The Chobham Village Hall Station Road, Chobham, Surrey, GU24 8AQ Registered Charity No. 305003 Trustees’ Report for the year ended 31st December 2023
-------------------------------------
The Governing Document
Chobham Village Hall was founded by a Deed dated 12th April 1888 and is now regulated by a Scheme made by the Charity Commissioners on 1st December 1905 and a later Scheme made under section 18 of the Charities Act 1960 dated 24th June 1965 as amended on14th May 2007. In an Order dated 11th March 1971 the property is vested in Chobham Parish Council, the Custodian Trustee of the Charity, for all the estate and interest belonging to or held in trust for the Charity.
Objects of the Charity
The Hall is to be used by the inhabitants of the Parish of Chobham, without any form of discrimination, with the object of improving the conditions of life of those living in the parish. The property may also be used by others provided that such use does not substantially interfere with the use by local inhabitants.
Investment Powers
Surplus funds may be invested. The Scheme does not impose any restrictions or give any directions as to where surplus funds may be invested; such funds are or have been placed with recognised banks or building societies.
Trustees
The following served as Trustees throughout the year: Mr. A. P. Allum, elected, Mr. G. J. Parris, elected, Mr. B. J. Leadsom and Mr. I A C. Taylor, elected, Mrs. A. J. Beavis, appointed by Chobham Conservative Association, Mr. R. Mumford, appointed by Chobham Agricultural & Horticultural Society, Mr. L. Brum, appointed by Chobham Parish Council, Mr. R. G. Gillham, appointed by Parochial Church Council of St Lawrence Chobham with St Lawrence Valley End and Mr. D. M. Pearce, appointed by Chobham Cricket Club.
Up to five trustees may be elected at the Annual General Meeting and six may be appointed, one from each of the Organizations nominated in the amended Scheme. Up to five Co-optative Members may be appointed during the year by the Committee, such appointments terminating at the close of the following Annual General Meeting.
Financial Report for the Year
The year resulted in an operating deficit of £11,506 (2022: £4,871 surplus). Income from lettings amounted to £ 24,543 (2022: £21,679) and total expenditure amounted to £36,934 (2022: £18,357). Expenditure included £10,150 on external paintwork and £2,650 on repairs to the car park surface and there have been substantial increases in the cost of gas and electricity. The Trustees appreciatively acknowledge the receipt from The Chobham Carnival Committee of a donation of £400.
In our capacity as Trustees we continue to do our best to maintain to a high level the condition of the building, the main part of which is in excess of 130 years old.
Thanks are due to all those involved in the management and administration of the building for the benefit of the local Community. Occupancy levels have been more than maintained following the reduced levels suffered as a result of the Covid Pandemic.
Public benefit statement
The Trustees are satisfied that they have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission, in exercising their powers and duties.
Declaration
I declare, in my capacity as Chairman of the Trustees of the Charity administered under the title of “The Chobham Village Hall”, that this Report has the approval of the Trustees who have authorised me to sign it on their behalf.
Ian A.C. Taylor
Chairman of the Trustees 12[th] February 2024.
