**BECKLEY VILLAGE HALL TRUST** Registered Charity no 301568
**Trustees' Annual Report & Accounts**
**for the year ended 31 March 2021**
## **BECKLEY VILLAGE HALL TRUST**
Registered Charity no. 305168
## **Report of the Trustees for the year ended 31 March 2021**
The Trustees present their report with the financial statements of the charity for the above period.
The financial statements comply with the Charities Act 2011 and Accounting and Reporting by Charities - Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities
## **Administrative Information**
**Trustees** who served during the year **Elected -**
Mr N Pearson Chairman Mr P Lewis Mrs J Brain Mrs L Dobson Secretary Mrs T Langmead also Parish Council representative **Representatve -** Mrs N Thompson Beckley Preschool retired April 2020 Miss S Parker Beckley Preschool appointed 17 August 2020 Mrs G Brooks Beckley Guide Group Mr K Hunt Beckley Players resigned November 2020 Mrs A Jones Beckley Women's Institute **Co-opted** Mrs P Lamplugh
**Address:** The Bartletts, Main Street, Beckley, Rye TN31 6RR **Other Officers (not Trustees):** Treasurer Miss M Howse **Registered charity number:** 305168 **Independent Examiner:** Zoe Gleisner, The Orchards, Main Street, Beckley TNN31 6RR **Bankers:** Barclays Bank plc, Rye, East Sussex
CAF Bank Ltd. Kings Hill, West Mallling, Kent
## **Objects and Activities**
The object of the Trust is to maintain Beckley Village Centre for the benefit of the inhabitants of Beckley. The Management Committee (the Trustees) aims to provide first class facilities at affordable cost to coluntary organisations serving the community.
## **Public benefit**
When planning the charity's activities the Trustees pay due regard to the Charity Commission's guidance on public benefit.
## **Structure Governance and Management**
## **Governing Document**
The charity is governed by trust deed dated 1 April 1960.
## **Appointment of Trustees**
5 elected trustees are appointed annually at the Annual General Meeting. Of the original and subsequent Beckley organisations entitled to appoint representatives 5 appoint, 12 either no longer exist or have been suceeded by other groups. The Trustees may co-opt up to 5 additional trustees.
## **Trustee induction and training**
New trustees are provided with information on structure and recent financial performance and are encouraged to consult with the Officers to facilitate the undertaking of their role.
1
## **BECKLEY VILLAGE HALL TRUST Trustees Report Continued**
## **Organisation**
The Trustees meet as the Village Centre Management Committee four times a year. Day-to-day management is in the hands of the officers. The Trustees have overall responsibility for ensuring the charity has appropriate systems of control, financial and otherwise. They include:
- an annual budget approved by the Trustees
- regular consideration by the Trustees of financial results
- a programme for regular maintenance work
## **Achievements and Performance**
During the year, the Centre was hired for 152 sessions (2020- 769). Activities during the year were curtailed by Covid-19 restrictions. The building was completely closed for the first 12 weeks and thereafter only the Preschool was permitted to maintain regular usage.
The Trustees took the opportunity to address a range of maintenance issues including redressing the Main Hall floor.
As a result of the closure of the Northiam Nursery, Beckley Preschool needed office space. They have been allocated a share of the old Computer Room where the Beckley History Society are also having their archive.
Caretaking continued in the capable hands of Kim Chapman. Various trustees together with Wil Morris made a contribution to necessary work during the year. The Management Committee appreciate all these efforts to keep the building ready for a return to full use.
## **Volunteers**
Mary Howse continues to deal with the necessary administration work. Without hirers there has been little scope for volunteers this year.
## **Financial Review**
Lack of hirings might have been a serious issue except for Government support through Covid grants which totalled £18907. As a result the accounts show a surplus of £6193 (2020 deficit - £2163) on General funds of which £6000 has been reserved to Designated Funds as further maintenance work costing a similar amount is planned. In addition to Covid grants the Centre was fortunate to receive funding to cover the cost of the work to the Main Hall Floor from the Beckley Fund. The usual contribution from the Parish Council was augmented by donations from regular hirers unable to operate and personal donations, for all of which the Trustees are grateful.
