## ## ## ## ## |||||SORP reference|| |---|---|---|---|---|---| |Summary|ofthe purposes||of|Para 1.17|Our objects under our constitution
are to use| |the charity as set out||in its|||the village
hall and adjoining
youth centre as| |governing|document||||village halls 'for the purposes
of physical
and| ||||||mental training
and recreation
and social,| ||||||moral and intellectual
development
through| ||||||the medium
of reading
and recreation| ||||||rooms, classes, recreations
and| ||||||entertainments
or otherwise'
for the benefit| ||||||ofthe local community
without
distinction
of| ||||||sex or
olitical, reli
ious or other o inions| |Summary
activities
purposes|ofthe main
in relation tothose
for the public|||Para 1.17and
1.19|We fulfil these requirements
and achieve
significant
public benefit by enabling
a wide
range oforganisations
and individuals
to use| |benefit,
in particular,
activities, projects or||the
services|||our halls, making
them a vital part ofthe
village community.
These activities include| |identified|in the accounts.||||a community
cinema, amateur
dramatic| ||||||productions
and classes for pilates, yoga,| ||||||dance, dog training etc. Scouting groups| ||||||use the youth centre as well as other groups.| ||||||The halls are also available for wedding| ||||||rece tions and
divate
arties.| |Statement
confirming
whether the trustees have
had regard to the guidance
issued by the Chadty||||Para 1.18|The Trustees work tirelessly to maintain
and
improve the facilities on offer, having
regard
tothe guidance
issued
by the Charity
Commission
on public benefit, and this work| |Commission
on public|||||is warmly supported
by the village| |benefit|||||communit| |Commissio
benefit|n
on public|n
on public|||is warmly sup
communit|ported| |---|---|---|---|---|---|---| |Additional|information||(optional)|||| |You ma|choose|to include||further statements|where relevant|about:| |||||SORP reference||| |||||Para 1.38||| |Policy on|grant making|||||| |||||Para 1.38||| |Policy on|social investment|||||| |including|program|related||||| |investment||||||| ## |Achievements
and Pe|rformance|| |---|---|---| ||SORP reference|| |||apart from hiring out the halls for many| |||private functions
during the year, in addition| |||to the regular
hirings,
we have held fund| |Summary
ofthe main
achievements
ofthe charity,|Para 1.20|raising events which have enabled
us to
continue
refurbishment
of both halls. We| |identifying
the difference the
charity's
work has made to
the circumstances
of its||have applied for and received some grants
which have enabled
us to improve
many of
the facilities.| |beneficiaries
and any wider||| |benefits to society as a||We provide an essential
support for the| |whole.||community
ofthe village and a focal point for| |||our many and varied organisations.| ## |Achievements
against|Para 1.41| |---|---| |objectives set|| |Performance
offundraising|| |activities against objectives|Para 1.41| |set|| |Investment
performance|Para 1.41| |against objectives|| |Other|| |Review ofthe charity's|Review ofthe charity's||Para 1.21|Despite the effects of|the Covid|the Covid|pandemic,|pandemic,| |---|---|---|---|---|---|---|---|---| |financial
position at|the end|||we continue to maintain||a healthy||financial| |ofthe
eriod||||osition||||| |Statement
explaining|the||Para 1.22|Our aim is to hold general reserves of||||| |policy for holding reserves||||around one year's hire|income||in|addition to| |stating why they are|held|||funds we are building|up for specific|||| |||||refurbishment
and improvement||||projects.| |||||We have funds on deposit and|||unit trusts|| |||||with CCLA to cover any||unexpected||| |||||ex enses||||| |Amount ofreserves|held||Para 1.22|F36350||||| |Reasons for holding|zero||Para 1.22|||||| |reserves||||||||| |Details offund materially||in|Para 1.24|||||| |deficit||||||||| |Explanation
ofany|||Para C23|||||| |uncertainties
about the||||||||| |charity continuing
as a going||||||||| |concern||||||||| |The charity's
principal|| |---|---| |sources offunds
(including|Para 1.47| |any fundraising)|| |Investment
policy and
objectives
including
any|Para 1.46| |social investment
policy|| |adopted|| |A description
ofthe principal|Para 1.46| |risks facing the charity|| |Other|| ## |Description
ofcharity's|||||||| |---|---|---|---|---|---|---|---| |trusts:|||||||| |Type ofgoverning
document||Para 1.25|Constitution||||| |(irust deeci. royal charter)|||||||| |How is the charity||Para 1.25|Trust||||| |constituted?|||||||| |(e.g unincorporaied|||||||| |associatloll,
CIQi|||||||| |Trustee selection methods||Para 1.25|Elected at Annual|||General
Meeting|| |including
details ofany|||||||| |constitutional
provisions e.g.|||||||| |election to post or name of|||||||| |any person or body entitled|||||||| |to appoint one or more|||||||| |trustees|||||||| |Additional
information
(optional)|||||||| |You ma
choose to include further statements|||where relevant|about|||| ||||We maintain a||strong relationship
with our||| |Policies and procedures
adopted for the induction
training oftrustees|and|Para 1.51|local Parish Council and a representative
Councillor attends our committee
meetings.
