Trustees’ Annual Report for the period
From 1/4/2020 Period start date To 31/3/2021 Period end date
Charity name: BISLEY VILLAGE HALL Charity registration number: 304978
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governingdocument |
Para 1.17 | To provide a community facility in good working order for the use of as many groups as possible. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The facility is usually used by the following groups on a regular basis: 1. LESTA Dance & Performing Arts 2. Bisley Almac Brass Band** 3. Bisley WI* 4. Bisley Preschool 5. Bisley Residents Association 6. Bisley Short Mat Bowls 7. Surrey Heath Borough Council 8. Move It or Lose It 9. Pilates with Jackie 10. Springbox Gymnastics 11. Springtots 12. Wednesday Yoga * 13. Hartbeeps 14. Make & Create Craft 15. Patchwork & Quilting 16. Clubbercise 17. Woking U3A 18. Daisy First Aid 19. Splatt Messy Play 20. Community Café* 21. Used by Bisley Parish Council for meetings and community events. 22. Used by BVH Management Committee of Trustees for meetings & fundraising events 23. Hired out for Adhoc private and community bookings ***Regrettably these activities were unable to take place during this financial year due to Government restrictions for Coronavirus Pandemic. |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Our accounts are available for public viewing, they are carefully prepared and checked by an independent examiner. The accounts for the reporting period were approved at our AGM held on 15 November 2021. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Usually, a fundraising group of Trustees and volunteers organises the annual Bisley Strawberry Fayre, which is held in June each year on the Village Green for the benefit of the Hall. Heritage committee of Trustees and volunteers investigating the heritage of Bisley Village Hall. Trustees assisted by volunteers run a Community Café weekly from September to May. Regrettably, none of the above were able to take place during this year due to Coronavirus Pandemic. Volunteers assist with maintenance and repairs at the Hall. None of the volunteers receive remuneration. |
| Other |
Achievements and Performance
SORP reference
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| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Use of the Hall has been very restricted this year due to Coronavirus Pandemic restrictions. However, we have been able to complete required maintenance and safety updates to the premises during closure. Namely, roof repairs and old chimney removal; electrical updates including boxing for meters and emergency lights; extensive fire safety work; redecorating including Main Hall plus many minor maintenance repairs. We have an old building which requires constant attention. We have continued to provide good facilities at a reasonable competitive cost for all our users. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other | Under normal circumstances, our income for expenditure on maintenance projects would have come from Adhoc hirers and our own fundraising events in aid of the Village Hall. Sadly, none of these were able to take place in this reporting year. |
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | End of year Assets to carry forward totalled £36,000 The Trustees are very happy with this position particularly as it was a difficult year due to Coronavirus closures, but we were greatly assisted by Local Government grants. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held in case of emergency or financial crisis. It has not been necessary to use these monies in this Financial Year as assistance came from Local Government Covid grants. |
| Amount of reserves held | Para 1.22 | £20,000 We are also holding £7,000 fund raised from annual Strawberry Fayre for the specific purpose of an eco-friendly new heating system. |
| Reasons for holding zero reserves |
Para 1.22 | N/a |
| Details of fund materially in deficit |
Para 1.24 | N/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The concern of further ‘Lockdown’ closures or restrictions due to Coronavirus Pandemic still exists. However, our financial position has remained strong and it is our intention to continue to take all steps to offer a Covid compliant facility and open to users when we are allowed. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Principal income is usually from the hire of facilities by Regular Users. These funds cover all overheads and allow for required repairs and maintenance. Funds raised from annual Strawberry Fayre and other smaller events plus donations and grants are used for major projects. However, this year our primary income has come from Local Government Covid Support Grants. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Our major risk is the loss of our Regular Users. There have been many changes during this difficult year but we have managed to recruit a number of new users which is encouraging. |
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Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution adopted 11 September 1961 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust, unincorporated. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | User groups appoint a representative. Other Trustees elected or co-opted |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Bisley Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 304978 |
