**web: www.north-holmwood-village-hall.org.uk** ## **Trustees' Annual Report for the period** |**Period Start Date:**|**Period End Date:**| |---|---| |01/09/2022|31/08/2023| ## **Reference and administration details** Charity name North Holmwood Village Hall Other names charity is known by NHVH Registered Charity No. 305157 Charity's principal address North Holmwood Village Hall Spook Hill North Holmwood Dorking Surrey RH5 4JP ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Trustee Name Office Dates acted
(if not for whole year)
1 John Foskett Chairman
2 Jacqueline Johnston Deputy Chairman
3 Thomas Nimmo
4 Deborah Steenhuis Treasurer
5 Jane Vicens Secretary
6 Christopher Leach
7 Samantha Edwards
8 Josephine Bulloch To 22/07/22
9 Jennie Lambert
10 Nika Vlasenko To 29/10/22
11 Rebecca Kershaw To 29/10/22
12 Suzanne Somerville
13 Michael Foskett From 29/10/22 replaced Nika Vlasenko
14 Karen Rutty From 22/07/23 replaced Josephine Bulloch
**----- End of picture text -----**
## **Staff and advisors** |**Name**|**Address**|**Capacity**| |---|---|---| |Mrs Linda Foskett|Silvaplana, Spook Hill, North Holmwood, Dorking,
Surrey,RH5 4EG|Halls Manager| |Barclays|99 High St.,Dorking,Surrey,RH4 1AN|Bank| North Holmwood Village Hall Trustees' Report 2022/2023 Page 1 |Ideal Touch
Cleaning|4 The Smithers, Brockham, Betchworth, Surrey,
RH3 7LF|Cleaners| |---|---|---| |Patrick Monczak|4 Felland Way,Reigate,Surrey,RH2 7QB|Window cleaner| |Thomas Rome|30 Lake View, North Holmwood, Dorking, Surrey
RH5 4TH|Property
Maintenance| ## **Structure, governance and management** |Type of governing document
How the charity is
constituted
Trustee selection methods|Constitution| |---|---| ||Association| ||Trustees are appointed at the meeting immediately following the
AGM held every November or at one of the other two meetings
usually held in February and May approximately mid-academic
term time.| ## **Additional governance issues** |Trustee remuneration
Hire policies|All trustees give their time voluntarily and receive no
remuneration or other benefits| |---|---| ||North Holmwood Village Hall will endeavour to protect the
business interests of companies and individuals who have a
regular hire of the charity's premises in accordance with the
published Business Ethics document| ## **Objectives & Activities** |Charity's main
activities for
public benefit
Charity's main
source of
income
Charity's main
offerings|North Holmwood Village Hall provides the local community of North Holmwood
and the surrounding area with facilities for their personal use, and the widest
possible range of recreational and educational opportunities through the letting
of the facilities to appropriate enterprises whoprovide them.| |---|---| ||Hire fees| ||North Holmwood Village Hall has the following facilities:

The Sculptor’s Hall (and kitchen) – used mainly for sports, fitness and
dance

The Old School Hall (including Committee Room, Kitchen & WC) – used
as a pre-School weekday daytime and for general activities evenings
and weekends

The Studio (including kitchenette and WC) – used for meetings, and
small group sessions including fitness

Staging

Crockery, cutlery etc.

Tables & chairs

Private carparking| ## **Year aims** Year 2022/2023 period North Holmwood Village Hall Trustees' Report 2022/2023 Page 2 ||| |---|---| |Aims|The charity's aims for 2022/2023 were:

Ensure that the village hall offers
`o` facilities required by hall users and the local community,
`o` which are well maintained, clean and tidy
`o` up to date and
`o` at an affordable and locally competitive price

Make the village hall an asset to the community which
`o` complements and where possible enhances the ‘look’ of the village, and
`o` is not a nuisance to any of its neighbours, specifically local residents and
the Emergency Services
`o` offers a wide range of sporting, recreational and learning opportunities
through services provided by hall hirers

