Lloyd Hall Management Commlttee
Annual Report for the Year ended 31 December 2023
Charity Name and Number
The Lloyd Hall
Registered Charity 305088
www.1loydhall.org
Trustees
Mr William Morle
Mrs Patricia Hewett
Mr Paul Daniels (retired as Trustee on 31 December 2023)
Mr Richard Pollard
Professlonal Advlsors
Bankers
Natwest Bank
16 The Boulevard
Crawley
West Sussex
RHIO IXU
Independent Examlner
Mrs Helen Hiscocks
Correspondence address for treasurer
Peter Brackett
The Vikings
Farley Common
Westerham
Kent TN16 IUB
Page I

Independent Examlnerfs Report to the Trustees of the Uoyd Hall Management Commlttee
I report on the accounts of the Lloyd Hall Management Committeeforthe year ended 31 December
2023 which are set out in this document.
Respective responsibilities of trustees and examlner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees
consider that an audit is not required forthis year {under section 144 of the Charities Act 2011 (the
2011 Act)) and that an Independent examination is needed.
It is my responsibility to:
Examine the accounts (under section 145 of the 2011 Act);
E5 To follow the procedures laid down in the General Directions glven by the Charity
Commission (under section 145(5)(b) of the 2011 Act); and,
O To state whether particular matters have come to my attention.
Basls of Independent examlnerfs report
My examination was carried out in accordance with the General Directions given by the Charlty
Commission. An examinatlon includes a review of the accountin8 records kept by the charity and
by comparison of the accounts presented with those records. It also includes consideration of any
unusual items or disclosures in the accounts and seeking explanatlons from the trustees concerning
any such matters. The procedures undertaken do not provide all the evldence that would be
required under an audlt and consequently no opinion is given as to whether the accounts present
a 'fair and true, view and the report is Ilmited to those matters set out in the statement below.
Independent examlnerfs statement
In connection with my examination, no matter has come to my attentlon:
(l) Which gives me reasonable cause to believe that in any material respect the
requirements
To keep accounting records in accordance with section 130 of the 2011 Act;
and
b. To prepare accounts which accord with the accounting records and comply
with the accountlng requirements of the 2011 Act
Have not been met: or
(2) To which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Mrs Helen Hiscocks.....................
Page 2

HISTORY. OBJEcllvES AND ACTivrriES OF THE LLOYD HALL
The Lloyd Hall commemorates the Lloyd family who. for nearly a hundred years, owned most of
the land that now constitutes Outwood parish. Alfred Lloyd (1845-1919) came from a family with
banking, corn-merchant and brewing connections. In 1875 he bought the modest estate previously
known as Brown's Hill Farm, of some 250 acres, on which a country house called Harewoods had
been built in the 1850s. He added to this property Steadily over the next 20 or 30 years, notably
acquiring Burstow Park and its commons in 1889, until he had some 2,000 acres.
His son Theodore (1872-1959) continued to acquire land, Including in 1925 the triangle bounded
by Millers Lane, Wasp Green Lane and Brickfield Road. A parcel of this land he gave to the village
of Outwood in 1938, and built a hall on it which he also gave to the village. This replaced a parish
room provided by his father forty years earlier. Sir Jeremiah Colman of Gatton Park performed the
opening ceremony in February 1938, when Mr Lloyd explained that the hall had been built in
association with the National Council of Social Service, an institution founded in 1919 "for the
purpose of the betterment of village life by the building of village halls"
In 2014 Lloyd Hall was demolished and a new hall opened on January 31 2015. Since the hall's
opening there has been significant interest among previous and new hirers and we have seen a
gradual growth in the monthly hiring revenue. The key role of the hall continues to be a place for
the residents of Outwood to meet and we are delighted that in addition to the regular coffee
mornings, the hall now hosts a regular film night as well as a broader range of activities such as tea
dances, Pilates, and meditation cla55es.