– Chobham Village Hall Registered Charity No. 305003
Accounts for the year ended 31 December 2023
– Chobham Village Hall Registered Charity No. 305003
Income and Expenditure Account for the year ended 31st December 2023
| Income Lettings Bank interest Donation: Chobham Carnival Assoc. Total Income Expenditure Gas Electricity Water and waste water Refuse collection Contract cleaning Insurance Officers' expenses Subscription: PRS for Music General maintenance and repairs External paintwork Car park repairs New fire alarm system Sundries Total Expenditure Deficit for Year Balance Sheet as at 31st December 2023 Net Assets Bank current account Bank deposit account Represented by: Reserves At 1st January 2023 Deficit for year At 31st December 2023 |
2023 £ 24,543 485 400 |
2022 £ 21,679 49 1,500 |
||
|---|---|---|---|---|
| 25,428 | 23,228 | |||
| 5,183 2,630 609 496 7,546 1,599 2,268 183 3,387 10,150 2,650 - 233 36,934 (11,506) 31,531 51,430 82,961 94,467 (11,506) 82,961 |
3,080 888 573 451 7,352 1,516 - 169 1,217 - - 2,974 137 |
|||
| 18,357 | ||||
| 4,871 | ||||
| 43,522 50,945 |
||||
| 94,467 | ||||
| 89,596 4,871 |
||||
| 94,467 |
Approved by the Trustees of The Chobham Village Hall and signed on 12th february 2024 by:
Ian A C Taylor Brian Leadsom
– Chobham Village Hall Registered Charity No. 305003
| TRIAL BALANCE | ||||
|---|---|---|---|---|
| YEAR ENDED 31st DECEMBER 2023 | ||||
| Bank | Bank | |||
| Opening Trial | Balance | Current | Deposit |
|
| Dr | Cr | |||
| ASSETS | ||||
| Bank Account - Current | 43,522.31 | (10,782.13) - | ||
| Bank Account - Deposit | 50,944.56 | - 485.10 | ||
| RESERVES | ||||
| Income and Expenditure Account | 94,466.87 | |||
| Surplus/(Defcit) for year |
| INCOME Letngs Bank Interest Donaton Chobham Carnival Donatons EXPENDITURE Gas Electricity Water Refuse Collecton Contract Cleaning Repairs and Renewals Insurance Ofcers's Expenses Subscripton PRS Maintenance & Repairs Sundries Letngs refunds |
(25,255.35) (485.10) 0.00 5,182.90 2,630.17 608.67 496.08 6,337.00 15,449.10 1,599.77 2,268.00 182.90 738.01 232.88 312.00 |
|---|---|
| 94,466.87 94,466.87 - - - |
----- Start of picture text -----
Journals I & E Account Balance
Dr Cr Dr Cr Dr
1,209.00 31,531.18
51,429.66
----- End of picture text -----
| 712.00 | 24,543.35 | ||||||
|---|---|---|---|---|---|---|---|
| 485.10 | |||||||
| 400.00 | 400.00 | ||||||
| - | |||||||
| 5,182.90 | |||||||
| 2,630.17 | |||||||
| 608.67 | |||||||
| 496.08 | |||||||
| 1,209.00 | 7,546.00 | ||||||
| 15,449.10 | |||||||
| 1,599.77 | |||||||
| 2,268.00 | |||||||
| 182.90 | |||||||
| 738.01 | |||||||
| 232.88 | |||||||
| - | |||||||
| - | |||||||
| 312.00 | - | ||||||
| 1,921.00 | 1,921.00 | - | - | 36,934.48 | 25,428.45 | - | 82,960.84 |
- 11,506.03
e Sheet
Cr
- 94,466.87 - 11,506.03
82,960.84
– Chobham Village Hall Registered Charity No. 305003
| Barclays Bank - Current Account 10256080 | ||||
|---|---|---|---|---|
| Year Ended 31 December 2023 | ||||
| Date | Letngs | Donatons | Trfr Deposit | |
| ### Balance brought forward | ||||
| 31st January | Letngs | 2,670.89 | ||
| 28th February | Letngs | 1,730.59 | ||
| 31st March | Letngs | 2,539.00 | ||
| January | Expenses | |||
| February | Expenses | |||
| March | Expenses | |||
| April 30th | Letngs | 2,556.37 | ||