That the village hall officers, trustees and employees
`o` satisfy the requirements of the Charity Commissioners,
`o` meet all legal obligations and
`o` that the village hall operates within local by-laws

Ensure that the village hall is run on a sound financial footing which
`o` covers day to day operating costs with contingency for future planned and
unplanned maintenance
`o` enables on-going development and enhancement of the facilities on offer
though aprogramme of buildingworks| ## **Achievements and performance** |Year
Key
Objectives
Achievements|2022/2023 period| |---|---| ||The aim for 2022/2023 was to have a strong focus on the following elements:

Promoting the three venues and the regular activities running in them
through as many avenues as possible

Minimising energy usage and eliminating waste

Pushing ahead with the rolling programme of maintenance and
refurbishment – in particular applying for a £5,000 grant from Mole
Valley District Council in support of key maintenance and improvement
works

Building up of funds to support our works programmes.
It was again expected to be a challenging year with an economic downturn and
the need to recover from theglobalpandemic.| ||**Premises Promotion**
Key achievements and changes in this area since August 2022:

Marketing via Instagram was initiated and actively pursued.

New ‘What’s On posters were created and placed around the premises
and village notice boards

Active maintenance of the website continued
**Maintenance and Refurbishment**
Fortunately, there were no major unplanned maintenance requirements, and the
£5,000 grant applied for from MVDC was approved – this permitted some of the
capital to commence on necessaryrefurbishment works including:| North Holmwood Village Hall Trustees' Report 2022/2023 Page 3 - Replacement of fluorescent tube lighting with LEDs in the communal areas – as well as being brighter, this should reduce fuel costs - Repainting of the Sculptor’s Hall, and corridor leading to it ## **MVDC grant in support of major items works programmes** The following key works were commenced with a planned 50% funding from the MVDC grant and 50% funding from NHVH capital reserves: - Drainage works in the rear car park to address the flooding following heavy rain which has led to nearly 50% of the car park being under water - Replacement of large parts of the roofline area woodwork which was rotten and repainting of all roofline wooden areas and the front area wooden doors - Installation of cycle racks to facilitate use of bicycles for hall attendees - Replacement of rotten decking with a quality soft-play surface at the front of the premises. ## **Hall Venues’ Utilisation** Venues’ utilisation improved with most regular hirers reinstating some or all of their pre-Covid hires. We also had some new hirers make a successful start-up. The hire situation was: - Pre-School – Ran an increased schedule – all weekday mornings plus Monday, Wednesday and Friday afternoons - Surrey Hills Dance Centre – Ran a full schedule - Yoga – Ran a full schedule - Sam’s Fitness – Ran an increased schedule adding 2 new slots - Dorking Bridge Club – Continued running only on a Tuesday but with very low numbers. Long term viability remains questionable. - Craft workshops – ceased running due to low numbers - A new Community Events group commenced running various events in the premises on a monthly basis. - Beavers / Cubs / Scouts – continued on a reduced schedule. - Scouts continued on a reduced schedule and withdrew the shooting due to NHVH’s stringent rules on cartridge management. - Move It or Lose It – new fitness and rehabilitation exercise ran a full schedule. - Sound Bath - mindfulness sessions and workshops – ran a full schedule. - One -off hires (including children’s parties) – We had a healthy schedule of parties, cycling and other events at a weekend. - One-to-one meetings for social needs commenced twice weekly. ## **People** My thanks went to the continued support of the members of the Council of Management; our cleaners Ideal Touch Cleaning and Patrick Monczak, Halls Manager Linda Foskett and our excellent