The Lloyd Hall has provided a local venue for social, sporting and educational activities withln the
villa8e of Outwood for over 80 years. It is the site for the annual Outwood Village Show, which
Incorporates the Horticultural Soclety competitions. It is used regularly by many village
or8anisations, includin8 the Women's Institute.
MANAGEMENT AND GOVERNANCE ARRANGEMENTS
The current trust document Suggests that Trustees are drawn from a list of village organlsatlons,
some of which no longer participate. Existing Trustees are volunteer residents of the village.
The Trustees sit in a management committee, together with other individuals representing other
village organisations to deal with the day-to-day running issues. Meetings are open and held every
six weeks or so, following advertisements in local periodicals. The committee officers are Chair,
Treasurer, Secretary and Bookings Secretary.
ACHIEVEMEKfs AND PERFORMANCE
We continue to recelve support for the use of Lloyd Hall from local groups as well as private hirers.
The Lloyd Hall is used by individuals and groups outside the village who offer exercise and special
needs classes a5 well as by the general public for social purposes, such as parties for birthdays,
weddings and christenings.
Page 3

FINANCIAL REVIEW
The accounts for the year ended December 2023 show an operating deficit of £12,810, bein8 the
net of £34,890 receipts and operating expenditure of £47,709. In terms of operating income,
regular hirers using the hall for dance and education was the largest category which provided
income of £16,754. The next larges¢ source of income was regular hirers listed under private
lettings which contributèd £11,941 for the year, followed by 'miscellaneous revenue, which is
largelyformed by income from the film club: £1,655. Coffee mornings continued to be very popular
and contributed £1,650 to income.
The most significant item of expenditure forthe yearwas repairs and maintenance totaling £15,351
a large part of which was repairs to the sewage pumps {£7.5k). Other major items of expenditure
included fuel {LPG) £9.883, cleaning £7,633 and insurance £2,812. A significant expense for the
year was water costs of £7,292 which is in excess of expectations, we believe due to a leak but this
is a continuin8 issue which we are investigating.
In terms of non-operational income, a very successful Outwood Village Show produced a profit of
£4,060, from which donations of £1,000 have been made to a local organisation. In addition, the
hall received a generation donation of £1,300 from Shoestring and 'Fundraisinl of £700 from the
sale of flapjacks. The 50/50 club provided net income of £1,385 for the year.
Takin8 operating and non-operating items tO8ether, the hall made a loss of £6,242 The surplus at
the end of 2022 was £56,639 and after providing for liabilities payable in 2024 (£115 for 50/50 and
£2,600 for deposits paid in 2023 for hirings in 2024) the net surplus shown in the 2023 accounts is
£48,178.
Whilst the Trustees do not have a formal policy in relation to the level of reserves retained, it is an
objectlve that operatlng income should broadly meet operating expenditure. This is monitored at
each meetin& with particular reference to income and expendlture relative to comparable points
to the prlor year.
Looking ahead, there will continue to be pressure on operating costs from price rises. Additionally,
our main weekday renter, PSDS, has relocated to its own premises and therefore our future income
will be reduced by some £10,000 per year. We are actively seeking new renters and fundraising
opportunities to replace this loss.
Full details of the income and expenditure and year-end balances for the bank accounts are
provided in the Appendix.
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STATEMEKf OF TRUSTEES. RESPONSIBIUTIES
Charity Law requires the Trustees to prepare financial statements for each financial year which
show a true and fair view of the state of affairs of the charity and its financial activities for that
period. In preparing those financial statements, the Trustees are required to:
Select suitable accounting policies and then apply them consistently
Make judgments and estimates that are reasonable and prudent
[] State whether applicable accounting standards and statements of recommended
practice have been followed subject to any departures disclosed and explained in the
financial statements; and
D Prepare the financial statements on the going concern basis unless it is inappropriate to
presume that the charity will continue in operational existence.
