Lloyd Hall Management Commlttee Annual Report for the Year ended 31 December 2023 Charity Name and Number The Lloyd Hall Registered Charity 305088 www.1loydhall.org Trustees Mr William Morle Mrs Patricia Hewett Mr Paul Daniels (retired as Trustee on 31 December 2023) Mr Richard Pollard Professlonal Advlsors Bankers Natwest Bank 16 The Boulevard Crawley West Sussex RHIO IXU Independent Examlner Mrs Helen Hiscocks Correspondence address for treasurer Peter Brackett The Vikings Farley Common Westerham Kent TN16 IUB Page I
Independent Examlnerfs Report to the Trustees of the Uoyd Hall Management Commlttee I report on the accounts of the Lloyd Hall Management Committeeforthe year ended 31 December 2023 which are set out in this document. Respective responsibilities of trustees and examlner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required forthis year {under section 144 of the Charities Act 2011 (the 2011 Act)) and that an Independent examination is needed. It is my responsibility to: Examine the accounts (under section 145 of the 2011 Act); E5 To follow the procedures laid down in the General Directions glven by the Charity Commission (under section 145(5)(b) of the 2011 Act); and, O To state whether particular matters have come to my attention. Basls of Independent examlnerfs report My examination was carried out in accordance with the General Directions given by the Charlty Commission. An examinatlon includes a review of the accountin8 records kept by the charity and by comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanatlons from the trustees concerning any such matters. The procedures undertaken do not provide all the evldence that would be required under an audlt and consequently no opinion is given as to whether the accounts present a 'fair and true, view and the report is Ilmited to those matters set out in the statement below. Independent examlnerfs statement In connection with my examination, no matter has come to my attentlon: (l) Which gives me reasonable cause to believe that in any material respect the requirements To keep accounting records in accordance with section 130 of the 2011 Act; and b. To prepare accounts which accord with the accounting records and comply with the accountlng requirements of the 2011 Act Have not been met: or (2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mrs Helen Hiscocks..................... Page 2
HISTORY. OBJEcllvES AND ACTivrriES OF THE LLOYD HALL The Lloyd Hall commemorates the Lloyd family who. for nearly a hundred years, owned most of the land that now constitutes Outwood parish. Alfred Lloyd (1845-1919) came from a family with banking, corn-merchant and brewing connections. In 1875 he bought the modest estate previously known as Brown's Hill Farm, of some 250 acres, on which a country house called Harewoods had been built in the 1850s. He added to this property Steadily over the next 20 or 30 years, notably acquiring Burstow Park and its commons in 1889, until he had some 2,000 acres. His son Theodore (1872-1959) continued to acquire land, Including in 1925 the triangle bounded by Millers Lane, Wasp Green Lane and Brickfield Road. A parcel of this land he gave to the village of Outwood in 1938, and built a hall on it which he also gave to the village. This replaced a parish room provided by his father forty years earlier. Sir Jeremiah Colman of Gatton Park performed the opening ceremony in February 1938, when Mr Lloyd explained that the hall had been built in association with the National Council of Social Service, an institution founded in 1919 "for the purpose of the betterment of village life by the building of village halls" In 2014 Lloyd Hall was demolished and a new hall opened on January 31 2015. Since the hall's opening there has been significant interest among previous and new hirers and we have seen a gradual growth in the monthly hiring revenue. The key role of the hall continues to be a place for the residents of Outwood to meet and we are delighted that in addition to the regular coffee mornings, the hall now hosts a regular film night as well as a broader range of activities such as tea dances, Pilates, and meditation cla55es. The Lloyd Hall has provided a local venue for social, sporting and educational activities withln the villa8e of Outwood for over 80 years. It is the site for the annual Outwood Village Show, which Incorporates the Horticultural Soclety competitions. It is used regularly by many village or8anisations, includin8 the Women's Institute. MANAGEMENT AND GOVERNANCE ARRANGEMENTS The current trust document Suggests that Trustees are drawn from a list of village organlsatlons, some of which no longer participate. Existing Trustees are volunteer residents of the village. The Trustees sit in a management committee, together with other individuals representing other village organisations to deal with the day-to-day running issues. Meetings are open and held every six weeks or so, following advertisements in local periodicals. The committee officers are Chair, Treasurer, Secretary and Bookings Secretary. ACHIEVEMEKfs AND PERFORMANCE We continue to recelve support for the use of Lloyd Hall from local groups as well as private hirers. The Lloyd Hall is used by individuals and groups outside the village who offer exercise and special needs classes a5 well as by the general public for social purposes, such as parties for birthdays, weddings and christenings. Page 3
