2023-08-31-accounts - North Holmwood Village Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

web: www.north-holmwood-village-hall.org.uk

Trustees' Annual Report for the period

Period Start Date:	Period End Date:
01/09/2022	31/08/2023

Reference and administration details

Charity name North Holmwood Village Hall Other names charity is known by NHVH Registered Charity No. 305157 Charity's principal address North Holmwood Village Hall Spook Hill North Holmwood Dorking Surrey RH5 4JP

Names of the charity trustees who manage the charity

----- Start of picture text -----
Trustee Name Office Dates acted
(if not for whole year)
1 John Foskett Chairman
2 Jacqueline Johnston Deputy Chairman
3 Thomas Nimmo
4 Deborah Steenhuis Treasurer
5 Jane Vicens Secretary
6 Christopher Leach
7 Samantha Edwards
8 Josephine Bulloch To 22/07/22
9 Jennie Lambert
10 Nika Vlasenko To 29/10/22
11 Rebecca Kershaw To 29/10/22
12 Suzanne Somerville
13 Michael Foskett From 29/10/22 replaced Nika Vlasenko
14 Karen Rutty From 22/07/23 replaced Josephine Bulloch
----- End of picture text -----

Staff and advisors

Name	Address	Capacity
Mrs Linda Foskett	Silvaplana, Spook Hill, North Holmwood, Dorking, Surrey,RH5 4EG	Halls Manager
Barclays	99 High St.,Dorking,Surrey,RH4 1AN	Bank

North Holmwood Village Hall Trustees' Report 2022/2023

Page 1

Ideal Touch Cleaning	4 The Smithers, Brockham, Betchworth, Surrey, RH3 7LF	Cleaners
Patrick Monczak	4 Felland Way,Reigate,Surrey,RH2 7QB	Window cleaner
Thomas Rome	30 Lake View, North Holmwood, Dorking, Surrey RH5 4TH	Property Maintenance

Structure, governance and management

Type of governing document How the charity is constituted Trustee selection methods	Constitution
	Association
	Trustees are appointed at the meeting immediately following the AGM held every November or at one of the other two meetings usually held in February and May approximately mid-academic term time.

Additional governance issues

Trustee remuneration Hire policies	All trustees give their time voluntarily and receive no remuneration or other benefits
	North Holmwood Village Hall will endeavour to protect the business interests of companies and individuals who have a regular hire of the charity's premises in accordance with the published Business Ethics document

Objectives & Activities

Charity's main activities for public benefit Charity's main source of income Charity's main offerings	North Holmwood Village Hall provides the local community of North Holmwood and the surrounding area with facilities for their personal use, and the widest possible range of recreational and educational opportunities through the letting of the facilities to appropriate enterprises whoprovide them.
	Hire fees
	North Holmwood Village Hall has the following facilities:  The Sculptor’s Hall (and kitchen) – used mainly for sports, fitness and dance  The Old School Hall (including Committee Room, Kitchen & WC) – used as a pre-School weekday daytime and for general activities evenings and weekends  The Studio (including kitchenette and WC) – used for meetings, and small group sessions including fitness  Staging  Crockery, cutlery etc.  Tables & chairs  Private carparking

Charity's main
activities for
public benefit
Charity's main
source of
income
Charity's main
offerings

North Holmwood Village Hall provides the local community of North Holmwood
and the surrounding area with facilities for their personal use, and the widest
possible range of recreational and educational opportunities through the letting
of the facilities to appropriate enterprises whoprovide them.

Hire fees

North Holmwood Village Hall has the following facilities:

The Sculptor’s Hall (and kitchen) – used mainly for sports, fitness and
dance

The Old School Hall (including Committee Room, Kitchen & WC) – used
as a pre-School weekday daytime and for general activities evenings
and weekends

The Studio (including kitchenette and WC) – used for meetings, and
small group sessions including fitness

Staging

Crockery, cutlery etc.