The Trustees are responslble for keeping proper accounting records which disclose with reasonable
accuracy at any time the financial position of the charity and to enable them to ensure that the
financial statements comply with the Charities Acts 1993 and 2011. They are also responsible for
safeguarding the assets of the charity and hence fortaking reasonable steps for the prevention and
detection of fraud and other irregularities.
INDEPENDENT EXAMINER
The Trustees asked Mrs Helen Hiscocks to art as Independent Examiner, to which she has very
kindly agreed.
Signed on behalf of the Trustees.
Richard Pollard
January 2024
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Appendix- Accounts for year ending 31 December 2023
Account
2023
2022
ratin
income
Private Lettings
WorrEn'5 institute
SportslDancelEducation
Coffee mmings
M5cellaneous rev8nue
Private lettings deposlt
LoGal Authority Grant
T(Aal Opratlrrfj Inc¢xne
11.940.67 16,414.10
750.00 1.025.Crf)
16.754.09 15,083.10
1,650.03 2,332.03
1.679.10
493.70
2.125.00
320.00
0.00 2,667.00
34,898.89 38,334.93
ratln
Electricity
Repairs arKI Maintenance
Insurance
Ftstes
Water
aeaning
LPG
Gardening
s¢ellaneous 8xp8ns8
sic li¢ence
Te18phone & Intemet
Audlt & Accountancy fees
IT sOft￿Ere and thnsunwbl8S
Legal Expenses
Jubllee donation
Tctsl Opratlry exponthtwo
ex
nditure
2,717.90 1,293.00
15,350.73 9,724.13
2,812.18 2,030.54
120.29
184.80
7,292.00 2,677.IXI
7.633.18 7.993.74
9.883.10 9.833.89
628.50
127.50
331.41
532.50
413.66
468.68
336.00
704.19
154.80
136.80
0.00
174.00
35.00
0.00
0.00
332.32
47,708.75 36,213.09
ratl Incc#n•
Nono
ratln
Fundraising
Fundraising - Joe Stilgoe
Out%*K)C*J Village Show
Shoestrfng donation
Trfal Non op8ratlNd I￿ame
Income
7th).28 1,394.70
1217.52)
3,060.44 2,732.36
1,3C(I.Crf) 1,104.04
5,060.72 5,013.58
N•t non
ratl Inc¢Jn8
5 060.72 5 013.58
50 50 Account
50 50 Contrlbutions
50150 Payouts
T(ts150 50 kclxmt
2,790.00 3,090.00
(1,405.Crf)} (1,555.00)
1,385.00 1,535.1)0
Interest
Interest Incoff
T(tsl Interest
122.28
122.28
20.88
20.88
Cons(Aldatod N8t
6,241.86
8,691.30
Transfers
Transfer out to another accoun (10.000.00)
Transfer
10,000.00
T(knl Transfers
0.00
Page 6

ASSETS
2023
2022
Cash at Bank and petty cash
Reserve Account
Outwood Village Show Account
Love Uoyd Hall 50150 aub Accourt
Uoyd Hall Fllm aub
Nationwide
Halrfax
18,120.40
19,745.78
9286.40
1995.68
1,656.25
30,416.23
9,623.50
6.395.96
10,610.68
88.32
88.32
Subtotal
50892.83
57,134.69
UABIUTIES
50150 aub Prizes Payable and Prepaid subscrlptlons
DeFX)sits pald In 2023 for hirin8s in 2024
115.00
2,600.00
125.00
370.00
Subtotal
2.715.00
495.00
NETSUAPWS
48,177.83
56,639.69
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Reconclliation of bank accounts
lrtom•thr¢wh4(w*
4&7￿.02
53J95JS
179J.DJ
J))J.DJ
tpvslk
5.96
4.749.46
I9.1￿?8
9J86.40
Inwm•thrwJh•wrrt
ewdluMthrwh•r*>Xnt
Accounts examlned by:
Mrs Helen Hlscocks
Accounts prepared by:
Peter Brackett {Treasurer)
Page 8