Uoyd Hall Management Committee
Annual Report for the Year ended 31 December 2021
Charlty Name and Number
The Lloyd Hall
Registered Charity 305088
www.1loydhall.org
Trustees
Mr William Morle
Mrs Patrlcia Hewett
Mr Paul Daniels
Mr Robin Kirkland {retlred as trustee 29 November 2021)
Mr Richard Pollard (from 18th January 2021)
th
Professlonal Advlsors
Bankers
Natwest Bank
16 The Boulevard
Crawley
West Sussex
RHIO IXU
Independent Examlner
Mrs Helen Hiscocks
Correspondence address for treasurer
Peter 8rackett
The Vikings
Farley Common
Westerham
KentTN16 IUB
Page I

Independent Examlnerfs Report to the Trustees of the Uoyd Hall Management Commlttee
I reportonthe accountsof the Lloyd Hall Management Committeefortheyearended 31 December
2021 whlch are set out in this document.
Respertlve responslbllftles of trustees and examlner
The chariws trustees are responsible for the preparatlon of the accounts. The charws trustees
consider that an audit is not required for thls year (under sectlon 144 of the Charities Act 2011 (the
2011 Art)) and that an indepe4dent examination is needed.
It is my responsibilty to:
Examine the accounts I,under sectlon 145 of the 2011 Act);
To follow the procedurps lald down In the General Dlrections given by the Charlty
Commi55ion (under section 14515)Ibl of the 2011 Act); and.
To state whether partloular matters have come to my attention.
Basls of Independent examlnerfs report
My examlnatlon was carrled out in accordance with the General Dlrections given by the Charity
Commlsslon, An examination Include5 a revlew of the accountln8 records kept by the charity and
by comparison of the accounts. presented wlth those records. It also Includes conslderatlon of any
unusual Items or disclosures in the accounts and seekln8 explanatlons from the trustees concernln8
any such matters. The procedures undertaken do not provlde all the evldence that would be
required under an audlt and consequently no opinion Is 8iven as to whether the accounts present
a 'falr and true, vlew and the report is limited to those matters set out in the statement below.
Independent examlnerfs statement
In connectlon with my examlnatlon, no matter has come to my attentlon:
{1) Whlch 8lves mp reasonable cause to believe that in any material respect the
requirements
To keep pccountln8 records In accordance wlth sectlon 130 of the 2011 Act;
and
b. To prepare atcounts whlch accord wlth the accountlng records and comply
with the accountin8 requirements of the 2011 Act
Have not been met, or
121 To whlch. in my opinion, attention should be drawn in order to enable a proper
understanding 9f the accounts to be reached.
Mrs Helen Hiscocks..................................
Pagè 2

HlSfoRY, OBJEcfivES AND AcnvmES OF THE LLOYD HALL
The Uoyd Hall commemorates the Lloyd family who, for nearly a hundred years, owned most of
the land that now constltutes Outwood parish. Alfred Uoyd (1845-1919) came from a family with
bankin& corn-merthantand brewing connections. In 1875 he bou8htthe modest estate previously
known as Brown's Hill Farm, of some 250 acres, on which a country house called Harewoods had
been built in the 18505. He added to this property steadily over the next 20 or 30 years. notably
acquiring Burstow Park and it5 commons in 1889, until he had some 2,01￿ acres.
HIS son Theodore {1872-1959) continued to acquire land, including in 1925 the trlangle bounded
by Millers Lane, Wasp Green Lane and 8rickfield Road. A parcel of this land he gave to the vllla8e
of Outwood in 1938, and built a hall on it which he also gave to the village. This replaced a par15h
room provided by his fatherforty years earlier. Sirjeremiah Colman of Gatton Park performed the
openlng ceremony In February 1938, when Mr Lloyd explained that the hall had been built in
assoclatlon wlth the National Council of Social Service, an institution founded in 1919 "for the
purpose of the betterment of villa8e life by the bulldin8 of vlllage halls"
In 2014 Lloyd Hall was demolished and a new hall opened on January 312015. Slnce the hall's
openln8 there has been slgnlflcant Snterest amon8 previous and new hlrers and we have seen a
gradual growth in the monthly hirin8 revenue. The key role of the hall Continues to be a place for
the residents of Outrwood to meet and we are delighted that in addition to the regular coffee
mornin8S, the hall now hosts a regular film night as well as a broader ran8e of activities such as tea
dances, Pilates, and meditatlon classes.
The Lloyd Hall has provided a local venue for soclal. sporting and educational actlvltles within the
vlllage of Outwood for over 80 year5. It 15 the site for the annual Outwood Village Show, whlch
incorporates the Horticultural Society competitlons. It Is used regularly by many village
organisations, Induding the Women's Instltute.
MANAGEMENT AND GOVERNANCE ARRANGEMEpirs
The current trust document suggests that Trustees are drawn from a Ilst of village or8anlsatlons,
some of which no lon8er participate. Exlsting Trustees are volunteer resldents of the vlllage.
The Trustees sit in a management committee, together with other individuals representin8 Other
village or8anisations to deal with the day-to-day running issues. Meetings are open and held every
Six weeks or 50, following advertisements in local periodicals. The committee officers are Chair,
Treasurer, Secretary and Bookings Secretary.
ACHIEVEMEKts AND PERFORMANCE
We contlnue to recelve supportforthe use of Lloyd Hall from local 8roups as well as private hirers.
The Uoyd Hall is used by individuals and group5 outside the village who offer exercise and Special
needs classes as we15 as by the general public for soclal purposes, such as parties for birthdays,
weddings and christenings.
Page 3

