REGISTERED CHARITY NUMBER: 305153
Report of the Trustees and
Unaudited Financial Statements
for the Year Ended 31 March 2021
for
Surrey Clubs for Young People
A J Bennewith FCA, FCPA, FFA, FFTA,
FIPA, DChA, FRSA
3 Wey Court
Mary Road
Guildford
Surrey
GU1 4QU
Surrey Clubs for Young People
Contents of the Financial Statements for the Year Ended 31 March 2021
|
Page |
Report of the Trustees |
1 to 3 |
Independent Examiner's Report |
4 |
Statement of Financial Activities |
5 |
Balance Sheet |
6 |
Notes to the Financial Statements |
7 to 13 |
Detailed Statement of Financial Activities |
14 to 15 |
Surrey Clubs for Young People
Report of the Trustees for the Year Ended 31 March 2021
Thetrusteespresenttheirreportwiththefinancialstatementsof thecharityfortheyearended31 March2021. The
trusteeshaveadoptedthe provisionsof AccountingandReportingby Charities:Statementof Recommended Practice
applicableto charitiespreparingtheiraccountsin accordancewiththe FinancialReportingStandardapplicablein the
UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
SCYP deliversa range of opportunitiesfor youngpeople througha membershipof around100 youthclubs throughout
Surrey and the London Boroughs of Kingston, Merton, Sutton and Croydon.
SCYPsupportsanddevelopstheprovisionoflocalyouthclubsandprojectstoprovideasafeenvironmentin which
youngpeoplecanlearnanddeveloptheskillsneededtoenjoy,achieve,behealthy,staysafeandmakea positive
contribution to the communities in which they live.
Specificallythe organisationoffers a range of administrativeservices as well as access to a range of activities, including
inter-clubcompetition.AdditionallySCYP runsthe Demo Pod mobilemulti-mediaprojectto ensurecreative resources
reach the young people who would not otherwise have access to them.
Public benefit
ThetrusteesbelievethattheactivitiesofSCYPsatisfythepublicbenefitrequirementsinSection17ofthe 2011
Charities Act.
Grantmaking
The Associationacts as a facilitatorto obtaingrantsfor affiliatedclubs from other charitiesand support organisations.
Grants from Association funds are occasionally made to finance training projects.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
As withmanycharities,COVIDandassociatedrestrictionshada materialimpactonthecharityduringtheyear. Most
of our affiliated youth clubs closed and remained closed throughout the twelve-month period.
However,thecharitycontinuedtoworkwithSurreyCConthepublicconsultationrelatingtotheuseoftheir youth
centres.In the Autumnof 2020 we were asked to take on the stewardshipof ten of the centres,althoughwe asked to
giveonebacksubsequenttotheyearend.Theessentialaimoftheprojectistomanagethebuildingsandrentals in
thedayinamannerthatcanfundyouthworkintheevenings.Duringtheyearweraisedsignificantsumsfrom a
varietyofsourcestohelpuswiththisproject.InparticularwearegratefulforthesupportoftheSurreyPCC, The
TempleTreeFoundationandtheCommunityFoundationofSurrey.Intheearlypartofthenewfinancialyear we
madea goodstartonthereopeningofthesecentresalthoughCOVIDandassociatedrestrictionscontinuedto affect
both rental income and the ability to provide youth work.
Public benefit
TheactivitiesofSCYPsatisfythepublicbenefitrequirementsinsection17ofthe2011CharitiesAct.Thecharity has
provideda widerangeof opportunitiesforyoungpeoplethattheycanaccessthroughlocalyouthclubsand projects
whichalsoreceivesupportfromtheorganisation.Thishasbeenofbenefittomanyyoungpeopleacross Surrey,
Kingston, Merton, Sutton and Croydon, through around 100 affiliated clubs.
FINANCIAL REVIEW
Reserves policy
Itisthepolicyofthetrusteestomaintainunrestrictedfunds,whicharethefreereservesofthecharity,ata level
whichequatesto betweensix andtwelvemonthsof unrestrictedexpenditure.Onceagaintheyear-endfree reserves
were well under this level. However, the trustees had visibility of sufficient flows of funding at the year end.
Page 1
Surrey Clubs for Young People
Report of the Trustees for the Year Ended 31 March 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
SurreyClubsforYoungPeople(SCYP)isanunincorporatedcharity,governedbyaconstitutionaldocument. An
updated version of that document is the version that was adopted at the Annual General Meeting of October 21 2019.
