VILLAGE HALL
Balance Sheet at 31 March 2026
| Note Fixed Assets 11 Restricted Designated Current Assets Stock Debtors and prepayments 9 Cash at bank and in hand 14 Creditors 10 Net current assets Funds of the Charity Unrestricted funds Designated funds Total unrestricted funds Restricted funds 18 |
2026 2025 £ £ 366,312 357,725 613 0 366,925 357,725 - 105 2,869 5,707 53,236 18,871 56,105 24,683 9,934 1,914 46,171 22,769 413,096 380,494 11,350 45,845 12,530 4,471 23,880 50,316 389,216 330,178 413,096 380,494 |
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The financial statements on pages 5 to 11 were approved by the trustees and signed on their behalf by `
TINA LANGMEAD Chairman
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BECKLEY VILLAGE HALL TRUST
Registered Charity no. 305168
Notes to the Accounts for the year ended 31 March 2026
1 Accounting policies
a. Basis of preparation
These financial statements have been prepared on the basis of historical cost in . accordance with:
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Financial Reporting Standard for Smaller Entities
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and with Accounting Standards
-and with the Charities Act
b. Recognition of incoming resources
Items of income are recognised and included in the accounts when all of the following criteria are met:
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The charity has entitlement to the funds
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any performance conditions attached to the item(s) of income have been met or are fully within the control of the charity;
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there is sufficient certainty that receipt of the income is considered probable
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the amount can be measured reliably.
c. Recognition of expenditure
Expenditure is recognised once there is a legal or contructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
Expenditure is classified under the following activty heading:
- Expenditure on charitable activities includes the costs of running Beckley Village Centre and other activities undertaken to further the purposes of the charity and their associated support costs.
-Expenditure on fund-raising activities includes associated support costs.
d. Grants and donations
Grants and donations are only included when the chairty has unconditional entitlement to the resources.
e. Tax reclaims on donations a `
Incoming resources from tax reclaims are included in the accounts at the same time as the gift to which they relate.
f. Volunteer help
The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report.
g. Investment income
This is included in the accounts when received
h. Fixed assets
Individual, tangible fixed assets costing more than £500 are stated at cost less depreciation. Depreciation is provided on fixed assets at rates calculated to write off costs over their expected useful economic lives as follows: Freehold land nil Building Fund - Property improvements nil General Fund Furniture and equipment 25% reducing balance basis General Fund improvements 5% reducing balance basis
i. Stocks
Stock for resale is valued at the lower of cost and net realisable value.
j. VAT
The charity is not registered for VAT. All items in these accounts include attributable VAT.
k. Allocation of support costs
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include administrative, finance and governance costs which support the Charity's activities.
l. Debtors
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Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid.
m. Doubtful Debts
Trade Debtors are assessed for impairment at each balance sheet date and an impairment loss/provision is made if the expected amount is less than the carrying amount.
n.. Creditors and provisions
Creditors and provisions are recognised where the charity has present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due can be measured or estimated reliably.
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BECKLEY VILLAGE HALL Notes to the Accounts for the year ended 31 March 2026
| 2 Donations and Grants Beckley Parish Council Platinum Jubilee Fund Sussex Community Fund Individuals including covenants, gift aid and tax refunds Village Groups Beckley Fund RDC Village Halls Energy Project National Lottery Other donations 3 Income from charitable activities Hire charges Licences and rents Diamond Diva events Farmers' Market 4 Fundraising activities Rother Lottery Jumble Sale Road Race 5 Charitable activity expenses ` Caretaking and keyholder Light and heat Rates and water Communications Insurance Marketing Licences and certificates Maintenance and repairs (see note 13) CCTV Farmers Market signage Kitchen Project Equipment Postage, stationery and sundry expenses Depreciation |
Unrestricted Designated Restricted Funds Funds Funds Total 2026 2026 2026 2026 2025 2,000 2,000 - 2,766 2,766 6,913 6,913 2,910 2,910 687 0 50 2,000 2,000 0 0 5,904 19,999 19,999 1,300 1,300 97 2,910 0 34,978 37,888 6,738 13,289 13,289 12,124 0 0 425 2,000 2,000 1,500 2,081 2,081 2,083 17,370 0 0 17,370 16,132 1,196 1,196 1,027 963 963 733 1,638 1,638 1,923 3,797 0 0 3,797 3,683 3,900 3,900 4,613 4,239 4,239 5,697 2,144 2,144 2,041 1,011 1,011 885 1,612 1,612 1,556 1,000 1,000 0 273 273 88 2,646 6,190 8,836 5,303 20 200 220 0 0 1,100 1,100 0 0 0 102 0 0 164 205 2,187 2,392 2,111 16,845 6,395 3,487 26,727 22,560 |
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BECKLEY VILLAGE HALL
Notes to the Accounts for the year ended 31 March 2026
| 6 Charitable activity expenses capitalised (see Note 11) Solar panels Batteries and Gateway Sound system |
Unrestricted Designated Restricted Funds Funds Funds Total 2026 2026 2026 2026 2025 0 11,808 12,876 12,876 0 684 684 0 0 684 12,876 13,560 11,808 |
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7 Governance costs
Governance costs of £0 (2025 £8), consisting of postage and stationery etc, are included in . charitable activity expenses at note 5.
