BECKLEY VILLAGE HALL TRUST Registered Charity no 301568
Trustees' Annual Report & Accounts
for the year ended 31 March 2021
BECKLEY VILLAGE HALL TRUST
Registered Charity no. 305168
Report of the Trustees for the year ended 31 March 2021
The Trustees present their report with the financial statements of the charity for the above period.
The financial statements comply with the Charities Act 2011 and Accounting and Reporting by Charities - Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities
Administrative Information
Trustees who served during the year Elected -
Mr N Pearson Chairman Mr P Lewis Mrs J Brain Mrs L Dobson Secretary Mrs T Langmead also Parish Council representative Representatve - Mrs N Thompson Beckley Preschool retired April 2020 Miss S Parker Beckley Preschool appointed 17 August 2020 Mrs G Brooks Beckley Guide Group Mr K Hunt Beckley Players resigned November 2020 Mrs A Jones Beckley Women's Institute Co-opted Mrs P Lamplugh
Address: The Bartletts, Main Street, Beckley, Rye TN31 6RR Other Officers (not Trustees): Treasurer Miss M Howse Registered charity number: 305168 Independent Examiner: Zoe Gleisner, The Orchards, Main Street, Beckley TNN31 6RR Bankers: Barclays Bank plc, Rye, East Sussex
CAF Bank Ltd. Kings Hill, West Mallling, Kent
Objects and Activities
The object of the Trust is to maintain Beckley Village Centre for the benefit of the inhabitants of Beckley. The Management Committee (the Trustees) aims to provide first class facilities at affordable cost to coluntary organisations serving the community.
Public benefit
When planning the charity's activities the Trustees pay due regard to the Charity Commission's guidance on public benefit.
Structure Governance and Management
Governing Document
The charity is governed by trust deed dated 1 April 1960.
Appointment of Trustees
5 elected trustees are appointed annually at the Annual General Meeting. Of the original and subsequent Beckley organisations entitled to appoint representatives 5 appoint, 12 either no longer exist or have been suceeded by other groups. The Trustees may co-opt up to 5 additional trustees.
Trustee induction and training
New trustees are provided with information on structure and recent financial performance and are encouraged to consult with the Officers to facilitate the undertaking of their role.
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BECKLEY VILLAGE HALL TRUST Trustees Report Continued
Organisation
The Trustees meet as the Village Centre Management Committee four times a year. Day-to-day management is in the hands of the officers. The Trustees have overall responsibility for ensuring the charity has appropriate systems of control, financial and otherwise. They include:
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an annual budget approved by the Trustees
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regular consideration by the Trustees of financial results
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a programme for regular maintenance work
Achievements and Performance
During the year, the Centre was hired for 152 sessions (2020- 769). Activities during the year were curtailed by Covid-19 restrictions. The building was completely closed for the first 12 weeks and thereafter only the Preschool was permitted to maintain regular usage.
The Trustees took the opportunity to address a range of maintenance issues including redressing the Main Hall floor.
As a result of the closure of the Northiam Nursery, Beckley Preschool needed office space. They have been allocated a share of the old Computer Room where the Beckley History Society are also having their archive.
Caretaking continued in the capable hands of Kim Chapman. Various trustees together with Wil Morris made a contribution to necessary work during the year. The Management Committee appreciate all these efforts to keep the building ready for a return to full use.
Volunteers
Mary Howse continues to deal with the necessary administration work. Without hirers there has been little scope for volunteers this year.
Financial Review
Lack of hirings might have been a serious issue except for Government support through Covid grants which totalled £18907. As a result the accounts show a surplus of £6193 (2020 deficit - £2163) on General funds of which £6000 has been reserved to Designated Funds as further maintenance work costing a similar amount is planned. In addition to Covid grants the Centre was fortunate to receive funding to cover the cost of the work to the Main Hall Floor from the Beckley Fund. The usual contribution from the Parish Council was augmented by donations from regular hirers unable to operate and personal donations, for all of which the Trustees are grateful.
It was possible to hold the annual Road Race which with sponsorship from M & S Electrical (UK) Ltd. Brought welcome funds.