FINANCIAL REVIEW The accounts for the year ended December 2023 show an operating deficit of £12,810, bein8 the net of £34,890 receipts and operating expenditure of £47,709. In terms of operating income, regular hirers using the hall for dance and education was the largest category which provided income of £16,754. The next larges¢ source of income was regular hirers listed under private lettings which contributèd £11,941 for the year, followed by 'miscellaneous revenue, which is largelyformed by income from the film club: £1,655. Coffee mornings continued to be very popular and contributed £1,650 to income. The most significant item of expenditure forthe yearwas repairs and maintenance totaling £15,351 a large part of which was repairs to the sewage pumps {£7.5k). Other major items of expenditure included fuel {LPG) £9.883, cleaning £7,633 and insurance £2,812. A significant expense for the year was water costs of £7,292 which is in excess of expectations, we believe due to a leak but this is a continuin8 issue which we are investigating. In terms of non-operational income, a very successful Outwood Village Show produced a profit of £4,060, from which donations of £1,000 have been made to a local organisation. In addition, the hall received a generation donation of £1,300 from Shoestring and 'Fundraisinl of £700 from the sale of flapjacks. The 50/50 club provided net income of £1,385 for the year. Takin8 operating and non-operating items tO8ether, the hall made a loss of £6,242 The surplus at the end of 2022 was £56,639 and after providing for liabilities payable in 2024 (£115 for 50/50 and £2,600 for deposits paid in 2023 for hirings in 2024) the net surplus shown in the 2023 accounts is £48,178. Whilst the Trustees do not have a formal policy in relation to the level of reserves retained, it is an objectlve that operatlng income should broadly meet operating expenditure. This is monitored at each meetin& with particular reference to income and expendlture relative to comparable points to the prlor year. Looking ahead, there will continue to be pressure on operating costs from price rises. Additionally, our main weekday renter, PSDS, has relocated to its own premises and therefore our future income will be reduced by some £10,000 per year. We are actively seeking new renters and fundraising opportunities to replace this loss. Full details of the income and expenditure and year-end balances for the bank accounts are provided in the Appendix. Page 4
STATEMEKf OF TRUSTEES. RESPONSIBIUTIES Charity Law requires the Trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the Trustees are required to: Select suitable accounting policies and then apply them consistently Make judgments and estimates that are reasonable and prudent [] State whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and D Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence. The Trustees are responslble for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Acts 1993 and 2011. They are also responsible for safeguarding the assets of the charity and hence fortaking reasonable steps for the prevention and detection of fraud and other irregularities. INDEPENDENT EXAMINER The Trustees asked Mrs Helen Hiscocks to art as Independent Examiner, to which she has very kindly agreed. Signed on behalf of the Trustees. Richard Pollard January 2024 Page 5
Appendix- Accounts for year ending 31 December 2023 Account 2023 2022 ratin income Private Lettings WorrEn'5 institute SportslDancelEducation Coffee mmings M5cellaneous rev8nue Private lettings deposlt LoGal Authority Grant T(Aal Opratlrrfj Inc¢xne 11.940.67 16,414.10 750.00 1.025.Crf) 16.754.09 15,083.10 1,650.03 2,332.03 1.679.10 493.70 2.125.00 320.00 0.00 2,667.00 34,898.89 38,334.93 ratln Electricity Repairs arKI Maintenance Insurance Ftstes Water aeaning LPG Gardening s¢ellaneous 8xp8ns8 sic li¢ence Te18phone & Intemet Audlt & Accountancy fees IT sOftEre and thnsunwbl8S Legal Expenses Jubllee donation Tctsl Opratlry exponthtwo ex nditure 2,717.90 1,293.00 15,350.73 9,724.13 2,812.18 2,030.54 120.29 184.80 7,292.00 2,677.IXI 7.633.18 7.993.74 9.883.10 9.833.89 628.50 127.50 331.41 532.50 413.66 468.68 336.00 704.19 154.80 136.80 0.00 174.00 35.00 0.00 0.00 332.32 47,708.75 36,213.09 ratl Incc#n• Nono ratln Fundraising Fundraising - Joe Stilgoe Out%K)CJ Village Show Shoestrfng donation Trfal Non op8ratlNd Iame Income 7th).28 1,394.70 1217.52) 3,060.44 2,732.36 1,3C(I.Crf) 1,104.04 5,060.72 5,013.58 N•t non ratl Inc¢Jn8 5 060.72 5 013.58 50 50 Account 50 50 Contrlbutions 50150 Payouts T(ts150 50 kclxmt 2,790.00 3,090.00 (1,405.Crf)} (1,555.00) 1,385.00 1,535.1)0 Interest Interest Incoff T(tsl Interest 122.28 122.28 20.88 20.88 Cons(Aldatod N8t 6,241.86 8,691.30 Transfers Transfer out to another accoun (10.000.00) Transfer 10,000.00 T(knl Transfers 0.00 Page 6
ASSETS 2023 2022 Cash at Bank and petty cash Reserve Account Outwood Village Show Account Love Uoyd Hall 50150 aub Accourt Uoyd Hall Fllm aub Nationwide Halrfax 18,120.40 19,745.78 9286.40 1995.68 1,656.25 30,416.23 9,623.50 6.395.96 10,610.68 88.32 88.32 Subtotal 50892.83 57,134.69 UABIUTIES 50150 aub Prizes Payable and Prepaid subscrlptlons DeFX)sits pald In 2023 for hirin8s in 2024 115.00 2,600.00 125.00 370.00 Subtotal 2.715.00 495.00 NETSUAPWS 48,177.83 56,639.69 Page 7
Reconclliation of bank accounts lrtom•thr¢wh4(w 4&7.02 53J95JS 179J.DJ J))J.DJ tpvslk 5.96 4.749.46 I9.1?8 9J86.40 Inwm•thrwJh•wrrt ewdluMthrwh•r>Xnt Accounts examlned by: Mrs Helen Hlscocks Accounts prepared by: Peter Brackett {Treasurer) Page 8