Tables & chairs

Private carparking

Year aims

Year 2022/2023 period

North Holmwood Village Hall Trustees' Report 2022/2023

Page 2

Aims The charity's aims for 2022/2023 were:

Ensure that the village hall offers
o facilities required by hall users and the local community,
o which are well maintained, clean and tidy
o up to date and
o at an affordable and locally competitive price

Make the village hall an asset to the community which
o complements and where possible enhances the ‘look’ of the village, and
o is not a nuisance to any of its neighbours, specifically local residents and
the Emergency Services
o offers a wide range of sporting, recreational and learning opportunities
through services provided by hall hirers

That the village hall officers, trustees and employees
o satisfy the requirements of the Charity Commissioners,
o meet all legal obligations and
o that the village hall operates within local by-laws

Ensure that the village hall is run on a sound financial footing which
o covers day to day operating costs with contingency for future planned and
unplanned maintenance
o enables on-going development and enhancement of the facilities on offer
though aprogramme of buildingworks


Aims	The charity's aims for 2022/2023 were:  Ensure that the village hall offers `o` facilities required by hall users and the local community, `o` which are well maintained, clean and tidy `o` up to date and `o` at an affordable and locally competitive price  Make the village hall an asset to the community which `o` complements and where possible enhances the ‘look’ of the village, and `o` is not a nuisance to any of its neighbours, specifically local residents and the Emergency Services `o` offers a wide range of sporting, recreational and learning opportunities through services provided by hall hirers  That the village hall officers, trustees and employees `o` satisfy the requirements of the Charity Commissioners, `o` meet all legal obligations and `o` that the village hall operates within local by-laws  Ensure that the village hall is run on a sound financial footing which `o` covers day to day operating costs with contingency for future planned and unplanned maintenance `o` enables on-going development and enhancement of the facilities on offer though aprogramme of buildingworks

Achievements and performance

Year Key Objectives Achievements	2022/2023 period
	The aim for 2022/2023 was to have a strong focus on the following elements:  Promoting the three venues and the regular activities running in them through as many avenues as possible  Minimising energy usage and eliminating waste  Pushing ahead with the rolling programme of maintenance and refurbishment – in particular applying for a £5,000 grant from Mole Valley District Council in support of key maintenance and improvement works  Building up of funds to support our works programmes. It was again expected to be a challenging year with an economic downturn and the need to recover from theglobalpandemic.
	Premises Promotion Key achievements and changes in this area since August 2022:  Marketing via Instagram was initiated and actively pursued.  New ‘What’s On posters were created and placed around the premises and village notice boards  Active maintenance of the website continued Maintenance and Refurbishment Fortunately, there were no major unplanned maintenance requirements, and the £5,000 grant applied for from MVDC was approved – this permitted some of the capital to commence on necessaryrefurbishment works including:

Year
Key
Objectives
Achievements

2022/2023 period

The aim for 2022/2023 was to have a strong focus on the following elements:

Promoting the three venues and the regular activities running in them
through as many avenues as possible

Minimising energy usage and eliminating waste

Pushing ahead with the rolling programme of maintenance and
refurbishment – in particular applying for a £5,000 grant from Mole
Valley District Council in support of key maintenance and improvement
works

Building up of funds to support our works programmes.
It was again expected to be a challenging year with an economic downturn and
the need to recover from theglobalpandemic.

Premises Promotion
Key achievements and changes in this area since August 2022:

Marketing via Instagram was initiated and actively pursued.

New ‘What’s On posters were created and placed around the premises
and village notice boards

Active maintenance of the website continued
Maintenance and Refurbishment
Fortunately, there were no major unplanned maintenance requirements, and the
£5,000 grant applied for from MVDC was approved – this permitted some of the
capital to commence on necessaryrefurbishment works including:

North Holmwood Village Hall Trustees' Report 2022/2023

Page 3

Replacement of fluorescent tube lighting with LEDs in the communal areas – as well as being brighter, this should reduce fuel costs
Repainting of the Sculptor’s Hall, and corridor leading to it

MVDC grant in support of major items works programmes

The following key works were commenced with a planned 50% funding from the MVDC grant and 50% funding from NHVH capital reserves:

Drainage works in the rear car park to address the flooding following heavy rain which has led to nearly 50% of the car park being under water
Replacement of large parts of the roofline area woodwork which was rotten and repainting of all roofline wooden areas and the front area wooden doors
Installation of cycle racks to facilitate use of bicycles for hall attendees
Replacement of rotten decking with a quality soft-play surface at the front of the premises.