Reserves Policy
The policy of the charity is to maintain sufficient reserves on current account to cover day-to-day costs and build up deposit funds to provide for recurring non-annual maintenance work.
Investment Powers and Policy
The Trust Deed authorises the trustees to invest general funds of the charity not required for working purposes. The trustees having regard to the cash-flow of the charity keep available funds in interest-bearing accounts.
Future Plans
Covid-19 restrictions continue to some extent and there is concern that not all regular hirers will continue when they are permitted. The trustees will continue to maintain the premises and to manage finances and risk. Until the situation is clearer in respect of potential finance, it is difficult to make future plans.
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BECKLEY VILLAGE HALL TRUST
Registered Charity no. 305168
Trustees' Report Continued
Trustees' responsibilities in relation to the financial statements
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). These financial statements are required to give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources for each year. In preparing these financial statements, the Trustees are required to:
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(a) select suitable accounting policies and apply them consistently;
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(b) observe the methods and principles of the Charities SORP
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(c) make judgements and estimates that are reasonable and prudent:
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(d) statement whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statments
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(e) prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity and which enable them to ensure that the financial statements of the charity comply with Charity Commission guidance. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees and signed on their behalf:
NIGEL PEARSON Chairman
27 July 2021
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Report to the Trustees by the Independent Examiner of Beckley Village Hall Trust on the accounts for the year ended 31 March 2021
I report on the unaudited accounts for the year ended 31 March 2021 set out on pages 5-10
As the charity trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section144(2) of the Charities Act 2011 (the Act) does not apply and that an independent examination is needed: It is my responsibility to:
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Examine the accounts under section 145 of the Act
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To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Act and
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To state whether particular matters have come to my attention
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.
In connection with my examination, no matters has come to my attention
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which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the Act and to prepare accounts which accord with the accounting records and comply with the requirements of the Act have not been met, or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
ZOE GLEISNER Independent Examiner The Orchards Main Street Beckley Rye East Sussex TN31 6RR
29 July 2021
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BECKLEY VILLAGE HALL
Statement of Financial Activities for the year ended 31 March 2021
| Income Notes Donations & Grants 2 Charitable activities 3 Fund-raising activities 4 Investment Other income 7 Total income Expenditure Fund-raising costs 5 Charitable activities 6 Total expenditure Net Income Net transfers between funds 15 Net Income and net movement on funds for the year Total funds brought forward Total funds carried forward |
Unrestricted DesignatedRestricted Total Funds Funds Funds 2021 £ £ £ £ 20,661 4,680 25,341 3,319 3,319 900 0 900 7 7 27 27 |
Total 2020 £ 37,385 10,402 5,900 35 126 |
|---|---|---|
| 24,914 4,680 29,594 |
53,848 | |
| - 0 18,721 4,680 23,401 |
2,934 15,961 |
|
| 18,721 0 4,680 23,401 |
18,895 | |
| 6,193 0 0 6,193 -6,000 6,000 0 |
34,953 0 |
|
| 193 6,000 0 6,193 41,667 14,571 321,101 377,339 |
34,953 342,386 |
|
| 41,860 20,571 321,101 383,532 |
377,339 |
Continuing Operations
All income and expendiutre has arisen from continuing activities. The Statement of Financial Activities includes all gains and losses recognised in the year.