Organisational structure
Theday-to-dayoperationsoftheAssociationaredelegatedtotheChiefExecutive,JoyceQuinnell,andare overseen
by an ExecutiveCommittee which is elected annuallyat the AnnualGeneral Meeting. Casual vacanciesin the Executive
Committeemaybefilledbyco-optionprovidedthatanymemberco-optedshallonlyholdofficeuntilthedate on
which the term of office of his predecessorwouldhave expired.Adequatetrainingis providedto new members of the
Executive Committee.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
305153
Principal address
8 The Street
Charlwood
Surrey
RH6 0DS
Trustees
A Willis
Ms S Powis
Mrs L Cretton
HH C Critchlow
Independent Examiner
A J Bennewith FCA, FCPA, FFA, FFTA,
FIPA, DChA, FRSA
3 Wey Court
Mary Road
Guildford
Surrey
GU1 4QU
Solicitors
Barlow & Robbins LLP
The Oriel
Sydenham Road
Guildford, Surrey
GU1 3SR
Bankers
Santander
2 Triton Square
Regent's Place
London
NW1 3AN
Page 2
Surrey Clubs for Young People
Report of the Trustees for the Year Ended 31 March 2021
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................
A Willis - Trustee
Page 3
Independent Examiner's Report to the Trustees of Surrey Clubs for Young People
Independent examiner's report to the trustees of Surrey Clubs for Young People
I reportto the charitytrusteeson my examinationof the accountsof Surrey Clubs for Young People (the Trust) for the
year ended 31 March 2021.
Responsibilities and basis of report
AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsinaccordancewith the
requirements of the Charities Act 2011 ('the Act').
I reportinrespectof my examinationof theTrust'saccountscarriedoutundersection145of theActandin carrying
out my examinationI have followedall applicableDirectionsgiven by the CharityCommissionundersection 145(5)(b)
of the Act.
Independent examiner's statement
I havecompletedmyexamination.I confirmthatnomaterialmattershavecometomyattentioninconnection with
the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationtowhich attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
A J Bennewith FCA, FCPA, FFA, FFTA,
FIPA, DChA, FRSA
3 Wey Court
Mary Road
Guildford
Surrey
GU1 4QU
Date: .............................................
Page 4
Surrey Clubs for Young People
Statement of Financial Activities
for the Year Ended 31 March 2021
Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
96,938
Charitable activities
Youth clubs and projects
26,193
Other trading activities
2
-
Other income
-
Total
123,131
EXPENDITURE ON
Raising funds
15,119
Charitable activities
Youth clubs and projects
126,538
Total
141,657
NET INCOME/(EXPENDITURE)
(18,526)
Transfers between funds
10
4,581
Net movement in funds
(13,945)
RECONCILIATION OF FUNDS
Total funds brought forward
29,486
TOTAL FUNDS CARRIED FORWARD
15,541 |
Restricted
funds
£
13,000
-
-
-
13,000
-
9,000
9,000
4,000
(4,581)
(581)
11,256
10,675 |
31.3.21
Total
funds
£
109,938
26,193
-
-
136,131
15,119
135,538
150,657
(14,526)
-
(14,526)
40,742
26,216 |
31.3.20
Total
funds
£
152,360
62,869
13,145
3,000 |
|
|
|
231,374
36,428
188,463 |
|
|
|
224,891 |
|
|
|
6,483
- |
|
|
|
6,483
34,259 |
|
|
|
40,742 |
The notes form part of these financial statements
Page 5
Surrey Clubs for Young People
Balance Sheet
31 March 2021
|
|
|
|
|
31.3.21 |
31.3.20 |
|
|
Unrestricted |
Restricted |
|
Total |
Total |
|
|
funds |
funds |
|
funds |
funds |
|
Notes |
£ |
£ |
|
£ |
£ |
FIXED ASSETS |
|
|
|
|
|
|
Tangible assets |
7 |
120 |
|
- |
120 |
160 |
CURRENT ASSETS |
|
|
|
|
|
|
Debtors |
8 |
- |
|
- |
- |
13,833 |
Cash in hand |
|
21,421 |
10,675 |
|
32,096 |
41,049 |
|
|
21,421 |
10,675 |
|
32,096 |
54,882 |
CREDITORS |
|
|
|
|
|
|
Amounts falling due within one year |
9 |
(6,000) |
|
- |
(6,000) |
(14,300) |
NET CURRENT ASSETS |
|
15,421 |
10,675 |
|
26,096 |
40,582 |
TOTAL ASSETS LESS CURRENT LIABILITIES |
|
15,541 |
10,675 |
|
26,216 |
40,742 |
NET ASSETS |
|
15,541 |
10,675 |
|
26,216 |
40,742 |
FUNDS |
10 |
|
|
|
|
|
Unrestricted funds |
|
|
|
|
15,541 |
29,486 |
Restricted funds |
|
|
|
|
10,675 |
11,256 |
TOTAL FUNDS |
|
|
|
|
26,216 |
40,742 |
ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissue on
............................................. and were signed on its behalf by:
.............................................