| May 31st | Letngs | 1,370.00 | ||
| June 30th | Letngs | 2,313.00 | ||
| April | Expenses | |||
| May | Expenses | |||
| June | Expenses | |||
| July | Letngs | 2,141.00 | ||
| August | Letngs | 1,688.00 | ||
| July | Expenses | |||
| August | Expenses |
| September | Letngs | 2,433.50 |
|---|---|---|
| October | Letngs | 1,673.00 |
| November | Letngs | 2,678.00 |
| December | Letngs | 1,462.00 |
| September | Expenses | |
| October | Expenses | |
| November | Expenses | |
| Expenses |
25,255.35 - -
| Details Sundries |
RECEIVED 43,522.31 2,670.89 1,730.59 2,539.00 2,556.37 1,370.00 2,313.00 2,141.00 1,688.00 |
PAID 70.25 572.00 37.69 182.90 30.00 288.00 781.52 134.45 12.00 396.50 644.00 41.11 325.20 742.68 114.44 12.00 396.00 40.65 117.90 624.00 575.59 30.00 12.00 192.00 2,650.00 624.00 41.08 180.81 64.00 1,000.00 546.25 14.07 30.00 624.00 223.48 410.67 70.00 192.00 4,500.00 14.07 40.00 |
BALANCE Date Chq No 43,522.31 43,452.06 January 6th OLBP 45,550.95 OLBP 47,243.85 13th DD 49,599.95 16th OLBP 49,569.95 18th OLBP 49,281.95 OLBP 48,500.43 20th DD 48,365.98 24th DD 48,353.98 25th DD 47,957.48 31st OLBP 47,313.48 February 3rd OLBP 47,272.37 13th DD 46,947.17 17th OLBP 46,204.49 20th DD 46,090.05 21st DD 46,078.05 27th DD 45,682.05 March 1st OLBP 45,641.40 13th DD 45,523.50 16th DD 44,899.50 OLBP 44,323.91 20th DD 44,293.91 24th OLBP 44,281.91 27th DD 46,646.28 April 4th OLBP 45,366.28 12th OLBP 47,055.28 OLBP 47,014.20 17th DD 46,833.39 46,769.39 21st OLBP 45,769.39 24th OLBP 45,223.14 DD 45,209.07 25th DD 45,179.07 May 5th OLBP 44,555.07 15th OLBP 44,331.59 17th DD 46,061.92 19th DD 47,679.92 23rd OLBP 47,487.92 OLBP 42,987.92 OLBP 42,973.85 25th DD 42,933.85 30th OLBP |
|---|---|---|---|
| 4,650.00 | 38,283.85 | June 2nd | OLBP | |
|---|---|---|---|---|
| 192.00 | 38,091.85 | 8th | OLBP | |
| 2,433.50 | 26.37 | 40,498.98 | 13th | DD |
| 1,673.00 | 757.40 | 41,414.58 | 14th | OLBP |
| 2,678.00 | 117.23 | 43,975.35 | 20th | DD |
| 1,462.00 | 360.19 | 45,077.16 | 21st | DD |
| 14.07 | 45,063.09 | 26th | DD | |
| 37.50 | 45,025.59 | OLBP | ||
| 624.00 | 44,401.59 | July 3rd | OLBP | |
| 34.85 | 44,366.74 | 14th | DD | |
| 165.56 | 44,201.18 | 18th | DD | |
| 15.40 | 44,185.78 | 25th | DD | |
| 14.07 | 44,171.71 | DD | ||
| 142.80 | 44,028.91 | 28th | OLBP | |
| 442.49 | 43,586.42 | OLBP | ||
| 30.00 | 43,556.42 | 1st August | OLBP | |
| 31.00 | 43,525.42 | 14th | DD | |
| 200.00 | 43,325.42 | DC | ||
| 336.00 | 42,989.42 | OLBP | ||
| 17.22 | 42,972.20 | 18th | DD | |
| 290.52 | 42,681.68 | 22nd | DD | |
| 14.07 | 42,667.61 | 25th | DD | |
| 741.00 | 41,926.61 | 30th | Ch. 101769 | |
| 34.38 | 41,892.23 | 13th September | DD | |
| 30.00 | 41,862.23 | 19th | OLBP | |
| 22.51 | 41,839.72 | 20th | DD | |
| 255.59 | 41,584.13 | 21st | DD | |
| 126.00 | 41,458.13 | OLBP | ||
| 658.00 | 40,800.13 | OLBP | ||
| 14.07 | 40,786.06 | 25th | DD | |
| 23.69 | 40,762.37 | 5th October | DD | |
| 5.37 | 40,757.00 | 10th | DD | |
| 36.28 | 40,720.72 | 13th | DD | |
| 194.44 | 40,526.28 | 17th | DD | |
| 576.00 | 39,950.28 | 18th | Ch. 101770 | |
| 19.98 | 39,930.30 | 19th | OLBP | |
| 288.00 | 39,642.30 | OLBP | ||
| 1,599.77 | 38,042.53 | OLBP | ||
| 170.13 | 37,872.40 | 20th | DD | |
| 30.00 | 37,842.40 | 23rd | OLBP | |
