Uoyd Hall Management Committee Annual Report for the Year ended 31 December 2021 Charlty Name and Number The Lloyd Hall Registered Charity 305088 www.1loydhall.org Trustees Mr William Morle Mrs Patrlcia Hewett Mr Paul Daniels Mr Robin Kirkland {retlred as trustee 29 November 2021) Mr Richard Pollard (from 18th January 2021) th Professlonal Advlsors Bankers Natwest Bank 16 The Boulevard Crawley West Sussex RHIO IXU Independent Examlner Mrs Helen Hiscocks Correspondence address for treasurer Peter 8rackett The Vikings Farley Common Westerham KentTN16 IUB Page I
Independent Examlnerfs Report to the Trustees of the Uoyd Hall Management Commlttee I reportonthe accountsof the Lloyd Hall Management Committeefortheyearended 31 December 2021 whlch are set out in this document. Respertlve responslbllftles of trustees and examlner The chariws trustees are responsible for the preparatlon of the accounts. The charws trustees consider that an audit is not required for thls year (under sectlon 144 of the Charities Act 2011 (the 2011 Art)) and that an indepe4dent examination is needed. It is my responsibilty to: Examine the accounts I,under sectlon 145 of the 2011 Act); To follow the procedurps lald down In the General Dlrections given by the Charlty Commi55ion (under section 14515)Ibl of the 2011 Act); and. To state whether partloular matters have come to my attention. Basls of Independent examlnerfs report My examlnatlon was carrled out in accordance with the General Dlrections given by the Charity Commlsslon, An examination Include5 a revlew of the accountln8 records kept by the charity and by comparison of the accounts. presented wlth those records. It also Includes conslderatlon of any unusual Items or disclosures in the accounts and seekln8 explanatlons from the trustees concernln8 any such matters. The procedures undertaken do not provlde all the evldence that would be required under an audlt and consequently no opinion Is 8iven as to whether the accounts present a 'falr and true, vlew and the report is limited to those matters set out in the statement below. Independent examlnerfs statement In connectlon with my examlnatlon, no matter has come to my attentlon: {1) Whlch 8lves mp reasonable cause to believe that in any material respect the requirements To keep pccountln8 records In accordance wlth sectlon 130 of the 2011 Act; and b. To prepare atcounts whlch accord wlth the accountlng records and comply with the accountin8 requirements of the 2011 Act Have not been met, or 121 To whlch. in my opinion, attention should be drawn in order to enable a proper understanding 9f the accounts to be reached. Mrs Helen Hiscocks.................................. Pagè 2
HlSfoRY, OBJEcfivES AND AcnvmES OF THE LLOYD HALL The Uoyd Hall commemorates the Lloyd family who, for nearly a hundred years, owned most of the land that now constltutes Outwood parish. Alfred Uoyd (1845-1919) came from a family with bankin& corn-merthantand brewing connections. In 1875 he bou8htthe modest estate previously known as Brown's Hill Farm, of some 250 acres, on which a country house called Harewoods had been built in the 18505. He added to this property steadily over the next 20 or 30 years. notably acquiring Burstow Park and it5 commons in 1889, until he had some 2,01 acres. HIS son Theodore {1872-1959) continued to acquire land, including in 1925 the trlangle bounded by Millers Lane, Wasp Green Lane and 8rickfield Road. A parcel of this land he gave to the vllla8e of Outwood in 1938, and built a hall on it which he also gave to the village. This replaced a par15h room provided by his fatherforty years earlier. Sirjeremiah Colman of Gatton Park performed the openlng ceremony In February 1938, when Mr Lloyd explained that the hall had been built in assoclatlon wlth the National Council of Social Service, an institution founded in 1919 "for the purpose of the