key contractors in the works programmes, in particular Tom Rome who we now consider to be our primary contractor for premises maintenance. Future plans 2023/2024 was considered to be a difficult year economically particularly with massive increases anticipated in fuel bills. Key plans include: North Holmwood Village Hall Trustees' Report 2022/2023 Page 4 - Continuation of the rolling programme of maintenance of the fabric of the premises – in particular completing the works commenced in the 2022/2023 - Creation of a new constitution (to replace the 1933 constitution which is both virtually illegible and no longer fit for purpose) with one which is fitting for the role of NHVH in the 21[st] century. - Continued active promotion of the premises. ## **Financial Review** Year 2022/2023 period Summary **Financial Overview** The table below shows a financial comparison with previous years. Some key points from this are: - A return to pre-Covid income during 2022/2023. - Capital works commenced based on the successful £5,000 MVDC grant - (delivered incrementally against agreed invoices).  Changes to insurers and other service providers to reduce costs. - Future plans and budgetary considerations:  Planned work on the Sculptor’s Hall floor in 2024/2025 (needed to repair the warping from previous water damage which is getting worse slowly)  Further review of operating costs, in particular fuel contracts which are currently on fixed rate tariffs.  Retention of a minimum of £12,000 capital for emergency works.  A steady building of the capital over the next year to enable the Sculptor’s Hall floor works in 2024/2025 (for which we may be once again eligible for help from a capital grant). North Holmwood Village Hall Trustees' Report 2022/2023 Page 5 |**North Holmwood Village Hall Bank Transactions**|**North Holmwood Village Hall Bank Transactions**|**North Holmwood Village Hall Bank Transactions**|**North Holmwood Village Hall Bank Transactions**|||| |---|---|---|---|---|---|---| |Thesefigureshave beencreatedfrom the actual transactionsin the bankacounts duringthefinancialyear||||||| |||**2019/2020**|**2020/2021**|**2021/2022**|**2022/2023**|**2022/2023 Comments**| |**INCOME**||||||| |**Regular Hirers**||||||| ||**SHDC**|£5,882.50|£6,991.00|£9,502.39|£11,409.14|| ||**Sam's Fitness**|£2,257.00|£1,093.50|£2,977.00|£3,318.00|| ||**Pre-School**|£3,310.00|£5,544.00|£6,743.25|£6,534.00|| ||**Bridge**|£3,178.50||£1,172.50|£2,692.00|| ||**Yoga**|£502.50|£492.50|£900.00|£980.00|| ||**Live Love Perform**||||£750.00|| ||**Sound Bath**||||£620.00|| ||**Move it or Lose It**||||£784.00|| ||**Beavers/Cubs/Scouts**|£1,072.00|£80.00|£550.00|£250.00|| ||**Other**|£3,423.84|£832.50|£2,100.14|£2,439.00|inclCommunityEvents| |**One -Off Hires**||||||| ||**Parties**|£1,481.00|£870.50|£3,579.00|£1,880.00|| ||**Other**||||£2,020.00|| |**Non-Hire**||||||| ||**Grants(inc Covid)**|£14,790.00|£18,289.00||£1,977.14|Capital Grant MVDC| ||**Donations**||||£120.00|| ||**Lottery**||£37.50|£58.50|£123.00|| ||**Other**||£4,584.50||£230.00|| |**OVERALL TOTALS**||**£35,897.34**|**£38,815.00**|**£27,582.78**|**£36,126.28**|| |**EXPENDITURE**||||||| |**Utilities**||||||| ||**Gas / Elec**|£5,280.55|£5,413.61|£4,129.37|£4,559.00|| ||**Telecom**|£992.72|£1,136.00|£1,060.45|£1,004.72|| ||**Waste**|£414.41|£375.16|£397.52|£442.76|| ||**Water & Sewage**|£448.48|£258.04|£275.14|£514.96|| ||**Alarms & Security**|£808.34|£865.20|£1,709.17|£1,005.26|| ||**Accountancy**|£316.80|£316.80|£340.80|£379.20|| ||**TV Licence**||||£159.00|| ||**Insurance**|£2,510.74|£4,208.52|£2,505.49|£934.87|| ||**MVDC Rates**|||£174.21|£179.39|| ||**NT Licences**|£90.00|£90.00|£90.00|£56.85|| ||**PPL / PRS**|£417.84|£261.70|£203.47|£197.95|| |**Contractors**||||||| ||**Halls Mgr**|£2,700.00|£2,100.00|£3,600.00|£3,600.00|| ||**Cleaning**|£3,625.00|£3,418.00|£4,108.00|£4,491.00|| ||**Maintenance**|£4,789.68|£2,572.73|£2,853.68|£4,839.15|| ||**Development**|£7,284.00|£12,652.00|£18,187.80|£5,710.64|Capital expenditure| |**OVERALL TOTALS**||**£29,678.56**|**£33,667.76**|**£39,635.10**|**£28,074.75**|| |**NETCHANGE IN