**BECKLEY VILLAGE HALL TRUST** Registered Charity no 305168
**Trustees' Annual Report & Accounts**
**for the year ended 31 March 2026**
`
## **BECKLEY VILLAGE HALL TRUST**
Registered Charity no. 305168
## **Report of the Trustees for the year ended 31 March 2026**
The Trustees present their report with the financial statements of the charity for the above period.
The financial statements comply with the Charities Act 2011 and Accounting and Reporting by Charities - Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (FRS102)
## **Administrative Information**
**Trustees** who served during the year **Elected -**
Mrs T Langmead Chairman Mrs J Brain Mrs L Dobson Secretary Mr N Chillingworth Mrs S. Batehup **Representatve -** Miss S Bloomfield Beckley Preschool Mrs G Brooks Beckley Guide Group Mrs N Vadorin Beckley Parish Council Mrs M Goddard Beckley Women's Institute Mrs P Lamplugh Beckley Players
**Address:** The Orchards, Main Street, Beckley, Rye TN31 6RR **Other Officers (not Trustees):** Treasurer Zoe Gleisner **Registered charity number:** 305168
**Independent Examiner:** M Howse, The Bartletts, Main Street, Beckley TN31 6RR **Bankers:** Barclays Bank plc,`
## **Objects and Activities**
The object of the Trust is to maintain Beckley Village Centre for the benefit of the inhabitants of Beckley. The Management Committee (the Trustees) aims to provide first class facilities at affordable cost to voluntary organisations serving the community. **Public benefit**
When planning the charity's activities the Trustees pay due regard to the Charity Commission's guidance on public benefit.
## **Structure Governance and Management**
## **Governing Document**
The charity is governed by trust deed dated 1 April 1960.
## **Appointment of Trustees**
5 elected trustees are appointed annually at the Annual General Meeting. Of the original and subsequent Beckley organisations entitled to appoint representatives 5 appoint, 12 either no longer exist or have been suceeded by other groups.
## **Trustee induction and training**
New trustees are provided with information on structure and recent financial performance and are encouraged to consult with the Officers to facilitate the undertaking of their role. **Organisation**
The Trustees meet as the Village Centre Management Committee four times a year. Day-to-day management is in the hands of the officers. The Trustees have overall responsibility for ensuring the charity has appropriate systems of control, financial and otherwise. They include:
- an annual budget approved by the Trustees
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- regular consideration by the Trustees of financial results
- a programme for regular maintenance work
## **Achievements and Performance**
During the year, Beckley Village Centre had 523 room bookings (542 in 2025). Trustee, Nick Chillingworth continues to manage maintenance and has undertaken redecoration of the main areas of the Centre.
Grants from The Sussex Community Fund, The Platinum Jubilee Fund and the Parish Council meant that batteries and a gateway system could be installed to further save energy. The Hall also received a National Lottery Grant that will be used to upgrade its lavatories in the next financial year.
Lisa Baker, our cleaner, keeps the Centre in good order which is appreciated by the trustees and the users of the Village Centre.
## **Volunteers**
The Farmers' Market, run by trustee Natasha Vadorin continues to grow. It contributes over £2,000 per annum to the Hall's income. Natasha also manages the hall's bookings and actively promotes the venue and its facilities to potential users.
## **Financial Review**
The attached accounts show an overall surplus of £32,602 (2024 £4,224). This large surplus Includes grants of £34,978 from the institutions noted above. Without these grants and the associated spend (£3,487), the hall would be reporting a surplus of just £1,111. The Trustees are grateful for the donations and grants supporting the work of the charity throughout the year. The Road Race, now in its 26th year, continues to be sponsored by M & S Electrical (UK) Ltd. and Tricia Lamplugh's Jumble Sale raised almost £1,000.
## **Reserves Policy**
The policy of the charity is to maintain sufficient reserves on current account to cover day-to-day costs and build up deposit funds to provide for recurring non-annual maintenance work.
## **Investment Powers and Policy**
The Trust Deed authorises the trustees to invest general funds of the charity not required for working purposes. The trustees having regard to the cash-flow of the charity keep available funds in interest-bearing accounts.