A Willis - Trustee
The notes form part of these financial statements
Page 6
Surrey Clubs for Young People
Notes to the Financial Statements for the Year Ended 31 March 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
Thefinancialstatementsof thecharity,whichis a publicbenefitentityunderFRS 102,havebeenprepared in
accordancewiththeCharitiesSORP(FRS102)'AccountingandReportingbyCharities:Statement of
RecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththe Financial
ReportingStandardapplicablein the UK and Republicof Ireland(FRS 102) (effective1 January2019)', Financial
ReportingStandard102 'The FinancialReportingStandardapplicablein the UK and Republicof Ireland'and the
Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All incomeis recognisedin the Statementof FinancialActivitiesoncethe charityhasentitlementto the funds,
it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommitting the
charitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequiredin settlement
andtheamountof theobligationcanbe measuredreliably.Expenditureis accountedforonanaccruals basis
andhas been classifiedunderheadingsthataggregateall costrelatedto the category.Wherecostscannot be
directlyattributedtoparticularheadingstheyhavebeenallocatedtoactivitiesonabasisconsistentwith the
use of resources.
Tangible fixed assets
Depreciationis providedat the followingannualrates in orderto write off each asset over its estimated useful
life.
Fixtures and fittings- 25% on reducing balance
Equipment- 25% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.
Pension costs and other post-retirement benefits
Thecharityoperatesadefinedcontributionpensionscheme.Contributionspayabletothecharity's pension
scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
Page 7
Surrey Clubs for Young People
Notes to the Financial Statements - continued
for the Year Ended 31 March 2021
2. OTHER TRADING ACTIVITIES
OTHER TRADING ACTIVITIES |
|
|
|
|
|
31.3.21 |
31.3.20 |
|
|
£ |
£ |
Golf day |
|
- |
13,145 |
SUPPORT COSTS |
|
|
|
|
|
Governance |
|
|
Other |
costs |
Totals |
|
£ |
£ |
£ |
Youth clubs and projects |
18,335 |
3,000 |
21,335 |
3. SUPPORT COSTS
4. TRUSTEES' REMUNERATION AND BENEFITS
Therewerenotrustees'remunerationorotherbenefitsfortheyearended31March2021norforthe year
ended 31 March 2020.
Trustees' expenses
Therewerenotrustees'expensespaidfortheyearended31March2021norfortheyear ended
31 March 2020.
5. STAFF COSTS
The average monthly number of employees during the year was as follows:
|
31.3.21 |
31.3.20 |
Charitable activities |
1 |
1 |
No employees received emoluments in excess of £60,000.
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
141,185
Charitable activities
Youth clubs and projects
62,869
Other trading activities
13,145
Other income
3,000
Total
220,199
EXPENDITURE ON
Raising funds
36,428
Charitable activities
Youth clubs and projects
188,463 |
Restricted
funds
£
11,175
-
-
-
11,175
-
- |
Total
funds
£
152,360
62,869
13,145
3,000 |
|
|
231,374
36,428
188,463 |
continued...
