**The Chobham Village Hall Station Road, Chobham, Surrey, GU24 8AQ Registered Charity No. 305003 Trustees’ Report for the year ended 31st December 2023**
## **-------------------------------------**
## **The Governing Document**
Chobham Village Hall was founded by a Deed dated 12th April 1888 and is now regulated by a Scheme made by the Charity Commissioners on 1st December 1905 and a later Scheme made under section 18 of the Charities Act 1960 dated 24th June 1965 as amended on14th May 2007. In an Order dated 11th March 1971 the property is vested in Chobham Parish Council, the Custodian Trustee of the Charity, for all the estate and interest belonging to or held in trust for the Charity.
## **Objects of the Charity**
The Hall is to be used by the inhabitants of the Parish of Chobham, without any form of discrimination, with the object of improving the conditions of life of those living in the parish. The property may also be used by others provided that such use does not substantially interfere with the use by local inhabitants.
## **Investment Powers**
Surplus funds may be invested. The Scheme does not impose any restrictions or give any directions as to where surplus funds may be invested; such funds are or have been placed with recognised banks or building societies.
## **Trustees**
The following served as Trustees throughout the year: Mr. A. P. Allum, elected, Mr. G. J. Parris, elected, Mr. B. J. Leadsom and Mr. I A C. Taylor, elected, Mrs. A. J. Beavis, appointed by Chobham Conservative Association, Mr. R. Mumford, appointed by Chobham Agricultural & Horticultural Society, Mr. L. Brum, appointed by Chobham Parish Council, Mr. R. G. Gillham, appointed by Parochial Church Council of St Lawrence Chobham with St Lawrence Valley End and Mr. D. M. Pearce, appointed by Chobham Cricket Club.
Up to five trustees may be elected at the Annual General Meeting and six may be appointed, one from each of the Organizations nominated in the amended Scheme. Up to five Co-optative Members may be appointed during the year by the Committee, such appointments terminating at the close of the following Annual General Meeting.
## **Financial Report for the Year**
The year resulted in an operating deficit of £11,506 (2022: £4,871 surplus). Income from lettings amounted to £ 24,543 (2022: £21,679) and total expenditure amounted to £36,934 (2022: £18,357). Expenditure included £10,150 on external paintwork and £2,650 on repairs to the car park surface and there have been substantial increases in the cost of gas and electricity. The Trustees appreciatively acknowledge the receipt from The Chobham Carnival Committee of a donation of £400.
In our capacity as Trustees we continue to do our best to maintain to a high level the condition of the building, the main part of which is in excess of 130 years old.
Thanks are due to all those involved in the management and administration of the building for the benefit of the local Community. Occupancy levels have been more than maintained following the reduced levels suffered as a result of the Covid Pandemic.
## **Public benefit statement**
The Trustees are satisfied that they have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission, in exercising their powers and duties.
## **Declaration**
I declare, in my capacity as Chairman of the Trustees of the Charity administered under the title of “The Chobham Village Hall”, that this Report has the approval of the Trustees who have authorised me to sign it on their behalf.
Ian A.C. Taylor
Chairman of the Trustees 12[th] February 2024.
## **– Chobham Village Hall Registered Charity No. 305003**
**Accounts for the year ended 31 December 2023**
## **– Chobham Village Hall Registered Charity No. 305003**
## **Income and Expenditure Account for the year ended 31st December 2023**
|**Income**
Lettings
Bank interest
Donation: Chobham Carnival Assoc.