betterment of villa8e life by the bulldin8 of vlllage halls" In 2014 Lloyd Hall was demolished and a new hall opened on January 312015. Slnce the hall's openln8 there has been slgnlflcant Snterest amon8 previous and new hlrers and we have seen a gradual growth in the monthly hirin8 revenue. The key role of the hall Continues to be a place for the residents of Outrwood to meet and we are delighted that in addition to the regular coffee mornin8S, the hall now hosts a regular film night as well as a broader ran8e of activities such as tea dances, Pilates, and meditatlon classes. The Lloyd Hall has provided a local venue for soclal. sporting and educational actlvltles within the vlllage of Outwood for over 80 year5. It 15 the site for the annual Outwood Village Show, whlch incorporates the Horticultural Society competitlons. It Is used regularly by many village organisations, Induding the Women's Instltute. MANAGEMENT AND GOVERNANCE ARRANGEMEpirs The current trust document suggests that Trustees are drawn from a Ilst of village or8anlsatlons, some of which no lon8er participate. Exlsting Trustees are volunteer resldents of the vlllage. The Trustees sit in a management committee, together with other individuals representin8 Other village or8anisations to deal with the day-to-day running issues. Meetings are open and held every Six weeks or 50, following advertisements in local periodicals. The committee officers are Chair, Treasurer, Secretary and Bookings Secretary. ACHIEVEMEKts AND PERFORMANCE We contlnue to recelve supportforthe use of Lloyd Hall from local 8roups as well as private hirers. The Uoyd Hall is used by individuals and group5 outside the village who offer exercise and Special needs classes as we15 as by the general public for soclal purposes, such as parties for birthdays, weddings and christenings. Page 3
FINANCIAL REVIEW Whllst the Trustee5 do not have a formal policy in relation to the level of reserves retained, it Is an objective that operating income should broadly meet operating expenditure. Thls Is monitored at each meetin& with partlcular reference to income and expenditure relative to comparable points to the prior year. With the imposition of COVID restrictions on the use of communFty facllltles 2021 ha5 understandably been a very challengin8 year for the chariws finances. We are grateful for the support of a grant issued by Tandrid8e Distrlct Council, which has helped mitigate the negative impact of having to close the hall for lar8e parts of the year. Although COVID restrlctlons were In place at the beginning of the year, we are pleased to report that over the course of the year most of our re8ular hirers retumed and we were also able to open the hall to prlvate booklngs. The actounts for the year ended December 2021 show an operatin8 surplus of £8,280.02, being the net of £33,831.41 receipts and operatin8 expenditure of £25,551.39. The largest single item of Income wa5 in the form of a two local authoritygrants to support organisations sufferin8 underthe COVID restrlctlons. The grant amount was £12,000. In terms of more normal operatlng income, Sports/Dance/Educatlon was the largest Individual source at £9,822.41 for the year, followed bv private lettings which provided Income of 8,075.25. Coffee mornings continued to be very popular and contributed £1,305.00 t income. Major Items of expenditure includedfuel (LPG) £5,818.38, Insurance £2,513.51, cleanlng £5,342.38 and general malntenance £5,079.14. In terms of nonryoperatlonal Income, Uoyd Hall recelved donations In response to the sad passlng of Roger Messenger, the previous Chair of Lloyd Hall Management Committee, which totalled £690. Llsted wlthln 'FundraIsIn are the proceeds of a very successful Outwood Vlllage Show, which produced a profit of £2,907.45 and £500 raised from an Arts and Crafts Falr and Jazz Night In Au8USt. After being