Page 8
Surrey Clubs for Young People
Notes to the Financial Statements - continued
for the Year Ended 31 March 2021
6. |
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued |
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued |
|
|
|
|
|
Unrestricted |
Restricted |
|
Total |
|
|
funds |
funds |
|
funds |
|
|
£ |
£ |
|
£ |
|
Total |
224,891 |
|
- |
224,891 |
|
NET INCOME/(EXPENDITURE) |
(4,692) |
11,175 |
|
6,483 |
|
RECONCILIATION OF FUNDS |
|
|
|
|
|
Total funds brought forward |
34,178 |
81 |
|
34,259 |
|
TOTAL FUNDS CARRIED FORWARD |
29,486 |
11,256 |
|
40,742 |
7. |
TANGIBLE FIXED ASSETS |
|
|
|
|
|
|
Fixtures |
|
|
|
|
|
and |
|
|
|
|
|
fittings |
Equipment |
|
Totals |
|
|
£ |
£ |
|
£ |
|
COST |
|
|
|
|
|
At 1 April 2020 and 31 March 2021 |
4,387 |
15,628 |
|
20,015 |
|
DEPRECIATION |
|
|
|
|
|
At 1 April 2020 |
4,387 |
15,468 |
|
19,855 |
|
Charge for year |
- |
40 |
|
40 |
|
At 31 March 2021 |
4,387 |
15,508 |
|
19,895 |
|
NET BOOK VALUE |
|
|
|
|
|
At 31 March 2021 |
- |
120 |
|
120 |
|
At 31 March 2020 |
- |
160 |
|
160 |
8. |
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
|
|
|
|
|
|
|
31.3.21 |
|
31.3.20 |
|
|
|
£ |
|
£ |
|
Other debtors |
|
- |
|
13,833 |
continued...
Page 9
Surrey Clubs for Young People
Notes to the Financial Statements - continued
for the Year Ended 31 March 2021
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
|
|
|
31.3.21 |
31.3.20 |
|
|
|
£ |
£ |
Other creditors |
|
|
3,000 |
11,300 |
Accrued expenses |
|
|
3,000 |
3,000 |
|
|
|
6,000 |
14,300 |
MOVEMENT IN FUNDS |
|
|
|
|
|
|
Net |
Transfers |
|
|
|
movement |
between |
At |
|
At 1.4.20 |
in funds |
funds |
31.3.21 |
|
£ |
£ |
£ |
£ |
Unrestricted funds |
|
|
|
|
General Fund |
29,486 |
(18,526) |
4,581 |
15,541 |
Restricted funds |
|
|
|
|
Croydon Project |
81 |
- |
(81) |
- |
Youth Club in Lower Green |
4,500 |
(2,000) |
- |
2,500 |
Arts Project |
6,675 |
- |
(4,500) |
2,175 |
Youth Club Regeneration Project |
- |
6,000 |
- |
6,000 |
|
11,256 |
4,000 |
(4,581) |
10,675 |
TOTAL FUNDS |
40,742 |
(14,526) |
- |
26,216 |
10. MOVEMENT IN FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General Fund
Restricted funds
Youth Club in Lower Green
Youth Club Regeneration Project
TOTAL FUNDS |
Incoming
resources
£
123,131
(2,000)
15,000
13,000
136,131 |
Resources
Movement
expended
in funds
£
£
(141,657)
(18,526)
-
(2,000)
(9,000)
6,000
(9,000)
4,000
(150,657)
(14,526) |
|
|
|
continued...
Page 10
Surrey Clubs for Young People
Notes to the Financial Statements - continued
for the Year Ended 31 March 2021
10. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
At 1.4.19
£
Unrestricted funds
General Fund
34,178
Restricted funds
Croydon Project
81
Youth Club in Lower Green
-
Arts Project
-
81
TOTAL FUNDS
34,259
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General Fund
220,199
Restricted funds
Youth Club in Lower Green
4,500
Arts Project
6,675
11,175
TOTAL FUNDS
231,374 |
Net
movement
At
in funds
31.3.20
£
£
(4,692)
29,486
-
81
4,500
4,500
6,675
6,675
11,175
11,256
6,483
40,742
Resources
Movement
expended
in funds
£
£
(224,891)
(4,692)
-
4,500
-
6,675
-
11,175
(224,891)
6,483 |
|
|
continued...
