2022-03-31-accounts - Elstead Village Halls

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				SORP reference
Summary	ofthe purposes		of	Para 1.17	Our objects under our constitution are to use
the charity as set out		in its			the village hall and adjoining youth centre as
governing	document				village halls 'for the purposes of physical and
					mental training and recreation and social,
					moral and intellectual development through
					the medium of reading and recreation
					rooms, classes, recreations and
					entertainments or otherwise' for the benefit
					ofthe local community without distinction of
					sex or olitical, reli ious or other o inions
Summary activities purposes	ofthe main in relation tothose for the public			Para 1.17and 1.19	We fulfil these requirements and achieve significant public benefit by enabling a wide range oforganisations and individuals to use
benefit, in particular, activities, projects or		the services			our halls, making them a vital part ofthe village community. These activities include
identified	in the accounts.				a community cinema, amateur dramatic
					productions and classes for pilates, yoga,
					dance, dog training etc. Scouting groups
					use the youth centre as well as other groups.
					The halls are also available for wedding
					rece tions and divate arties.
Statement confirming whether the trustees have had regard to the guidance issued by the Chadty				Para 1.18	The Trustees work tirelessly to maintain and improve the facilities on offer, having regard tothe guidance issued by the Charity Commission on public benefit, and this work
Commission on public					is warmly supported by the village
benefit					communit

Commissio benefit	n on public	n on public			is warmly sup communit	ported
Additional	information		(optional)
You ma	choose	to include		further statements	where relevant	about:
				SORP reference
				Para 1.38
Policy on	grant making
				Para 1.38
Policy on	social investment
including	program	related
investment

Achievements and Pe	rformance
	SORP reference
		apart from hiring out the halls for many
		private functions during the year, in addition
		to the regular hirings, we have held fund
Summary ofthe main achievements ofthe charity,	Para 1.20	raising events which have enabled us to continue refurbishment of both halls. We
identifying the difference the charity's work has made to the circumstances of its		have applied for and received some grants which have enabled us to improve many of the facilities.
beneficiaries and any wider
benefits to society as a		We provide an essential support for the
whole.		community ofthe village and a focal point for
		our many and varied organisations.

Achievements against	Para 1.41
objectives set
Performance offundraising
activities against objectives	Para 1.41
set
Investment performance	Para 1.41
against objectives
Other

Review ofthe charity's	Review ofthe charity's		Para 1.21	Despite the effects of	the Covid	the Covid	pandemic,	pandemic,
financial position at	the end			we continue to maintain		a healthy		financial
ofthe eriod				osition
Statement explaining	the		Para 1.22	Our aim is to hold general reserves of
policy for holding reserves				around one year's hire	income		in	addition to
stating why they are	held			funds we are building	up for specific
				refurbishment and improvement				projects.
				We have funds on deposit and			unit trusts
				with CCLA to cover any		unexpected
				ex enses
Amount ofreserves	held		Para 1.22	F36350
Reasons for holding	zero		Para 1.22
reserves
Details offund materially		in	Para 1.24
deficit
Explanation ofany			Para C23
uncertainties about the
charity continuing as a going
concern

The charity's principal
sources offunds (including	Para 1.47
any fundraising)
Investment policy and objectives including any	Para 1.46
social investment policy
adopted
A description ofthe principal	Para 1.46
risks facing the charity
Other

Description ofcharity's
trusts:
Type ofgoverning document		Para 1.25	Constitution
(irust deeci. royal charter)
How is the charity		Para 1.25	Trust
constituted?
(e.g unincorporaied
associatloll, CIQi
Trustee selection methods		Para 1.25	Elected at Annual			General Meeting
including details ofany
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Additional information (optional)
You ma choose to include further statements			where relevant	about
			We maintain a		strong relationship with our
Policies and procedures adopted for the induction training oftrustees	and	Para 1.51	local Parish Council and a representative Councillor attends our committee meetings. They give invaluable advice and support as well as financial help with our fund raising.
			We liaise regularly			with them over various
			issues affectin		the villa eas a whole
The charity's organisational
structure and any wider		Para 1.51
network with which the
charity works
Relationship with any related		Para 1.51
parties
Other