Hall Venues’ Utilisation

Venues’ utilisation improved with most regular hirers reinstating some or all of their pre-Covid hires. We also had some new hirers make a successful start-up.

The hire situation was:

Pre-School – Ran an increased schedule – all weekday mornings plus Monday, Wednesday and Friday afternoons
Surrey Hills Dance Centre – Ran a full schedule
Yoga – Ran a full schedule
Sam’s Fitness – Ran an increased schedule adding 2 new slots
Dorking Bridge Club – Continued running only on a Tuesday but with very low numbers. Long term viability remains questionable.
Craft workshops – ceased running due to low numbers
A new Community Events group commenced running various events in the premises on a monthly basis.
Beavers / Cubs / Scouts – continued on a reduced schedule.
Scouts continued on a reduced schedule and withdrew the shooting due to NHVH’s stringent rules on cartridge management.
Move It or Lose It – new fitness and rehabilitation exercise ran a full schedule.
Sound Bath - mindfulness sessions and workshops – ran a full schedule.
One -off hires (including children’s parties) – We had a healthy schedule of parties, cycling and other events at a weekend.
One-to-one meetings for social needs commenced twice weekly.

People

My thanks went to the continued support of the members of the Council of Management; our cleaners Ideal Touch Cleaning and Patrick Monczak, Halls Manager Linda Foskett and our excellent key contractors in the works programmes, in particular Tom Rome who we now consider to be our primary contractor for premises maintenance. Future plans 2023/2024 was considered to be a difficult year economically particularly with massive increases anticipated in fuel bills. Key plans include:

North Holmwood Village Hall Trustees' Report 2022/2023

Page 4

Continuation of the rolling programme of maintenance of the fabric of the premises – in particular completing the works commenced in the 2022/2023
Creation of a new constitution (to replace the 1933 constitution which is both virtually illegible and no longer fit for purpose) with one which is fitting for the role of NHVH in the 21[st] century.
Continued active promotion of the premises.

Financial Review

Year 2022/2023 period Summary Financial Overview The table below shows a financial comparison with previous years. Some key points from this are:

A return to pre-Covid income during 2022/2023.
Capital works commenced based on the successful £5,000 MVDC grant
(delivered incrementally against agreed invoices).  Changes to insurers and other service providers to reduce costs.
Future plans and budgetary considerations:  Planned work on the Sculptor’s Hall floor in 2024/2025 (needed to repair the warping from previous water damage which is getting worse slowly)  Further review of operating costs, in particular fuel contracts which are currently on fixed rate tariffs.  Retention of a minimum of £12,000 capital for emergency works.  A steady building of the capital over the next year to enable the Sculptor’s Hall floor works in 2024/2025 (for which we may be once again eligible for help from a capital grant).