rescheduled a couple of times due to COVID, we were able to proceed with the Joe Stilgoe evenin& which produced income of £771.59. Takln8 operatin8 and non-operating Items tO8ether. the hall made a proflt of £16,267.80. The surplus for 2021 was £29,046.38 and provisioning for liabilities accrued over the year but payable In 20221£1,350 for 50150 and £1,335 in deposits pald in 2021 for hlrlng5 in 2022) the net surplus shown in the 2021 accounts i £46,079.18. Full detalls of the Income aDd expenditure and year end balances for the bank accounts are provided in the Appendlx. Page 4
STATEMENT OFTRUSTEES. RESPONSIBILMES Charity Law requires the Trustees to prepare financial statements for each financlal year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparln8 those financial statements, the Trustees are required to: Selert suitable accountlng policies and then apply them mnsistently Make judgments and estimates that are reasonable and prudent State whether applicable accounting standards and statements of recommended prartice have been followed subject to any departures disclosed and explained in the flnanclal statements." and Prepare the flnanclal statements on the golng concern basls unless It Is Inapproprlate to presume that the charity will tontlnue In operatlonal exlstence. The Trustees are responsible for keeping proper actountin8 records which disdose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the flnanclal statements comply with the Charltles Acts 1993 and 2011. They are also responslble for safe8uardlng the assets of the charity and hence for tsking reasonable steps forthe prevention and detection of fraud and other irregularities. INDEPENDEMf EXAMINER The Trustees asked Mrs Helen Hlscocks to act as Independent Examlner, to whlch she has very kindly agreed. Sl8ned on behalf of the Trustees. Rlchard Pollard January 2022 Page 5
Appendix- Accounts for year endlng 31 December 2021 20 Prfwate iettlnus Women's Insutute Sport5lDa ncelEducatSon Hire of Equipment Coffee momlngs Mlscellaneou5 yene Prfvate lethn85 dep051t Op•rnt5ry Irmne 8.075.25 325.(Kl 9.822.41 1,528.75 7,143.90 1,305.1 12,918.75 1,335.1 JalA1 1,055.00 10,052.60 19,rnZ5 Elertrfclty Atpalrs and Wlntenance Insurance Rates Water aeanln 641. 5.079.14 1513.51 104.54 392.} 5.342.38 5,818.38 845.¢YJ 427.50 2.204.1 1,276.36 $20.86 1,$88.C#) S,683.14 1291.99 52.60 268.00 4,2(É.67 5.594.48 I,040.) 327.00 250.C Booklng Seuetsry Gardenl Miscell•',neous ey4ense Muslcll Telepho & Internet Wlndow cleanlnl Ad4*rtlslng & M¥etIng Audlt & Accountancy fees Interest Yald IT Software and Consurnables Trf•l Op•r•llry •Mp•thJr• 510.36 140. ill.20 10.(P31 164.40 IS51.39 18.CQ 2un24 191J9 Pase 6
Easyfundrnlslnq Fundraising Giftoid ou00d Show donatlon FuThdr3ising- Joe Stil8oe 5hoestrfng donatyon RGM Memorfal paeTht 33.62 4154.00 L255.(J) 4I117.33 77159 In.c 6.LY) 6251S2 OD) 910L 335Z NqtTh Irt¢xM• SL92 50 50Acowrt 150 Contbb"on$ 50150 Pairuts 3.240.} 11.505.CrfJI L735 3.513.YJ 11,933.501 Inte$1 Income 6.96 6.96 747 Tr1$ Tra nsferout to another account Tra nsfer Yr•nsf• 11,255.Cill 1255. OA) 14,881.001 4,167.00 1714JJOI 2021 2020 Cash at Bank and petty cash ReserveAccount Outwood Wlla8eShow kcount Love Uoyd Hall SOI50 Club kcounl NaonWIde Halifax 24,493.17 9,602.62 5.183.60 9,075.68 320.79 88.32 13,993.64 8,346.67 2,406.28 7,340.68 320.79 88.32 Subtotal 48 764.18 32 496.38 LIABKMES 50150 Club Prlzes Payableand Prepald subscrlptlons Deposits paid in 2021 for hirings In 2022 Outstandlng cleanin8 bllls 1,350.00 1,335 1350.00 61x1.00 1500.00 Subtotsl 2 685.00 3 450.00 NET SLMPLLS 46 079.18 29 046.38 Page 7
Reconciliatlon of bank accounts Opwdrb4lBrM4tCur¥lnl•¢¢W 41J3626 P4rtwldon CINlt4b•lw•Icurr•itaC1vII Uwiryknlivu•t5015O•t¢Mt IW628 JJ61.J5 dlwr•thrKCayrt Nrtpt4ioe IipNII¢ A¢counts examlned by: Mrs Helen Hlscocks Accounts prepared by: Peter Brackett (Treasurer) Page 8