Charit name		ELSTEAD VILLAGE HALLS	ELSTEAD VILLAGE HALLS
Other name the chari uses
Re istered charit	number	305024
Charity's principal	address	Thursley	Road, Elstead, Surrey GU8 6DG

ames	ofthe charity truste	es who manage the	es who manage the	charity
	Trustee name	Office (ifany)		Dates acted ifnot for whole ear	Name ofperson a oint trustee	(or body) entitled to ifan )
	David Else	Chairman	of
		management
		committee
2	Linda Muir	Vice Chairman
3	Laurence Oakden	Treasurer
4	Gill Loveluck	Secretary
5	Tim Davies	committee
6	Hilary Andrews	committee
7	Alison Clements	committee
8	John Manches
9
10
11
12
13
14
15
16
17
18
19
20

Funds held as custodian	Funds held as custodian	trustees on behalf ofothers
Description ofthe assets
held in this capacity
Name and objects ofthe
charity on whose behalf	the
assets are held and how	this
falls within the custodian
charity's objects
Details ofarrangements	for
safe custody and
segregation ofsuch assets
from the charity's own assets

		Year ended	2022
			2021/22	2020/21
INCOME
Lettin	sand Hirin s Village Hall Lettings and Hirings Youth Centre Lettings and Hirings TOTAL INCOME (Lets & Hires)		f15,592 f10,581 f26,172	f11,641 E1 651 f13,293
Additional income Grants from Waverley re Covid Non Gift Aid Donations			f10,667	f10,000 f.O
		Gift Aid Donations +tax rebate on donations Donation Hammelis Trust	f4,356 f4,000	fO fo
		Parish Council Grant re Ceiling Renewal Erica Leonard Trust Pancake Race Donation	f1,500 f750 f500	fO f.0 f0
		Insurance Payout for Break in Elstead Cinema Income COIF Interest &Dividends	f2,150 f1,673 f443	fO fO f452
TOTAL		ADDITIONAL INCOME	626 039 E52217	Ei0452 f23,745
EXPENDITURE
		Electricity Gas	f1,335 f2,241	f.1,191 f2,915
		Water Usage General Rates	f1,211 f149	f1,257 fo
		Maintenance &Repairs incl window cleaning Cleaning Materials Refuse Collection (Chambers) Fire Extinguishers and maintenance Insurance Payments for Booking Clerk, Cleaner and Maintenance Administration incl website Sundry Expenses Deposit Returns	f4,359 f821 f1,151 f431 f2,207 f6,733 f504 f349 f415	f3,024 fO f744 f619 f1,913 f6,380 f421 f763 fO
		Elstead Cinemas Expenses Depreciation - Village Hall Equipment Depreciation - Cinema Equipment Total Expenditure - regular items	f1,716 f4,396 f180 f28,198	fO f1,623 f80 f20,931
Additional Items
		Land Registry valuation Break in Costs	fO f1,869	f3,145 fO
		New Curtain rails in Village Hall	f650	f0
		Replacement Ceiling, lights and Extract Fan Deposit replacement Front Door YC	f13,817 fO	fO f3,450
		New lighting to Youth Centre	f459	fO
TOTAL		Total Expenditure -additional items EXPENDTTURE	E16795 644 902	f6,595 f27,528
TOTAL		OPERATING SURPLUS/DEFICIT	f7,219	-f3,781