North Holmwood Village Hall Trustees' Report 2022/2023

Page 5

North Holmwood Village Hall Bank Transactions	North Holmwood Village Hall Bank Transactions	North Holmwood Village Hall Bank Transactions	North Holmwood Village Hall Bank Transactions
Thesefigureshave beencreatedfrom the actual transactionsin the bankacounts duringthefinancialyear
		2019/2020	2020/2021	2021/2022	2022/2023	2022/2023 Comments
INCOME
Regular Hirers
	SHDC	£5,882.50	£6,991.00	£9,502.39	£11,409.14
	Sam's Fitness	£2,257.00	£1,093.50	£2,977.00	£3,318.00
	Pre-School	£3,310.00	£5,544.00	£6,743.25	£6,534.00
	Bridge	£3,178.50		£1,172.50	£2,692.00
	Yoga	£502.50	£492.50	£900.00	£980.00
	Live Love Perform				£750.00
	Sound Bath				£620.00
	Move it or Lose It				£784.00
	Beavers/Cubs/Scouts	£1,072.00	£80.00	£550.00	£250.00
	Other	£3,423.84	£832.50	£2,100.14	£2,439.00	inclCommunityEvents
One -Off Hires
	Parties	£1,481.00	£870.50	£3,579.00	£1,880.00
	Other				£2,020.00
Non-Hire
	Grants(inc Covid)	£14,790.00	£18,289.00		£1,977.14	Capital Grant MVDC
	Donations				£120.00
	Lottery		£37.50	£58.50	£123.00
	Other		£4,584.50		£230.00
OVERALL TOTALS		£35,897.34	£38,815.00	£27,582.78	£36,126.28
EXPENDITURE
Utilities
	Gas / Elec	£5,280.55	£5,413.61	£4,129.37	£4,559.00
	Telecom	£992.72	£1,136.00	£1,060.45	£1,004.72
	Waste	£414.41	£375.16	£397.52	£442.76
	Water & Sewage	£448.48	£258.04	£275.14	£514.96
	Alarms & Security	£808.34	£865.20	£1,709.17	£1,005.26
	Accountancy	£316.80	£316.80	£340.80	£379.20
	TV Licence				£159.00
	Insurance	£2,510.74	£4,208.52	£2,505.49	£934.87
	MVDC Rates			£174.21	£179.39
	NT Licences	£90.00	£90.00	£90.00	£56.85
	PPL / PRS	£417.84	£261.70	£203.47	£197.95
Contractors
	Halls Mgr	£2,700.00	£2,100.00	£3,600.00	£3,600.00
	Cleaning	£3,625.00	£3,418.00	£4,108.00	£4,491.00
	Maintenance	£4,789.68	£2,572.73	£2,853.68	£4,839.15
	Development	£7,284.00	£12,652.00	£18,187.80	£5,710.64	Capital expenditure
OVERALL TOTALS		£29,678.56	£33,667.76	£39,635.10	£28,074.75
NETCHANGE IN FINANCES		£6,218.78	£5,147.24	-£12,052.32	£8,051.53

Financial Reserve

As at 11[th] November 2023 North Holmwood had £26,203.07 across the 3 accounts. Overall North Holmwood Village Hall finances are in good shape. Charity's The charity usually aims to retain around £5,000 in the Current Account to cover policy on everyday bills and expenditure, plus a reserve of £7,000 held in order to meet any reserves unforeseen expenditure which may occur. The excess at this time is in part reserved for NHVH’s 50% contribution to agreed capital works in conjunction with the MVDC grant and building up of reserves for required works on the floor of the Sculptor’s Hall. Details of Not applicable any funds materially in deficit

North Holmwood Village Hall Trustees' Report 2022/2023

Page 6

Funding The main funding sources are a regular weekly hire of the premises for recreational sources activities such as dancing, bridge, martial arts, beavers/cubs/scouts, keep-fit; North Holmwood Pre-School is based in one of the halls weekday mornings; sales and other one-off events and hire by local residents for children's parties.

Declaration

The trustees declare that they have approved the trustees' report above.

Signed on behalf of the charity's trustees

Signature Full name John Steven Foskett Position Chairman Date 23[rd] March 2024

North Holmwood Village Hall Trustees' Report 2022/2023

Page 7

web: www.north-holmwood-village-hall.org.uk

Trustees' Annual Report for the period

Period Start Date:	Period End Date:
01/09/2022	31/08/2023

Reference and administration details

Names of the charity trustees who manage the charity

Staff and advisors

Name	Address	Capacity
Mrs Linda Foskett	Silvaplana, Spook Hill, North Holmwood, Dorking, Surrey,RH5 4EG	Halls Manager
Barclays	99 High St.,Dorking,Surrey,RH4 1AN	Bank

North Holmwood Village Hall Trustees' Report 2022/2023

Page 1

Ideal Touch Cleaning	4 The Smithers, Brockham, Betchworth, Surrey, RH3 7LF	Cleaners
Patrick Monczak	4 Felland Way,Reigate,Surrey,RH2 7QB	Window cleaner
Thomas Rome	30 Lake View, North Holmwood, Dorking, Surrey RH5 4TH	Property Maintenance

Structure, governance and management

Type of governing document How the charity is constituted Trustee selection methods	Constitution
	Association
	Trustees are appointed at the meeting immediately following the AGM held every November or at one of the other two meetings usually held in February and May approximately mid-academic term time.