They give invaluable
advice and support as
well as financial
help with our fund raising.||||| ||||We liaise regularly|||with them over various|| ||||issues affectin||the villa eas a whole||| |The charity's
organisational|||||||| |structure
and any wider||Para 1.51|||||| |network
with which the|||||||| |charity works|||||||| |Relationship
with any related||Para 1.51|||||| |parties|||||||| |Other|||||||| ## |Charit
name||ELSTEAD VILLAGE HALLS|ELSTEAD VILLAGE HALLS| |---|---|---|---| |Other name the chari
uses|||| |Re istered charit|number|305024|| |Charity's
principal|address|Thursley|Road, Elstead, Surrey GU8 6DG| |ames|ofthe charity truste|es who manage the|es who manage the|charity|||| |---|---|---|---|---|---|---|---| ||Trustee name|Office (ifany)||Dates acted ifnot for whole
ear|Name ofperson
a
oint trustee||(or body) entitled to
ifan )| ||David Else|Chairman|of||||| |||management|||||| |||committee|||||| |2|Linda Muir|Vice Chairman|||||| |3|Laurence Oakden|Treasurer|||||| |4|Gill Loveluck|Secretary|||||| |5|Tim Davies|committee|||||| |6|Hilary Andrews|committee|||||| |7|Alison Clements|committee|||||| |8|John Manches||||||| |9|||||||| |10|||||||| |11|||||||| |12|||||||| |13|||||||| |14|||||||| |15|||||||| |16|||||||| |17|||||||| |18|||||||| |19|||||||| |20|||||||| ## |Funds held as custodian|Funds held as custodian|trustees on behalf ofothers| |---|---|---| |Description
ofthe assets||| |held in this capacity||| |Name and objects ofthe||| |charity on whose behalf|the|| |assets are held and how|this|| |falls within the custodian||| |charity's objects||| |Details ofarrangements|for|| |safe custody and||| |segregation
ofsuch assets||| |from the charity's
own assets||| ## ## ## ## ## ## |||
Year ended|31st Nlarch|2022|| |---|---|---|---|---|---| |||||2021/22|2020/21| |INCOME|||||| |Lettin|sand
Hirin s
Village Hall Lettings
and Hirings
Youth Centre Lettings and Hirings
TOTAL INCOME (Lets & Hires)|||f15,592
f10,581
f26,172|f11,641
E1 651
f13,293| |Additional
income
Grants from Waverley re Covid
Non Gift Aid Donations||||f10,667|f10,000
f.O| |||Gift Aid Donations
+tax rebate on donations
Donation
Hammelis Trust||f4,356
f4,000|fO
fo| |||Parish Council Grant re Ceiling Renewal
Erica Leonard Trust
Pancake Race Donation||f1,500
f750
f500|fO
f.0
f0| |||Insurance
Payout for Break in
Elstead Cinema Income
COIF Interest &Dividends||f2,150
f1,673
f443|fO
fO
f452| |TOTAL||ADDITIONAL
INCOME||626 039
E52217|Ei0452
f23,745| |EXPENDITURE|||||| |||Electricity
Gas||f1,335
f2,241|f.1,191
f2,915| |||Water Usage
General Rates||f1,211
f149|f1,257
fo| |||Maintenance
&Repairs
incl window
cleaning
Cleaning
Materials
Refuse Collection (Chambers)
Fire Extinguishers
and maintenance
Insurance
Payments
for Booking Clerk, Cleaner and Maintenance
Administration
incl website
Sundry Expenses
Deposit Returns||f4,359
f821
f1,151
f431
f2,207
f6,733
f504
f349
f415|f3,024
fO
f744
f619
f1,913
f6,380
f421
f763
fO| |||Elstead Cinemas
Expenses
Depreciation - Village
Hall Equipment
Depreciation - Cinema Equipment
Total Expenditure
- regular items||f1,716
f4,396
f180
f28,198|fO
f1,623
f80
f20,931| |Additional
Items|||||| |||Land Registry valuation
Break in Costs||fO
f1,869|f3,145
fO| |||New Curtain
rails
in Village Hall||f650|f0| |||Replacement
Ceiling,
lights and Extract Fan
Deposit replacement
Front Door YC||f13,817
fO|fO
f3,450| |||New lighting to Youth Centre||f459|fO| |TOTAL||Total Expenditure
-additional
items
EXPENDTTURE||E16795
644 902|f6,595
f27,528| |TOTAL||OPERATING
SURPLUS/DEFICIT||f7,219|-f3,781| ## |NET MOVEMENT
IN FUNDS||||| |---|---|---|---|---| |Total operating
surplus/deficit
-as above|||K7,219|-63,781| |Unrealised
gain(loss) on investments|in year||f1,223|K2,504| |Total surplus/deficit|||K8,442|-F1,277| |Funds brought forward (start of year)
Funds carried forward
(end ofyear)|||281 223
F89,665|682,500
281 223| |NET MOVEMENT