FINANCES**||**£6,218.78**|**£5,147.24**|**-£12,052.32**|**£8,051.53**|| ## **Financial Reserve** As at 11[th] November 2023 North Holmwood had £26,203.07 across the 3 accounts. Overall North Holmwood Village Hall finances are in good shape. Charity's The charity usually aims to retain around £5,000 in the Current Account to cover policy on everyday bills and expenditure, plus a reserve of £7,000 held in order to meet any reserves unforeseen expenditure which may occur. The excess at this time is in part reserved for NHVH’s 50% contribution to agreed capital works in conjunction with the MVDC grant and building up of reserves for required works on the floor of the Sculptor’s Hall. Details of Not applicable any funds materially in deficit North Holmwood Village Hall Trustees' Report 2022/2023 Page 6 Funding The main funding sources are a regular weekly hire of the premises for recreational sources activities such as dancing, bridge, martial arts, beavers/cubs/scouts, keep-fit; North Holmwood Pre-School is based in one of the halls weekday mornings; sales and other one-off events and hire by local residents for children's parties. ## **Declaration** The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees Signature Full name John Steven Foskett Position Chairman Date 23[rd] March 2024 North Holmwood Village Hall Trustees' Report 2022/2023 Page 7 **web: www.north-holmwood-village-hall.org.uk** ## **Trustees' Annual Report for the period** |**Period Start Date:**|**Period End Date:**| |---|---| |01/09/2022|31/08/2023| ## **Reference and administration details** Charity name North Holmwood Village Hall Other names charity is known by NHVH Registered Charity No. 305157 Charity's principal address North Holmwood Village Hall Spook Hill North Holmwood Dorking Surrey RH5 4JP ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Trustee Name Office Dates acted
(if not for whole year)
1 John Foskett Chairman
2 Jacqueline Johnston Deputy Chairman
3 Thomas Nimmo
4 Deborah Steenhuis Treasurer
5 Jane Vicens Secretary
6 Christopher Leach
7 Samantha Edwards
8 Josephine Bulloch To 22/07/22
9 Jennie Lambert
10 Nika Vlasenko To 29/10/22
11 Rebecca Kershaw To 29/10/22
12 Suzanne Somerville
13 Michael Foskett From 29/10/22 replaced Nika Vlasenko
14 Karen Rutty From 22/07/23 replaced Josephine Bulloch
**----- End of picture text -----**
## **Staff and advisors** |**Name**|**Address**|**Capacity**| |---|---|---| |Mrs Linda Foskett|Silvaplana, Spook Hill, North Holmwood, Dorking,
Surrey,RH5 4EG|Halls Manager| |Barclays|99 High St.,Dorking,Surrey,RH4 1AN|Bank| North Holmwood Village Hall Trustees' Report 2022/2023 Page 1 |Ideal Touch
Cleaning|4 The Smithers, Brockham, Betchworth, Surrey,
RH3 7LF|Cleaners| |---|---|---| |Patrick Monczak|4 Felland Way,Reigate,Surrey,RH2 7QB|Window cleaner| |Thomas Rome|30 Lake View, North Holmwood, Dorking, Surrey
RH5 4TH|Property
Maintenance| ## **Structure, governance and management** |Type of governing document
How the charity is
constituted
Trustee selection methods|Constitution| |---|---| ||Association| ||Trustees are appointed at the meeting immediately following the
AGM held every November or at one of the other two meetings
usually held in February and May approximately mid-academic
term time.| ## **Additional governance issues** |Trustee remuneration
Hire policies|All trustees give their time voluntarily and receive no
remuneration or other benefits| |---|---| ||North Holmwood Village Hall will endeavour to protect the
business interests of companies and individuals who have a
regular hire of the charity's premises in accordance with the
published Business Ethics document| ## **Objectives & Activities** |Charity's main
activities for
public benefit
Charity's main
source of
income
Charity's main
offerings|North Holmwood Village Hall provides the local community of North Holmwood
and the surrounding area with facilities for their personal use, and the widest
possible range of recreational and educational opportunities through the letting
of the facilities to appropriate enterprises whoprovide them.| |---|---| ||Hire fees| ||North Holmwood Village Hall has the following facilities:

The Sculptor’s Hall (and kitchen) – used mainly for sports, fitness and
dance

The Old School Hall (including Committee Room, Kitchen & WC) – used
as a pre-School weekday daytime and for general activities evenings
and weekends

The Studio (including kitchenette and WC) – used for meetings, and
small group sessions including fitness

Staging

Crockery, cutlery etc.

Tables & chairs

Private carparking| ## **Year aims** Year 2022/2023 period North Holmwood Village Hall Trustees' Report 2022/2023 Page 2 ||| |---|---| |Aims|The charity's aims for 2022/2023 were:

Ensure that the village hall offers
`o` facilities required by hall users and the local community,
`o` which are well maintained, clean and tidy
`o` up to date and
`o` at an affordable and locally competitive price

Make the village hall an asset to the community which
`o` complements and where possible enhances the ‘look’ of the village, and
`o` is not a nuisance to any of its neighbours, specifically local residents and
the Emergency Services
`o` offers a wide range of sporting, recreational and learning opportunities
through services provided by hall hirers

That the village hall officers, trustees and employees
`o` satisfy the requirements of the Charity Commissioners,
`o` meet all legal obligations and
`o` that the village hall operates within local by-laws

Ensure that the village hall is run on a sound financial footing which
`o` covers day to day operating costs with contingency for future planned and
unplanned maintenance
`o` enables on-going development and enhancement of the facilities on offer
though aprogramme of buildingworks| ## **Achievements and performance** |Year
Key
Objectives
Achievements|2022/2023 period| |---|---| ||The aim for 2022/2023 was to have a strong focus on the following elements:

Promoting the three venues and the regular activities running in them
through as many avenues as possible

Minimising energy usage and eliminating waste

Pushing ahead with the rolling programme of maintenance and
refurbishment – in particular applying for a £5,000 grant from Mole
Valley District Council in support of key maintenance and improvement
works

Building up of funds to support our works programmes.
It was again expected to be a challenging year with an economic downturn and
the need to recover from theglobalpandemic.| ||**Premises Promotion**
Key achievements and changes in this area since August 2022:

Marketing via Instagram was initiated and actively pursued.