## **Future Plans**
Beckley Preschool now occupies the main hall 5 days a week making it the hall's largest customer. With the installation of solar batteries we will see a significant reduction in electricity costs. Fund raising is still required as rental income only covers just over half of the hall's costs.
## **Trustees' responsibilities in relation to the financial statements**
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom
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Accounting Standards (United Kingdom Generally Accepted Accounting Practice). These financial statements are required to give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources for each year. In preparing these financial statements, the Trustees are required to:
- (a) select suitable accounting policies and apply them consistently;
- (b) observe the methods and principles of the Charities SORP
- (c) make judgements and estimates that are reasonable and prudent:
- (d) statement whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statments
- (e) prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity and which enable them to ensure that the financial statements of the charity comply with Charity Commission guidance. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees and signed on their behalf:
TINA LANGMEAD Chairman Date:
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## **Report to the Trustees by the Independent Examiner of Beckley Village Hall Trust on the accounts for the year ended 31 March 2026**
I report on the unaudited accounts for the year ended 31 March 2026 set out on pages 5-12
As the charity trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section144(2) of the Charities Act 2011 (the Act) does not apply and that an independent examination is needed:
It is my responsibility to:
- Examine the accounts under section 145 of the Act
- To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Act and
- To state whether particular matters have come to my attention
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.
In connection with my examination, no matters has come to my attention
1. which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the Act and to prepare accounts which accord with the accounting records and comply with the requirements of the Act have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
`
Independent Examiner The Bartletts Main Street Beckley Rye East Sussex TN31 6RR
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## **BECKLEY VILLAGE HALL TRUST**
## **Statement of Financial Activities for the year ended 31 March 2026**
|**Notes**
**Income**
Donations & Grants
2
Charitable activities
3
Fund-raising activities
4
Interest
Other income
**Total income**
**Expenditure**
Raising Funds
Charitable activities
5
**Total expenditure**
**Net Income**
Net transfers between funds Prior Year Adj
19
Net transfers between funds Current year
**Net Income and net movement**
**on funds for the year**
**Total funds brought forward**
**Total funds carried forward**|**Unrestricted**
**Designated**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**2026**
**2025**
**£**
**£**
**£**
**£**
**£**
2,910
-
34,978
**37,888**
6,738
17,370
-
-
**17,370**
16,132
3,797
-
-
**3,797**
3,683
274
-
-
**274**
288
-
**0**
-
24,351
0
34,978
**59,329**
26,841
**0**
57
16,845
6,395
3,487
**26,727**
22,560
16,845
6,395
3,487
26,727
22,617
7,506
-6,395
31,491
**32,602**
4,224
-29,890
2,293
27,597
**0**
0
-10,000
10,000
**0**
0
-32,384
5,898
59,088
**32,602**
4,224
43,734
6,632
330,128
**380,494**
376,270
11,350
12,530
389,216
**413,096**
380,494|
|---|---|
## **Continuing Operations**
All income and expenditure has arisen from continuing activities. The Statement of Financial Activities includes all gains and losses recognised in the year.
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## **BECKLEY VILLAGE HALL**
## **Balance Sheet at 31 March 2026**
|Note
**Fixed Assets**
11
Restricted
Designated
**Current Assets**
Stock
Debtors and prepayments
9
Cash at bank and in hand
14
Creditors
10
**Net current assets**
**Funds of the Charity**
Unrestricted funds
Designated funds
**Total unrestricted funds**
Restricted funds
18|2026
2025
£
£
366,312
357,725
613
0
366,925
357,725
-
105
2,869
5,707
53,236
18,871
56,105
24,683
9,934
1,914
46,171
22,769
413,096
380,494
11,350
45,845
12,530
4,471
23,880
50,316
389,216
330,178
413,096
380,494|
|---|---|
The financial statements on pages 5 to 11 were approved by the trustees and signed on their behalf by `
TINA LANGMEAD Chairman
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## **BECKLEY VILLAGE HALL TRUST**
Registered Charity no. 305168
## **Notes to the Accounts for the year ended 31 March 2026**
## 1 **Accounting policies**
## **a. Basis of preparation**
These financial statements have been prepared on the basis of historical cost in . accordance with:
- Financial Reporting Standard for Smaller Entities
- and with Accounting Standards
-and with the Charities Act
## **b. Recognition of incoming resources**
Items of income are recognised and included in the accounts when all of the following criteria are met:
- The charity has entitlement to the funds
- any performance conditions attached to the item(s) of income have been met or are fully within the control of the charity;
- there is sufficient certainty that receipt of the income is considered probable
- the amount can be measured reliably.