FINANCIAL REVIEW
Whllst the Trustee5 do not have a formal policy in relation to the level of reserves retained, it Is an
objective that operating income should broadly meet operating expenditure. Thls Is monitored at
each meetin& with partlcular reference to income and expenditure relative to comparable points
to the prior year.
With the imposition of COVID restrictions on the use of communFty facllltles 2021 ha5
understandably been a very challengin8 year for the chariws finances. We are grateful for the
support of a grant issued by Tandrid8e Distrlct Council, which has helped mitigate the negative
impact of having to close the hall for lar8e parts of the year. Although COVID restrlctlons were In
place at the beginning of the year, we are pleased to report that over the course of the year most
of our re8ular hirers retumed and we were also able to open the hall to prlvate booklngs.
The actounts for the year ended December 2021 show an operatin8 surplus of £8,280.02, being
the net of £33,831.41 receipts and operatin8 expenditure of £25,551.39. The largest single item of
Income wa5 in the form of a two local authoritygrants to support organisations sufferin8 underthe
COVID restrlctlons. The grant amount was £12,000. In terms of more normal operatlng income,
Sports/Dance/Educatlon was the largest Individual source at £9,822.41 for the year, followed bv
private lettings which provided Income of 8,075.25. Coffee mornings continued to be very popular
and contributed £1,305.00 t
income.
Major Items of expenditure includedfuel (LPG) £5,818.38, Insurance £2,513.51, cleanlng £5,342.38
and general malntenance £5,079.14.
In terms of nonryoperatlonal Income, Uoyd Hall recelved donations In response to the sad passlng
of Roger Messenger, the previous Chair of Lloyd Hall Management Committee, which totalled
£690. Llsted wlthln 'FundraIsIn￿ are the proceeds of a very successful Outwood Vlllage Show,
which produced a profit of £2,907.45 and £500 raised from an Arts and Crafts Falr and Jazz Night
In Au8USt. After being rescheduled a couple of times due to COVID, we were able to proceed with
the Joe Stilgoe evenin& which produced income of £771.59.
Takln8 operatin8 and non-operating Items tO8ether. the hall made a proflt of £16,267.80. The
surplus for 2021 was £29,046.38 and provisioning for liabilities accrued over the year but payable
In 20221£1,350 for 50150 and £1,335 in deposits pald in 2021 for hlrlng5 in 2022) the net surplus
shown in the 2021 accounts i
£46,079.18.
Full detalls of the Income aDd expenditure and year end balances for the bank accounts are
provided in the Appendlx.
Page 4