The notes form part of these financial statements
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BECKLEY VILLAGE HALL
Balance Sheet at 31 March 2021
| Fixed Assets Current Assets Stock Debtors and prepayments Cash at bank and in hand Creditors Net current assets Funds of`` Unrestricted funds Designated funds Total unrestricted funds Restricted funds |
Note 12 10 16 11 14 |
120 4,444 28,227 |
2021 2020 £ £ 351,444 353,401 123 8,779 17,614 26,516 2,578 32,088 23,938 383,532 377,339 41,667 14,571 62,431 56,238 321,101 321,101 383,532 377,339 |
2020 £ 353,401 23,938 |
2020 |
|---|---|---|---|---|---|
| 32,791 703 |
|||||
| 41,860 20,571 |
|||||
| 377,339 | |||||
The financial statements on pages 5 to 10 were approved by the trustees and signed on their behalf by
N PEARSON Chairman 27.7.2021
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BECKLEY VILLAGE HALL
Notes to the Accounts for the year ended 31 March 2021
1 Accounting policies
- a. Basis of preparation
These financial statements have been prepared on the basis of historical cost in . accordance with:
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Financial Reporting Standard for Smaller Entities
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and with Accounting Standards
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-and with the Charities Act
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b. Recognition of incoming resources
Items of income are recognised and included in the accounts when all of the following criteria are met:
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The charity has entitlement to the funds
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any performance conditions attached to the item(s) of income have been met or are fully within the control of the charity;
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there is sufficient certainty that receipt of the income is considered probable
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the amount can be measured reliably.
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c. Recognition of expenditure
Expenditure is recognised once there is a legal or contructive obligation to make a
payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
Expenditure is classified under the following activty heading:
- Expenditure on charitable activities includes the costs of running Beckley Village Centre and other activities undertaken to further the purposes of the charity and their associated support costs.
-Expenditure on fund-raising activities includes associated support costs.
d. Grants and donations
Grants and donations are only uncluded when the chairty has unconditional entitlement to the resources.
e. Tax reclaims on donations and gifts
Incoming resources from tax reclaims are included in the accounts at the same time as the gift to which they relate.
f. Volunteer help
The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report.
g. Investment income
This is included in the accounts when receivable
h. Tangible fixed assets and depreciation Tangible fixed assets costing more than £100 are stated at cost less depreciation. Depreciation is provided on fixed assets at rates calculated to write off costs over their expected useful economic lives as follows:
Freehold land nil Building Fund - Property improvements nil see notes 8 & 9 General Fund Furniture and equipment 25% reducing balance basis General Fund Fixtures and equipment 5% straight line basis
i. Stocks
Stock for resale is valued at the lower of cost and net realisable value.
j. VAT
The charity is not registered for VAT. All items in these accounts include attributable VAT.
k. Allocation of support costs
Support costs are those functions that assist the work of the charity but do not directly
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BECKLEY VILLAGE HALL
Notes to the Accounts year ended 31 March 2021 continued
undertake charitable activities. Support costs include administrative, finance and governance costs which support the Charity's activities.
l. Debtors
Trade and other debtors are recognied at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid. m. Creditors and provisions
Creditors and provisions are recognised where the charity has present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due can be measured or estimated reliably.
| 2 Donations and Grants Beckley Parish Council Individuals including covenants, gift aid and tax refunds Village Groups Covid Grants Awards for All Trusthouse Forte Bernard Sunley Rother District Council Beckley Fund - re Hall floor Jempsons Foundation 3 Income from charitable activities Hire charges Computer activitiy Licences and rents Telephone 4 Fundraising activities Jumble Sale and other sales Road Race Farmers' Market 5 Fundraising costs Road Race costs 6 Charitable activity expenses Caretaking and keyholder Light and heat Rates and water Communications Insurance Licences and certificates Maintenance and repairs Bridge and field Advertising Postage, stationery and sundry expenses Depreciation |
Unrestricted Restricted Funds Funds 2021 2021 2020 650 1,000 1,031 4,918 73 2,050 18,907 - - 9,673 - 7,500 - 5,000 - 5,000 4,680 2,044 - 200 |
Unrestricted Restricted Funds Funds 2021 2021 2020 650 1,000 1,031 4,918 73 2,050 18,907 - - 9,673 - 7,500 - 5,000 - 5,000 4,680 2,044 - 200 |
Unrestricted Restricted Funds Funds 2021 2021 2020 650 1,000 1,031 4,918 73 2,050 18,907 - - 9,673 - 7,500 - 5,000 - 5,000 4,680 2,044 - 200 |
2020 |
|---|---|---|---|---|
| 20,661 | 4,680 37,385 |
|||
| 3,189 80 10 40 3,319 - 900 - |
10,218 110 15 59 10,402 1,149 3,878 873 |
|||
| 900 | 0 5,900 |
|||
| - 3,314 2,486 527 729 1,493 245 7,582 180 82 126 1,957 |
2,934 3,788 1,644 1,748 791 1,472 255 4,680 3,784 240 8 227 2,004 |
|||
| 18,721 | 4,680 15,961 |
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BECKLEY VILLAGE HALL Notes to the Accounts year ended 31 March 2021 continued
| 7 Other income Sundry equipment Sundry |
2021 £ 25 2 27 |
2020 £ 70 56 |
|
|---|---|---|---|
| 126 |
8 Governance costs
Governance costs of £2 (2020 £29), consisting of postage and stationery etc, are included in . charitable activity expenses at note 6.