It was possible to hold the annual Road Race which with sponsorship from M & S Electrical (UK) Ltd. Brought welcome funds.
## **Reserves Policy**
The policy of the charity is to maintain sufficient reserves on current account to cover day-to-day costs and build up deposit funds to provide for recurring non-annual maintenance work.
## **Investment Powers and Policy**
The Trust Deed authorises the trustees to invest general funds of the charity not required for working purposes. The trustees having regard to the cash-flow of the charity keep available funds in interest-bearing accounts.
## **Future Plans**
Covid-19 restrictions continue to some extent and there is concern that not all regular hirers will continue when they are permitted. The trustees will continue to maintain the premises and to manage finances and risk. Until the situation is clearer in respect of potential finance, it is difficult to make future plans.
2
## **BECKLEY VILLAGE HALL TRUST**
Registered Charity no. 305168
## **Trustees' Report Continued**
## **Trustees' responsibilities in relation to the financial statements**
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). These financial statements are required to give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources for each year. In preparing these financial statements, the Trustees are required to:
- (a) select suitable accounting policies and apply them consistently;
- (b) observe the methods and principles of the Charities SORP
- (c) make judgements and estimates that are reasonable and prudent:
- (d) statement whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statments
- (e) prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity and which enable them to ensure that the financial statements of the charity comply with Charity Commission guidance. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees and signed on their behalf:
NIGEL PEARSON Chairman
27 July 2021
3
## **Report to the Trustees by the Independent Examiner of Beckley Village Hall Trust on the accounts for the year ended 31 March 2021**
I report on the unaudited accounts for the year ended 31 March 2021 set out on pages 5-10
As the charity trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section144(2) of the Charities Act 2011 (the Act) does not apply and that an independent examination is needed: It is my responsibility to:
- Examine the accounts under section 145 of the Act
- To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Act and
- To state whether particular matters have come to my attention
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.
In connection with my examination, no matters has come to my attention
1. which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the Act and to prepare accounts which accord with the accounting records and comply with the requirements of the Act have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
-
ZOE GLEISNER Independent Examiner The Orchards Main Street Beckley Rye East Sussex TN31 6RR
29 July 2021
4
## **BECKLEY VILLAGE HALL**
## **Statement of Financial Activities for the year ended 31 March 2021**
|**Income**
**Notes**
Donations & Grants
2
Charitable activities
3
Fund-raising activities
4
Investment
Other income
7
**Total income**
**Expenditure**
Fund-raising costs
5
Charitable activities
6
**Total expenditure**
**Net Income**
Net transfers between funds
15
**Net Income and net movement**
**on funds for the year**
**Total funds brought forward**
**Total funds carried forward**|**Unrestricted**
**DesignatedRestricted**
**Total**
**Funds**
**Funds**
**Funds**
**2021**
**£**
**£**
**£**
**£**
20,661
4,680
**25,341**
3,319
**3,319**
900
0
**900**
7
**7**
27
**27**|**Total**
**2020**
**£**
37,385
10,402
5,900
35
126|
|---|---|---|
||24,914
4,680
**29,594**|53,848|
||-
**0**
18,721
4,680
**23,401**|2,934
15,961|
||18,721
0
4,680
**23,401**|18,895|
||6,193
0
0
**6,193**
-6,000
6,000
**0**|34,953
0|
||193
6,000
0
**6,193**
41,667
14,571
321,101
**377,339**|34,953
342,386|
||41,860
20,571
321,101
**383,532**|377,339|
## **Continuing Operations**
All income and expendiutre has arisen from continuing activities. The Statement of Financial Activities includes all gains and losses recognised in the year.