**Total Income**
**Expenditure**
Gas
Electricity
Water and waste water
Refuse collection
Contract cleaning
Insurance
Officers' expenses
Subscription: PRS for Music
General maintenance and repairs
External paintwork
Car park repairs
New fire alarm system
Sundries
**Total Expenditure**
**Deficit for Year**
**Balance Sheet as at 31st December 2023**
**Net Assets**
Bank current account
Bank deposit account
**Represented by:**
**Reserves**
At 1st January 2023
Deficit for year
At 31st December 2023|
|**2023**
**£**
24,543
485
400||**2022**
**_£_**
21,679
49
1,500|
|---|---|---|---|---|
|||**25,428**||**23,228**|
||
|5,183
2,630
609
496
7,546
1,599
2,268
183
3,387
10,150
2,650
-
233
**36,934**
**(11,506)**
31,531
51,430
**82,961**
94,467
**(11,506)**
**82,961**|
|3,080
888
573
451
7,352
1,516
-
169
1,217
-
-
2,974
137|
|||||**18,357**|
|||||**4,871**|
||
||
|43,522
50,945|
|||||**94,467**|
||||
|89,596
4,871|
|||||**94,467**|
Approved by the Trustees of The Chobham Village Hall and signed on 12th february 2024 by:
Ian A C Taylor Brian Leadsom
## **– Chobham Village Hall Registered Charity No. 305003**
|TRIAL BALANCE|||||
|---|---|---|---|---|
|YEAR ENDED 31st DECEMBER 2023|||||
||||Bank|Bank|
||Opening Trial|Balance|Current|
Deposit|
||Dr|Cr|||
|ASSETS|||||
|Bank Account - Current|43,522.31||(10,782.13) -||
|Bank Account - Deposit|50,944.56|||- 485.10|
|RESERVES|||||
|Income and Expenditure Account||94,466.87|||
|Surplus/(Defcit) for year|||||
|INCOME
Letngs
Bank Interest
Donaton Chobham Carnival
Donatons
EXPENDITURE
Gas
Electricity
Water
Refuse Collecton
Contract Cleaning
Repairs and Renewals
Insurance
Ofcers's Expenses
Subscripton PRS
Maintenance & Repairs
Sundries
Letngs refunds|(25,255.35)
(485.10)
0.00
5,182.90
2,630.17
608.67
496.08
6,337.00
15,449.10
1,599.77
2,268.00
182.90
738.01
232.88
312.00|
|---|---|
||94,466.87 94,466.87 - - -|
**----- Start of picture text -----**
Journals I & E Account Balance
Dr Cr Dr Cr Dr
1,209.00 31,531.18
51,429.66
**----- End of picture text -----**
|712.00|||||24,543.35|||
|---|---|---|---|---|---|---|---|
||||||485.10|||
||400.00||||400.00|||
||||||-|||
|||||5,182.90||||
|||||2,630.17||||
|||||608.67||||
|||||496.08||||
|1,209.00||||7,546.00||||
|||||15,449.10||||
|||||1,599.77||||
|||||2,268.00||||
|||||182.90||||
|||||738.01||||
|||||232.88||||
|||||-||||
|||||-||||
||312.00|||-||||
|1,921.00|1,921.00|-|-|36,934.48|25,428.45|-|82,960.84|
- 11,506.03
e Sheet
Cr
- 94,466.87 - 11,506.03
82,960.84
## **– Chobham Village Hall Registered Charity No. 305003**
||Barclays Bank - Current Account 10256080||||
|---|---|---|---|---|
||Year Ended 31 December 2023||||
|Date||Letngs|Donatons|Trfr Deposit|
||### Balance brought forward||||
|31st January|Letngs|2,670.89|||
|28th February|Letngs|1,730.59|||
|31st March|Letngs|2,539.00|||
|January|Expenses||||
|February|Expenses||||
|March|Expenses||||
|April 30th|Letngs|2,556.37|||