9 Trustees' expenses
No trustees were paid expenses during the year.
10 Debtors and prepayments
| Trade Other Prepayments 11 Creditors and accruals Prepayments (advance hirings) Other |
1,459 2,005 980 4,444 47 656 703 |
755 6,783 1,241 |
|---|---|---|
| 8,779 | ||
| 47 2,531 |
||
| 2,578 |
12 Fixed Assets
| Fixed Assets | |||||
|---|---|---|---|---|---|
| Building Fund |
General Fund | ||||
| Improvements | Furniture/ | Improvements | Furniture/ | Total | |
| to Property | Equipment | Equipment | |||
| £ | £ | £ | £ | ||
| Cost at 1.4.20 | 374,161 | 8,234 | 36,331 | 4,447 | 423,173 |
| Additions in year | 0 | ||||
| 374,161 | 8,234 | 36,331 | 4,447 | 423,173 | |
| Depreciation at 1.4.20 | 55,841 | 8,234 | 1,816 | 3,881 | 69,772 |
| charge for year | 1,816 | 141 | 1,957 | ||
| 55,841 | 8,234 | 3,632 | 4,022 | 71,729 | |
| Net book value at 1.4.20 | 318,320 | - | 34,515 | 566 | 353,401 |
| Net book value at 31.3.21 | 318,320 | - | 32,699 | 425 | 351,444 |
Building Fund assets see note 13 below
Freehold land and buildings acquired prior to 1 April 1998 have not been valued and therefore not included in these accounts.
13 Building Fund
In 1999, grant providers, National Lottery, imposed a restriction on sale of the property for 80 years without their permission. With effect from 31 March 2009, the Trustees no longer consider it appropriate to provide against this liability. The Building Fund represents the net book value of Freehold Property extention and Improvements.completed 1999.
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BECKLEY VILLAGE HALL Notes to the Accounts year ended 31 March 2021 continued
The Trustees consider the value of the Freehold Property is greater than the figure shown. Significant costs would be involved in obtaining a full valuation compared with the additional benefit derived therefrom.
No further depreciation on Property Improvements has been taken in line with this decision.
14 Restricted Income Funds
| Building Fund Represents net book value brought of freehold property improvements Kitchen Project Balance in hand carried forward 15 Transfers between funds From Fund To Fund Reason General Designated Provision for 16 Cash at Bank and in Hand Account balances at 31.3.2021 were: Santander Business Account Barclays Bank Current Account CAF Bank Gold Account Cash |
£ forward 318,320 2,781 321,101 £ repairs 6,000 6,000 3021 2020 £ £ - - 4,385 3,897 23,807 13,370 35 347 |
£ 318,320 2,781 |
|---|---|---|
| 321,101 | ||
| £ 6,000 |
||
| 6,000 | ||
| 28,227 17,614 |
17 Related Parties
No payments or benefits accrued to any related party during the year.
18 Investments Income
All of the charity's investment income arises from money held on interest bearing deposit accounts.
19 Analysis of net assets between funds
| Fund balances at 31.3.2021 represented by: Tangible fixed assets Current Assets Current Liabilities |
Building Kitchen Maintenance General Fund Project Reserve Fund Total 318,320 33,124 351,444 2,781 20,571 9,439 32,791 703) ( 703) ( |
|---|---|
| 318,320 2,781 20,571 41,860 383,532 |
20 Employees
The charity did not employ any paid staff during the year.
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