NET MOVEMENT IN FUNDS
Total operating surplus/deficit -as above			K7,219	-63,781
Unrealised gain(loss) on investments	in year		f1,223	K2,504
Total surplus/deficit			K8,442	-F1,277
Funds brought forward (start of year) Funds carried forward (end ofyear)			281 223 F89,665	682,500 281 223
NET MOVEMENT IN CASH AND INVESTMENTS
Village Hall			63,302	-8256
Cinema			-f58	-675
Fundraising account			-f16,771	-F3,450
Transfer to COIF deposit			F10,000	60
COIF interest and dividends			6443	60
Cinema bar stock			f15	f0
Unrealised gain(loss) on investments		in year	K1,223	62,504
			-81 846	-61,277

			Balance Sh	eet at 31st March	2	02	2
				31I0312022				31I0312021
FIXEDASSETS
Hall Furniture and Equipment At cost (start ofyear) New acquisitions in year Less: - Depreciation				f63,582 f14,060 f65,942	E11,700			f62,888 f694 E61,367 E2,215
Investment COIF investment Units	(cost		E5,500)		15,715			E14,492
					E27 ~15			216 70
CURRENT ASSETS
Debtors
Prepayments Lettings				f597				f605
Others
						f597		f605
Balances at bank
Lloyds Bank Cinema Account Cinema Funds				E3,772				E3,815
FILMBANK (Deposit held Cinema Petty Cash Cinema Barstock held		by Filmbank)		f150 f150 f152				f150 f150 f147
								E4,262
Lloyds Bank Current account (VH) Monies held for Fundraising Account COIF Deposit Account				E17,528 E5,925 f36,350				f14,225 f22,696 225 907
					f04		027	E07090
					E61.024			207,695
CREDITORS
Letting s Other				f1,639				E2,479
Deposits held for Societies				f400				f400
Key Deposits held				f335	f2		374	f300 E3,179
NET CURRENT ASSETS					062		50	0045 6
TOTAL NET ASSETS					2			1223
Ch n ein TotalNetAssetsdurin Total Net Assets at start ofyear Surplus (deficit) from Village Hall			ear		f81,223			f82,500 -f'256
Surplus (deficit) from Cinema Surplus(deficit) from Fundraising	Account					f3,955		-E75 -f3,450
Increase (decrease) in value of Unit Trust holding						f1,223		E2,504
TOTAL NET ASSETSAT END OF YEAR					200		665	601 223
ogOF W2M
ata Chairman

Respective Responsibilities Trustees and Examiner	Respective Responsibilities Trustees and Examiner	As the Charity's Trustees you are responsible for the preparation ofthe accounts, you consider that the
		audit requirements of Section 43(2) of the Charities
		Act 1993 ('the Act') does not apply.
		It is my responsibility to state, on the basis ofthe
		procedures specified in the General Directions given
		by the Charity Commissioners under Section 43(7)(b)
		ofthe Act, whether particular matters have come to
		my attention.
Basis of independent Examiner's Report		My examination was carriied out in accordance with the general direcbons given by the Charity Commissioners.
		An examination includes a review ofthe accounting
		records kept by the Charity and a comparison ofthe
		accounts presented with these records. It includes
		the consideration ofany unusual items or disclosures
		in the accounts and seeking explanation from you as
		Trustees concerning any such matters. The procedures
		undertaken do not provide all ofthe evidence that
		would be required in an audit, and consequently I do
		not express an audit opinion on the view given by the
		accounts.
Independent	Examiner's	In connection with my examination, no matters has
Statement		come to my attention:
		(1) which gives me reasonable cause to believe that	in
		any material respect the requirements:
		(a) to keep accounting records in accordance with
		Section 41 ofthe Act;
		and
		(b) to prepare accounts which accord with the
		accounting records and to comply with the accounting
		requirements ofthe Act have not been met; or
		(2) to which, in my opinion, attention should be drawn
		in order to enable a proper understanding ofthe
		accounts to be reached.
Signed		Keith Olding
Date		6June 2022
Name		Keith Olding
Address		16Silver Birches Way
		Elstead
		GUS 6JA