Additional governance issues

Trustee remuneration Hire policies	All trustees give their time voluntarily and receive no remuneration or other benefits
	North Holmwood Village Hall will endeavour to protect the business interests of companies and individuals who have a regular hire of the charity's premises in accordance with the published Business Ethics document

Objectives & Activities

Charity's main activities for public benefit Charity's main source of income Charity's main offerings	North Holmwood Village Hall provides the local community of North Holmwood and the surrounding area with facilities for their personal use, and the widest possible range of recreational and educational opportunities through the letting of the facilities to appropriate enterprises whoprovide them.
	Hire fees
	North Holmwood Village Hall has the following facilities:  The Sculptor’s Hall (and kitchen) – used mainly for sports, fitness and dance  The Old School Hall (including Committee Room, Kitchen & WC) – used as a pre-School weekday daytime and for general activities evenings and weekends  The Studio (including kitchenette and WC) – used for meetings, and small group sessions including fitness  Staging  Crockery, cutlery etc.  Tables & chairs  Private carparking

Charity's main
activities for
public benefit
Charity's main
source of
income
Charity's main
offerings

Hire fees

Year aims

Year 2022/2023 period

North Holmwood Village Hall Trustees' Report 2022/2023

Page 2


Aims	The charity's aims for 2022/2023 were:  Ensure that the village hall offers `o` facilities required by hall users and the local community, `o` which are well maintained, clean and tidy `o` up to date and `o` at an affordable and locally competitive price  Make the village hall an asset to the community which `o` complements and where possible enhances the ‘look’ of the village, and `o` is not a nuisance to any of its neighbours, specifically local residents and the Emergency Services `o` offers a wide range of sporting, recreational and learning opportunities through services provided by hall hirers  That the village hall officers, trustees and employees `o` satisfy the requirements of the Charity Commissioners, `o` meet all legal obligations and `o` that the village hall operates within local by-laws  Ensure that the village hall is run on a sound financial footing which `o` covers day to day operating costs with contingency for future planned and unplanned maintenance `o` enables on-going development and enhancement of the facilities on offer though aprogramme of buildingworks

Achievements and performance

Year Key Objectives Achievements	2022/2023 period
	The aim for 2022/2023 was to have a strong focus on the following elements:  Promoting the three venues and the regular activities running in them through as many avenues as possible  Minimising energy usage and eliminating waste  Pushing ahead with the rolling programme of maintenance and refurbishment – in particular applying for a £5,000 grant from Mole Valley District Council in support of key maintenance and improvement works  Building up of funds to support our works programmes. It was again expected to be a challenging year with an economic downturn and the need to recover from theglobalpandemic.
	Premises Promotion Key achievements and changes in this area since August 2022:  Marketing via Instagram was initiated and actively pursued.  New ‘What’s On posters were created and placed around the premises and village notice boards  Active maintenance of the website continued Maintenance and Refurbishment Fortunately, there were no major unplanned maintenance requirements, and the £5,000 grant applied for from MVDC was approved – this permitted some of the capital to commence on necessaryrefurbishment works including:

Year
Key
Objectives
Achievements

2022/2023 period

North Holmwood Village Hall Trustees' Report 2022/2023

Page 3

Replacement of fluorescent tube lighting with LEDs in the communal areas – as well as being brighter, this should reduce fuel costs
Repainting of the Sculptor’s Hall, and corridor leading to it

MVDC grant in support of major items works programmes

The following key works were commenced with a planned 50% funding from the MVDC grant and 50% funding from NHVH capital reserves:

Drainage works in the rear car park to address the flooding following heavy rain which has led to nearly 50% of the car park being under water
Replacement of large parts of the roofline area woodwork which was rotten and repainting of all roofline wooden areas and the front area wooden doors
Installation of cycle racks to facilitate use of bicycles for hall attendees
Replacement of rotten decking with a quality soft-play surface at the front of the premises.

Hall Venues’ Utilisation

Venues’ utilisation improved with most regular hirers reinstating some or all of their pre-Covid hires. We also had some new hirers make a successful start-up.