STATEMENT OFTRUSTEES. RESPONSIBILMES
Charity Law requires the Trustees to prepare financial statements for each financlal year which
show a true and fair view of the state of affairs of the charity and its financial activities for that
period. In preparln8 those financial statements, the Trustees are required to:
Selert suitable accountlng policies and then apply them mnsistently
Make judgments and estimates that are reasonable and prudent
State whether applicable accounting standards and statements of recommended
prartice have been followed subject to any departures disclosed and explained in the
flnanclal statements." and
Prepare the flnanclal statements on the golng concern basls unless It Is Inapproprlate to
presume that the charity will tontlnue In operatlonal exlstence.
The Trustees are responsible for keeping proper actountin8 records which disdose with reasonable
accuracy at any time the financial position of the charity and to enable them to ensure that the
flnanclal statements comply with the Charltles Acts 1993 and 2011. They are also responslble for
safe8uardlng the assets of the charity and hence for tsking reasonable steps forthe prevention and
detection of fraud and other irregularities.
INDEPENDEMf EXAMINER
The Trustees asked Mrs Helen Hlscocks to act as Independent Examlner, to whlch she has very
kindly agreed.
Sl8ned on behalf of the Trustees.
Rlchard Pollard
January 2022
Page 5

Appendix- Accounts for year endlng 31 December 2021
20
Prfwate iettlnus
Women's Insutute
Sport5lDa ncelEducatSon
Hire of Equipment
Coffee momlngs
Mlscellaneou5 ye￿n￿e
Prfvate lethn85 dep051t
Op•rnt5ry Irmne
8.075.25
325.(Kl
9.822.41
1,528.75
7,143.90
1,305.1
12,918.75
1,335.1
Ja￿lA1
1,055.00
10,052.60
19,rnZ5
Elertrfclty
Atpalrs and Wlntenance
Insurance
Rates
Water
aeanln
641.
5.079.14
1513.51
104.54
392.￿}
5.342.38
5,818.38
845.¢YJ
427.50
2.204.1
1,276.36
$20.86
1,$88.C#)
S,683.14
1291.99
52.60
268.00
4,2(É.67
5.594.48
I,040.￿)
327.00
250.C
Booklng Seuetsry
Gardenl
Miscell•',neous ey4ense
Muslcll
Telepho
& Internet
Wlndow cleanlnl
Ad4*rtlslng & M¥￿etIng
Audlt & Accountancy fees
Interest Yald
IT Software and Consurnables
Trf•l Op•r•llry •Mp•thJr•
510.36
140.
ill.20
10.(P31
164.40
IS￿51.39
18.CQ
2un24
191J9
Pase 6

Easyfundrnlslnq
Fundraising
Giftoid
ou￿00d Show donatlon
FuThdr3ising- Joe Stil8oe
5hoestrfng donatyon
RGM Memorfal pa￿eTht
33.62
4154.00
L255.(J)
4I117.33
77159
In.c
6￿.LY)
6251S2
OD)
910L
335Z
NqtTh
Irt¢xM•
SL92
50 50Acowrt
150 Cont￿b￿b"on$
50150 Pairuts
3.240.￿}
11.505.CrfJI
L735
3.513.YJ
11,933.501
Inte￿$1 Income
6.96
6.96
747
Tr￿￿1￿$
Tra nsferout to another account
Tra nsfer
Yr•nsf•
11,255.Cill
1255.
OA)
14,881.001
4,167.00
1714JJOI
2021
2020
Cash at Bank and petty cash
ReserveAccount
Outwood Wlla8eShow kcount
Love Uoyd Hall SOI50 Club kcounl
Na￿onWIde
Halifax
24,493.17
9,602.62
5.183.60
9,075.68
320.79
88.32
13,993.64
8,346.67
2,406.28
7,340.68
320.79
88.32
Subtotal
48 764.18
32 496.38
LIABKMES
50150 Club Prlzes Payableand Prepald subscrlptlons
Deposits paid in 2021 for hirings In 2022
Outstandlng cleanin8 bllls
1,350.00
1,335
1350.00
61x1.00
1500.00
Subtotsl
2 685.00
3 450.00
NET SLMPLLS
46 079.18
29 046.38
Page 7

Reconciliatlon of bank accounts
Opwdr*b4lBrM4tCur¥lnl•¢¢W
41J3626
P4rtwldon
CINlt4b•l*w•Icurr•itaC￿1vII
Uwiryknlivu•t5015O•t¢Mt
IW628
JJ61.J5
dlwr•thr￿KCayrt
Nrtpt4ioe*
Ii*pNII¢
A¢counts examlned by:
Mrs Helen Hlscocks
Accounts prepared by:
Peter Brackett (Treasurer)
Page 8