|May 31st|Letngs|1,370.00|||
|June 30th|Letngs|2,313.00|||
|April|Expenses||||
|May|Expenses||||
|June|Expenses||||
|July|Letngs|2,141.00|||
|August|Letngs|1,688.00|||
|July|Expenses||||
|August|Expenses||||
|September|Letngs|2,433.50|
|---|---|---|
|October|Letngs|1,673.00|
|November|Letngs|2,678.00|
|December|Letngs|1,462.00|
|September|Expenses||
|October|Expenses||
|November|Expenses||
||Expenses||
25,255.35 - -
|Details
Sundries|RECEIVED
43,522.31
2,670.89
1,730.59
2,539.00
2,556.37
1,370.00
2,313.00
2,141.00
1,688.00
|PAID
70.25
572.00
37.69
182.90
30.00
288.00
781.52
134.45
12.00
396.50
644.00
41.11
325.20
742.68
114.44
12.00
396.00
40.65
117.90
624.00
575.59
30.00
12.00
192.00
2,650.00
624.00
41.08
180.81
64.00
1,000.00
546.25
14.07
30.00
624.00
223.48
410.67
70.00
192.00
4,500.00
14.07
40.00|BALANCE
Date
Chq No
43,522.31
43,452.06 January 6th
OLBP
45,550.95
OLBP
47,243.85 13th
DD
49,599.95 16th
OLBP
49,569.95 18th
OLBP
49,281.95
OLBP
48,500.43 20th
DD
48,365.98 24th
DD
48,353.98 25th
DD
47,957.48 31st
OLBP
47,313.48 February 3rd
OLBP
47,272.37 13th
DD
46,947.17 17th
OLBP
46,204.49 20th
DD
46,090.05 21st
DD
46,078.05 27th
DD
45,682.05 March 1st
OLBP
45,641.40 13th
DD
45,523.50 16th
DD
44,899.50
OLBP
44,323.91 20th
DD
44,293.91 24th
OLBP
44,281.91 27th
DD
46,646.28 April 4th
OLBP
45,366.28 12th
OLBP
47,055.28
OLBP
47,014.20 17th
DD
46,833.39
46,769.39 21st
OLBP
45,769.39 24th
OLBP
45,223.14
DD
45,209.07 25th
DD
45,179.07 May 5th
OLBP
44,555.07 15th
OLBP
44,331.59 17th
DD
46,061.92 19th
DD
47,679.92 23rd
OLBP
47,487.92
OLBP
42,987.92
OLBP
42,973.85 25th
DD
42,933.85 30th
OLBP|
|---|---|---|---|
||4,650.00|38,283.85|June 2nd|OLBP|
|---|---|---|---|---|
||192.00|38,091.85|8th|OLBP|
|2,433.50|26.37|40,498.98|13th|DD|
|1,673.00|757.40|41,414.58|14th|OLBP|
|2,678.00|117.23|43,975.35|20th|DD|
|1,462.00|360.19|45,077.16|21st|DD|
||14.07|45,063.09|26th|DD|
||37.50|45,025.59||OLBP|
||624.00|44,401.59|July 3rd|OLBP|
||34.85|44,366.74|14th|DD|
||165.56|44,201.18|18th|DD|
||15.40|44,185.78|25th|DD|
||14.07|44,171.71||DD|
||142.80|44,028.91|28th|OLBP|
||442.49|43,586.42||OLBP|
||30.00|43,556.42|1st August|OLBP|
||31.00|43,525.42|14th|DD|
||200.00|43,325.42||DC|
||336.00|42,989.42||OLBP|
||17.22|42,972.20|18th|DD|
||290.52|42,681.68|22nd|DD|
||14.07|42,667.61|25th|DD|
||741.00|41,926.61|30th|Ch. 101769|
||34.38|41,892.23|13th September|DD|
||30.00|41,862.23|19th|OLBP|
||22.51|41,839.72|20th|DD|
||255.59|41,584.13|21st|DD|
||126.00|41,458.13||OLBP|
||658.00|40,800.13||OLBP|
||14.07|40,786.06|25th|DD|
||23.69|40,762.37|5th October|DD|
||5.37|40,757.00|10th|DD|
||36.28|40,720.72|13th|DD|
||194.44|40,526.28|17th|DD|
||576.00|39,950.28|18th|Ch. 101770|
||19.98|39,930.30|19th|OLBP|
||288.00|39,642.30||OLBP|
||1,599.77|38,042.53||OLBP|
||170.13|37,872.40|20th|DD|
||30.00|37,842.40|23rd|OLBP|
||204.00|37,638.40||OLBP|
||14.07|37,624.33|25th|DD|
||34.38|37,589.95|13th November|DD|