IN CASH AND INVESTMENTS||||| |Village Hall|||63,302|-8256| |Cinema|||-f58|-675| |Fundraising
account|||-f16,771|-F3,450| |Transfer to COIF deposit|||F10,000|60| |COIF interest and dividends|||6443|60| |Cinema bar stock|||f15|f0| |Unrealised
gain(loss) on investments||in year|K1,223|62,504| ||||-81 846|-61,277| ## ## ||||Balance Sh|eet at 31st March|2|02|2|| |---|---|---|---|---|---|---|---|---| |||||31I0312022||||31I0312021| |FIXEDASSETS||||||||| |Hall Furniture
and Equipment
At cost (start ofyear)
New acquisitions
in year
Less: - Depreciation||||f63,582
f14,060
f65,942|E11,700|||f62,888
f694
E61,367
E2,215| |Investment
COIF investment
Units|(cost||E5,500)||15,715|||E14,492| ||||||E27 ~15|||216 70| |CURRENT ASSETS||||||||| |Debtors||||||||| |Prepayments
Lettings||||f597||||f605| |Others||||||||| |||||||f597||f605| |Balances at bank||||||||| |Lloyds Bank Cinema Account
Cinema Funds||||E3,772||||E3,815| |FILMBANK (Deposit held
Cinema Petty Cash
Cinema Barstock held||by Filmbank)||f150
f150
f152||||f150
f150
f147| |||||||||E4,262| |Lloyds Bank Current account (VH)
Monies
held for Fundraising
Account
COIF Deposit Account||||E17,528
E5,925
f36,350||||f14,225
f22,696
225 907| ||||||f04||027|E07090| ||||||E61.024|||207,695| |CREDITORS||||||||| |Letting s
Other||||f1,639||||E2,479| |Deposits held for Societies||||f400||||f400| |Key Deposits
held||||f335|f2||374|f300
E3,179| |NET CURRENT ASSETS|||||062||50|0045 6| |TOTAL NET ASSETS|||||2|||1223| |Ch
n ein TotalNetAssetsdurin
Total Net Assets at start ofyear
Surplus
(deficit) from Village Hall|||ear||f81,223|||f82,500
-f'256| |Surplus
(deficit) from Cinema
Surplus(deficit)
from Fundraising|Account|||||f3,955||-E75
-f3,450| |Increase (decrease)
in value of Unit Trust holding||||||f1,223||E2,504| |TOTAL NET ASSETSAT END OF YEAR|||||200||665|601 223| |ogOF W2M||||||||| |ata
Chairman||||||||| ## |Respective Responsibilities
Trustees and Examiner|Respective Responsibilities
Trustees and Examiner|of|As the Charity's Trustees you are responsible
for the
preparation
ofthe accounts,
you consider that the|| |---|---|---|---|---| ||||audit requirements
of Section 43(2) of the Charities|| ||||Act 1993 ('the Act') does not apply.|| ||||It is my responsibility
to state, on the basis ofthe|| ||||procedures
specified
in the General Directions
given|| ||||by the Charity Commissioners
under Section 43(7)(b)|| ||||ofthe Act, whether particular
matters have come to|| ||||my attention.|| |Basis of independent
Examiner's
Report|||My examination
was carriied out in accordance
with the
general direcbons
given by the Charity Commissioners.|| ||||An examination
includes a review ofthe accounting|| ||||records kept by the Charity and a comparison
ofthe|| ||||accounts presented
with these records.
It includes|| ||||the consideration
ofany unusual
items or disclosures|| ||||in the accounts and seeking explanation
from you as|| ||||Trustees concerning
any such matters. The procedures|| ||||undertaken
do not provide
all ofthe evidence that|| ||||would be required
in an audit, and consequently
I do|| ||||not express an audit opinion
on the view given by the|| ||||accounts.|| |Independent|Examiner's||In connection
with my examination,
no matters
has|| |Statement|||come to my attention:|| ||||(1) which gives me reasonable
cause to believe that|in| ||||any material respect the requirements:|| ||||(a) to keep accounting
records
in accordance
with|| ||||Section 41 ofthe Act;|| ||||and|| ||||(b) to prepare accounts which accord with the|| ||||accounting
records and to comply with the accounting|| ||||requirements
ofthe Act have not been met; or|| ||||(2) to which,
in my opinion,
attention
should be drawn|| ||||in order to enable a proper understanding
ofthe|| ||||accounts to be reached.|| |Signed|||Keith Olding|| |Date|||6June 2022|| |Name|||Keith Olding|| |Address|||16Silver Birches Way|| ||||Elstead|| ||||GUS 6JA||