## **c. Recognition of expenditure**
Expenditure is recognised once there is a legal or contructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
Expenditure is classified under the following activty heading:
- Expenditure on charitable activities includes the costs of running Beckley Village Centre and other activities undertaken to further the purposes of the charity and their associated support costs.
-Expenditure on fund-raising activities includes associated support costs.
## **d. Grants and donations**
Grants and donations are only included when the chairty has unconditional entitlement to the resources.
**e. Tax reclaims on donations a** `
Incoming resources from tax reclaims are included in the accounts at the same time as the gift to which they relate.
## **f. Volunteer help**
The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report.
**g. Investment income**
This is included in the accounts when received
## **h. Fixed assets**
Individual, tangible fixed assets costing more than £500 are stated at cost less depreciation. Depreciation is provided on fixed assets at rates calculated to write off costs over their expected useful economic lives as follows: Freehold land nil Building Fund - Property improvements nil General Fund Furniture and equipment 25% reducing balance basis General Fund improvements 5% reducing balance basis
## **i. Stocks**
Stock for resale is valued at the lower of cost and net realisable value.
## **j. VAT**
The charity is not registered for VAT. All items in these accounts include attributable VAT.
## **k. Allocation of support costs**
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include administrative, finance and governance costs which support the Charity's activities.
**l. Debtors**
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Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid.
## **m. Doubtful Debts**
Trade Debtors are assessed for impairment at each balance sheet date and an impairment loss/provision is made if the expected amount is less than the carrying amount.
## **n.. Creditors and provisions**
Creditors and provisions are recognised where the charity has present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due can be measured or estimated reliably.
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## **BECKLEY VILLAGE HALL Notes to the Accounts for the year ended 31 March 2026**
|2 **Donations and Grants**
Beckley Parish Council
Platinum Jubilee Fund
Sussex Community Fund
Individuals including covenants, gift aid and tax refunds
Village Groups
Beckley Fund
RDC Village Halls Energy Project
National Lottery
Other donations
3 **Income from charitable activities**
Hire charges
Licences and rents
Diamond Diva events
Farmers' Market
**4 Fundraising activities**
Rother Lottery
Jumble Sale
Road Race
5 **Charitable activity expenses**
`
Caretaking and keyholder
Light and heat
Rates and water
Communications
Insurance
Marketing
Licences and certificates
Maintenance and repairs
(see note 13)
CCTV
Farmers Market signage
Kitchen Project
Equipment
Postage, stationery and sundry expenses
Depreciation|**Unrestricted**
**Designated Restricted**
**Funds**
**Funds**
**Funds**
**Total**
**2026**
**2026**
**2026**
**2026**
**2025**
2,000
2,000
-
2,766
2,766
6,913
6,913
2,910
2,910
687
0
50
2,000
2,000
0
0
5,904
19,999
19,999
1,300
1,300
97
2,910
0
34,978
37,888
6,738
13,289
13,289
12,124
0
0
425
2,000
2,000
1,500
2,081
2,081
2,083
17,370
0
0
17,370
16,132
1,196
1,196
1,027
963
963
733
1,638
1,638
1,923
3,797
0
0
3,797
3,683
3,900
3,900
4,613
4,239
4,239
5,697
2,144
2,144
2,041
1,011
1,011
885
1,612
1,612
1,556
1,000
1,000
0
273
273
88
2,646
6,190
8,836
5,303
20
200
220
0
0
1,100
1,100
0
0
0
102
0
0
164
205
2,187
2,392
2,111
16,845
6,395
3,487
26,727
22,560|
|---|---|
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## **BECKLEY VILLAGE HALL**
## **Notes to the Accounts for the year ended 31 March 2026**
|6 **Charitable activity expenses capitalised (see Note 11)**
Solar panels
Batteries and Gateway
Sound system|**Unrestricted**
**Designated Restricted**
**Funds**
**Funds**
**Funds**
**Total**
**2026**
**2026**
**2026**
**2026**
**2025**
**0**
11,808
12,876
**12,876**
0
684
**684**
0
0
684
12,876
**13,560**
11,808|
|---|---|
## 7 **Governance costs**
Governance costs of £0 (2025 £8), consisting of postage and stationery etc, are included in . charitable activity expenses at note 5.