The hire situation was:

Pre-School – Ran an increased schedule – all weekday mornings plus Monday, Wednesday and Friday afternoons
Surrey Hills Dance Centre – Ran a full schedule
Yoga – Ran a full schedule
Sam’s Fitness – Ran an increased schedule adding 2 new slots
Dorking Bridge Club – Continued running only on a Tuesday but with very low numbers. Long term viability remains questionable.
Craft workshops – ceased running due to low numbers
A new Community Events group commenced running various events in the premises on a monthly basis.
Beavers / Cubs / Scouts – continued on a reduced schedule.
Scouts continued on a reduced schedule and withdrew the shooting due to NHVH’s stringent rules on cartridge management.
Move It or Lose It – new fitness and rehabilitation exercise ran a full schedule.
Sound Bath - mindfulness sessions and workshops – ran a full schedule.
One -off hires (including children’s parties) – We had a healthy schedule of parties, cycling and other events at a weekend.
One-to-one meetings for social needs commenced twice weekly.

People

North Holmwood Village Hall Trustees' Report 2022/2023

Page 4

Continuation of the rolling programme of maintenance of the fabric of the premises – in particular completing the works commenced in the 2022/2023
Creation of a new constitution (to replace the 1933 constitution which is both virtually illegible and no longer fit for purpose) with one which is fitting for the role of NHVH in the 21[st] century.
Continued active promotion of the premises.

Financial Review

Year 2022/2023 period Summary Financial Overview The table below shows a financial comparison with previous years. Some key points from this are:

A return to pre-Covid income during 2022/2023.
Capital works commenced based on the successful £5,000 MVDC grant
(delivered incrementally against agreed invoices).  Changes to insurers and other service providers to reduce costs.
Future plans and budgetary considerations:  Planned work on the Sculptor’s Hall floor in 2024/2025 (needed to repair the warping from previous water damage which is getting worse slowly)  Further review of operating costs, in particular fuel contracts which are currently on fixed rate tariffs.  Retention of a minimum of £12,000 capital for emergency works.  A steady building of the capital over the next year to enable the Sculptor’s Hall floor works in 2024/2025 (for which we may be once again eligible for help from a capital grant).

North Holmwood Village Hall Trustees' Report 2022/2023

Page 5

North Holmwood Village Hall Bank Transactions	North Holmwood Village Hall Bank Transactions	North Holmwood Village Hall Bank Transactions	North Holmwood Village Hall Bank Transactions
Thesefigureshave beencreatedfrom the actual transactionsin the bankacounts duringthefinancialyear
		2019/2020	2020/2021	2021/2022	2022/2023	2022/2023 Comments
INCOME
Regular Hirers
	SHDC	£5,882.50	£6,991.00	£9,502.39	£11,409.14
	Sam's Fitness	£2,257.00	£1,093.50	£2,977.00	£3,318.00
	Pre-School	£3,310.00	£5,544.00	£6,743.25	£6,534.00
	Bridge	£3,178.50		£1,172.50	£2,692.00
	Yoga	£502.50	£492.50	£900.00	£980.00
	Live Love Perform				£750.00
	Sound Bath				£620.00
	Move it or Lose It				£784.00
	Beavers/Cubs/Scouts	£1,072.00	£80.00	£550.00	£250.00
	Other	£3,423.84	£832.50	£2,100.14	£2,439.00	inclCommunityEvents
One -Off Hires
	Parties	£1,481.00	£870.50	£3,579.00	£1,880.00
	Other				£2,020.00
Non-Hire
	Grants(inc Covid)	£14,790.00	£18,289.00		£1,977.14	Capital Grant MVDC
	Donations				£120.00
	Lottery		£37.50	£58.50	£123.00
	Other		£4,584.50		£230.00
OVERALL TOTALS		£35,897.34	£38,815.00	£27,582.78	£36,126.28
EXPENDITURE
Utilities
	Gas / Elec	£5,280.55	£5,413.61	£4,129.37	£4,559.00
	Telecom	£992.72	£1,136.00	£1,060.45	£1,004.72
	Waste	£414.41	£375.16	£397.52	£442.76
	Water & Sewage	£448.48	£258.04	£275.14	£514.96
	Alarms & Security	£808.34	£865.20	£1,709.17	£1,005.26
	Accountancy	£316.80	£316.80	£340.80	£379.20
	TV Licence				£159.00
	Insurance	£2,510.74	£4,208.52	£2,505.49	£934.87
	MVDC Rates			£174.21	£179.39
	NT Licences	£90.00	£90.00	£90.00	£56.85
	PPL / PRS	£417.84	£261.70	£203.47	£197.95
Contractors
	Halls Mgr	£2,700.00	£2,100.00	£3,600.00	£3,600.00
	Cleaning	£3,625.00	£3,418.00	£4,108.00	£4,491.00
	Maintenance	£4,789.68	£2,572.73	£2,853.68	£4,839.15
	Development	£7,284.00	£12,652.00	£18,187.80	£5,710.64	Capital expenditure
OVERALL TOTALS		£29,678.56	£33,667.76	£39,635.10	£28,074.75
NETCHANGE IN FINANCES		£6,218.78	£5,147.24	-£12,052.32	£8,051.53