||48.00|37,541.95||OLBP|
||416.03|37,125.92|21st|DD|
||1,297.52|35,828.40||DD|
||859.13|34,969.27|24th|OLBP|
||14.07|34,955.20||DD|
||||384.00|34,571.20 1st December|OLBP|
|---|---|---|---|---|---|
||||496.08|34,075.12 4th|OLBP|
||||250.88|33,824.24 14th|DD|
||||436.11|33,388.13|OLBP|
||||333.88|33,054.25 19th|DD|
||||300.00|32,754.25 21st|DD|
||||14.07|32,740.18 27th|DD|
|||||32,740.18||
|||||32,740.18||
|||||32,740.18||
|||||32,740.18||
|||||32,740.18||
|||||32,740.18||
|||||32,740.18||
|-||-|68,777.66 36,037.48|||
||Check||25,255.35|25,255.35||
||||Net Movement year|- 10,782.13||
||Transfer||||||
|---|---|---|---|---|---|---|
|Payee|Deposit|Gas|Electricity|Water|Refuse|Cleaning|
|P Bloomfeld|||||||
|P Bloomfeld||||||572.00|
|Everfow||||37.69|||
|PplPrs|||||||
|M Wye, Gardener|||||||
|L Moore, Clerk|||||||
|Britsh Gas||781.52|*||||
|EON|||134.45||||
|02 Mobile|||||||
|Chubb F & S|||||||
|P Bloomfeld||||||644.00|
|Everfow||||41.11|||
|F N Rice|||||||
|Britsh Gas||742.68|||||
|EON|||114.44||||
|02 Mobile|||||||
|L Moore, Clerk|||||||
|Everfow||||40.65|||
|EON|||117.90||||
|P Bloomfeld||||||624.00|
|Britsh Gas||575.59|||||
|M Wye, Gardener|||||||
|02 Mobile|||||||
|L Moore, Clerk|||||||
|Abbey Landscapes|||||||
|P Bloomfeld||||||624.00|
|Everfow||||41.08|||
|EON||180.81|||||
|Jane Baker: refund|||||||
|Antony Wells|||||||
|Britsh Gas||546.25|||||
|02 Mobile|||||||
|Mark Wye|||||||
|P Bloomfeld||||||624.00|
|EON|||223.48||||
|Britsh Gas||410.67|||||
|R Mumford|||||||
|L Moore, Clerk|||||||
|Antony Wells|||||||
|O2 Mobile|||||||
|R Mumford|||||||
|Antony Wells|||||
|---|---|---|---|---|
|Laura Moore|||||
|Everfow|||26.37||
|Pauline Bloomfeld||||624.00|
|Britsh Gas|117.23||||
|EON||360.19|||
|O2 Mobile|||||
|Mark Wye|||||
|Pauline Bloomfeld||||624.00|
|Everfow|||34.85||
|EON||165.56|||
|Britsh Gas|15.40||||
|O2 Mobile|||||
|F N Rice Electric|||||
|Pirbright Electric|||||
|Mark Wye Gardener|||||
|Everfow|||31.00||
|L L Sin (Refund)|||||
|Laura Moore|||||
|Britsh Gas|17.22||||
|EON||290.52|||
|O2 Mobile|||||
|Pauline Bloomfeld||||685.00|
|Everfow|||34.38||
|Marl Wye Gardener|||||
|Britsh Gas|22.51||||
|EON||255.59|||
|P. Howard Electric.|||||
|Pauline Bloomfeld||||658.00|
|02 Mobile|||||
|EON||23.69|||
|Britsh Gas|5.37||||
|Everfow|||36.28||
|EON||194.44|||
|Pirbright Electric|||||
|C Eggleton Garden|||||
|Laura Moore|||||
|Norris & Fisher|||||
|Britsh Gas|170.13||||
|R Mumford|||||
|P Howard Electric|||||
|02 mobile|||||
|Everfow|||34.38||
|Chob Bridge Players|||||
|EON||416.03|||
|Britsh Gas|1,297.52||||
|Pauline Bloomfeld||||658.00|
|02 Mobile|||||
|Laura Moore|||||
|---|---|---|---|---|
|Surrey Heath||||496.08|
|Everfow|||250.88||
|Chubb Fire & Sec.|||||
|EON||333.88|||
|Britsh Gas|300.00||||
|02 Mobile|||||
- 5,182.90 2,630.17 608.67 496.08 6,337.00
|Repairs and||||General|||
|---|---|---|---|---|---|---|
|Renewals|Insurance|Expenses|PRS Sub|Maintenance|Sundries|Refunds|