8 Trustees' expenses
No trustees were paid expenses during the year.
| 9 Debtors and prepayments Trade/Charitable Activity Other Prepayments and accrued income 10 Creditors and accruals Advance hirings Accruals |
2026 2,714 - 155 2,869 2026 883 9,051 9,934 |
2025 4,259 454 994 5,707 2025 225 1,689 1,914 |
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11 Fixed Assets
| Depreciation rate Cost at 1.4.25 |
Restricted Restricted Designated Freehold land & buildings Fixture s, fittings and Fixtures, fittings and equipment 0% 5% 25% 374,161 49,881 4,447 |
Restricted Restricted Designated Freehold land & buildings Fixture s, fittings and Fixtures, fittings and equipment 0% 5% 25% 374,161 49,881 4,447 |
Restricted Restricted Designated Freehold land & buildings Fixture s, fittings and Fixtures, fittings and equipment 0% 5% 25% 374,161 49,881 4,447 |
Designated Fixtures, fittings and equipment NA 8,234 |
Total 436,723 |
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| Change in value of prior year addition | -1,968 | -1,968 | ||||
| Additions in year | 12,876 | 684 | 13,560 | |||
| 374,161 | 60,789 | 5,131 | 8,234 | 448,315 | ||
| Depreciation at 1.4.25 charge for year |
55,841 | 10,610 2,187 |
4,313 205 |
8,234 | 78,998 2,392 |
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| 55,841 | 12,797 | 4,518 | 8,234 | 81,390 | ||
| Net book value at 1.4.25 | 318,320 | 39,271 | 134 | 0 | 357,725 | |
| Net book value at 31.3.26 | 318,320 | 47,992 | 613 | 0 | 366,925 | |
| Restricted | **366,312 ** | Designated | 613 |
12 Freehold land & buildings
In 1999, grant providers, National Lottery, imposed a restriction on sale of the property for 80 years without their permission. With effect from 31 March 2009, the Trustees no longer considered it appropriate to provide against this liability. The Building Fund represents the net book value of Freehold Property extension and Improvements.completed in 1999 and since. The freehold land and buildings acquired prior to 1 April 1998 have never been included in previous accounts as assets of the charity.
For insurance purposes the entire premises are valued at £2,048,420. Significant costs would be incurred to obtain a professional valuation complared with the benefit thereof
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| 13 Designated Fund costs in year Boiler servicing & repairs Bridge Repairs Tree maintenance Redecoration Depreciation 14 Cash at Bank and in Hand Account balances at 31.3.2026 were: Barclays Bank Business Savings Account Barclays Bank Current Account Cash |
2026 2025 1,777 - 1,600 665 1,140 - 1,673 1,807 205 - 6,395 2,472 2026 2025 48,394 17,120 4,600 1,703 242 48 53,236 18,871 |
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15 Related Parties
No payments or benefits accrued to any related party during the year.
16 Investments Income
All of the charity's investment income arises from money held on interest bearing deposit accounts.
17 Employees
The charity has one part-time employee.
18 Analysis of net assets between funds
| At 31.3.26 Fixed Assets Current Assets |
Unrestricted DesignaRestricted Total Funds Funds Funds 613 366,312 366,925 11,350 ##### 22,904 46,171 11,350 ##### 389,216 413,096 |
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19 Prior year adjustment to SOFA
The prior year adjustment to the Statement of Funds Account relates to the depreciation accumulated on restricted fixed assets - primarily the kitchen refurbishment
This asset is classified as restricted in that it cannot be sold, therefore any depreciation associated with it should also be restricted.
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