The notes form part of these financial statements
5
## **BECKLEY VILLAGE HALL**
## **Balance Sheet at 31 March 2021**
|**Fixed Assets**
**Current Assets**
Stock
Debtors and prepayments
Cash at bank and in hand
Creditors
**Net current assets**
**Funds of**``
Unrestricted funds
Designated funds
**Total unrestricted funds**
Restricted funds|Note
12
10
16
11
14|120
4,444
28,227|2021
2020
£
£
351,444
353,401
123
8,779
17,614
26,516
2,578
32,088
23,938
383,532
377,339
41,667
14,571
62,431
56,238
321,101
321,101
383,532
377,339|2020
£
353,401
23,938|2020|
|---|---|---|---|---|---|
|||32,791
703||||
|||41,860
20,571||||
|||||377,339||
|||||||
The financial statements on pages 5 to 10 were approved by the trustees and signed on their behalf by
N PEARSON Chairman 27.7.2021
6
## **BECKLEY VILLAGE HALL**
## **Notes to the Accounts for the year ended 31 March 2021**
## 1 **Accounting policies**
- a. Basis of preparation
These financial statements have been prepared on the basis of historical cost in . accordance with:
- Financial Reporting Standard for Smaller Entities
- and with Accounting Standards
- -and with the Charities Act
- b. Recognition of incoming resources
Items of income are recognised and included in the accounts when all of the following criteria are met:
- The charity has entitlement to the funds
- any performance conditions attached to the item(s) of income have been met or are fully within the control of the charity;
- there is sufficient certainty that receipt of the income is considered probable
- the amount can be measured reliably.
- c. Recognition of expenditure
Expenditure is recognised once there is a legal or contructive obligation to make a
payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
Expenditure is classified under the following activty heading:
- Expenditure on charitable activities includes the costs of running Beckley Village Centre and other activities undertaken to further the purposes of the charity and their associated support costs.
-Expenditure on fund-raising activities includes associated support costs.
d. Grants and donations
Grants and donations are only uncluded when the chairty has unconditional entitlement to the resources.
e. Tax reclaims on donations and gifts
Incoming resources from tax reclaims are included in the accounts at the same time as the gift to which they relate.
f. Volunteer help
The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report.
g. Investment income
This is included in the accounts when receivable
h. Tangible fixed assets and depreciation Tangible fixed assets costing more than £100 are stated at cost less depreciation. Depreciation is provided on fixed assets at rates calculated to write off costs over their expected useful economic lives as follows:
Freehold land nil Building Fund - Property improvements nil see notes 8 & 9 General Fund Furniture and equipment 25% reducing balance basis General Fund Fixtures and equipment 5% straight line basis
i. Stocks
Stock for resale is valued at the lower of cost and net realisable value.
j. VAT
The charity is not registered for VAT. All items in these accounts include attributable VAT.
k. Allocation of support costs
Support costs are those functions that assist the work of the charity but do not directly
7
## **BECKLEY VILLAGE HALL**
## **Notes to the Accounts year ended 31 March 2021 continued**
undertake charitable activities. Support costs include administrative, finance and governance costs which support the Charity's activities.
## l. Debtors
Trade and other debtors are recognied at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid. m. Creditors and provisions
Creditors and provisions are recognised where the charity has present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due can be measured or estimated reliably.
|**2 Donations and Grants**
Beckley Parish Council
Individuals including covenants, gift aid and tax refunds
Village Groups
Covid Grants
Awards for All
Trusthouse Forte
Bernard Sunley
Rother District Council
Beckley Fund - re Hall floor
Jempsons Foundation
**3 Income from charitable activities**
Hire charges
Computer activitiy
Licences and rents
Telephone
**4 Fundraising activities**
Jumble Sale and other sales
Road Race
Farmers' Market
**5 Fundraising costs**
Road Race costs
6 **Charitable activity expenses**
Caretaking and keyholder
Light and heat
Rates and water
Communications
Insurance
Licences and certificates
Maintenance and repairs
Bridge and field
Advertising
Postage, stationery and sundry expenses
Depreciation|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**2021**
**2021**
**2020**
650
1,000
1,031
4,918
73
2,050
18,907
-
-
9,673
-
7,500
-
5,000
-
5,000
4,680
2,044
-
200|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**2021**
**2021**
**2020**
650
1,000
1,031
4,918
73
2,050
18,907
-
-
9,673
-
7,500
-
5,000
-
5,000
4,680
2,044
-
200|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**2021**
**2021**
**2020**
650
1,000
1,031
4,918
73
2,050
18,907
-
-
9,673
-
7,500
-
5,000
-
5,000
4,680
2,044
-
200|**2020**|
|---|---|---|---|---|
|||20,661|4,680
37,385||
|||3,189
80
10
40
3,319
-
900
-|10,218
110
15
59
10,402
1,149
3,878
873||
||||||
||||||
|||900|0
5,900||
|||-
3,314
2,486
527
729
1,493
245
7,582
180
82
126
1,957|2,934
3,788
1,644
1,748
791
1,472
255
4,680
3,784
240
8
227
2,004||
||||||
|||18,721|4,680
15,961||
8
## **BECKLEY VILLAGE HALL Notes to the Accounts year ended 31 March 2021 continued**
|7 **Other income**
Sundry equipment
Sundry||**2021**
£
25
2
27|**2020**
£
70
56|
|---|---|---|---|
||||126|
## **8 Governance costs**
Governance costs of £2 (2020 £29), consisting of postage and stationery etc, are included in . charitable activity expenses at note 6.