| 204.00 | 37,638.40 | OLBP | ||
| 14.07 | 37,624.33 | 25th | DD | |
| 34.38 | 37,589.95 | 13th November | DD | |
| 48.00 | 37,541.95 | OLBP | ||
| 416.03 | 37,125.92 | 21st | DD | |
| 1,297.52 | 35,828.40 | DD | ||
| 859.13 | 34,969.27 | 24th | OLBP | |
| 14.07 | 34,955.20 | DD |
| 384.00 | 34,571.20 1st December | OLBP | |||
|---|---|---|---|---|---|
| 496.08 | 34,075.12 4th | OLBP | |||
| 250.88 | 33,824.24 14th | DD | |||
| 436.11 | 33,388.13 | OLBP | |||
| 333.88 | 33,054.25 19th | DD | |||
| 300.00 | 32,754.25 21st | DD | |||
| 14.07 | 32,740.18 27th | DD | |||
| 32,740.18 | |||||
| 32,740.18 | |||||
| 32,740.18 | |||||
| 32,740.18 | |||||
| 32,740.18 | |||||
| 32,740.18 | |||||
| 32,740.18 | |||||
| - | - | 68,777.66 36,037.48 | |||
| Check | 25,255.35 | 25,255.35 | |||
| Net Movement year | - 10,782.13 |
| Transfer | ||||||
|---|---|---|---|---|---|---|
| Payee | Deposit | Gas | Electricity | Water | Refuse | Cleaning |
| P Bloomfeld | ||||||
| P Bloomfeld | 572.00 | |||||
| Everfow | 37.69 | |||||
| PplPrs | ||||||
| M Wye, Gardener | ||||||
| L Moore, Clerk | ||||||
| Britsh Gas | 781.52 | * | ||||
| EON | 134.45 | |||||
| 02 Mobile | ||||||
| Chubb F & S | ||||||
| P Bloomfeld | 644.00 | |||||
| Everfow | 41.11 | |||||
| F N Rice | ||||||
| Britsh Gas | 742.68 | |||||
| EON | 114.44 | |||||
| 02 Mobile | ||||||
| L Moore, Clerk | ||||||
| Everfow | 40.65 | |||||
| EON | 117.90 | |||||
| P Bloomfeld | 624.00 | |||||
| Britsh Gas | 575.59 | |||||
| M Wye, Gardener | ||||||
| 02 Mobile | ||||||
| L Moore, Clerk | ||||||
| Abbey Landscapes | ||||||
| P Bloomfeld | 624.00 | |||||
| Everfow | 41.08 | |||||
| EON | 180.81 | |||||
| Jane Baker: refund | ||||||
| Antony Wells | ||||||
| Britsh Gas | 546.25 | |||||
| 02 Mobile | ||||||
| Mark Wye | ||||||
| P Bloomfeld | 624.00 | |||||
| EON | 223.48 | |||||
| Britsh Gas | 410.67 | |||||
| R Mumford | ||||||
| L Moore, Clerk | ||||||
| Antony Wells | ||||||
| O2 Mobile | ||||||
| R Mumford |
| Antony Wells | ||||
|---|---|---|---|---|
| Laura Moore | ||||
| Everfow | 26.37 | |||
| Pauline Bloomfeld | 624.00 | |||
| Britsh Gas | 117.23 | |||
| EON | 360.19 | |||
| O2 Mobile | ||||
| Mark Wye | ||||
| Pauline Bloomfeld | 624.00 | |||
| Everfow | 34.85 | |||
| EON | 165.56 | |||
| Britsh Gas | 15.40 | |||
| O2 Mobile | ||||
| F N Rice Electric | ||||
| Pirbright Electric | ||||
| Mark Wye Gardener | ||||
| Everfow | 31.00 | |||
| L L Sin (Refund) | ||||
| Laura Moore | ||||
| Britsh Gas | 17.22 | |||
| EON | 290.52 | |||
| O2 Mobile | ||||
| Pauline Bloomfeld | 685.00 | |||
| Everfow | 34.38 | |||
| Marl Wye Gardener | ||||
| Britsh Gas | 22.51 | |||
| EON | 255.59 | |||
| P. Howard Electric. | ||||
| Pauline Bloomfeld | 658.00 | |||
| 02 Mobile | ||||
| EON | 23.69 | |||
| Britsh Gas | 5.37 | |||
| Everfow | 36.28 | |||
| EON | 194.44 | |||
| Pirbright Electric | ||||
| C Eggleton Garden | ||||
| Laura Moore | ||||
| Norris & Fisher | ||||
| Britsh Gas | 170.13 | |||
| R Mumford | ||||
| P Howard Electric | ||||
| 02 mobile | ||||
| Everfow | 34.38 | |||
| Chob Bridge Players | ||||
| EON | 416.03 | |||
| Britsh Gas | 1,297.52 | |||
| Pauline Bloomfeld | 658.00 | |||
| 02 Mobile |
| Laura Moore | ||||
|---|---|---|---|---|
| Surrey Heath | 496.08 | |||