## **8 Trustees' expenses**
No trustees were paid expenses during the year.
|**9 Debtors and prepayments**
Trade/Charitable Activity
Other
Prepayments and accrued income
**10 Creditors and accruals**
Advance hirings
Accruals|**2026**
2,714
-
155
2,869
**2026**
883
9,051
9,934|**2025**
4,259
454
994
5,707
**2025**
225
1,689
1,914|
|---|---|---|
## **11 Fixed Assets**
|Depreciation rate
Cost at 1.4.25||**Restricted Restricted Designated**
**Freehold**
**land &**
**buildings**
**Fixture**
**s,**
**fittings**
**and**
**Fixtures,**
**fittings and**
**equipment**
0%
5%
25%
374,161
49,881
4,447|**Restricted Restricted Designated**
**Freehold**
**land &**
**buildings**
**Fixture**
**s,**
**fittings**
**and**
**Fixtures,**
**fittings and**
**equipment**
0%
5%
25%
374,161
49,881
4,447|**Restricted Restricted Designated**
**Freehold**
**land &**
**buildings**
**Fixture**
**s,**
**fittings**
**and**
**Fixtures,**
**fittings and**
**equipment**
0%
5%
25%
374,161
49,881
4,447|**Designated**
**Fixtures,**
**fittings and**
**equipment**
NA
8,234|
Total
436,723|
|---|---|---|---|---|---|---|
|Change in value of prior year addition|||-1,968|||-1,968|
|Additions in year|||12,876|684||13,560|
|||374,161|60,789|5,131|8,234|448,315|
|Depreciation at 1.4.25
charge for year||55,841|10,610
2,187|4,313
205|8,234|78,998
2,392|
|||55,841|12,797|4,518|8,234|81,390|
|Net book value at 1.4.25||318,320|39,271|134|0|357,725|
|Net book value at 31.3.26||318,320|47,992|613|0|366,925|
||||||||
|||**Restricted**|**366,312 **|**Designated**|**613**||
## **12 Freehold land & buildings**
In 1999, grant providers, National Lottery, imposed a restriction on sale of the property for 80 years without their permission. With effect from 31 March 2009, the Trustees no longer considered it appropriate to provide against this liability. The Building Fund represents the net book value of Freehold Property extension and Improvements.completed in 1999 and since. The freehold land and buildings acquired prior to 1 April 1998 have never been included in previous accounts as assets of the charity.
For insurance purposes the entire premises are valued at £2,048,420. Significant costs would be incurred to obtain a professional valuation complared with the benefit thereof
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|13 **Designated Fund costs in year**
Boiler servicing & repairs
Bridge Repairs
Tree maintenance
Redecoration
Depreciation
14 **Cash at Bank and in Hand**
Account balances at 31.3.2026 were:
Barclays Bank Business Savings Account
Barclays Bank Current Account
Cash|**2026**
**2025**
1,777
-
1,600
665
1,140
-
1,673
1,807
205
-
6,395
2,472
**2026**
**2025**
48,394
17,120
4,600
1,703
242
48
53,236
18,871|
|---|---|
## 15 **Related Parties**
No payments or benefits accrued to any related party during the year.
## 16 **Investments Income**
All of the charity's investment income arises from money held on interest bearing deposit accounts.
## 17 **Employees**
The charity has one part-time employee.
## 18 **Analysis of net assets between funds**
|At 31.3.26
Fixed Assets
Current Assets|**Unrestricted DesignaRestricted**
Total
**Funds**
**Funds**
**Funds**
613
366,312
366,925
11,350
#####
22,904
46,171
11,350
#####
389,216
413,096|
|---|---|
## 19 **Prior year adjustment to SOFA**
The prior year adjustment to the Statement of Funds Account relates to the depreciation accumulated on restricted fixed assets - primarily the kitchen refurbishment
This asset is classified as restricted in that it cannot be sold, therefore any depreciation associated with it should also be restricted.
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