## **9 Trustees' expenses**
No trustees were paid expenses during the year.
## **10 Debtors and prepayments**
|Trade
Other
Prepayments
**11 Creditors and accruals**
Prepayments (advance hirings)
Other|1,459
2,005
980
4,444
47
656
703|755
6,783
1,241|
|---|---|---|
|||8,779|
|||47
2,531|
|||2,578|
## **12 Fixed Assets**
|**Fixed Assets**||||||
|---|---|---|---|---|---|
||Building Fund
||General Fund|||
||Improvements|Furniture/|Improvements|Furniture/|Total|
||to Property|Equipment||Equipment||
||£|£|£||£|
|Cost at 1.4.20|374,161|8,234|36,331|4,447|423,173|
|Additions in year|||||0|
||374,161|8,234|36,331|4,447|423,173|
|Depreciation at 1.4.20|55,841|8,234|1,816|3,881|69,772|
|charge for year|||1,816|141|1,957|
||55,841|8,234|3,632|4,022|71,729|
|Net book value at 1.4.20|318,320|-|34,515|566|353,401|
|Net book value at 31.3.21|318,320|-|32,699|425|351,444|
Building Fund assets _see note 13 below_
Freehold land and buildings acquired prior to 1 April 1998 have not been valued and therefore not included in these accounts.
## **13 Building Fund**
In 1999, grant providers, National Lottery, imposed a restriction on sale of the property for 80 years without their permission. With effect from 31 March 2009, the Trustees no longer consider it appropriate to provide against this liability. The Building Fund represents the net book value of Freehold Property extention and Improvements.completed 1999.
9
## **BECKLEY VILLAGE HALL Notes to the Accounts year ended 31 March 2021 continued**
The Trustees consider the value of the Freehold Property is greater than the figure shown. Significant costs would be involved in obtaining a full valuation compared with the additional benefit derived therefrom.
No further depreciation on Property Improvements has been taken in line with this decision.
## 14 **Restricted Income Funds**
|Building Fund
Represents net book value brought
of freehold property improvements
Kitchen Project
Balance in hand carried forward
**15 Transfers between funds**
From Fund
To Fund
Reason
General
Designated
Provision for
**16 Cash at Bank and in Hand**
Account balances at 31.3.2021 were:
Santander Business Account
Barclays Bank Current Account
CAF Bank Gold Account
Cash|**£**
forward
318,320
2,781
321,101
£
repairs
6,000
6,000
3021
2020
£
£
-
-
4,385
3,897
23,807
13,370
35
347|**£**
318,320
2,781|
|---|---|---|
|||321,101|
|||£
6,000|
|||6,000|
||28,227
17,614||
## 17 **Related Parties**
No payments or benefits accrued to any related party during the year.
## **18 Investments Income**
All of the charity's investment income arises from money held on interest bearing deposit accounts.
## **19 Analysis of net assets between funds**
|Fund balances at
31.3.2021 represented by:
Tangible fixed assets
Current Assets
Current Liabilities|Building
Kitchen
Maintenance
General
Fund
Project
Reserve
Fund
Total
318,320
33,124
351,444
2,781
20,571
9,439
32,791
703)
(
703)
(|
|---|---|
||318,320
2,781
20,571
41,860
383,532|
## 20 **Employees**
The charity did not employ any paid staff during the year.
10