| Charity’s principal address | School Close Bisley Surrey GU24 9EG |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Graham Davey | Chair | BisleyAlmac Band | ||
| Cynthia Banton | Treasurer | |||
| RayColvin | Secretary | BisleyResidents Association | ||
| Barbara Rothwell | BisleyWI | |||
| Carol Timpson | ||||
| Russ Hayes | ||||
| Suzanne Miles | BisleyPreschool | |||
| Leanne Edwards | LESTA | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Cynthia Jane Banton Position (eg Secretary, Treasurer Chair, etc) Date 08/01/2022
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Bisley Village Hall
Income and Expenditure Account - 01/04/20-31/03/21
Income/Expend 2019/20
TURNOVER
| TURNOVER Income and Expenditure Account - 01/04/20-31/03/21 |
Income/Expend 2019/20 |
|---|---|
| CATEGORY INCOME EXPENDITUR Regular Bookings LESTA 3,543 Bisley Art Group Bisley Almac Band Bisley W.I. Bisley Pre-School 775 Bisley Res Assoc Bisley Short Mat Bowls SHBC Move It or Lose It 205 Pilates 364 Springbox Gym 851 Springtots (new) 392 Wed Yoga Crossroads Care Hartbeeps (new) 815 Make Create Craft (new) 230 Patchwork & Quilting (new) 230 Clubbcise (new) 78 U3A (new) 156 Yoga with Lucy (new) 138 Daisy First Aid Bracknell (new) 47 Splatt Messy Play (new) 44 Ad hoc Bookings 220 4000 - General Sales 7,648 4010 - Grants Account 20,868 4906 - Donations Account 3,579 TOTAL TURNOVER £ 32,095 |
INCOME EXPENDITURE |
| 14,664 724 2,503 479 6,778 208 505 445 558 1,541 2,654 315 13 3,465 1,973 32,879 3,000 12,090 |
|
| 47,969 £ |
|
| CATEGORY INCOME EXPENDITUR 5000 - General Purchases £258 GROSS PROFIT £ 31,837 LESS OVERHEADS 6201 - Advertising 153 £ 6900 - Heritage Project 7102 - Water Rates 457 £ 7200 - Electricity 1,373 £ 7201 - Gas 361 £ 7203 - Other Heating Costs 538 £ 7302 - Licenses 319 £ 7502 - Telephone & Internet 408 £ 7600 - Legal Fees 35 £ 7800 - Major Premises Works 19,773 £ 7801 - Cleaning 2,530 £ 7802 - Supplies Purchased 5 £ 7803 - Premises Expenses (regular) 2,280 £ 7804 - Premises Expenses (unexpected) 1,368 £ 7900 - Bank Interest Paid 13 £ 8000 - Depreciation - £ 8200 - Donations 125 £ 8204 - Insurance 1,954 £ 8206 - Covid 19 Expenses 453 £ TOTAL EXPENSES 32,119 £ NET PROFIT/LOSS - £282 FIXED ASSETS 0012 - Capital Expenditure 0040 - Furniture and Fixtures TOTAL FIXED ASSETS CURRENT ASSETS 1100 - Debtors Control Account £ 0 1200 - Lloyds Current A/c £ 610 1210 - Lloyds Deposit A/c Reserves 1 £ 9,854 1213 - Lloyds Instant Access A/c Projects £ 10,832 Lloyds Fundraising A/c £ 320 Lloyds 32 day notice A/c Reserves 2 £ 15,003 1230 - Petty Cash £ 0 TOTAL CURRENT ASSETS £ 36,619 CURRENT LIABILITIES Creditors 0 TOTAL CURRENT LIABILITIES 0 TOTAL ASSETS £ 36,619 £ Assets at 31/03/21 - £ - £ |
INCOME EXPENDITURE |
| £591 | |
| 47,378 £ |
|
| 153 £ 2,014 £ 1,292 £ 2,058 £ 2,137 £ 3,754 £ 1,172 £ 276 £ 35 £ 29,412 £ 10,736 £ 932 £ 2,387 £ 3,692 £ 18 £ 4,700 £ 25 £ 2,893 £ 67,650 £ |
|
| 20,272 -£ |
|
| Assets at 31/03/20 | |
| - £ - £ |
|
| - £ |
|
| 1,025 £ 991 £ 27,917 £ 7,565 £ - |
|
| 37,498 £ |
|
| 598 -£ |
|
| 598 -£ |
|
| 36,900 £ |
CHARITY COMMISSION FOR ENGLAND tho WALES Independent examiner's report on the accounts Sectioii A Independent Examiner's Report R•port to the trusteesl ffl•m of BISLEY VILLAGE HALL On accounts for th• y•ar •ndod 3113121 Charfty no (If any) 304978 Set out on po98• 1&2 I report to the trustees on my examination of the acct)unts of the abové chanty (Ihe TN8f) for the year ded 31103120. Re•ponslbllhles and ba•1• of r•port As the chaiitys truslees, you are responsible for the preparation of the aCUnIS in e0rdarKe wrih the requirermnts of the Charities Ad 2011 {Ihe Acr). I report in respect of my exinatIon of tho Trust's xc¥)unts carried out undef section 145 of the 2011 Act and in carying out my examination, I ha%e follVed all the applic4ble Diredion8 given by the Charity Commission under sethon 145(5)(b) of the Act. Independent examlnerf8 Statement I have fJ)mpletod my examination. I confinn that no material matters have com to my attention in Conn•On with the examinats'on {other than that disd0sl beltrw J which giws me cause to bèlieve that in, any material respecl. Ihe accounting records were not kept in accordanca with Section 130 of the Charities Aci,. or the accounts did not accord wrih the a(unting rets)rds; or the accounls did not comply with the applicable requirements concerning the form and crntent of accounts set OLrt in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the ac£ounts give a Irue arKI fairf view which is not a matter considered as part of an indopendent examinats'on. I have no COnm8 &)d have come xross no other matters in connedion with the examination to which attention should be drawn in this report in order to enable a proper urKlerstanding of the a¢Unts to be reed. Slgn•d: Q41 Nam•: HOWARD QUINNELL Relevant professional qualifi&itionls) or Ixjdy IER Oct 2018
(11 any): Address: 38 SNOWDROP WAY BISLEY SURREY GU24 9BL Section B Oisclosure Only complete if the examiner needs lo highlight matenal matters of concern {see CC32, Independent examination of tharity 8ttounts: directions and guidan for examiners). Glv• her• brlef detsll• of any ttem$ that the •xamlner wl•hM to dl•cloM. IER Oct 2018