New ‘What’s On posters were created and placed around the premises
and village notice boards

Active maintenance of the website continued
**Maintenance and Refurbishment**
Fortunately, there were no major unplanned maintenance requirements, and the
£5,000 grant applied for from MVDC was approved – this permitted some of the
capital to commence on necessaryrefurbishment works including:| North Holmwood Village Hall Trustees' Report 2022/2023 Page 3 - Replacement of fluorescent tube lighting with LEDs in the communal areas – as well as being brighter, this should reduce fuel costs - Repainting of the Sculptor’s Hall, and corridor leading to it ## **MVDC grant in support of major items works programmes** The following key works were commenced with a planned 50% funding from the MVDC grant and 50% funding from NHVH capital reserves: - Drainage works in the rear car park to address the flooding following heavy rain which has led to nearly 50% of the car park being under water - Replacement of large parts of the roofline area woodwork which was rotten and repainting of all roofline wooden areas and the front area wooden doors - Installation of cycle racks to facilitate use of bicycles for hall attendees - Replacement of rotten decking with a quality soft-play surface at the front of the premises. ## **Hall Venues’ Utilisation** Venues’ utilisation improved with most regular hirers reinstating some or all of their pre-Covid hires. We also had some new hirers make a successful start-up. The hire situation was: - Pre-School – Ran an increased schedule – all weekday mornings plus Monday, Wednesday and Friday afternoons - Surrey Hills Dance Centre – Ran a full schedule - Yoga – Ran a full schedule - Sam’s Fitness – Ran an increased schedule adding 2 new slots - Dorking Bridge Club – Continued running only on a Tuesday but with very low numbers. Long term viability remains questionable. - Craft workshops – ceased running due to low numbers - A new Community Events group commenced running various events in the premises on a monthly basis. - Beavers / Cubs / Scouts – continued on a reduced schedule. - Scouts continued on a reduced schedule and withdrew the shooting due to NHVH’s stringent rules on cartridge management. - Move It or Lose It – new fitness and rehabilitation exercise ran a full schedule. - Sound Bath - mindfulness sessions and workshops – ran a full schedule. - One -off hires (including children’s parties) – We had a healthy schedule of parties, cycling and other events at a weekend. - One-to-one meetings for social needs commenced twice weekly. ## **People** My thanks went to the continued support of the members of the Council of Management; our cleaners Ideal Touch Cleaning and Patrick Monczak, Halls Manager Linda Foskett and our excellent key contractors in the works programmes, in particular Tom Rome who we now consider to be our primary contractor for premises maintenance. Future plans 2023/2024 was considered to be a difficult year economically particularly with massive increases anticipated in fuel bills. Key plans include: North Holmwood Village Hall Trustees' Report 2022/2023 Page 4 - Continuation of the rolling programme of maintenance of the fabric of the premises – in particular completing the works commenced in the 2022/2023 - Creation of a new constitution (to replace the 1933 constitution which is both virtually illegible and no longer fit for purpose) with one which is fitting for the role of NHVH in the 21[st] century. - Continued active promotion of the premises. ## **Financial Review** Year 2022/2023 period Summary **Financial Overview** The table below shows a financial comparison with previous years. Some key points from this are: - A return to pre-Covid income during 2022/2023. - Capital works commenced based on the successful £5,000 MVDC grant - (delivered incrementally against agreed invoices).  