Page 11
Surrey Clubs for Young People
Notes to the Financial Statements - continued
for the Year Ended 31 March 2021
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
|
|
Net |
Transfers |
|
|
|
movement |
between |
At |
|
At 1.4.19 |
in funds |
funds |
31.3.21 |
|
£ |
£ |
£ |
£ |
Unrestricted funds |
|
|
|
|
General Fund |
34,178 |
(23,218) |
4,581 |
15,541 |
Restricted funds |
|
|
|
|
Croydon Project |
81 |
- |
(81) |
- |
Youth Club in Lower Green |
- |
2,500 |
- |
2,500 |
Arts Project |
- |
6,675 |
(4,500) |
2,175 |
Youth Club Regeneration Project |
- |
6,000 |
- |
6,000 |
|
81 |
15,175 |
(4,581) |
10,675 |
TOTAL FUNDS |
34,259 |
(8,043) |
- |
26,216 |
A currentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedinthe above
are as follows:
Unrestricted funds
General Fund
Restricted funds
Youth Club in Lower Green
Arts Project
Youth Club Regeneration Project
TOTAL FUNDS |
Incoming
resources
£
343,330
2,500
6,675
15,000
24,175
367,505 |
Resources
Movement
expended
in funds
£
£
(366,548)
(23,218)
-
2,500
-
6,675
(9,000)
6,000
(9,000)
15,175
(375,548)
(8,043) |
|
|
|
The purpose of each restricted fund is as follows:
CroydonProject:The grantfrom the LondonBoroughof Croydoncouncilwas the consequenceof a successful
bidto puton a substantialprogrammeof activitiesin a significantnumberof youthclubsacrossthe borough.
TheplanningforthisprocessstartedinOctober2011andtheactivitieswereputonprimarily between
February 2012 and May 2012. There was a trivial balance on this fund, which was transferred to unrestricted.
Youth Club in Lower Green : Funds received to launch a Youth Club in Lower Green.
Arts Project: Fund received to support art projects.
YouthClubRegenerationProject: Fundsreceivedtosupporta projecttoassumeresponsibilityfora series of
Surrey CC youth centres and build the provision of open access youth work from them.
continued...
Page 12
Surrey Clubs for Young People
Notes to the Financial Statements - continued
for the Year Ended 31 March 2021
10. MOVEMENT IN FUNDS - continued
Transfers between funds
Agrantof£4,500restrictedtoArtProject,haditsrestrictionremovedbythedonorduringthe period.
Therefore, this amount was transferred to general funds.
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2021.
Page 13
Surrey Clubs for Young People
INCOME AND ENDOWMENTS
Donations and legacies
Donations
Gift aid
Grants
Other trading activities
Golf day
Charitable activities
Activity receipts
Affiliation fees
Other income
Other income
Total incoming resources
EXPENDITURE
Raising donations and legacies
Fundraising costs
Marketing
Charitable activities
Wages
Social security
Pensions
Rent and rates
Telephone and internet
Staff and volunteer expenses
Website and marketing
General activity costs
Depreciation of equipment
Support costs
Other
Administrative costs |
Detailed Statement of Financial Activities
for the Year Ended 31 March 2021
31.3.21
31.3.20
£
£
34,138
104,123
7,500
28,904
68,300
19,333
109,938
152,360
-
13,145
25,808
61,549
385
1,320
26,193
62,869
-
3,000
136,131
231,374
8,519
24,826
6,600
11,602
15,119
36,428
55,000
49,085
1,206
5,995
1,313
1,316
11,410
10,609
15,052
13,009
4,968
23,305
11,631
8,492
13,583
40,175
40
53
114,203
152,039
18,335
33,424 |
Detailed Statement of Financial Activities
for the Year Ended 31 March 2021
31.3.21
31.3.20
£
£
34,138
104,123
7,500
28,904
68,300
19,333
109,938
152,360
-
13,145
25,808
61,549
385
1,320
26,193
62,869
-
3,000
136,131
231,374
8,519
24,826
6,600
11,602
15,119
36,428
55,000
49,085
1,206
5,995
1,313
1,316
11,410
10,609
15,052
13,009
4,968
23,305
11,631
8,492
13,583
40,175
40
53
114,203
152,039
18,335
33,424 |
|
|
|
|
|
152,360
13,145
61,549
1,320 |
|
|
62,869
3,000 |
|
|
231,374
24,826
11,602 |
|
|
36,428
49,085
5,995
1,316
10,609
13,009
23,305
8,492
40,175
53 |
|
|
152,039
33,424 |
This page does not form part of the statutory financial statements
Page 14
Surrey Clubs for Young People
Detailed Statement of Financial Activities for the Year Ended 31 March 2021
|
31.3.21 |
31.3.20 |
|
£ |
£ |
Other |
|
|
Governance costs |
|
|
Accountancy |
3,000 |
3,000 |
Total resources expended |
150,657 |
224,891 |
Net (expenditure)/income |
(14,526) |
6,483 |
This page does not form part of the statutory financial statements
Page 15