||||||70.25||
||||182.90||||
|||||30.00|||
|||288.00|||||
||||||12.00||
|396.50|*||||||
|325.20|||||||
||||||12.00|*|
|||396.00|||||
|||||30.00|||
||||||12.00|*|
|||192.00|||||
|2,650.00|(repairs to|car park)|||||
|||||||64.00|
|1,000.00|(exterior paint deposit)||||||
||||||14.07|*|
|||||30.00|||
|||||70.00|(Plumbing)||
|||192.00|||||
|4,500.00|(Exterior paintwork)||||||
||||||14.07||
|||||40.00|*(External handrail)||
4,650.00 (Exterior paintwork) 192.00 133.40 (Cleaning Mats.) 14.07 37.50 14.07 142.80 442.49 * 30.00 200.00 336.00 14.07 * 56.00 *(Cleaning Mats) 30.00 126.00 14.07 * 576.00 (Electric Test) 19.98 288.00 1,599.77 30.00 204.00 14.07 * 48.00 201.13 (Clean. Mats) 14.07 *
384.00
436.11
**----- Start of picture text -----**
14.07 *
**----- End of picture text -----**
15,449.10 1,599.77 2,268.00 182.90 738.01 232.88 312.00 -
## **– Chobham Village Hall Registered Charity No. 305003**
Barclays Bank Account - Deposit Year Ended 31 December 2023
Transfer Deposit Sundries Current Interest ### Balance Brought Forward
Interest
###
- - - - -
Check
|RECEIVED|PAID|BALANCE|Date|Details||
|---|---|---|---|---|---|
||||||Transfer|
||||||Current|
|||50,944.56||||
|||50,944.56||||
|485.10||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
|||51,429.66||||
51,429.66 51,429.66 485.10 - - - -
- - Net Movement year 485.10
## **Independent Examiner’s Report to the Trustees of The Chobham Village Hall (Charity no. 305003) on the Accounts for the year ended 31st December 2023.**
I report to the Trustees on my Examination of the Accounts of the Charity for the year ended 31[st] December 2023.
## **Responsibilities and basis of Report**
As the Charity’s Trustees you are responsible for the preparation of the Accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my Examination of the Trust’s Accounts carried out under section 145 of the Act and in carrying out my Examination, I have followed all the applicable directions given by the Charities Commission under section 145(5)(b) of the Act.
## **Independent Examiner’s Statement**
I have completed my Examination. I confirm that no material matters have come to my attention in connection with the Examination which gives me cause to believe that in any material respect:
- the accounting records have not been kept in accordance with section 130 of the Act
- the Accounts do not accord with the accounting records
- the Accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the Accounts give a “true and fair” view which is not a matter considered as part of an independent examination
I have no concerns and have come across no other matters in connection with the Examination to which attention should be drawn in this Report in order to enable a proper understanding of the Accounts to be reached.
Leonard Edward Bentall FCA Chartered Accountant Heneage Farm Windlesham Road Chobham Surrey GU24 8QR
26[th] March 2024