Changes to insurers and other service providers to reduce costs. - Future plans and budgetary considerations:  Planned work on the Sculptor’s Hall floor in 2024/2025 (needed to repair the warping from previous water damage which is getting worse slowly)  Further review of operating costs, in particular fuel contracts which are currently on fixed rate tariffs.  Retention of a minimum of £12,000 capital for emergency works.  A steady building of the capital over the next year to enable the Sculptor’s Hall floor works in 2024/2025 (for which we may be once again eligible for help from a capital grant). North Holmwood Village Hall Trustees' Report 2022/2023 Page 5 |**North Holmwood Village Hall Bank Transactions**|**North Holmwood Village Hall Bank Transactions**|**North Holmwood Village Hall Bank Transactions**|**North Holmwood Village Hall Bank Transactions**|||| |---|---|---|---|---|---|---| |Thesefigureshave beencreatedfrom the actual transactionsin the bankacounts duringthefinancialyear||||||| |||**2019/2020**|**2020/2021**|**2021/2022**|**2022/2023**|**2022/2023 Comments**| |**INCOME**||||||| |**Regular Hirers**||||||| ||**SHDC**|£5,882.50|£6,991.00|£9,502.39|£11,409.14|| ||**Sam's Fitness**|£2,257.00|£1,093.50|£2,977.00|£3,318.00|| ||**Pre-School**|£3,310.00|£5,544.00|£6,743.25|£6,534.00|| ||**Bridge**|£3,178.50||£1,172.50|£2,692.00|| ||**Yoga**|£502.50|£492.50|£900.00|£980.00|| ||**Live Love Perform**||||£750.00|| ||**Sound Bath**||||£620.00|| ||**Move it or Lose It**||||£784.00|| ||**Beavers/Cubs/Scouts**|£1,072.00|£80.00|£550.00|£250.00|| ||**Other**|£3,423.84|£832.50|£2,100.14|£2,439.00|inclCommunityEvents| |**One -Off Hires**||||||| ||**Parties**|£1,481.00|£870.50|£3,579.00|£1,880.00|| ||**Other**||||£2,020.00|| |**Non-Hire**||||||| ||**Grants(inc Covid)**|£14,790.00|£18,289.00||£1,977.14|Capital Grant MVDC| ||**Donations**||||£120.00|| ||**Lottery**||£37.50|£58.50|£123.00|| ||**Other**||£4,584.50||£230.00|| |**OVERALL TOTALS**||**£35,897.34**|**£38,815.00**|**£27,582.78**|**£36,126.28**|| |**EXPENDITURE**||||||| |**Utilities**||||||| ||**Gas / Elec**|£5,280.55|£5,413.61|£4,129.37|£4,559.00|| ||**Telecom**|£992.72|£1,136.00|£1,060.45|£1,004.72|| ||**Waste**|£414.41|£375.16|£397.52|£442.76|| ||**Water & Sewage**|£448.48|£258.04|£275.14|£514.96|| ||**Alarms & Security**|£808.34|£865.20|£1,709.17|£1,005.26|| ||**Accountancy**|£316.80|£316.80|£340.80|£379.20|| ||**TV Licence**||||£159.00|| ||**Insurance**|£2,510.74|£4,208.52|£2,505.49|£934.87|| ||**MVDC Rates**|||£174.21|£179.39|| ||**NT Licences**|£90.00|£90.00|£90.00|£56.85|| ||**PPL / PRS**|£417.84|£261.70|£203.47|£197.95|| |**Contractors**||||||| ||**Halls Mgr**|£2,700.00|£2,100.00|£3,600.00|£3,600.00|| ||**Cleaning**|£3,625.00|£3,418.00|£4,108.00|£4,491.00|| ||**Maintenance**|£4,789.68|£2,572.73|£2,853.68|£4,839.15|| ||**Development**|£7,284.00|£12,652.00|£18,187.80|£5,710.64|Capital expenditure| |**OVERALL TOTALS**||**£29,678.56**|**£33,667.76**|**£39,635.10**|**£28,074.75**|| |**NETCHANGE IN FINANCES**||**£6,218.78**|**£5,147.24**|**-£12,052.32**|**£8,051.53**|| ## **Financial Reserve** As at 11[th] November 2023 North Holmwood had £26,203.07 across the 3 accounts. Overall North Holmwood Village Hall finances are in good shape. Charity's The charity usually aims to retain around £5,000 in the Current Account to cover policy on everyday bills and expenditure, plus a reserve of £7,000 held in order to meet any reserves unforeseen expenditure which may occur. The excess at this time is in part reserved for NHVH’s 50% contribution to agreed capital works in conjunction with the MVDC grant and building up of reserves for required works on the floor of the Sculptor’s Hall. Details of Not applicable any funds materially in deficit North Holmwood Village Hall Trustees' Report 2022/2023 Page 6 Funding The main funding sources are