Financial Reserve

North Holmwood Village Hall Trustees' Report 2022/2023

Page 6

Declaration

The trustees declare that they have approved the trustees' report above.

Signed on behalf of the charity's trustees

Signature Full name John Steven Foskett Position Chairman Date 23[rd] March 2024

North Holmwood Village Hall Trustees' Report 2022/2023

Page 7

North Holmwood Village Hall

Profit and Loss Report

01 September, 2022 - 31 August, 2023

Analysis Type: All, Analysis Category: All

Sales
4000 - Sales - Premises Hire Regular 29,268.14
4001 - Sales - Premises Hire Irregular 3,590.50
4002 - Sales - Equipment Hire 223.00
4003 - Sales - Storage 313.50
4900 - Other income 630.00
4970 - External Grant Income 1,977.14
Total Sales	£36,002.28
Direct Expenses
6002 - Contracted Booking 3,600.00
Total Direct Expenses	£3,600.00
GROSS PROFIT / LOSS	£32,402.28
Overheads
7102 - Water Rates 514.96
7103 - General Rates 179.39
7104 - Premises Insurance 934.87
7105 - Licence fixtures 260.85
7106 - Security 531.46
7107 - Fire Prevention 543.22
7108 - Licence Music 197.95
7200 - Electricity 1,715.41
7201 - Gas & Oil 2,843.59
7520 - Office Stationery 16.99

13 Mar 2024 08:05

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7530 - Telephone 1,004.72
7540 - Internet Charges 14.39
7600 - Legal Fees 29.90
7610 - Accountancy Fees 379.20
7800 - Repairs and Renewals 8,297.12
7801 - Cleaning 4,242.99
7804 - Waste Disposal 772.76
7805 - Caretaking 322.00
7806 - Cleaning - Windows 270.00
8200 - General Expenses 272.98
Total Overheads	£23,344.75
NET PROFIT / LOSS	£9,057.53

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North Holmwood Village Hall Spook Hill. North Holmwood. Dorking. Surrey, RH5 4JP Registered Charity No. 305157 web: www.north-holmwood-village-hall.org.uk Independent Examiner's Report on the Accounts Report to the trustees for the period Period Start Date: IWiod End Date: 0110912022 3V0812023 Respective responsibilities of trustees and examiner The charity's trustees consider that an audit is not required ft)r this year (under section 43121 of the Chaiities Act 1993 (the Act)) and that an independent examination is needed. It is my resF)onsibility to Examine the accounts (under section 43 of the Act) To follow the procedures laid down in the Generdl Directions 8rven by the Charity Commission lunder sectton 43171{bl of the Act), and To state whether particular matters have come to my attention. My examination was carried out in accordance with General Directions given by the Charities Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees conceming such matters. The procedures undertaken do not provide all the evidence that would be required in an audtt, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to hose matters set out in the statement below. In the course of my examination. no matter has come to my attention l. Which gives me reasonable cause to believe that in, any material respect. the requirements to keep accounting records in accordance wtth section 4.1 ofthe Art: and Basis of independent examiner's report Independent examiner's statement North Holmwood Village Hall Independent Examiner's Report 2022/2023 Page I

to prepare accounts which accord WTth the accounting records and comply vitth the accountin8 requirements of the 1993 Act: have not been met: or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signature Full name SAPAH. A•4NE HAAT Relevant professional qualificationl51 or body (if anv) Address r&Jre0 lLo( Date I1/*/& North Holmwood Village Hall Independent Examiner's Report 2022/2023 Page 2