| Everfow | 250.88 | |||
| Chubb Fire & Sec. | ||||
| EON | 333.88 | |||
| Britsh Gas | 300.00 | |||
| 02 Mobile |
- 5,182.90 2,630.17 608.67 496.08 6,337.00
| Repairs and | General | |||||
|---|---|---|---|---|---|---|
| Renewals | Insurance | Expenses | PRS Sub | Maintenance | Sundries | Refunds |
| 70.25 | ||||||
| 182.90 | ||||||
| 30.00 | ||||||
| 288.00 | ||||||
| 12.00 | ||||||
| 396.50 | * | |||||
| 325.20 | ||||||
| 12.00 | * | |||||
| 396.00 | ||||||
| 30.00 | ||||||
| 12.00 | * | |||||
| 192.00 | ||||||
| 2,650.00 | (repairs to | car park) | ||||
| 64.00 | ||||||
| 1,000.00 | (exterior paint deposit) | |||||
| 14.07 | * | |||||
| 30.00 | ||||||
| 70.00 | (Plumbing) | |||||
| 192.00 | ||||||
| 4,500.00 | (Exterior paintwork) | |||||
| 14.07 | ||||||
| 40.00 | *(External handrail) |
4,650.00 (Exterior paintwork) 192.00 133.40 (Cleaning Mats.) 14.07 37.50 14.07 142.80 442.49 * 30.00 200.00 336.00 14.07 * 56.00 *(Cleaning Mats) 30.00 126.00 14.07 * 576.00 (Electric Test) 19.98 288.00 1,599.77 30.00 204.00 14.07 * 48.00 201.13 (Clean. Mats) 14.07 *
384.00
436.11
----- Start of picture text -----
14.07
----- End of picture text -----*
15,449.10 1,599.77 2,268.00 182.90 738.01 232.88 312.00 -
– Chobham Village Hall Registered Charity No. 305003
Barclays Bank Account - Deposit Year Ended 31 December 2023
Transfer Deposit Sundries Current Interest ### Balance Brought Forward
Interest
Check
| RECEIVED | PAID | BALANCE | Date | Details | |
|---|---|---|---|---|---|
| Transfer | |||||
| Current | |||||
| 50,944.56 | |||||
| 50,944.56 | |||||
| 485.10 | 51,429.66 | ||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 | |||||
| 51,429.66 |
51,429.66 51,429.66 485.10 - - - -
-
- Net Movement year 485.10
Independent Examiner’s Report to the Trustees of The Chobham Village Hall (Charity no. 305003) on the Accounts for the year ended 31st December 2023.
I report to the Trustees on my Examination of the Accounts of the Charity for the year ended 31[st] December 2023.
Responsibilities and basis of Report
As the Charity’s Trustees you are responsible for the preparation of the Accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my Examination of the Trust’s Accounts carried out under section 145 of the Act and in carrying out my Examination, I have followed all the applicable directions given by the Charities Commission under section 145(5)(b) of the Act.
Independent Examiner’s Statement
I have completed my Examination. I confirm that no material matters have come to my attention in connection with the Examination which gives me cause to believe that in any material respect:
-
the accounting records have not been kept in accordance with section 130 of the Act
-
the Accounts do not accord with the accounting records
-
the Accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the Accounts give a “true and fair” view which is not a matter considered as part of an independent examination
I have no concerns and have come across no other matters in connection with the Examination to which attention should be drawn in this Report in order to enable a proper understanding of the Accounts to be reached.
Leonard Edward Bentall FCA Chartered Accountant Heneage Farm Windlesham Road Chobham Surrey GU24 8QR
26[th] March 2024