a regular weekly hire of the premises for recreational sources activities such as dancing, bridge, martial arts, beavers/cubs/scouts, keep-fit; North Holmwood Pre-School is based in one of the halls weekday mornings; sales and other one-off events and hire by local residents for children's parties. ## **Declaration** The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees Signature Full name John Steven Foskett Position Chairman Date 23[rd] March 2024 North Holmwood Village Hall Trustees' Report 2022/2023 Page 7 ## **North Holmwood Village Hall** ## **Profit and Loss Report** _01 September, 2022 - 31 August, 2023_ ## Analysis Type: All, Analysis Category: All |**Sales**
|| |---|---| |4000 - Sales - Premises Hire Regular
29,268.14|| |4001 - Sales - Premises Hire Irregular
3,590.50|| |4002 - Sales - Equipment Hire
223.00|| |4003 - Sales - Storage
313.50|| |4900 - Other income
630.00|| |4970 - External Grant Income
1,977.14|| |**Total Sales**|**£36,002.28**| |**Direct Expenses**|| |6002 - Contracted Booking
3,600.00|| |**Total Direct Expenses**|**£3,600.00**| |**GROSS PROFIT / LOSS**|**£32,402.28**| |**Overheads**|| |7102 - Water Rates
514.96|| |7103 - General Rates
179.39|| |7104 - Premises Insurance
934.87|| |7105 - Licence fixtures
260.85|| |7106 - Security
531.46|| |7107 - Fire Prevention
543.22|| |7108 - Licence Music
197.95|| |7200 - Electricity
1,715.41|| |7201 - Gas & Oil
2,843.59|| |7520 - Office Stationery
16.99|| 13 Mar 2024 08:05 Page 1 of 2 |7530 - Telephone
1,004.72|| |---|---| |7540 - Internet Charges
14.39|| |7600 - Legal Fees
29.90|| |7610 - Accountancy Fees
379.20|| |7800 - Repairs and Renewals
8,297.12|| |7801 - Cleaning
4,242.99|| |7804 - Waste Disposal
772.76|| |7805 - Caretaking
322.00|| |7806 - Cleaning - Windows
270.00|| |8200 - General Expenses
272.98|| |**Total Overheads**|**£23,344.75**| |**NET PROFIT / LOSS**|**£9,057.53**| 13 Mar 2024 08:05 Page 2 of 2 North Holmwood Village Hall Spook Hill. North Holmwood. Dorking. Surrey, RH5 4JP Registered Charity No. 305157 web: www.north-holmwood-village-hall.org.uk Independent Examiner's Report on the Accounts Report to the trustees for the period Period Start Date: IWiod End Date: 0110912022 3V0812023 Respective responsibilities of trustees and examiner The charity's trustees consider that an audit is not required ft)r this year (under section 43121 of the Chaiities Act 1993 (the Act)) and that an independent examination is needed. It is my resF)onsibility to Examine the accounts (under section 43 of the Act) To follow the procedures laid down in the Generdl Directions 8rven by the Charity Commission lunder sectton 43171{bl of the Act), and To state whether particular matters have come to my attention. My examination was carried out in accordance with General Directions given by the Charities Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees conceming such matters. The procedures undertaken do not provide all the evidence that would be required in an audtt, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to hose matters set out in the statement below. In the course of my examination. no matter has come to my attention l. Which gives me reasonable cause to believe that in, any material respect. the requirements to keep accounting records in accordance wtth section 4.1 ofthe Art: and Basis of independent examiner's report Independent examiner's statement North Holmwood Village Hall Independent Examiner's Report 2022/2023 Page I to prepare accounts which accord WTth the accounting records and comply vitth the accountin8 requirements of the 1993 Act: have not been met: or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signature Full name SAPAH. A•4NE HAAT Relevant professional qualificationl51 or body (if anv) Address r&J￿re0 ￿lL￿o( Date I1/*/&￿ North Holmwood Village Hall Independent Examiner's Report 2022/2023 Page 2